CN-550000-CAV95-00010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25436 DOT FM Number: 448043-1-32-01 & 448043-2-32-01

Submittal Date: 9/17/2024 Project Name: Continuing Services for Surveying, Mapping, and SUE

Consultant’s Name: GPI Geospatial, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 8935 NW 35th Lane, Suite 100

City: Doral State: Florida Zip: 33172

Office Location: Doral, Florida Contact person: Frank Paruas, PSM

Phone: 305-290-4997 Contact email: fparuas@gpinet.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

GPI GEOSPATIAL, INC. (GEO) is pleased to submit this Letter of Response (LOR) to the Florida Department of Transportation (FDOT), District 4 (D4). GEO embodies the definition of teamwork and partnership, and we pride ourselves on our continued support of D4. For over 50 years, we have provided conventional surveys, remote sensing-based design surveys, and mapping services for thousands of miles of FDOT roadways. We have developed an excellent reputation within the transportation community for our use of innovative technology to deliver superior 3D design surveys, Right of Way (R/W) mapping, and Subsurface Utility Engineering (SUE) services safely and efficiently for a wide range of transportation projects. GEO is prequalified in all FDOT surveying and mapping major work groups (8.1, 8.2, 8.4) and minor work groups (8.3). Over the past five years, GEO has proudly managed a similar contract for D4. We understand that the GEO team is an extension of D4 resources; based on this experience, we have assembled a team of surveying firms that capitalizes on the strengths, expertise, project history, redundancy of resources, and geographic location to support all D4’s needs for this contract as listed in the scope of services. We have selected team members to provide Task Work Order (TWO) solutions that are cost-efficient and schedule-conscious, delivering high-quality Surveying and Mapping Services to meet the demands of multiple simultaneous assignments in an aggressive work program. PROJECT APPROACH AND UNDERSTANDING OF CRITCAL ISSUES: The successful execution of this contract will be achieved by ensuring that each TWO is organized, managed, and executed to meet the District’s aggressive delivery schedules. This level of responsiveness and performance will be achieved through proactive communication, hands-on project management, and well-documented QA/QC procedures. Our approach will focus on minimizing the involvement of the District’s Project Manager (PM) and their staff. We anticipate that TWO assignments for this contract will vary in scope and complexity for each survey, R/W mapping, or

375-030-22

PROCUREMENT

SUE element. We have identified the following critical issues:

Communication, Responsiveness & Coordination: We understand that this is an all-encompassing multi-year contract that requires responsiveness, clear and consistent communication, and coordination from the selected consultant.

GEO is committed to providing D4 with the ultimate client service experience. Mr. Frank Paruas, PSM, Project Manager has a well-established reputation for his responsiveness and availability. For over 14 years as a PM for D4 continuing service contracts (CSC) and districtwide contracts, Mr. Paruas has maintained professional communication with D4 staff and team members. In the event he is unavailable, Ms. Iarelis Hall, PSM, Deputy PM and QA/QC Manager, will respond within 4-6 hours.

GEO will maintain a project log with all correspondence and a database of surveying and mapping files. Mr. Paruas will provide periodic reports to the District for all active projects. As a provider of specialty survey services and with extensive experience managing large and complex projects, GEO has the Knowledge to select the Best Survey Approach based on project needs. GEO, a unique provider of aerial lidar and imagery for 3D Design Transportation Projects, enables D4 to complete projects that would otherwise require extensive field efforts, offering both scheduling and budget benefits. Schedule:

Resourcing and availability will be key factors in meeting all project schedules. Streamlined internal team coordination, combined with Mr. Paruas’ familiarity with the D4 staff, will allow the team to promptly mobilize to any project site. GEO has the proven capabilities of simultaneously handling several large 3D-design projects. Internally, GEO has several designated aerial and terrestrial lidar extraction teams, all with D4 experience, who will be assigned to different projects to expedite the 3D Survey submittal process. Over the last five years, GEO has completed more than 20 complete 3D design projects for D4.

Safety: The GEO team understands the importance of safety and is committed to following best practices in the field to minimize potential risks to both workers and the traveling public.

All field activities will involve Temporary Traffic Control (TTC) certified personnel. All TWO assignments will include a site-specific safety meeting to review potential hazards and guidelines within the District’s facilities. For the duration of this contract, GEO field crews will be TTC intermediate certified and maintain certification to work within CSX/SFRTA and FEC R/W.

Our team will ensure at least one OSHA and confined space-certified crew is available. Quality Assurance (QA) & Quality Control (QC): Ms. Hall, PSM, will serve as the Survey QA/QC Manager and provide quality control and risk management guidance for all assignments. For every project, GEO will prepare a project-specific QA/QC plan, including subcontractors, to be submitted to the District Surveyor for review and acceptance upon receipt of the Notice to Proceed (NTP). Each team member will follow the requirements established in the approved QA/QC plan. We will ensure all work complies with the manuals, handbooks, guidelines, and standards listed in the scope of services. We will also follow D4 submittal standards, checklists, and Surveying and Mapping Guidelines, including the Survey Reports Checklist and the Central Office’s recently established Project Primary Control (PPC) Intake Checklist. Project Approach: GEO has been working on the Continuing Services for Survey Mapping & SUE, CA714 for the past 4 and a half years and the previous contracts. We are aware of the requirements and technical intricacies that D4 requires processed and deliverable files and formats. Immediately upon receipt of a TWO request, Mr.

Paruas will thoroughly review the scope of services and communicate with the District Surveyor to confirm project requirements and schedule. This information will then be used to develop the project approach and identify resources needed for all survey, R/W, or SUE-related tasks. GEO will consider the location, scope requirements, previous work in the area, available resources, and required specialty services. We will contact team members to review and determine their potential roles and the best survey approach. Each team member will prepare a written project scope and staff hour estimates with a clearly defined completion schedule, and a project-specific QA/QC, and safety plan. Prior to starting any work, GEO and the designated team members will attend required kick-off meetings with District staff. Upon receiving a TWO, we will hold an internal kick-off meeting with all participating team members to review the scope of services, approach, schedule, safety requirements, and implementation of the QA/QC plan. GEO will contact the District to research the existing PCPs and prepare and submit the project Network Design Plan for D4 review. Work will begin within two working days of the NTP. GEO will submit the results of the Project Network Control, including Leica Infinity Network Adjustment Reports. GEO will select the best approach to collect the project 3D features for design efforts, combining the use of terrestrial/aerial lidar with traditional surveys to generate a 3D surface within the project limits.

Additionally, drainage structures will be investigated. If the project requires underground utility investigation, GEO will designate the utilities (ASCE/CI 38-02 Quality Level B), and if conflicts are identified, we will conduct vacuum excavation test holes (Quality Level A) including providing underwater locating capabilities. Recovery of Historical Baseline (BL) of Survey:

Defining the Baseline of Survey and R/W lines is critical to any design project. While the 3D survey is being performed, we will research FDOT and county records for the existing R/W, plats, and deeds. Field searches of existing R/W monumentation will be conducted, then the results will be compared with recorded data. Once a satisfactory solution for the Baseline of Survey is determined, we will prepare the baseline of survey approval letter, detailing the findings and justifications for the solution.

GEO will work with the District to schedule the baseline review meeting and will provide timely responses to any comments from the review process. As part of this process, GEO will prepare and submit the project worksheet with all survey calculations, including section lines, subdivisions, and potential encroachments. We will work with the D4 reviewer and the Title and Documents group to promptly request title searches via the D4 Abstracting Services (D4 ABS) website for parcels that could be impacted by proposed improvements. GEO will review the title searches and provide the District with red-marked reports, adding comments to facilitate the review process. If needed, we will assist the District in acquiring additional R/W by preparing and submitting an R/W Maintenance Map. If the project includes an R/W phase, GEO is experienced in the D4 R/W mapping process, including the preparation of R/W control surveys, boundary surveys, sketch and legal descriptions, and R/W maps. We are familiar with CADD file standards, D4 GEOPAK “hard-calc” requirements, legal description formatting, text files for TAB sheets, and R/W mapping procedures. Relevant Contract Project Experience: GEO has been fortunate to provide D4 with similar services under a CSC that will expire in early 2025. Additionally, GEO provides similar services under multiple FDOT contracts. GEO brings a proven record of large contract program management experience and has demonstrated the ability to perform multiple assignments of varying size, scope, and complexity simultaneously. List of Contracts to follow; D4 Continuing Services for Survey Mapping & SUE, CA714; FDOT 6 Districtwide Aerial Photography, CA783; FDOT Central Office State Topographic Mapping Support (CAF30), as a subconsultant for D4 CSC for project design, contracts CAE78 and CAM59, and subconsultant for D4 CSC Surveying and Mapping and SUE, CAM29. OUR TEAM:

GEO and our team, Bowman Consulting Group, Ltd., Inc.

(BOW), CTS Engineering, Inc. (CTS) , DRMP, Inc. (DRMP), Keith and Associates, Inc. (KEITH) providing Landscape Architect services, Ritzel-Mason, Inc. (RM), WGI, Inc., (WGI), and Zeman Consulting Group, LLC. (ZEM), provide highly qualified staff with extensive D4 experience and is an exceptional, robust team that understands the District’s needs.

We have abundant resources, innovative technology, local experience, and districtwide geographic coverage, ensuring the successful completion of any combination of assignments concurrently while meeting established schedules and quality standards. The GEO team is composed of seasoned professional surveyors and mappers, as well as survey technicians with well-established D4 project resumes and extensive transportation experience. We have worked with every member of our team, most of them under GEO’s D4, expiring Surveying and Mapping and SUE Continuing Services Contract; each team member is committed to providing a high level of communication and responsiveness to D4. We will mobilize at least two survey and/or SUE crews within 24 hours of the NTP with a third crew available within 48 hours, along with sufficient experienced office staff to support the contract. All work will be coordinated with the District Surveyor and subject to review. We have included Bob’s Barricades to provide complex TTC support and assistance with closures. GEO is committed to a minimum of 10.54% DBE utilization and an additional 3% non-DBE SBE utilization for this contract.

Proposed Key Personnel and Roles:

SUBCONSULTANTS

Company • PM Manager •Yrs./Exp • Availability • Role BOW - Adam Dao, PSM, 18/70, SUE/Aerial/TML/UAS

CTS - Lis Tolstoy, PSM, 30/50, SUE/TML DRMP - Matt Floyd, PSM, 18/45, SUE/TML KEITH - Sam Hall, PSM, 25/40, SUE/TML/Hydro/UAS RM - Dennis Ritzel, PSM, 29/60, SUE WGI- Randy Ortega, PSM, 14/75, SUE/TML/Hydro/UAS ZEM - Lee Powers, PSM, 18/80, SUE/TML

With 25 years of experience, Frank Paruas, PSM will serve as PM, primary point of contact, dedicating 100% of his time to this contract. For the last 14 years, Mr. Paruas has been a PM for D4 and completed hundreds of TWOs on multiple districtwide and continuing service survey contracts. He is a proactive, organized, hands-on PM with the capability to focus on and effectively address all the District’s needs, requirements, schedules, and expectations for this contract. Mr. Paruas has the professional experience to support the District in conducting complex 3D design surveys, combining the use of terrestrial mobile lidar (TML) and aerial lidar/aerial photography, hydrographic and SUE services, Right of Way Control Surveys, Right of Way Maps, Sketch and Legals, and Boundary Surveys.

With 25 years of experience, Iarelis Hall, PSM (65% available), will be the Deputy PM and QA/QC Manager, providing additional support to D4 and ensuring responsiveness, communication, and the review of final submittals. Michael Zoltek, PSM (20% available), with 33 years of experience will act as Principal in Charge. Hal Peters, PSM (50% available), with 29 years of experience, will be the Expert Witness, and Julio Delgado, PSM (70% available), with 26 years of experience, will serve as the R/W Mapping Lead with full authority to coordinate mapping aspects with D4 staff. He will be supported by Saul Brand with 23 years of experience, Carlos Alegre, CST who has 9 years of experience, and Ramon Gomez, with 9 years of experience, as survey and mapping specialists with extensive experience in D4. All technicians are 90% available. Furthermore, GEO is assigning 4 fully-equipped survey crews from our Doral office, supported by 3 additional crews from our Orlando/Tampa offices. In total, GEO brings 7 Professional Surveyors and Mappers supported by 6 Survey Technicians and 31 mobile aerial/TML technicians. GEO also operates 2 TML units and 3 fully-equipped aircrafts with 2 aerial lidar and cameras. The GEO team has 49 field crews, 29 PSMs, over 45 survey techs, 15 TML units and 24 SUE VAC trucks, with 2 hydro units with sonar capabilities. GEO COMMITMENT: We are confident that GEO is prepared to meet D4's needs for this contract. Our team’s extensive experience, expertise, and commitment to excellence positions us as a strong partner. As a prime consultant, GEO does not currently hold other contracts with D4.

We look forward to the opportunity to continue working with D4, our most prominent client. Thank you for considering our response.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

8.1 8.2 8.3 8.4 DBE SB UU

Prime GPI Geospactial, Inc.

Su bc on su lta nt s

BOWMAN CONSULTING GROUP, LTD., INC.

CTS Engineering, Inc.

DRMP, Inc.

Keith and Associates, Inc.

Ritzel-Mason, Inc.

WGI, Inc.

Zeman Consulting Group, LLC.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

DBE SB UU

Prime

Su bc on su lta nt s

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

DBE SB UU

Prime

Su bc on su lta nt s

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

October 14, 2024 adao@bowman.om mfloyd@drmp.com fparuas@gpinet.com benjamin.hoyle@kci.com

Re: Request for Proposal - AD25436/37 Continuing Services for Surveying, Mapping and SUE

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the AD25436/37 Continuing Services for Surveying, Mapping and SUE contract. To enable the Department to complete the evaluation of your firm, you are requested to prepare a Technical Proposal, resumes, and organization chart or staffing chart. The Technical Proposal, resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Technical Proposal, resumes, organization chart or staffing chart, and required forms shall be e-mailed to D4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, October 29, 2024.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Georgia Cole, Contract Analyst III Procurement Office

Attachments CC: Jeffrey Smith, PSM

PF415GC

My Signature

Request For Technical Proposals For

AD25436/37 Continuing Services for Surveying, Mapping and SUE

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Technical Proposals:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Technical Proposal Evaluation Form

Attachment D – Required Certifications

Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as AD25436/37 Continuing Services for Surveying, Mapping and SUE .

Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide a Technical Proposal, resumes, organization chart or staffing chart, and required certifications and forms.

Shortlisted Consultants:

Bowman Consulting Group, Ltd., Inc.

DRMP, Inc.

GPI Geospatial, Inc.

KCI Technologies, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 5 years. The consultant services shall begin only upon the receipt of written notice (i.e. Task Work Order) from the Department. The term of the contract is 5 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

The Department encourages DBE and small business firms to compete for professional services projects, and also encourages all other firms to use DBE and small business consultants as subconsultants. However, use of DBE and small business subconsultants is not mandatory and no preference points will be given during the selection process for DBE and/or small business participation.

Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time.

Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments of each task work order in the Equal Opportunity website after invoice has been paid in CITS. Also, if you are awarded amendments to task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

4.5 Method of Compensation:

This will be a task assignment type contract. A fee and method of compensation will be negotiated for each task assignment.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

Antitrust Vendor Violator Contract Language: Pursuant to section

287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact a new business with a public entity.

Affidavit Regarding Labor and Services: Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete and submit FDOT Form No. 375-030-31.

Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to https://pdl.fdot.gov/api/form/downloadAttachment/17378449 https://vendor.myfloridamarketplace.com/ the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

Georgia Cole, Procurement Office Phone: 954-777-4650 E-mail address: d4.profserv@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is October 25, 2024.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and

Forms:

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms.

Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Font size of 11, with ½ inch margins are recommended for clarity, for Consultant submittals. Note: The Technical Proposal has a required font size and margin as specified in section 9 of this RFP. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other http://www.fdot.gov/procurement/SubmittalExamples.shtm submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification-Attachment D

Form No. 375-030-83, Professional Services Commitment Form– Attachment D

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-030-60, Vendor Certification Regarding Scrutinized

Companies Lists – Attachment D

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to D4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on October 29, 2024. All submittals may be subject to public records requests. Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Technical Proposals:

Consultants under consideration for this project will be required to submit a Technical Proposal to be reviewed by the Technical Review Committee (TRC). The Technical Proposal is due by 3:00 PM, on October 29, 2024.

The firms being considered for this project are required to electronically submit a written technical proposal. The proposal is not to exceed 5 single-sided, letter sized (8 ½ x 11) pages, and font size will be restricted to 11 pitch or larger, with ½ inch margins. Please be aware that all font (including graphics, tables, and captions on photos) will be restricted to 11 pitch or larger. Font must not be condensed. The page limit does not include resumes, organization chart or staffing chart, and required certifications and forms. Technical Proposal shall not contain links to other web pages that would provide additional technical content.

Technical proposal shall include sufficient information to enable the Department to evaluate the firm’s technical capability for providing the desired services.

The technical proposal shall include, at a minimum, those items described in Attachment C – Technical Proposal Evaluation Form.

10. Consultant Selection:

A technical review committee will review the Technical Proposal, resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection. Attachment C provides the criteria to be considered by the technical review committee in the evaluation. Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E., District Secretary; John

P. Krane, P.E., Director of Transportation Development; Paul A. Lampley, P.E., Director of Transportation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firms ranked numbers 1 and 2 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firms ranked numbers 1 and 2, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall http://www.fdot.gov/procurement/formmenu.shtm include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

12. Schedule:

Date Time Action

October 25, 2024 5:00 PM Cutoff Date for Technical Questions October 29, 2024 3:00 PM Technical Proposals, resumes, organization chart or staffing chart, and required certifications and forms due (aka Phase II Submittal Deadline)

November 18, 2024 9:30AM Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action November 26, 2024 12PM Fee Proposal Due December 18, 2024 Planned end of Negotiation Date

(Negotiation conclusion date) January 17, 2025 Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

A-1

Attachment A – Scope of Services

SCOPE OF SERVICES

CONTINUING SERVICES FOR SURVEYING, MAPPING, AND SUE

FM # 448043-1-32-01 & 448043-2-32-01

A. OBJECTIVE:

Major Work Types: 8.1; 8.2; 8.4

The Department desires to obtain assistance from the consultant, hereinafter referred to as the Surveyor & Mapper, for the performance of miscellaneous Surveying and Mapping Services.

These services include but are not limited to, Field Surveys, Historical Baseline and Existing Right of Way Determination, Global Positioning System (GPS) Surveys, Monumentation Surveys, Bathymetric Surveys (which includes single beam, multi beam and side scanner sonar capabilities), Utility Designation and Excavation (including Underwater Utilities), Tree Surveys (trees identified by an Arborist or Landscape Architect), Right of Way Control Survey Maps, Right of Way Maps, Maintenance Maps, Right of Way Monumentation Maps, Boundary Surveys, Quality Assurance Reviews, Expert Witness Testimony, Title Search Plotting Maps, Title Document Review and Analysis, Sketches, Parcel Staking, Legal Descriptions and Documents of Conveyance.

8.1: Control Surveying: This type of work provides horizontal and vertical control to a specified standard for Department projects.

8.2: Design, Right of Way, and Construction Surveying: This type of work includes boundary surveys, right of way surveys, as-built surveys, construction layout surveys, topographic surveys, hydrographic surveys, quantity surveys, record surveys, mean high water line surveys, and special purpose surveys.

8.4: Right of Way Mapping: This type of work includes the production of right of way related maps, as well as the preparation of legal descriptions and sketches of legal descriptions based on information supported by the applicable surveys or maps defined in the preceding types of work, title searches, and other documents.

Minor Work Type: 8.3

District-wide Aerial Surveys, Mobile Lidar, Aerial Lidar, and Photogrammetry services are required by the Department of Transportation for projects to be individually assigned in District IV. The Consultant will be responsible for all work necessary to control, take and process precision quality aerial photography that will produce quality, rectified photographic imagery at various scales. The Consultant will also be responsible for all photogrammetric work necessary to interpret measure, digitize and compile, by stereoscopic techniques, the mapping and survey data from the aerial photography, as required by the individually assigned project.

8.3: Photogrammetric Mapping: This type of work includes surveys and the preparation of maps using photogrammetric methods.

B. THE SURVEYOR & MAPPER'S RESPONSIBILITIES:

Total Station Equipment used on the surveys shall be compatible with FDOT Electronic Field

Book processing standards. Field Data shall be delivered electronically for input into FDOT

Electronic Field Book software. The Surveyor & Mapper must have the ability to establish state plane coordinates with survey grade unmanned equipment, including Real Time Kinematic

(RTK) capabilities.

The Surveyor & Mapper shall also provide for traffic control (Flagging & Barricades) during their surveys or identify a sub-consultant to provide for traffic control.

The Surveyor shall comply at all times with applicable Federal, State, and local laws, provisions and policies governing safety and health. This includes Title 29, Code of Federal Regulations, Parts 1910, Occupational Safety and Health Regulations, including confined space entry requirements for General Industry and Construction including any subsequent revisions and updates. In order to safely conduct the public through the work area, full compliance with the current Department Roadway and Traffic Design Standards (600 Series), Survey Safety Handbook, and current Maintenance of Traffic Training FDOT Topic No. 625-010-010-a is a minimum requirement.

All work shall be accomplished in accordance with the criteria established by:

The Department's Highway Field Specifications FDOT Survey Handbook (Survey Procedure Topic No. 550-030-101a) District IV Survey Guidelines Florida Statue 472.027 FDOT Utility Accommodation Manual, ASCE Standard, Topic #710-020-001 District 4 Right of Way Mapping Guidelines FDOT Right of Way Mapping Procedure, Topic Number 550-030-015-c Right of Way Mapping Handbook Right of Way Mapping CADD Handbook CADD Production Criteria Handbook FDOT Location Manual Minimum Technical Standards for Land Surveyors, Chapter 5J-17.050-052, F.A.C.

Any special instructions provided by the District Surveyor.

All work shall be coordinated with the District Surveyor and will be subject to review.

The Surveyor & Mapper (Prime Consultant) is required to have two (2) survey parties ready to work within 24 hours and a third survey party ready within 48 hours of notice to proceed along with enough office staff to support this contract.

The Surveyor & Mapper shall have at least one crew available that is CSX R/R certified. This certification must be maintained though the life of the contract.

The Surveyor & Mapper shall also have at least one crew available that is confined space certified with any equipment necessary or be able to rent the equipment to enter confined spaces.

This certification must be maintained though the life of the contract.

Establish and implement a QA/QC plan. Also includes sub-consultant review, response to comments and any resolution meetings if required, preparation of submittals for review, etc. The QA/QC plan must be submitted to the District Surveyor for his review at the time of the notice to proceed (NTP) of the contract.

It shall be the responsibility of the Surveyor & Mapper to utilize the very best professional judgment, practices, and principles possible during the performance of the work commissioned under this contract. The Surveyor & Mapper shall be aware that as the project is developed, certain modifications and/or improvements to the original Task Work Order may be required.

The Surveyor & Mapper and the DEPARTMENT will determine if any of these modifications warrant any supplemental fee request(s).