CN-550000-CAU18-00030000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

5/31/2026

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAU18 22081413220

$237,752.00

(name) (title) Signature

Jason Peters, P.E. Director of Transportation Operations

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services

Kimley-Horn and Associates, Inc, 2619 Centennial Blvd. Suite 200, Tallahassee, FL 32308

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$195,486.00

$195,486.00 Limit

Districtwide Miscellaneous Landscape Design Services SR 8A (I-110) from East of Maxwell Street to SR 8 (I -10) Escambia County (See Attached Scope)

Signature

Financial Services PSU (Pascarelli-Mathews) Miner/Patterson

$195,486.00

$0.00

(name) (title)

$195,486.00

Remaining Balance: $82,248.00

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

Docusign Envelope ID: 04A526E7-1756-4A34-8E11-0CA5097D89C3

Vice PresidentJames R. Pankonin

3/17/2025

Contract No. CAU18 Kimley Horn and Associates

220814-1-32-20 Task Work Order No. 2

A-1

SCOPE OF SERVICES

FOR

FDOT District 3 Contract CAU18

Task Work Order 2 SR 8A (I-110) from east of Maxwell Street to SR 8

Landscape Contract Plans

FPID: 454805-1-52-01

Escambia County, Florida February 20, 2025

The purpose of Task Work Order (TWO) No. 2 is to prepare construction documents for landscape improvements to SR 8A (I-110) within the limits of MP 1.40 to MP 6.20, FPID 454805-1-52-01. The length of the project is 4.80 miles. The project is located in Escambia County, Florida within the Department owned ROW. This project consists of planting design to implement improvements identified in the previously developed master plan prepared under TWO No. 1 which will address existing roadside erosion of embankments within the Departments budget of $1,500,000 for landscape improvements.

Department provided CAD files in combination with aerial imagery will be utilized as backgrounds for the production of contract plans.

The CONSULTANT will prepare plans for landscape improvements. The objective is to design landscape improvements that meet applicable FDOT safety and setback criteria, address existing erosion conditions, are appropriate to the location, are easy to maintain, and are coordinated with the maintenance capabilities of the Asset Manager and FDOT.

The CONSULTANT will perform soil and percolation testing based on the planting areas identified in the previously prepared master plan. An updated Phase I conceptual design roll plot will be prepared and provided responding to site specific soil testing results.

Selective Clearing and Grubbing plans will be prepared. Plans will identify selected trees, shrubs, and turf areas to be removed. Trees and shrubs to be pruned will also be identified.

Irrigation improvements are not included.

The contract plans shall include level 1 temporary traffic control plans.

Forty-eight (48) permitted outdoor advertising signs have been identified within 1,000 feet of the project limits. Of the forty-eight (48) signs, twenty-two (22) are withing 1,000 feet of proposed interchange planting areas. Coordination with the twenty-two (22) permitted billboard owners will be required.

The CONSULTANT will support the DEPARMENT in Utility Coordination. The CONSULTANT shall contact Sunshine 811 to pull the Design Ticket, and provide the information received to the Area Utility Coordinator. The DEPARTMENT will contact utility

Docusign Envelope ID: 04A526E7-1756-4A34-8E11-0CA5097D89C3

220814-1-32-20 Task Work Order No. 2

A-2 owners for utility markups and provide to the CONSULTANT. The CONSULTANT will review the information provided, add to the plans as appropriate, and design improvements to avoid adjustments to existing utilities. The CONSULTANT will coordinate with Area Utility Coordinator and coordinate directly with Utility Owners as needed to resolve any unforeseen difficulties.

Environmental permitting will be the responsibility of the DEPARTMENT. The CONSULTANT will coordinate with EMO staff as needed.

Submittals: Up to six (6) submittals are anticipated in this TWO as listed below:

� Phase III Submittal – 90% Construction Drawings, Constructability / Biddability, Full ERC Review by DEPARTMENT staff.

� Phase IV Submittal – 100% Construction Drawings, Constructability / Biddability, Full ERC Review by DEPARTMENT staff.

� Final Phase Submittal – DEPARTMENT to back check comments from Phase IV (100%) submittal.

� PS&E I, II, and III Submittal – Up to three (3) signed and sealed submittals with all required documentation (forms, checklist, clear letters, time memo, etc.)

Cost Estimates: The CONSULTANT shall prepare a construction cost estimate and review / update when scope changes occur and/or at milestone of the project for each phase submittal.

The DEPARTMENT shall provide the construction budget, along with any updates to the

CONSULTANT.

Specifications: The CONSULTANT shall prepare the Specifications Package per the Standard

Specifications for Road and Bridge Construction and the workbook of implemented modifications. Preparation of any TSP or MSP is not anticipated and excluded.

Technical Meetings: The CONSULTANT shall participate in technical meetings as outlined below:

� Two (2) Utility Coordination Meetings (via Teams)

� Two (2) progress meetings with the DEPARTMENT (in Person)

� One (1) PS&E Meeting (via Teams)

� One (1) ITS Coordination Meeting (via Teams)

Field Reviews: The CONSULTANT shall conduct field reviews as outlined below:

� One (1) soil analysis field review to collect soil samples and perform percolation testing.

� Two (2) Plans in Hand Field Review Meetings at Phase III and Phase IV submittals

220814-1-32-20 Task Work Order No. 2

A-3

Quality Assurance/Quality Control: Conduct a thorough Project review at each submittal

(Phase III, Phase IV, Final, and each PS&E) in accordance with Quality Assurance/Quality

Control requirements identified the Scope of Services from the original Standard Professional

Services Agreement. A quality control plan will be developed and submitted to the

DEPARTMENT.

Post Design Services: To be negotiated at a later date as necessary as a separate Task Work

Order.

Digital Delivery: The CONSULTANT shall deliver final contract plans and documents in digital format. The final contract plans and documents shall be digitally signed and sealed by the responsible professionals preparing the documents.

Erosion Control: Provide erosion control measure, notes and details as necessary to assure existing slopes, swales, and other drainage facilities are not impacted and remain stable during and after construction and in accordance with the FDOT Design Manual.

SWPPP: N/A

Utilities: CONSULTANT will support the DEPARTMENT in utility coordination. The

CONSULTANT will request a design ticket from the Sunshine State One Call system. The

DEPARTMENT shall provide applicable utility markups from the Utility / Agency Owners

(UAO) for incorporation into the plans. The CONSULTANT will coordinate with the area utility coordinator as needed and coordinate directly with up to four (4) UAOs as needed for clarification or additional information. Plans shall show and label the known existing underground and overhead utility lines and the voltage of overhead wires. No adjustments to utilities are intended to be caused by landscaping.

Landscape Analysis and Design: The CONSULTANT will review and analyze the project sites to inform the landscape design. Inventory and analysis shall include field review of existing erosion, drainage, utilities, roadway signs, structures, hardscape, vegetation, circulation, viewsheds, etc.

Irrigation Analysis and Design: N/A

Technical Maintenance Plan: The CONSULTANT shall prepare a guideline for long-term maintenance activities including recommendations for watering, mowing, weeding, litter pickup, pruning, herbicides, pesticides, fertilizer, mulching and related activities.

All design and plans preparation shall be in accordance with Exhibit “A”, Scope of

Services, of the original Standard Professional Services Agreement.