CN-550000-CAS13-00030000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

3/19/2027

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAS13 453509-1-32-01

(name) (title) Signature

Raj Ponnaluri Manager, Emerging Technologies

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Task Services

HNTB Corporation

1276 Metropolitan Blvd, Suite 304, Tallahassee, FL 32312

(To be entered upon execution of T.W.O.)

4/8/2024

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Est*Method of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$509,681.12

$509,681.12 Y

In-house support and documentation.

Signature

Sr. Vice President

$509,681.12

$0.00

(name) (title)

Len Becker

$509,681.12

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

DocuSign Envelope ID: F253C98E-3218-4EE2-A13A-ACFD5E4ABA54

ATTACHMENT "A" TASK WORK ORDER

EMERGING TECHNOLOGY CONSULTANT

PROGRAM SUPPORT

Contract No. CAS13

WORK TASK AUTHORIZATION NO.: 1

DEPARTMENT TASK MANAGER: Raj Ponnaluri

TASK WORK ORDER AUTHORIZED AMOUNT: $509,681.12

COMPLETION DATE: 3/19/2027

A. PURPOSE

The Florida Department of Transportation’s (FDOT, Department) Emerging Technology (ET) Program is aimed toward significantly advancing the mission through the integration of emerging technology. These mission elements include increased safety, mobility advancements with a focus on multimodal transportation systems and road users, and visible economic development achievements with a focus on industry partnerships and community enhancement. The purpose of this Task Work Order is to provide general and in-house support to the Emerging Technology Manager.

B. SCOPE OF SERVICES TO BE PERFORMED

Task 1 – In-House Support

The Consultant will provide one and a half (1.5) full-time equivalent (FTE) in-house support staff to the Department to assist with a wide variety of engineering and technical services related to the communications, coordination, planning, and evaluation of opportunities to include emerging technology into activities across the Department. The services may include, but are not limited to the following:

Provide support to the Department by establishing Working Groups for coordination with Central Office, Districts, MPOs, local agencies, and industry.

Provide support to the Department by coordinating, setting up, attending, and preparing agendas and notes for various meetings.

Assist the Department with related research.

Assist the Department with creating and reviewing program-related documents and providing recommendations on courses of action.

Assist the Department with any pilot projects. This may include, but not be limited to the development of systems engineering documentation, creating system engineering documents, design, integration, testing, and performance measure evaluation.

Provide support for conferences and webinars with respect to programmatic goals and initiatives related to this program.

Provide support with PowerPoint presentation preparations for training, conferences, webinars, and general update meetings.

Provide mapping, graphics, and marketing material support.

Other related assignments will be performed as needed and approved by the Department Project Manager (DPM).

Task 2 – Documentation

The Consultant shall support the Department with the development of tracking mechanisms for various activities. Specifically, in alignment with other tasks, the Consultant shall develop a searchable library of products and vendors to include fields such as costs, lessons learned, use cases, etc.

C. DELIVERABLES

All deliverables shall be made as directed by the DPM and will generally require electronic and/ or paper formats. Electronic deliverables shall be in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, document formats (PDF), or other formats as approved by the DPM. No data will be purchased with this Task Work Order.

Technical memorandums and reports Meeting materials Presentations and/or maps and graphics Monthly progress report summarizing activities completed

D. STAFFING

It is anticipated that approved Consultant staff may be used for specific work assignments in this Task Work Order.

Any additional staff or sub-consultants must be agreed to and approved by the FDOT DPM prior to working on the contract.

E. SCHEDULE

The Consultant agrees to proceed with the work activities found in this Scope of Services upon the issuance and execution of this Task Work Order. All activities associated with this work order shall be completed by March 19, 2027.

F. REIMBURSEMENT METHOD

The compensation for this Task Work Order shall be the Maximum Limiting Amount Fee Method in accordance with the Consultant agreement. The Consultant shall invoice for services performed on this Task Work Order based on staff hours and average salary per occupational group. An estimate of the work effort, rates, and fees for staffing are shown in Attachment “B” (attached).

G. SUPPLEMENTAL PROVISIONS

1. 508 Compliance The Rehabilitation Act of 1973 prohibits discrimination on the basis of disability in programs conducted by Federal agencies, in programs receiving Federal financial assistance, in Federal employment, and in the employment practices of Federal contractors. Section 508 now establishes requirements for electronic and information technology developed, maintained, procured, or used by the Federal government. Section 508 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the public. While these standards currently apply to the federal government, it is the direct responsibility of Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section 508 to ensure the widest possible audience easy access to government information.

Therefore, all deliverables related to this Task Work Order that are planned to be shared publicly shall comply with Section 508. The functional performance criteria require that technologies with:

• visual modes also be usable with limited vision and without vision or color perception;

• audible modes also be usable with limited hearing and without hearing;

• speech-based modes for input, control, or operation also be usable without speech;

• manual operation modes also be usable with limited reach and strength and without fine motor control or simultaneous manual operations; and

• have features making its use simpler and easier for people with limited cognitive, language, and learning abilities.

$236.06 $108.86 $127.05 $97.40 $211.26 $356.91 $133.47 $149.65

In-house Support 2,080 520 2,600

Home Office Support 52 208 52 52 208 572

Total Staff Hours 52 2080 208 52 52 208 520 0 3,172

Total Staff Cost $12,275.12 $226,428.80 $26,426.40 $5,064.80 $10,985.52 $74,237.28 $69,404.40 $0.00 $424,822.32

$424,822.32

SUB CONSULTANTS

$84,858.80 $84,858.80

TOTAL FEE $509,681.12

TOTAL HNTB

HDR

TOTAL SUB CONSULTANTS

Transportation Data Analyst

Field

Transportati on Data Analyst Home

Chief Scientist

Home Total Hours and Cost

Engineering Intern Field

Graphic Designer

Home

Project Manager 3

Home

Planner Home

Project Manager 1

Home

EXHIBIT 1

ESTIMATE OF WORK EFFORT AND COST

HNTB Corporation

Activity

CAS13 T1 Fee_V2.xls Fee Sheet - HNTB Page 1 of 2 4/4/2024 2:46 PM

$163.19

In-house Support 520 520

Home Office Support 0

Total Staff Hours 520 520

Total Staff Cost $84,858.80 $84,858.80

Project Planner Total Hours and Cost

ESTIMATE OF WORK EFFORT AND COST

HDR Engineering Inc.

Activity

CAS13 T1 Fee_V2.xls Fee Sheet - HDR Page 2 of 2 4/4/2024 2:46 PM