CN-550000-CAU18-00050000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

6/30/2026

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAU18 22081413220

$514,187.00

(name) (title) Signature

Jason Peters, P.E. Director of Transportation Operations

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services

Kimley-Horm and Associates, Inc, 2619 Centennial Blvd. Suite 200, Tallahassee, FL 32308

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$276,435.00

$276,435.00 Limit

Districtwide Miscellaneous Landscape Design Services SR 263 (Capital Circle SW) from CR 2203 Springhill Rd. to SR 371 Orange Ave in Leon county(See Attached

Scope)

Signature

Financial Services PSU (Pascarelli-Mathews) Miner/Patterson

$276,435.00

$0.00

(name) (title)

$276,435.00

Remaining Balance: $255,813.00

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

Contract No. CAU18 Kimley Horn and Associates

454807-1-32-01 Task Work Order No. 3

A-1

SCOPE OF SERVICES

FOR

FDOT District 3 Contract CAU18

Task Work Order 3 SR 263 (Capital Circle SW) from CR 2203 Springhill Rd to SR 371 Orange Ave

Landscape Master Plan & Contract Plans

FPID: 454807-1-32-01

Leon County, Florida

June 1, 2025

The purpose of Task Work Order (TWO) No. 3 is to prepare construction documents for landscape improvements associated with SR 263 (Capital Circle SW) within the limits of MP

3.524 to MP 6.67, MP 7.276 to MP 7.331 and MP 0 to MP 0.569, FPID 454807-1-32-01. The length of the project is 3.77 miles. The project is located in Leon County, Florida within the Department owned ROW. This project consists of construction documentation for landscape improvements. Landscape improvements envisioned include planting both within the medians and along outside edge of the road to the edge of right-of-way. The design will be in keeping with previously built portions of Capital Circle both to the east and to the north. These plantings include street trees, shrubs, groundcovers, sod and full irrigation systems. A use of native species will be incorporated whenever feasible. The Department’s budget for landscape improvements will be determined after Phase I plans. This project is programmed for FY 2028 letting with this scope of services being limited to design services through the Phase IV submittal at which time the project would be shelved. A plans update task would be negotiated at a latter date for any services required after Phase IV.

Department provided CAD files in combination with aerial imagery will be utilized as backgrounds for the production of the master plan.

The CONSULTANT will provide data collection, analysis and conceptual design to provide a Phase I level conceptual landscape plan in roll plot format. The landscape plan will provide a vision for landscape improvements along the corridor both within the medians and between the roadway and right-of-way edge. A cost estimate will be prepared based on the Phase I design.

Following the Phase I design, the CONSULTANT will prepare plans for landscape improvements. The objective is to design landscape improvements that meet applicable FDOT safety and setback criteria, are appropriate to the location, are easy to maintain, and are coordinated with the maintenance capabilities of the maintaining agency and FDOT.

The CONSULTANT will perform soil and percolation testing based on the planting areas identified in the conceptual design.

The prior roadway project cleared and grubbed the full right-of-way. Selective Clearing and Grubbing plans is not required and will not be included.

454807-1-32-01 Task Work Order No. 3

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Irrigation improvements are included. Irrigation improvements will provide a permanent underground irrigation system.

The contract plans shall include level 1 temporary traffic control plans.

No permitted outdoor advertising signs have been identified within 1,000 feet of the project limits.

The CONSULTANT will support the DEPARTMENT in Utility Coordination. The CONSULTANT shall contact Sunshine 811 to pull the Design Ticket, and provide the information received to the Area Utility Coordinator. The DEPARTMENT will contact utility owners for utility markups and provide to the CONSULTANT. The CONSULTANT will review the information provided, add to the plans as appropriate, and design improvements to avoid adjustments to existing utilities. The CONSULTANT will coordinate with Area Utility Coordinator and coordinate directly with Utility Owners as needed to resolve any unforeseen difficulties.

Environmental permitting will be the responsibility of the DEPARTMENT. The CONSULTANT will coordinate with EMO staff as needed.

Submittals: Up to four (4) submittals are included in this task work order as listed below. The Final and PS&E submittals are not included and can be negotiated at a later date:

· Phase I Conceptual Landscape Plan Development – Roll plot drawing for review by FDOT staff.

· Phase II Submittal – 60% Construction Drawings, Constructability / Biddability, Full ERC Review by DEPARTMENT staff.

· Phase III Submittal – 90% Construction Drawings, Constructability / Biddability, Full ERC Review by DEPARTMENT staff.

· Phase IV Submittal – 100% Construction Drawings, Constructability / Biddability, Full ERC Review by DEPARTMENT staff.

Cost Estimates: The CONSULTANT shall prepare Phase I Preliminary Order of Magnitude Cost estimate to be included in Phase I submittal. Costs include but are not limited to mobilization, MOT, litter removal and disposal, mowing, plant installation, materials and for the two-year establishment period for landscape plants.

Following Phase I, the CONSULTANT shall prepare a construction cost estimate and review / update when scope changes occur and/or at milestone of the project for each phase submittal.

The DEPARTMENT shall provide the construction budget, along with any updates to the

CONSULTANT

Specifications: The Specifications Package per the Standard Specifications for Road and Bridge Construction is not included and can be negotiated at a later date. The CONSULTANT shall

454807-1-32-01 Task Work Order No. 3

A-3 prepare a TSP for the irrigation system.

Technical Meetings: The CONSULTANT shall participate in technical meetings as outlined below:

· Two (2) progress meetings (via Teams)

· Two (2) meetings with local agency (via Teams)

· One (1) Phase I Conceptual Landscape Plan Review Meeting (in Person)

· Two (2) progress meetings with the DEPARTMENT (in Person)

· One (1) ITS Coordination Meeting (via Teams)

Field Reviews: The CONSULTANT shall conduct field reviews as outlined below:

· One (1) Initial Field Review with Department staff

· One (1) Inventory and Analysis field review by the Consultant; at same field review, collect soil samples and perform percolation testing

· One (1) Plans in Hand Field Review Meetings at Phase III submittal.

Quality Assurance/Quality Control: Conduct a thorough Project review at each submittal (Phase I, Phase II, Phase III and Phase IV) in accordance with Quality Assurance/Quality Control requirements identified the Scope of Services from the original Standard Professional Services Agreement. A quality control plan will be developed and submitted to the

DEPARTMENT.

Aeronautical Evaluation: Based on the FAA pre-screening tool for determining the need to file FAA Form 7460-1, this project may require filing notices. This is not included in this scope of services and can be negotiated at a later date due to the time constraints on FAA determinations with respect to construction activity.

Post Design Services: To be negotiated at a later date as necessary as a separate Task Work Order.

Digital Delivery: Not included. To be negotiated at later date.

Erosion Control: Provide erosion control measure, notes and details as necessary to assure existing slopes, swales, and other drainage facilities are not impacted and remain stable during and after construction and in accordance with the FDOT Design Manual.

SWPPP: N/A

Utilities: CONSULTANT will support the DEPARTMENT in utility coordination. The CONSULTANT will request a design ticket from the Sunshine State One Call system. The DEPARTMENT shall provide applicable utility markups from the Utility / Agency Owners

454807-1-32-01 Task Work Order No. 3

A-4

(UAO) for incorporation into the plans. The CONSULTANT will coordinate with the area utility coordinator as needed and coordinate directly with up to four (4) UAOs as needed for clarification or additional information. Plans shall show and label the known existing underground and overhead utility lines and the voltage of overhead wires. No adjustments to utilities are intended to be caused by landscaping.

Landscape Analysis and Design: The CONSULTANT will review and analyze the project site to inform the landscape design. Inventory and analysis shall include field review of existing erosion, drainage, utilities, roadway signs, structures, hardscape, vegetation, circulation, viewsheds, etc.

Irrigation Analysis and Design: The CONSULTANT will provide design of an automatically controlled underground irrigation system to support the proposed landscape improvements through the landscape establishment period. Following establishment, the system will be operated and maintained by the local agency.

Feasibility Report: Includes analysis of methods, power sources, water sources. materials and operation costs associated with a proposed underground irrigation system design.

Conceptual Design: Includes determination of water and power sources, potential location of directional bores, sleeves, mainlines, irrigation zones, valves, pump stations and wells.

Final Irrigation Design: Irrigation design includes, but is not limited to, the final location, sizes and types of electrical connections, conductors, wells, pumps, pump stations, mainlines, valves, lateral lines, irrigation heads, backflow and control devices.

Technical Maintenance Plan: The CONSULTANT shall prepare a guideline for long-term maintenance activities including recommendations for watering, mowing, weeding, litter pickup, pruning, herbicides, pesticides, fertilizer, mulching and related activities.

All design and plans preparation shall be in accordance with Exhibit “A”, Scope of Services, of the original Standard Professional Services Agreement.