CN-550000-CAU41-00010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25416 DOT FM Number: 446396-1-12-01

Submittal Date: 5/20/24 Project Name: Districtwide General Planning Consultant

Contract - Systems and Policy Planning Support

Consultant’s Name: Kimley-Horn and Associates, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 8201 Peters Road, Suite 2200

City: Plantation State: FL Zip: 33324

Office Location: Plantation Contact person: Ravi Wijesundera, PE

Phone: 954.535.5153 Contact email: ravi.wijesundera@kimley-horn.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

The Kimley-Horn (KH) team is excited to submit our qualifications to serve as your consultant for this contract. We have a proven history of being a dependable partner to the District Planning Office.

A small sample of our completed accomplishments include:

• 500+ ROW reviews from systems planning perspective.

• Presented results for five before and after lane repurposing

(LR) studies to District Four (D4), local agency, statewide, and national audiences.

• Created of a spreadsheet tool for estimating LOS year of failure for arterial corridors.

• Developed a methodology for access management adherence assessment.

KH understands this TWO-based contract can be used for any of the 24+ service types listed in the scope to support the functions of District Planning Office. We have assembled a multidisciplinary team, with clearly defined roles and overlapping skillsets, to deliver the range of services needed.

Project Team Ravi Wijesundera, PE, RSP, is our proposed project manager. He has successfully managed a similar contract for the District Planning Office. We have partnered with AECOM, ASHA Planning Consultancy (DBE/SB), INSIGHT Transportation (DBE/SB), MARLIN Engineering, and VIA Planning (DBE/SB) to offer a team of experts in multimodal transportation planning, traffic safety and operations, concept development, and policy reviews. We have collaborated with key staff of each partner firm and are confident that we are offering the best resources for this contract.

Approach to Key Tasks and Relevant Experience LR/Context Sensitive Solutions (CSS)/ Complete Streets (CS) Local agencies submit LR applications for implementing CS solutions and improving safety for all road users. Ravi, along with Thuha Nguyen PE, PTOE (VIA), bring extensive experience assisting D4 with LR application reviews, facilitating D4’s review coordination meetings, identifying improvements to the LR application process, and coordinating with the Central Office. We

375-030-22

PROCUREMENT

are thoroughly familiar with the FDOT’s Statewide LR Guidebook and D4’s LR Review and Approval Process Summary. KH provided technical support for the high-profile reevaluation of the Dixie Highway LR request in West Palm Beach, which resulted in rescinding the previous approval. Our LR before and after studies for five completed LR projects in D4 resulted in a wealth of lessons learned and suggestions for LR process refinement from planning to design to implementation, and we helped to present the results to FDOT and stakeholder agencies. As a result of 2024 Florida HB 1301/SB 1226, LR requests will be subjected to additional requirements. Our team is already assisting D4 with compliance review of two previously approved LR applications per the new guidelines. LR for transit projects is another area where our team is ready to support D4.

The KH team, led by Stewart Robertson, PE, has performed numerous CS studies such as the Palm Beach County US-1 Multimodal Corridor Study and Broward County’s Complete Streets Guidelines, and we have been assisting D4 to establish context classification and target speeds for projects in the Work Program.

Development Review/Site Impact Analysis While growth management legislation changes over the years have limited the FDOT’s focus to “transportation resources and facilities of state importance,” it has the responsibility of reviewing development proposals to identify potential adverse impacts on the SHS. KH and ASHA staff partnered to review numerous Comprehensive Plan Amendments (CPAs) for D4, including the Fort Lauderdale and Delray Beach CPAs, and provided technical assistance comments.

VIA staff will support with site impact analysis reviews, as they have done with the review of Pompano Live! Casino. KH has completed over 500 ROW reviews for D4 since 2018 to determine impacts of surplus, lease, and donation requests from the SHS perspective.

Access Management KH developed a methodology for D4 to assess if a corridor is in compliance with the access spacing standards, per the criteria in F.A.C. Rule Chapter 14-97. This methodology can be used as a decision support system for access request reviews and provide input for safety studies and PD&E studies. Ashok Sampath (MARLIN) brings experience as the D4 in-house access management consultant facilitating the pre-application meetings for access permits.

Project Traffic Forecasts It is critical to document the analysis process, assumptions, data used, and validate models. Ashu Kumar (INSIGHT) assisted with the development of the forecast accuracy database and uncertainty tool to aid in traffic forecasting and identify the “risks.” Our local experts understand the traffic characteristics and development trends in D4; hence, we can readily recognize inconsistent forecasts. VIA staff has reviewed over 100 design traffic reports, whereas Ashu led traffic forecasts for a 71-mile stretch of I-95 in the Treasure Coast region that included 15 interchanges and over 50 intersections. KH and AECOM’s PD&E staff further strengthens our team.

Travel Demand and Transit Model Applications Both SERPM and TCRPM regional travel demand models used in D4 are being transitioned to a new activity-based model platform as well as being converted to VISUM software. INSIGHT is already applying the new SERPM9 for the 2050 Palm Beach LRTP update. Our team is ready to assist D4 review potential LR for transit applications associated with Broward County PREMO and Palm Beach County’s 561 transit plans. We will review travel demand and transit models (e.g., FTA’s STOPS) for ridership and mode shift in the premium transit to understand the impacts of LR on other modes.

Interchange Access Document Development and Review Interchange Access Request (IAR) reviews require a thorough understanding of State and Federal requirements. Each IAR is unique and must be evaluated by careful consideration of factors such as the need, reasonableness, operation, safety, design, land uses, environmental impacts, etc. KH has reviewed IAR proposals across the State for FDOT Central Office. Ian Rairden, PE, (KH), who has presented IOARs and IMRs to the District Interchange Review Committee, will lead this task. Thuha Nguyen PE, PTOE (VIA) was involved in the development of the I-95/SR 60 IOAR and I-95/Oslo Road IJR. With the new process, LR requests through an interchange area may require additional analysis, including an IAR.

Concept Development, Cost Estimates, Benefit-Cost (B/C) Analysis KH developed interchange master plans with concepts, cost estimates, and B/C for 17 interchanges along I-95 in Palm Beach County and six interchanges in Broward County. The KH team of roadway designers will be led by Gin Ng, PE. Betsy Jeffers, PE, (MARLIN) will support planning staff to develop implementable solutions and identify potential ROW, environmental, and community impacts.

Safety Analysis We are excited to support the FDOT’s mission to provide a safe transportation system and the Target Zero statewide initiative. Our team routinely performs safety analyses as part of planning studies and LR applications. During LR before and after studies for D4, we applied HSM Predictive Method to assess project benefits. KH and AECOM have been the D4’s safety studies consultants for many years and developed hundreds of multimodal safety solutions and concepts. ASHA has been assisting FDOT Central Office with pedestrian/bicycle root cause analysis to identify countermeasures, and potential design criteria and policy changes.

The Martin County Vision Zero Plan is one of the many examples of our safety planning efforts for local agencies.

Performance Measurement The KH Team offers experts in the application of roadway, transit, bicycle, and pedestrian LOS and LTS methodologies, as well as travel time, crash reduction, and emission-based performance measures. We use both traditional (e.g., counts, crash data) and non-traditional (e.g., RITIS, near-miss analytics) data sources for performance measurements. We are thoroughly familiar with traffic analysis software used for performance assessment. KH developed VISSIM models for the Bus Queue Jump Lane Pilot Project at SR 7 and Prospect Road, which was the first application of this concept in South Florida.

Areawide and Corridor Studies The Palm Beach County Roadway Network Connectivity Study, by KH in 2021, identified potential new roadway connections to accommodate future growth and reduce impacts on the existing SHS. Based on a systematic screening and prioritization process, we identified multiple roadway connectivity opportunities for further consideration. KH developed an LOS year-of-failure tool for D4 to estimate when AADT of an arterial is expected to exceed its context classification-based target LOS threshold. This methodology was applied to select corridors for preliminary diagnosis of segments approaching LOS failure.

Data Collection and Analysis MARLIN brings expertise as the FDOT Statewide Transportation Data and Analytics consultant.

They supported KH’s LR before and after studies with counts performed using an innovative high-resolution video detection technology to visualize pedestrian and bicycle trajectories.

Metropolitan Transportation Planning Process Support KH developed the 2045 LRTP Updates for Palm Beach and Indian River Counties and maintain excellent relationships with many local partner agencies in D4. The KH team, led by William Roll, AICP will develop and review transportation plans. He will be assisted by Poorna Bhattacharya, AICP (ASHA).

Technology Feasibility Assessments The sheer volume of data and emerging technologies in the industry can be overwhelming.

Our experts who work with innovative technology to develop cutting-edge transportation solutions are ready to assist D4. KH developed PublicCoordinate, an online public engagement tool to share project information through an interactive map-based platform and gather feedback. AECOM’s AV Readi is an interactive tool which measures the feasibility and technical readiness of a corridor to accept automated vehicles.

Other Tasks KH’s Derek d’Adesky, PE and Saurabh Basnet, EI (VIA) are available to serve as extensions of D4 staff. Our planners, led by William Roll, AICP, are ready to assist with legislative and policy analysis and interpretation. We can assist with visioning and scenario planning, public and stakeholder coordination, and special studies such as traffic and revenue forecasts.

Project Team Roles and Key Staff Ravi will lead LR application reviews and safety studies. He will be assisted by a KH team with diverse skills, including Ian Rairden, PE (traffic forecasting and interchange access reviews), Stewart Robertson, PE (multimodal studies and CSS), Yue Liu, PE, PTOE (ROW reviews), Jill Capelli, PE (technology applications), Gin Ng, PE (concept development), William Roll, AICP (performance measures, policy interpretation, and transportation plan development), Kelly Klepper, AICP (comprehensive plan reviews), and Amber Crane (GIS). Thuha Nguyen, PE, PTOE (VIA), with 15 years of experience assisting the District Planning Office, will provide depth with reviews of LR applications, site impact analysis, interchange access documents, and project traffic forecasting. Jeff Weidner (MARLIN), a former District Office of Modal Development project manager, will support with multimodal studies, access management, freight planning, SIS and policy planning, and innovative data collection. With former District Safety Engineer, Vivek Reddy, PE, and Naresh Kotari, AICP, as the leads, AECOM will support concept development, safety studies, travel demand models, environmental reviews, and technology applications. Ashu Kumar (INSIGHT) brings traffic forecasting, travel demand and transit model expertise. Poorna Bhattacharya, AICP, and Rohan Sadhai, AICP (ASHA) will assist with growth management reviews, safety studies, and GIS applications.

Relevant Projects Our team’s strength is demonstrated by highlighting our project experience and teaming with the proposed subconsultants.

• D4 Systems and Policy Planning Support (2018-2022):

KH led with ASHA and MARLIN as subconsultants.

• D4 Systems and Policy Planning Support (2021-present):

VIA led with KH as a subconsultant.

• D6 Traffic Operations Safety Studies (2023-present):

KH led with AECOM and MARLIN as subconsultants.

• Palm Beach TPA 2050 LRTP Update (2022-present):

KH led with INSIGHT and VIA as subconsultants.

Project Management With 19 years of experience in South Florida and excellent mix of technical and project management skills, Ravi Wijesundera, PE, RSP, will lead the KH Team as Project Manager. He has managed over 100 TWOs through D4 D/W Planning and Safety contracts and has received excellent client feedback. Having successfully completed a similar contract, Ravi fully understands D4’s expectations. He will be the primary point of contact and proactively coordinate with the FDOT Project Manager. Ravi will provide timely updates, track schedule and budget, prepare progress reports, and attend weekly progress meetings. He will prepare well-thought-out scopes and use staff of the right level of experience. Through proactive coordination and use of KH’s project tracking mechanisms, we will identify any perceived conflicts of interest and offer alternative resources within the team to ensure timely service.

QA/QC

KH has established QA/QC procedures that we apply to each TWO.

Our QC approach includes verification of data accuracy, application of correct analysis techniques, use of appropriate standards, and review of documents for grammar and clarity. We emphasize task level QC reviews to identify and correct any errors/omissions before impacting subsequent steps of the study. Stewart Robertson, PE, will perform an independent review of our deliverables. Ravi will coordinate with task leaders and subconsultants to ensure the scope and schedule are clearly understood and will review all deliverables before submittal.

SUMMARY

KH offers a highly experienced local team with the diverse expertise necessary to handle every aspect of this contract. Key benefits of this team include a proven and responsive project manager, vital experience with similar contracts, redundancy of staff at every level, institutional knowledge of FDOT processes, and excellent relationships with D4 staff and stakeholder agencies. In addition to our transportation planning and traffic engineering capabilities, we offer roadway, ITS, and GIS expertise to develop innovative and feasible solutions. Our statewide and national experts are committed to bring best practices from around the country to D4.

We pledge to complete each assignment expeditiously and comprehensively to achieve the D4’s goals.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

6.1 13.3 13.4 13.5 DBE SB UU

Prime Kimley-Horn and Associates, Inc. (K-H)

Su bc on su lta nt s

AECOM Technical Services, Inc.

ASHA Planning Consultancy, Inc.

Insight Transportation Consulting, Inc.

Marlin Engineering, Inc.

VIA Planning, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

DBE SB UU

Prime

Su bc on su lta nt s

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

DBE SB UU

Prime

Su bc on su lta nt s

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

June 18, 2024 eric.penfield@exp.com ravi.wijesundera@kimley-horn.com pzhu@transystems.com

Re: Request for Proposal - 25416: Districtwide General Planning Consultant Contract - Systems and Policy Planning Support

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the 25416: Districtwide General Planning Consultant Contract - Systems and Policy Planning Support. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an interview with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Resumes, required forms, and organization chart or staffing chart shall be e-mailed to d4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, July 2, 2024.

The interviews are scheduled for July 3, 2024 in Manatee Conference Room at the D4 Headquarters.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, William Labuda, Contract Analyst II Procurement Office

Attachments CC: Chon Wong

William Labuda

Request For Proposals

For 25416: Districtwide General Planning Consultant Contract - Systems and Policy Planning

Support

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Consultant Interviews:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Interview Evaluation Form

Attachment D – Required Certifications

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as 25416: Districtwide General Planning Consultant Contract - Systems and Policy Planning Support. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an interview to discuss qualifications for the project.

Shortlisted Consultants:

EXP U.S. Services Inc.

Kimley-Horn and Associates, Inc.

TranSystems Corporation d/b/a TranSystems Corporation Consultants

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 60 months. The consultant services shall begin only upon the receipt of written notice (i.e. Task Work Order) from the Department. The term of the contract is 60 months.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services

(non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf

Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

The Department encourages DBE and small business firms to compete for professional services projects, and also encourages all other firms to use DBE and small business consultants as subconsultants. However, use of DBE and small business subconsultants is not mandatory and no preference points will be given during the selection process for DBE and/or small business participation.

Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time. Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments of each task work order in the Equal Opportunity website after invoice has been paid in CITS. Also, if you are awarded amendments to task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

4.5 Method of Compensation:

This will be a task assignment type contract. A fee and method of compensation will be negotiated for each task assignment.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

Staffing Requirements: 5.

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

Scope of Services Meeting: 6.

A Scope of Services meeting is not required for this project.

Deadline for Questions: 7.

Any technical or administrative questions shall be addressed to the following:

William Labuda, Procurement Office, Florida Department of Transportation, 3400 W. Commercial Blvd., Fort Lauderdale, FL 33309, Phone: (954) 777-4625, E-mail address: d4.profserv@dot.state.fl.us https://vendor.myfloridamarketplace.com/

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is July 1, 2024.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

Please note that there is no requirement for submittal of technical proposals.

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms. Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Font size of 11, with ½ inch margins are recommended for clarity, but not required for Consultant submittals. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification – Attachment D

Form No. 375-030-83, Professional Services Commitment Form – Attachment D http://www.fdot.gov/procurement/SubmittalExamples.shtm

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-031-06, E-Verify – Attachment D

Form No. 375-030-60, Vendor Certification Regarding Scrutinized Companies Lists – Attachment D

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to d4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on July 2, 2024. All submittals may be subject to public records requests. Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Consultant Interviews:

Consultants under consideration for this project will be interviewed by the Technical Review Committee (TRC) in person, or by video-conference if TRC member(s) are in a district and cannot travel on the date of interviews.

9.1 INTERVIEW REQUIREMENTS: The following guidelines will govern the interviews:

(1) A portion of the prepared Interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information. TRC members may also ask follow-up clarifying questions during the Interview, where time permits.

(2) The Department may pose questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

(3) Just prior to the start of the Interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. One copy of the questions shall be provided to each member of the Consultant team. The Consultant may keep the copy of the questions during the Interview. The Consultant may not leave the Interview room to review the questions. The Consultant firm remains in the same room as the TRC and Professional Services Unit (PSU) staff when reviewing the questions. The five minutes for reviewing questions is not considered as part of the Interview.

Discussions by the Consultant team members during the 5 minute review are not part of the Interview process, and are not considered in evaluation of the Consultant.

(4) Introductions of Consultant staff and Department staff are also not counted as part of the Interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the Interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement (closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The Interview may conclude early if less time is actually required. Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

(5) Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

(6) A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the Interview room is not permitted. Disciplines that must attend the interview are N/A. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

(7) No handouts other than standard paper business cards will be allowed before, during, or after the interview.

(8) The Department shall supply and make available either a standard white board or flip chart with markers during the interview. The Consultant is not permitted to bring in prepared diagrams or drawings to display on the Department-supplied flip chart or white board. Procurement will discard the flip chart pages at the completion of the interview. Flip charts and/or white board illustrations will not be given to TRC for evaluation after the interview.

Consultant may begin drawing as soon as the questions are handed to them (the beginning of the five minutes of review).

(9) Consultant may bring one unaltered aerial plot, 24” x 36” maximum for use during the interview. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. No alterations other than a North arrow as well as street names can be shown on the aerial for locating purposes when brought to the interview. The unaltered aerial plot may be marked up or drawn upon by the Consultant during the interview, but not before the interview begins. One aerial per project may be submitted. No other visual aides are allowed.

(10) Consultants may bring in paper notepads or index cards with notes during their interviews, for their own reference and use. The notepads and index cards will not be left behind for the Department, nor shared with the TRC.

(11) Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the Interview.

9.2 SCHEDULE OF INTERVIEWS: Interviews are scheduled for July 3, 2024 and will be conducted in Manatee Conference Room, Florida Department of Transportation, D4 Headquarters, 3400 W. Commercial Blvd., Fort Lauderdale, FL 33309.

The order of interviews will be established by random drawing.

Firm: Time:

1. EXP U.S. Services Inc. 9:00 AM

2.

TranSystems Corporation d/b/a TranSystems Corporation Consultants

10:30 AM

3. Kimley-Horn and Associates, Inc. 1:00 PM

10. Consultant Selection:

A technical review committee will review the resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection.

Attachment C provides the criteria to be considered by the technical review committee in the evaluation of organization chart or staffing chart, resumes, and interviews.

Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E., District Secretary; John P.

Krane, P.E., Director of Transportation Development; Paul A. Lampley, P.E., Director of Transportation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firm ranked number 1 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firm ranked number 1, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to http://www.fdot.gov/procurement/formmenu.shtm revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

12. Schedule:

Date Time Action

July 1, 2024 5:00 PM Cutoff Date for Technical Questions July 2, 2024 3:00 PM Resumes, organization chart or staffing chart, required certification, and forms due (aka Phase II Submittal Deadline)

July 3, 2024 9:00 AM Interviews Begin July 29, 2024 9:30 AM Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action August 9, 2024 12:00 PM Fee Proposal Due August 21, 2024 N/A Planned end of Negotiation Date

(Negotiation conclusion date) September 20, 2024 N/A Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

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Attachment A – Scope of Services

Exhibit “A” Scope of Services

Exhibit “A” Scope of Services

DISTRICTWIDE GENERAL PLANNING CONSULTANT CONTRACT

SYSTEMS AND POLICY PLANNING SUPPORT

I. Overview and Purpose

The Florida Department of Transportation (Department) requires professional planning and engineering consultant services in the areas of systems and policy planning; support for the Strategic Intermodal System (SIS), a statewide multimodal network of high priority transportation facilities; areawide/corridor and other analyses/studies; and concept development. Provision of these services relates to varied efforts of the Department, including with partners, to meet statutory and other responsibilities and improve planning and project outcomes while furthering the Department’s mission and implementation of the Florida Transportation Plan and the SIS Policy Plan:

Department Mission To provide a safe transportation system that ensures the mobility of people and goods, enhances economic prosperity, and preserves the quality of our environment and communities.

Florida Transportation Plan Goals Safety and Security for Residents, Visitors, and Businesses Agile, Resilient, and Quality Transportation Infrastructure Connected, Efficient, and Reliable Mobility for People and Freight Transportation Choices that Improve Accessibility and Equity Transportation Solutions that Strengthen Florida’s Economy Transportation Solutions that Enhance Florida’s Communities Transportation Solutions that Enhance Florida’s Environment

SIS Policy Plan:

Objectives: Interregional Connectivity, Intermodal Connectivity, Economic Development Focus Areas: Safety, Resilience, Technology and Innovation, Urban Mobility and Connectivity, Rural Mobility and Connectivity

Among the partners in the five-county area covered by District Four are over 80 local governments, five metropolitan planning organizations, a regional transportation authority, and multiple local transit agencies. Efforts relating to the Miami Urbanized Area routinely involve working with partners in Miami-Dade County along with District Six.

II. Summary of Services

The Consultant will be required to perform various professional planning, engineering, and technical analyses and produce specified deliverables under some or all the tasks in this Scope of Services.

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FM No. 446396-1-12-01 April 17, 2024

The Consultant will:

be well versed in applicable federal and state codes, statutes, rules, regulations, policies, procedures, guidelines, manuals, handbooks, protocols, and standards that pertain to this Scope of Services have knowledge of the Southeast Florida region provide the Department with access to staff with expertise and experience in the multiple disciplines that pertain to this Scope of Services and demonstrate an ability to complete work using an interdisciplinary/team approach demonstrate an ability to stay abreast of and effectively work in or with evolving and emerging topical areas (e.g., changing demographics/travel behavior, equity, shared mobility, physical and virtual accessibility, speed management, technology, sustainability and resilience, and funding/financing) and methods, tools, and practices relevant to planning for and delivering transportation services and facilities within community and regional contexts over the near and long terms assist the Department…