CN-550000-CAX36-00010000.pdf

Procurement Office Home Page (http://www.fdot.gov/procurement/)

Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond, where applicable, within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of Transportation, Clerk of Agency Proceedings, 605 Suwannee St, Mail Station 58, Tallahassee FL 32399. Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes.

IMPORTANT NOTICE !!

All Prime Consultants and all Subvendors/subconsultants/subcontractors must register with the State's web-based e-Procurement system - "MyFloridaMarketPlace." (http://dms.myflorida.com/mfmp) Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. You can also sign up to attend a vendor registration training session or call 1-866-352- 3776 for assistance.

02/17/2025 12:54 PM

Advertisement

Professional Services Advertisement - 25904

Project Threshold : Project is greater than or equal to $500,000.00 (Technically Prequalified & Unlimited Audit required)

District : 99

Major Work :

2.0— Proj Development & Environmental (PD&E) Studies

Minor Work :

3.1— Minor Highway Design 3.2— Major Highway Design 3.3— Controlled Access Highway Design 6.1— Traffic Engineering Studies 13.3— Policy Planning

Under-Utilized Work Groups :

GROUP 13 — Planning GROUP 3 — Highway Design - Roadway GROUP 6 — Traffic Engineering Studies

Selection Method : Expanded Letter of Response

Professional Liability Insurance : $250,000.00

Project Description : S/W Environmental Review & Analysis Support

Plain Language Description :

The FDOT Office of Environmental Management (OEM) requires environmental services to perform various tasks related to environmental programs, preliminary engineering, and environmental activities, in the planning, development, and delivery of the FDOT work program.

This support includes ensuring that FDOT plans, delivers and maintains its transportation facilities in accordance with applicable environmental laws, and regulatory requirements with sensitivity to the natural, human, and physical environments.

http://www.fdot.gov/procurement/ http://www.fdot.gov/procurement/ http://dms.myflorida.com/mfmp http://dms.myflorida.com/mfmp

Project Manager : Katasha Cornwell

Number of contracts that may be awarded from this advertisement : 1

Contract Amount/Limit : $5,000,000.00

TRC Members (Subject to Change) :

Catherine Bradley Katasha Cornwell Thu-Huong Clark

See Standard Notes List :

Type Note

Standard Note 4

Standard Note 4 - Selection will be made from the Standard FDOT Expanded Letters of Response form (https://pdl.fdot.gov/api/form/downloadAttachment/10980524), Form No. 375-030-23 (https://pdl.fdot.gov/api/form/downloadAttachment/10980524). Consultants, be advised that you are responsible for downloading the latest version of the Expanded Letter of Response Form when responding to the advertisement. The 4/18 version must be used when responding to this ad. The Standard FDOT Expanded Letters of Response form completed in its entirety must not exceed the nine 8 ½ x 11 pages provided in the form. The content of the Letter cannot go beyond Page 6 of the form. Pages 7, 8, and 9 of the form are reserved for the tables listing prime and subconsultants by work type. Consultants must not add additional pages to the form. Consultant shall also submit resumes which are restricted to 2 pages each and an organization chart or staffing chart (can be either 8-1/2x11 or 11x17, at the discretion of the Consultant). Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable. Staff hours on summary sheet (one sheet showing the hours of prime and all subs) will be submitted where applicable.

Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this submittal examples link (http://www.fdot.gov/procurement/SubmittalExamples.shtm). Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals. Prime Consultant should submit:

- Professional Services Commitment Form (375-030-83)

- Truth In Negotiation Certification (375-030-30)

- Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts (375-030-32)

- Certification for Disclosure of Lobbying (375-030-33)

- Disclosure of Lobbying Activities (375-030-34)

- Vendor Certification Regarding Scrutinized Companies Lists (375-030-60)

- E-Verify (375-031-06)

All submittals except organization chart, staffing chart, other required forms , and certifications shall adhere to a font size of 11 with 1/2 inch margins. The Expanded Letter of Response file size is not restricted to 1MB, however Consultants are advised that the Expanded Letter of Response Form electronic submittal should not exceed FDOT’s internal server file size restriction of 15 MB. Zipped email attachments or hyperlinks containing attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons. Failure to comply with the submittal requirements may cause the Expanded Letter of Response to be considered non-responsive.

After submittal of Letters and up through contract execution, proposed subconsultants/ subcontractors/ sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed through PSU. After contract execution, subconconsultant/ subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

https://pdl.fdot.gov/api/form/downloadAttachment/10980524 https://pdl.fdot.gov/api/form/downloadAttachment/10980524 https://pdl.fdot.gov/api/form/downloadAttachment/10980524 https://pdl.fdot.gov/api/form/downloadAttachment/10980524 http://www.fdot.gov/procurement/SubmittalExamples.shtm http://www.fdot.gov/procurement/SubmittalExamples.shtm

Type Note

Standard Note 8

Standard Note 8 - Under-Utilization Goal for DBEs and Small Businesses - The goal of the Department’s Under-Utilization strategy is to encourage and promote use of Disadvantaged Business Enterprises (DBE) and Small Businesses in areas of work where they have been under-used. Under-Utilization (https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/procurement/pdf/under-utilization_table.pdf?sfvrsn=ebae821e_2) is defined by FDOT as 25% or less utilization level in a Work Group, which may vary by district. The specific Under-Utilized Work Groups are identified in the advertisement.

Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each Under-Utilized Work Group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-Utilized Work Group(s). Use of Under-Utilized DBEs or Small Businesses for Consultant teaming is a shortlist consideration factor for projects referencing this Standard Note. Consultants are requested to indicate your firm's proposed use of DBEs and/or Small Business primes or subconsultants to meet Under-Utilization goals on the table within the Professional Services Letter of Response form (as designated in the advertisement) by checking the box under the Under-Utilization (UU) column. Failure to list DBEs and/or Small Business prime or subconsultants on the response form shall indicate no proposed utilization. Please refer to the advertisement for other submittal directions. Reports are available at the following locations to validate status of firms as Small Businesses and DBEs:

DBE listing for Professional Services (https://www.fdot.gov/procurement/InternetReports.shtm#qual)

Small Business listing for Professional Services (https://www.fdot.gov/procurement/InternetReports.shtm#qual)

Additionally, firms will submit the Professional Services Commitment form (https://pdl.fdot.gov/api/form/downloadAttachment/10980573) as required by the advertisement when selecting from Expanded Letters of Response, otherwise it will be required with the Request for Proposal.

Notes :

https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/procurement/pdf/under-utilization_table.pdf?sfvrsn=ebae821e_2 https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/procurement/pdf/under-utilization_table.pdf?sfvrsn=ebae821e_2 https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/procurement/pdf/under-utilization_table.pdf?sfvrsn=ebae821e_2 https://www.fdot.gov/procurement/InternetReports.shtm#qual https://www.fdot.gov/procurement/InternetReports.shtm#qual https://www.fdot.gov/procurement/InternetReports.shtm#qual https://www.fdot.gov/procurement/InternetReports.shtm#qual https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://pdl.fdot.gov/api/form/downloadAttachment/10980573

Type Note

Advertisement Special Notes

This Contract is being Re-Advertised to solicit additional interest. Please note that the response deadline for this advertisement has been moved to 2/17/2025.

Firms who have previously submitted do not have to resubmit.

SCORING CRITERIA FOR EXPANDED LOR

Project: Statewide Environmental Review & Analysis Consultant Support

Executive Summary (0 TO 10 PTS):

The Proposer should provide an executive summary to be written in non-technical language summarizing the Proposer’s overall capabilities, approach, methods and techniques to be used in accomplishing the tasks in the Scope of Services.

Proposed Team and Overall Capabilities (10) __________

Management Plan (0 TO 50 PTS):

The Proposer should introduce the proposed project manager in reference to their experience, responsibilities, availability and responsiveness. The Proposer should describe the team’s experience and capabilities to provide the requested services and identify key personnel. The Proposer shall also submit resumes which are restricted to 2 pages each and an organization chart or staffing chart. The Proposer should explain their approach to meeting schedules, quality control and contract management.

Project Manager (10) __________ Capability & Experience of the Team (25) __________ Quality Control Efforts (10) __________ Contract Management Approach (05) __________

Technical Plan (0 TO 40 PTS):

The Proposer should explain the approach, methods and techniques to be used in accomplishing the tasks in the Scope of Services. The Proposer should identify innovative concepts that may be considered to accomplish the task as well as where potential challenges may arise and how these challenges can be overcome.

Understanding of Scope (18) __________ Technical Approach (15) __________ Innovative Concepts/Challenges (07) __________

TOTAL __________

Audit Package

Please be advised if you are awarded this contract the cutoff date for the Professional Services Audit package and payroll registers shall be due on the Negotiation Period Begin date as referenced on the Advertisement Schedule. Firms that are interested in competing are advised of these deadlines. The awarded Consultant shall also provide Professional Liability Insurance (PLI) by conclusion date for negotiation or earlier.

Scope of Services / Attachments :

25904, Scope and Scoring.pdf

Schedule - The times displayed are automatically adjusted for the time zone of your system :

Type Date - Time Advertisement Date 1/21/2025 Response Deadline Date/Time 2/17/2025 05:00 pm Technical Review Committee Meeting 1 Date/Time 2/24/2025 12:00 pm Final Selection Date/Time 3/24/2025 01:30 pm Shortlist Selection Date/Time 3/24/2025 01:30 pm Negotiations Period Begin Date 4/07/2025 Negotiations Period Ending Date 5/05/2025

Note: Oral Presentations and Consultant Interviews are exempt meetings. Times will be available in the RFP issued to Shortlisted firms.

Respond To :

Attn.: Hannah Adair Submittals must be sent to: co.profserv@dot.state.fl.us Phone: 850-414-4257 Physical Address:

605 Suwannee St.

Tallahassee , FL 32399-0450

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Service Desk:

fdot.servicedesk@dot.state.fl.us (mailto:fdot.servicedesk@dot.state.fl.us?subject=Procurement Development Application (PDA) Question)

Or call 1-866-955-4357(HELP)

Accessibility Statement (http://www.fdot.gov/agencyresources/notices/accessibility.shtm) Grid Help Web Policies & Notices (https://www.fdot.gov/agencyresources/webpoliciesandnotices.shtm) MyFlorida.com (http://www.myFlorida.com) mailto:fdot.servicedesk@dot.state.fl.us?subject=Procurement%20Development%20Application%20(PDA)%20Question mailto:fdot.servicedesk@dot.state.fl.us?subject=Procurement%20Development%20Application%20(PDA)%20Question http://www.fdot.gov/agencyresources/notices/accessibility.shtm http://www.fdot.gov/agencyresources/notices/accessibility.shtm https://www.fdot.gov/agencyresources/webpoliciesandnotices.shtm https://www.fdot.gov/agencyresources/webpoliciesandnotices.shtm http://www.myflorida.com/ http://www.myflorida.com/

I N T E R

MEMO

O F F I C E

Date: March 12, 2025

To: Jennifer Marshall; Will Potter; Brenda Young; Angela Matiyow; Carla Perry

From: Hannah Adair, Procurement Office, Professional Services

Subject: Final Selection of Professional Services Consultants

Attached is a package for the Final Selection of Professional Consultants for the project identified below.

The meeting is scheduled for March 24, 2025, at 1:30 PM in the Executive Conference Room located in the Burns Building. The teleconference line number is 1-850-739-5589; conference ID: 757 726 868#

Project Name: Statewide Environmental Review & Analysis

HA/Attachments

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES SELECTION PACKAGE

FINAL SELECTION

375-030-2A

PROCUREMENT

05/21

Name of Project: Statewide Environmental Review & Analysis Consultant Support FM Number(s):

Project Manager: Katasha Cornwell Selection Process: Selection from Expanded Letter of Response Estimated amount: $5,000,000.00 Ad Number: 25904 Note:

FINAL SELECTION MEETING WAS HELD ON:

Expanded Letter of Response individual scores and comments enclosed: ☐ Yes ☐ No

TECHNICAL REVIEW COMMITTEE:

NAME TITLE PHONE

A. Katasha Cornwell State Environmental Process Administrator 850-414-5260

B. Thu-Huong Clark State Environmental Programs Administrator 850-414-5327

C. Catherine Bradley State Environmental Development Engineer 850-414-5209

D.

E.

F.

G.

SELECTION COMMITTEE MEMBERS:

NAME TITLE

Brenda Young State Safety Engineer

Jennifer Marshall Interim Chief Engineer of Production

Will Potter Director, Office of Design

FINAL SELECTION

375-030-2A

PROCUREMENT

05/21

Name of Project: Statewide Environmental Review & Analysis Consultant Support

Instructions: Individual scores, to the nearest whole number, should be developed by each Technical Review Committee member.

Individual evaluations that make up the overall technical score must be retained in a project file and shall be made available to the Selection Committee upon request.

Average Scores

--EXPANDED LETTER OF RESPONSE SCORES--

Name of Firm Executive Summary

0-10

Managemen t Plan 0-50

Technical Plan 0-40 0- 0- 0-

Total 0-100

Ardurra Group, Inc. 9.00 44.00 35.33 88.33

Stantec Consulting Services Inc. 9.67 47.67 37.67 95.00

Technical Review Committee comments and scoresheets are attached.

Average Scores --N/A--

Name of Firm 0- 0- 0- 0- 0- 0- Total 0-100

Ardurra Group, Inc.

Stantec Consulting Services Inc.

Technical Review Committee comments and scoresheets are attached.

FINAL SELECTION

375-030-2A

PROCUREMENT

05/21

Name of Project: Statewide Environmental Review & Analysis Consultant Support FM Number(s):

Project Manager: Katasha Cornwell Selection Process: Selection from Expanded Letter of Response Estimated amount: $5,000,000.00 Ad Number: 25904 Note:

Instructions: Individual evaluations that make up the overall technical score must be retained in a project file.

Expanded Letter of Response Scores Individual Total Scores

Name of Firm A B C D E F G Average Score For Each Firm

Ardurra Group, Inc. 90.00 86.00 89.00 88.33

Stantec Consulting Services Inc. 96.00 93.00 96.00 95.00

N/A Individual Total Scores

Name of Firm A B C D E F G Average Score For Each Firm

Ardurra Group, Inc.

Stantec Consulting Services Inc.

FINAL SELECTION

375-030-2A

PROCUREMENT

05/21

Name of Project: Statewide Environmental Review & Analysis Consultant Support FM Number(s):

Project Manager: Katasha Cornwell Selection Process: Selection from Expanded Letter of Response Estimated amount: $5,000,000.00 Ad Number: 25904 Note:

Instructions: This form is to be completed once all Expanded Letter of Response Evaluations are complete. The Recording Secretary shall record the considerations, evaluation factors and observations expressed by the Selection Committee members in reaching the final selection. NOTE: The Selection Committee shall designate a priority ranking (1,2,3) in the column titled "Ranking".

Name of Firm

Expanded Letter of Response Average N/A

N/A

Volume of Work

Previously Awarded to the Firm in Past Five

Years

Residual Fees on Active

Projects

Rank

AVG.

WEIGHTED

AVERAGE

AVG.

WEIGHTED

AVERAGE

Ardurra Group, Inc. 88.33 $39,695,000.00 $41,173,000.0

Stantec Consulting Services Inc. 95.00 $86,520,000.00 $55,253,000.0

The following space should be used to summarize the major factors considered by the Selection Committee in making this selection. If the firm scoring the best technical score is not selected, a specific comment as to why should be included.

I certify that an opportunity was provided at the beginning of this meeting for public input (when members of the public are present).

Recording Secretary: Date:

The Final Selection Committee Meeting for the project known as Statewide Environmental Review & Analysis Consultant Support convened at 1:30 PM on March 24, 2025. The Technical Review Committee (TRC) members in attendance: Katasha Cornwell, State Environmental Process Administrator and Project Manager; Thu-Huong Clark, State Environmental Programs Administrator; Catherine Bradley, State Environmental Development Engineer. The Selection Committee members in attendance: Jennifer Marshall, Interim Chief Engineer of Production, and Selections Committee Chair; Will Potter, Director, Office of Design; Brenda Young, State Safety Engineer. The Procurement Office Representatives in attendance: Angela Matiyow, State Professional Services Engineer & Recording Secretary; Carla Perry, Procurement Manager;

Bruce Lytle, Professional Services Supervisor; and Hannah Adair, Contracts and Agreements Specialist. There were no members of the public present.

Each of the TRC members confirmed their scores and comments included in the Selection Package. The compiled average evaluation scores for the two firms were: Ardurra Group, Inc., 88.33; Stantec Consulting Services Inc., 95.00. The ordinal rankings tracked with the TRC’s average evaluation scores. The Selection Committee Members concurred with the TRC’s scores and rankings. The final ranking of the Selection Committee was: #1 Stantec Consulting Services Inc., and #2 Ardurra Group, Inc.

One (1) $5,000,000.00 contract will be awarded from the advertisement to Stantec Consulting Services Inc.

Angela Matiyow, State Professional Services Engineer & Recording Secretary March 24, 2025

Docusign Envelope ID: 37539F17-639B-4C93-9108-205275EBB5FB

FINAL SELECTION

375-030-2A

PROCUREMENT

05/21

Name of Project: Statewide Environmental Review & Analysis Consultant Support

ORDINAL RANKING BY TECHNICAL REVIEW COMMITTEE MEMBERS

Expanded Letter of Response

Name of Firm A B C D E F G AVG.

Ardurra Group, Inc. 2 2 2 2.00

Stantec Consulting Services Inc. 1 1 1 1.00

Proposed “DBE” and “Non-DBE Small Business” Utilization Levels for All Shortlisted Firms

Name of Firm Expected DBE Participation (%)

Expected Non-DBE Small Business Participation (%)

Ardurra Group, Inc. 11.00 3.00 Stantec Consulting Services Inc. 11.00 0.00

EXHIBIT “A”

SCOPE OF SERVICES

Statewide Environmental Review & Analysis Consultant Support

Statewide Environmental Review & Analysis Consultant Support

A-1

I. Purpose

The Florida Department of Transportation (FDOT or the Department) Office of Environmental Management (OEM) requires environmental services to perform various tasks related to environmental programs, preliminary engineering, and environmental activities in the planning, development, and delivery of the Department’s work program.

This contract specifically requests consultant support in Work Group 2.0 (Project Development & Environmental, PD&E) services, as defined in Chapter 14-75, FAC to provide environmental and engineering services. This support includes ensuring that the Department plans, delivers and maintains its transportation facilities in accordance with applicable environmental laws, and regulatory requirements with sensitivity to the natural, human, and physical environments. These objectives are accomplished by developing, updating, and implementing environmental programs, policies, processes, procedures, and supporting documents; as well as conducting environmental analysis and consultations;

developing and delivering training; supporting self-assessments or other program reviews;

and implementing and enhancing the coordination of transportation policy issues affecting the environment as it relates to Department projects.

II. Objective

OEM desires to obtain Statewide environmental services. The firm providing these services shall be referred to as the Consultant for the remainder of this scope. The Consultant shall provide professional environmental and transportation engineering expertise required to coordinate, review, analyze, report, plan and develop transportation projects, policies and procedures, and environmental program or project tasks consistent with this scope of services, as assigned by OEM. The Consultant work will be managed by the OEM project manager (Department Project Manager) who will provide a specific definition of the work for each task to be performed by the Consultant, as defined in this Scope of Services (SOS) through the issuance of individual Task Work Orders (TWO). Each TWO shall identify the OEM Task Manager (Task Manager) who will manage the task, maintaining coordination with the project manager. Each TWO shall include product/deliverable requirements and schedule.

III. Responsibilities of the Consultant

1. The Consultant shall provide an overall Project Manager (Consultant Project Manager) who will be the primary point of contact for the Consultant for the scope, schedule, staffing coordination and completion of all work tasks. The Consultant Project Manager shall meet with Department Project Manager as deemed necessary. The Consultant Project Manager shall also meet and coordinate with each Task Manager as described in each TWO to accomplish the required work.

A-2

2. The Consultant Project Manager shall provide monthly progress reports, in the format required by OEM, by TWO no later than 15 calendar days following the billing period being reported on. The Consultant Project Manager should establish regular (typically monthly) meetings with the Department Project Manager to review the progress report, discuss challenges, and other contractual needs or issues that may arise during the bill period. Billing periods shall include the work performed during a four-week period or one month, unless specified otherwise in the applicable TWO.

The monthly progress report documents the delivery of products or services. The acceptance of these products or services shall be the basis for evaluation and processing of payment.

3. The Consultant shall provide and maintain an up-to-date list of staff with agreed-to classifications and approved salaries (subject to the contract Exhibit “B”) that would be available to be assigned to specific TWOs. No consultant staff, except those specifically identified in a Task Work Order or those specifically agreed to by the Department Project Manager, shall charge time to that particular Task Work Order.

The Consultant must request approval from the Department’s Project Manager for any modifications or additions to the list of available staff prior to the initiation of any work by that individual. If applicable, new job classifications may be added to the contract via contract amendment. The Consultant shall submit a copy of the resume and payroll register before new staff can be added.

4. The Consultant shall provide sufficient staff to complete all assigned work within the

TWO schedule, consisting of either the specific staff resource requested or acceptable staff equivalent at defined levels of expertise and as approved by the Contract or Task Manager to complete the assigned work. If at any time, the Task Manager or project manager determines that the expertise of assigned staff is inadequate to competently complete the assignment, the Task Manager shall coordinate with the Consultant Project Manager, to identify and assign an appropriate replacement staff resource to ensure adequate staff timely completion of work.

5. For a TWO where consultant staff are anticipated to work the majority of a 40-hour week at Department facilities, the Consultant will be reimbursed at the field rate, and staff who are anticipated to work on average the majority of the week at the home office should be reimbursed at the home rate.

6. The Consultant shall perform all analysis, develop recommendations, and document all work within the required time schedule as defined in the executed TWO. The Consultant will ensure that no costs will be billed to the Department unless authorized in an executed TWO, or TWO amendment or revision.

A-3

7. Services assigned to any subconsultants must be approved in advance by the Department Project Manager, and the Consultant Project Manager in accordance with this Contract. All subconsultants must be qualified by the Department to perform all work assigned to them. Subconsultants with specialized areas of expertise may be required to complete specific TWO assignments. Any subconsultant to be hired and all work assignments to be performed shall be agreed to by the Department Project Manager, and the Consultant Project Manager and documented in the contract file prior to any work being performed by the sub-consultant.

8. The Consultant shall ensure no costs are incurred or billed to the Department for any task; a) prior to the Notice to Proceed date of the TWO; b) for wages at a different rate than authorized in this Contract and listed in the TWO; and c) for different expenses or for expenses at a unit cost that is higher than shown in the

TWO.

9. The Consultant shall ensure that there are no direct charges included in any TWO’s that are a part of the audited overhead rate or direct expense rate included in the Contract.

10. The Consultant shall ensure that all Department policies, procedures, standards, and other information applicable to the services are understood and followed by the appropriate consultant staff, including sub-consultants. The Consultant shall provide any needed training and assistance to each sub-consultant to ensure proper understanding of Department requirements and timely completion of work.

11. The Consultant shall ensure that all deliverables, including source materials produced as part of the Contract, are delivered upon request to the Task Manager or Department Project Manager, or upon completion of all work for the applicable TWO, whichever comes first. Electronic documents shall be prepared and delivered in standard Department software unless otherwise specified in a TWO for documents to be produced for that TWO.

Individual tasks will be assigned on an as needed basis. The Consultant will be required to provide a written proposal of the tasks to be conducted with a staff-hour and cost estimate (to include personnel, job classifications, areas of specialty, percentage of time devoted to task(s) and estimated cost). Once OEM and the Consultant agree on services to be performed, products to be produced, and the associated costs, OEM shall furnish the Consultant with a TWO. Unless the work is required in response to an official emergency declaration, no work shall be commenced by the Consultant until receipt of a Notice to Proceed for a TWO. Work performed under this contract to specifically support non-federal programs or projects must be state funded only. The eligibility of federal activities will be determined based on the type of funding selected for the TWO.

A-4

The Consultant’s team shall consist of specialists in environmental areas of air, noise, water (surface and groundwater), hydrological analysis, imperiled flora and fauna, contamination assessment and remediation, cultural resource assessment, public involvement, permitting, GIS-based data management and transportation engineering analysis as related to Project Development and Environment (PD&E) studies. Tasks assigned in each topical area may include data collection, sampling, analysis, programming, reporting, or summarizing, developing technical memoranda, policies, public involvement, interagency and intradepartmental coordination. Technology/ data processes, standards, and application development must meet the Departments requirements.

If the procedural regulations referenced herein are revised or superseded before the services by the Consultant are rendered, compliance with the most up-to-date version and/or amendments will be required.

The Consultant will provide any one or more of the following services as required by OEM.

A. Project Development and Environment (PD&E) or National Environmental Policy Act (NEPA) Studies, Documents, Policies or Procedures

The Consultant may be required to assist with phases of transportation project delivery including PD&E support, by providing assistance in reviewing or preparing NEPA documents and related environmental technical documents produced for Department projects. Additionally, the Consultant may be asked to develop policies or procedures in coordination with OEM.

Tasks are to be conducted in accordance with the FDOT PD&E Manual and the Efficient Transportation Decision Making (ETDM) Manual. Coordination, project review and documentation may occur through a variety of mechanisms, including but not limited to e-mail, telephone conversations, formal written correspondence, report circulation, ETDM process use, use of various and often multiple information resources such as Florida Geographic Data Library (FGDL), Geographic Information Systems (GIS) or other database repositories held by other entities. Specific tasks to be performed by the Consultant may include, but not be limited to the below tasks.

Issues Relating to the Human Environment/Resources:

Providing assistance in the project delivery process or environmental review and procedural development related to human environmental issues/resources including, but not limited to: Sociocultural Effects Evaluation, Public Involvement, Section 4(f), Cultural Resources, and aesthetics, as well as any other issues/resources outlined in Part 2 of FDOT’s PD&E Manual.

Issues Relating to the Natural Environment/Resources:

A-5

Providing assistance in the project delivery process or environmental review and procedural development related to natural environmental issues/resources such as wetland resources, water quality and quantity, floodplains, protected species and habitat, environmental permitting, and mitigation, as well as other issues/resources as outlined in Part 2 of the FDOT’s PD&E Manual.

Issues Relating to the Physical Environment/Resources:

Providing assistance in the project delivery process or environmental review and procedural development related to physical environmental issues/resources such as noise impacts, contamination, and air quality, as well as any other issue/resources outlined in Part 2 of the FDOT’s PD&E Manual.

Professional and Technical Services

Providing professional and technical services related to natural, human, and physical sciences which may include, but are not limited to environmental document reviews, procedural document development and reviews, developing and conducting training, consultation, coordination, assessment, analysis, survey, studies, evaluation, physical or laboratory testing, reporting, modeling, monitoring and recording, as well as providing the services of a Professional Engineer licensed in the State of Florida, as needed, to support implementation of the PD&E Manual.

B. Technical Services Support for Implementation of ETDM

1. The Consultant may be required to assist OEM in the implementation of ETDM.

2. The Consultant may be required to perform or review ETDM and Planning and

Environmental Linkages (PEL) studies and reports related to such analysis and evaluations, for the potential adoption in the NEPA process. The Consultant may be required to prepare any necessary documentation and notices required for the adoption of planning production into the NEPA process, or other PEL activities.

C. PD&E and Project Delivery Support

The Consultant may be required to provide policy development services, project management services, and may be required to provide other environmental program support services including but not limited to the following:

1. Providing project management, production coordination, and quality control and assurance for all task and work activities assigned including sub-consultant tasks;

establishing and maintaining project communications within the Consultant’s firm, with all sub-consultants and with OEM; coordinating with other Department offices, and federal, state and local agencies, as needed; coordinating with other consultants doing related work for the Department; preparing monthly progress reports and

A-6 holding monthly progress meetings if requested; and attending task related meetings.

2. Providing assistance in reviewing and commenting on procedures and manuals by other Department offices that affect environmental management programs and processes.

3. Providing assistance in developing, revising/rewriting manuals, handbooks, quick guides, etc. maintained by OEM, including but not limited to, chapters of the FDOT’s PD&E Manual and the ETDM Manual associated with environmental and engineering analysis required for all phases of transportation project delivery from planning through maintenance including, natural, human, and physical environmental issues, permitting/mitigation activities, the analysis of corridor alternatives as well as engineering analysis and transportation design.

4. Providing assistance in coordination, review and commenting on, proposed rules and procedures, guidelines and initiatives by other state and federal agencies or organizations that affect the Department’s environmental management process and programs, and developing and/or conducting related implementation strategies.

5. Providing assistance in organizing, coordinating moderating or record keeping for technical meetings or workshops related to programs and activities contained within these task descriptions.

6. Providing assistance in developing, revising or updating, and delivering training as necessary for environmental programs and activities.

7. Developing, publishing and distributing newsletters, brochures, presentation materials, or other publications in support of environmental programs and activities.

8. Providing assistance with the Department websites to enhance public involvement and other communications related to environmental programs and activities.

9. Providing assistance in developing, implementing, and maintaining quality assurance plans and performance management systems for environmental programs and activities.

10. Providing assistance in developing, implementing and maintaining commitment compliance processes for environmental programs and activities.

11. Providing consultation, analysis, coordination, and procedural development associated with State and Federal requirements, policy, guidance and initiatives.

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D. Activities for Studies

Specific tasks to be performed by the Consultant may include but not be limited to the following:

1. Identification of study ideas or problem statements associated with environmental issues

2. Participating on study panels, either State or National level (Limited instances of federal eligibility)

3. Monitoring/Data Collection for study projects

4. Analysis and Evaluation of study results

5. Reporting and study conclusions

E. Permits

The services performed by the Consultant may consist of coordination/consultation with permitting agencies and may include: obtaining and assisting in obtaining environmental regulatory agency permits for Department projects, and reviewing and commenting on the development of policy and procedures. This may also include studies, survey assessment and review or the coordination of suitable mitigation options and permit conditions.

F. Interagency and Intra-Agency Coordination and Meetings (Limited instances of federal eligibility)

Provide assistance and services as needed in coordination and on behalf of the Department in providing qualified opinion and assistance in the development of procedures and processes as related to the Scope of this Contract. Provide consultation, conduct studies, conduct review of documentation prepared by others and conduct coordination. Participate in meetings conducted by other parties/agencies on behalf of the FDOT as specifically authorized on a per task basis as appropriate to the Scope of this Contract.

G. Expert Witness Services (Limited instances of federal eligibility)

The Consultant may be required to provide expert witness services for any and all Scope tasks listed in Exhibit A for legal proceedings on Department issues or projects. This may include but not be limited to preparation for litigation/court proceedings, answering interrogatory documents and participation in court proceedings on behalf of the Department.

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H. Quality Assurance Reviews

The Consultant may be required to provide a quality assurance review of environmental and engineering documents or studies/analysis performed by the Department or its Consultants to ensure a quality product in compliance with all applicable standards and guidelines. This may include but is not limited to independent field investigation, analysis and review of Federal and State environmental documents to ensure preparation in accordance with the FDOT’s PD&E Manual and all other applicable Federal, and State laws, regulations and requirements.

I. Environmental Production Control

The Consultant may be required to provide assistance to the Department Project Manager on administrative functions related to environmental production control. This may include but is not limited to tracking project documents at certain project milestones, determining funding type of various project phases as it relates to environmental evaluation using the Department’s Work Program computer system, calling appropriate personnel to obtain updates on project schedules, activities, and milestones as they relate to environmental evaluation.

The Consultant will work with OEM in the development, maintenance and updates to the existing tracking tools and methods developed by Department. The Consultant may also be tasked with developing new tracking processes, procedures or tools in support of OEM and the Department’s project delivery processes.

J. Project Development and Evaluation of Engineering Studies

The Consultant may be required to assist OEM in development and evaluation of engineering and environmental studies for transportation improvements. Tasks associated with the required engineering analysis may include evaluation of human, natural and physical environmental impacts of alternative transportation improvements or systems to the extent necessary to select the best improvement of system.

Additionally, the Consultant may be required to develop policies and procedures related to engineering studies, as well as to review and comment on PD&E engineering documents. Some reports are required to be signed, dated and sealed by the Consultant in accordance with Chapter 471 F.S.

In addition to specific environmental studies and public involvement activities described in this Scope, Sections A – I above, the Consultant may be required to provide the following professional services for engineering plans or technical document development, review, and evaluation. The Consultant shall ensure that all preliminary engineering plans and documents are prepared in accordance with the latest standards adopted by the Department. Deliverables shall be accurate, legible, complete, drawn to scale and furnished in reproducible formats acceptable to the Department. These services may include but are not limited to the following:

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1. Engineering Data Collection

2. Corridor Analysis

3. Conceptual Design Analysis

4. Comparative Design Analysis

5. Traffic Counts

6. Pedestrian and Bicycle Counts

7. Crash Data Analysis

8. Design Concept Plans

9. Traffic for Air/Noise Analysis

10. Habitat Inventories

11. Video Productions

12. Digitized or Raster Files for Photography

13. Cost Estimates

14. Location Hydraulic Studies/Reports

15. Conceptual Drainage Design

16. Final/Preliminary Engineering Report(s)

17. Constructability reviews

18. The Consultant shall prepare and analyze design concepts to minimize environmental impacts, balance against project costs and public necessity.

Estimated costs shall include but not be limited to rights-of-way, mitigation, construction, and long-term maintenance to ensure selection of the optimum transportation improvement system.

19. The Consultant may be required to develop, review and/or critique conceptual Temporary Traffic Control (e.g., Maintenance of Traffic) Plans as necessary in the PD&E process for:

a. Constructability,

b. Ease of implementation and Safety,

c. Analysis of existing traffic data,

d. Evaluation of existing movements and access requirements, and

e. Advise and consult with the Department on engineering questions with respect to project design intent.

All use of aerial drones must comply with FDOT Unmanned Aircraft Systems (UAS) Operations, Policy Topic No: 000-020-001-a. If measurements and/or mapping is to be performed from the imagery collected, then this activity is considered Surveying and Mapping under F.S. 472 and requires prequalification in Work Type 8.3.

Any drone activity for surveying and mapping must be approved in writing by the District Surveyor.

K. In-House Staff Support and Clerical/Consultant Services

For this contract, there is no requirement for the Consultant to have or to open an office in Tallahassee. However, specific key staff with transportation experience (i.e., planner, environmental specialist, engineer, and other classifications) will occasionally need to be

A-10 in Tallahassee or District location for short periods of time, as defined in the individual TWO. There may be specific TWOs where Consultant staff will need to be in Tallahassee or District location for longer periods of time (exceeding several months up to the term of the Contract). Consultant staff assigned in Tallahassee for any extended period of time will be located in OEM’s office to perform the work required in a specific TWO.

L. Environmental Compliance Program Support

The Consultant may be required to provide assistance to OEM in inspection, monitoring, communication and coordination regarding environmental compliance and permitting issues associated with Department projects.

IV. Computer Programs

The CONSULTANT will be authorized to use the following computer programs as necessary to complete assigned tasks. Additional programs required to complete tasks not listed here may also be authorized as necessary.

For Noise Analysis: Traffic Noise Model (TNM)

For Air Quality Analysis: Motor Vehicle Emission Simulator

(MOVES)

CAL3QHC (dispersion model in

MOVES)

COFLORIDA 2012 (screening test in

MOVES)

For Hydraulics of Bridges: HEC-RAS (hydraulic modeling program)

For Storm Drain Tabulation And Attenuation: ICPR (hydraulic modeling program) StormTab

For Surface Water Profile: Water Surface PROfile (WSPRO)

For Project Screening: Efficient Transportation Decision Making (ETDM) /Environmental Screening Tool (EST)

For submitting comments: Electronic Review Comments (ERC)

For reviewing/revising procedures: Forms & Procedures Online system

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For Environmental Document Review: Statewide Environmental Project Tracker (SWEPT)

Should the Consultant desire to use any of the remaining Department computer programs, permission must be obtained in accordance with Section 23.00 of the Standard Consultant Agreement. Computations based on other computer programs must conform to the FDOT’S general format (see FDOT Design Manual (FDM)).

V. Standards and Guidelines For Work

In addition to all Laws, Regulations, Standards and Guidelines previously mentioned, all work will conform to the following.

A. Project Development and Environment (PD&E) Manual, including the latest revisions B. Efficient Transportation Decision Making (ETDM) Manual, including the latest revisions

C. 23 CFR 771

D. Section 106 of the National Historic Preservation Act, as amended E. F.S. Chapter 267, Historic Preservation F. 49 U.S.C. Section 303 (formerly Section 4(f) of the US DOT Act) G. F.S. Chapter 373, Water Resources H. F.S. Chapter 339, Transportation Finance and Planning I. 42 U.S.C. National Environmental Policy Act (NEPA) J. 33 U.S.C. 1344 Section 404, Clean Water Act K. 33 U.S.C. 403 Section 10, Rivers and Harbors Act of 1899 L. FDOT Design Manual (FDM), including the latest revisions M. All other applicable Department Procedures and Directives and their updates

VI. Responsibilities of The Department

The Department shall provide a Department Project Manager who shall be responsible for all coordination with the Consultant pertaining to all contractual matters, invoicing and reporting. The Department may also designate a manager for each Task Work Order who shall be responsible for working with the Consultant Project Manager to define the specific work to be performed and the schedule for completion of each task, the Consultant staffing to be provided, and the cost. The Department Project Manager shall be responsible for approval of any additional staffing to be provided including additional consultant staff and shall give approval of all products and services.

Application development is not permissible on this contract. If Application development services are needed, they should be procured under a contractual service contract.

VII. Personnel Qualifications

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The Consultant shall assign only competent technical and professional personnel qualified by the necessary experience and education to perform assigned work. The Consultant is responsible for ensuring that staff assigned to work under this Agreement has the training established by the Department as a prerequisite for consultant staff to perform work. If the required training is such that it can be applied by the trainee to work on other contracts, (regardless of whether or not the trainee would work on other agreements), the cost of the trainee’s time and expenses associated with the training is not directly billable to the Department on this contract and shall only be recoverable through overhead for the Consultant firm.

VIII. Subconsultant Services

Services assigned to any subconsultants must be approved in writing and in advance by the Department Project Manager, Procurement Office, and the Consultant Project Manager in accordance with this Agreement. All subconsultants must be technically qualified by the Department to perform all work assigned to them. Additional subconsultants with specialized areas of expertise may be required to complete specific Task Work Order assignments. Any subconsultant to be hired and all work assignments to be performed, and all rates of compensation shall be agreed to by the Department Project Manager, Procurement Office and the Consultant Project Manager and documented in the contract file prior to any work being performed by the subconsultant. Any new subconsultant must be added to the contract via contract amendment (in coordination with the Procurement Office) prior to any issuance of work on a Task Work Order.

IX. Consultant Not Employee or Agent

The Consultant and its employees, agents, representatives, or subconsultants/ subcontractors are not employees of the Department and are not entitled to the benefits of State of Florida employees. Except to the extent expressly authorized herein, Consultant and its employees, agents, representatives, or subconsultants/subcontractors are not agents of the Department or the State for any purpose or authority such as to bind or represent the interests thereof, and shall not…