CN-550000-BEA68-00080000.pdf

PDF 2 MB Posted Dec 30, 2020

Attached to: Master Agreement FL|BEA68|84c0a91ba9090547712eca88db6a1e99
Contract number: BEA68
Issued by: Florida

About this file

Written by GovTribe AI · Sep 24, 2025

This document is a Task Work Order (TWO) #943-5 between the Florida Department of Transportation (FDOT) Public Transit Office and Transportation Resource Associates, Inc. (TRA), a contract under BEA68. The task work order involves supporting the State Safety Oversight (SSO) program for rail transit agencies, specifically covering Miami-Dade Department of Transportation and Public Works (DTPW), Hillsborough Area Regional Transit (HART), Jacksonville Transportation Authority (JTA) Skyway, and their respective transit systems.

The contract is for continuous State Safety Oversight Support Services from November 1, 2024, through October 31, 2025, with a total budget of $1,166,724.19. TRA will provide comprehensive support including triennial safety audits, teleconferences and on-site reviews with rail transit agencies, plans and procedures support, reportable event investigation assistance, corrective action plan tracking, and safety risk management monitoring. The work involves reviewing safety documentation, conducting inspections, tracking hazards, supporting compliance with federal and state regulations, and providing monthly and annual reporting to FDOT and the Federal Transit Administration (FTA).

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Other files

File	Type	Posted
CN-550000-BEA68-00040000.pdf	PDF	Dec 30, 2020
CN-550000-BEA68-00060000.pdf	PDF	Dec 30, 2020
CN-550000-BEA68-00090000.pdf	PDF	Dec 30, 2020
CN-550000-BEA68-W0010000.pdf	PDF	Dec 30, 2020
CN-550000-BEA68-00010000.pdf	PDF	Dec 30, 2020
CN-550000-BEA68-00030000.pdf	PDF	Dec 30, 2020
CN-550000-BEA68-00050000.pdf	PDF	Dec 30, 2020
CN-550000-CA806-00120000.pdf	PDF	Dec 30, 2020
CN-550000-BEA68-00020000.pdf	PDF	Dec 30, 2020
ContractBudgetExport.csv	CSV file	Dec 30, 2020

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

REVIEW ROUTING SHEET

050-010-01

SECRETARY

11/22

Date Prepared 10/16/2024 Date Needed By: 10/20/2024

Subject: BEA68 TWO 943-5 Description:

Under the terms of this task work order, Transportation Resource Associates, Inc. (TRA) supports the Transit Office in administering the State Safety Oversight Support Services.

Budget Total: $1,166,724.19

FM Number: 4358111-12-01

Vendor Name: Transportation Resource Associates, Inc.

Category: 088774

Object Code: 131328

Cost Center: 943

CFDA #/CSFA #

Proposed End Date: October 31, 2025

Function: 601

List of Included Documents:

1. Task Work Order

Additional Comments:

Originator James Burke

Reviewed by: Init. Date

1. Gabe Matthews

2. SD-Finance

3. SD-Scope

4. M. Smith

5. Encumberance

Phone 4702 Date 10/16/2024

Reviewed by: Init. Date

6. Legal 7.

10.

Docusign Envelope ID: 24197337-441D-4C39-BC90-06865AA26256

10/18/2024 | 12:25 PM EDT

10/21/2024 | 3:41 PM EDT

10/21/2024 | 3:42 PM EDT

10/21/2024 | 4:18 PM EDT

Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8

10/23/2024 | 1:10 PM EDT

Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

Florida Department of Transportation

RON DESANTIS

GOVERNOR

605 Suwannee Street

Tallahassee, FL 32399-0450

JARED W. PERDUE, P.E.

SECRETARY

www.fdot.gov

October 17, 2024

Transportation Resources, Inc 1608 Walnut Street Philadelphia, PA 19103

Re: Task Work Order (TWO) #943-5 Transit Office Contract # BEA68

In accordance with the above referenced agreement, you are authorized to perform the tasks detailed in the attached Exhibit “A”.

For the required services, compensation shall be $1,166,724.19 as described in the attached Exhibit “B”.

All services required by this TWO will be completed on or before 10-31-2025.

Please acknowledge receipt of and agreement with this TWO by signing and dating this original and returning to:

Ashley Porter Transit Safety Manager Ashley.L.Porter@dot.state.fl.us

You will be provided countersigned original including a copy of the encumbrance indication the Task Work Order is executed.

Consultant Project Manager Name: Christopher E. Wallgren Title: Vice President, TRA. Inc.

Signature:

Date:

FDOT Project Manager Name: Ashley Porter Title: Transit Project Manager

Signature:

Date:

Docusign Envelope ID: 24197337-441D-4C39-BC90-06865AA26256Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

10/29/2024 | 7:26 AM PDT

10/29/2024 | 10:34 AM EDT

Docusign Envelope ID: 24197337-441D-4C39-BC90-06865AA26256Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

Since the Annual Reporting is due in March, this task work order will note require the Annual Report to be finalized. However, the FTA has made its SSOR system available for ongoing review and input. Since safety data related to accidents, hazards, and CAPs is developing throughout the year, TRA will provide monthly monitoring of the SSOR data to ensure accuracy and completeness and to streamline the annual reporting process in early 2025.

Additionally, FDOT is required to develop an Annual Report that is delivered to the Governor of Florida and each of the RTAs. TRA will develop the Annual Report document that contains relevant information about the past year’s FDOT SSO work activities and RTA safety data, in accordance with FDOT guidance and past format practice.

TRA will work within the timelines established by the FTA and FDOT to ensure that all data is appropriately uploaded within any required timeframe. FDOT timelines for annual reporting will not change, even if FTA timelines do.

Table 3b. Annual Reporting

Deliverable Description Due Date Percent of

Activity Completed approvals of RTA annual report submittals.

Completion of FDOT annual report submittal to the FTA.

FDOT will ensure that all RTA annual reports are reviewed and accepted. FDOT will work to ensure that all required FTA annual reporting is completed in advance of the FTA’s deadline.

March 15

Completion of the FDOT Annual Report to the Governor.

FDOT will develop a written annual report of the previous year’s oversight activities and RTA safety data performance.

March 15 2%

Monthly Monitoring of SSOR Data

FDOT will perform a consistent review of SSOR data on a monthly basis to identify gaps or deficiencies in completeness or accuracy and report status to FDOT monthly.

Monthly by the end of the month, with report to FDOT on activities conducted and status.

Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

Docusign Envelope ID: 24197337-441D-4C39-BC90-06865AA26256Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

Docusign Envelope ID: 24197337-441D-4C39-BC90-06865AA26256Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF concerning major issues at RTAs and TRA actions correspondence.

Task 9. FTA Triennial Audit & As-Needed Services

Every three years, the FTA conducts a comprehensive audit of SSO compliance with Federal SSO regulations and the states’ own Program Standard/Manual requirements. FDOT’s most recent audit occurred in August 2022. TRA is currently working with FDOT to address corrective actions whose findings pertain to the aforementioned FDOT SSO Program work activities. All follow-up actions are tied into existing work activities, and TRA does not anticipate any separate level of effort to be expended in relation to close-out of the 2022 Triennial Audit.

It is anticipated that the FTA Triennial Audit of FDOT will take place in the time frame of this task work order. TRA will provide all technical support to FDOT to prepare for the audit, participate as an FDOT representative in the audit, and commence follow-up actions. Preparatory activities are expected to include compiling a list of documents and data in accordance with the FTA’s request, participating in any as-needed preparatory meetings with FTA, conducting a “dry-run” audit that includes reviewing status of all areas which previously had FTA findings and reviewing all audit areas for compliance prior to the actual FTA audit. TRA will provide a dedicated project analyst to support its team, as well as subject matter expertise where needed

Throughout the course of the year, other urgent issues may arise that require FDOT to respond. This may be a more involved accident investigation, a deeper dive into a serious hazard, or other actions that require time on-site at the RTA to monitor safe working practices or require unexpected data analyses outside of the normal expected range of work to be completed.

This task allows for TRA to assign a targeted, small team to work on such issues. This portion of the task would only be utilized at the discretion and direction of FDOT. TRA would develop a comprehensive work plan that outlines the additional work prior to commencing any work activities.

It is anticipated that the FTA will continue to issue special directives and rulemakings that may require SSOA involvement. TRA will provided support, as needed

Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

Docusign Envelope ID: 24197337-441D-4C39-BC90-06865AA26256Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

BEA68

10/23/2024

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 10/23/2024

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55301000943

Expansion Option: AD

Object Code: 131328

Amount: $1,166,724.19

Financial Project: 43581111201

Work Activity (FCT): 601

CFDA:

Fiscal Year: 2025

Budget Entity: 55100100

Category/Category Year: 088774/25

Amendment ID: W004

Sequence: 00

User Assigned ID: 943-5

Enc Line (6s)/Status: 0006/04

Total Amount: $1,166,724.19

Contract: BEA68

Contract Type: BI - COMPUTER SOFTWARE DEVELOPMENT & MAINTENANCE (COMP SOFTW)

Vendor Name: TRANSPORTATION RESOURCE ASSOCIA

Vendor ID: F232622338002

Beginning Date of This Agreement: 12/30/2020

Ending Date of This Agreement: 09/30/2026

Contract Total/Budgetary Ceiling: bc = $4,040,419.48

Method of Procurement: B - REQUEST FOR PROPOSAL (287.057,F.S.)

Description: Support for the State Safety Oversight Program

Page1 of 1

To: Shannan.Smith@dot.state.fl.us

Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

Docusign Envelope ID: 24197337-441D-4C39-BC90-06865AA26256Docusign Envelope ID: 2B462838-7F5E-4CD4-A328-09998D4915A8Docusign Envelope ID: 21937845-E849-4C5F-9BB4-F3E1BC335FFF

BEA68 TWO 943-5_request for encumbrance

Complete_with_Docusign_BEA68_TWO_943-5_updat

Signature Page

BEA68 TWO 943-5_routing

Pg 1 of routing revised

Routing sheet_updated pg 10 15

Encumbrance-Funds approval_1023

File details come from the government source that posted it. Updated Sep 24, 2025.