CN-370000-GC778-CO2.pdf
PDF 100 KB Posted
- Contract number
- GC778
- Issued by
- Florida
About this file
This email chain documents a contract manager change request for the Florida Department of Environmental Protection (FDEP) involving Terracon Consultants, Inc. The correspondence, dated May 8 through June 5, 2017, involves state procurement personnel (Jamie L. Lopez, Andrea Brooks, and Russell Rhodes) and Terracon representatives (John Malkowski and Rama K. Ruttala). The request addresses three specific indefinite delivery contracts: GC778, GC825, and GC881.
Terracon requested to transfer primary contract manager responsibilities from John Malkowski to Rama K. Ruttala, located in Terracon's Tampa office, effective going forward. The change required updating communications to utilize a shared email account at fdep_contracts@terracon.com for all future correspondence, while designating Ruttala as the main point of contact and Malkowski as backup. The state required completion of the ATC Alternate Email Address for Work Offers Request Form (posted August 28, 2015) to formalize the email address change for work offers. Andrea Brooks in the state's Procurement Department was assigned responsibility for processing this change order request on June 5, 2017.
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From: Procurement To: Brooks, Andrea Cc: Lopez, Jamie L.; Rhodes, Russell Subject: FW: Terracon ATC Contract Manager Date: Monday, June 05, 2017 1:58:20 PM Attachments: image001.png
Andrea – please handle this change order request
Please consider the environment before printing this email
From: Lopez, Jamie L.
Sent: Friday, June 2, 2017 3:33 PM To: Procurement <Procurement@dep.state.fl.us> Cc: Rhodes, Russell <Russell.Rhodes@dep.state.fl.us> Subject: FW: Terracon ATC Contract Manager
Please see the below email string (highlighted yellow sections) which request to update the email and CM for the following GC778, GC825, and GC881 contracts to Rama Ruttala at fdep_contracts@terracon.com
From: Ruttala, Rama K [mailto:Rama.Ruttala@terracon.com] Sent: Thursday, June 01, 2017 5:08 PM To: Lopez, Jamie L. <Jamie.L.Lopez@dep.state.fl.us> Cc: Malkowski, John C. <John.Malkowski@terracon.com> Subject: RE: Terracon ATC Contract Manager
Jamie
Please see attached Request form for ATC Alternate Email.
Thanks Rama
From: Lopez, Jamie L. [mailto:Jamie.L.Lopez@dep.state.fl.us] Sent: Wednesday, May 31, 2017 9:48 AM To: Malkowski, John C. <John.Malkowski@terracon.com> Cc: Ruttala, Rama K <Rama.Ruttala@terracon.com> Subject: RE: Terracon ATC Contract Manager
See the below response to the request to update your email address (for work offers also) sent on mailto:Procurement@dep.state.fl.us mailto:Andrea.Brooks@dep.state.fl.us mailto:Jamie.L.Lopez@dep.state.fl.us mailto:Russell.Rhodes@dep.state.fl.us mailto:fdep_contracts@terracon.com mailto:Rama.Ruttala@terracon.com mailto:Jamie.L.Lopez@dep.state.fl.us mailto:John.Malkowski@terracon.com mailto:Jamie.L.Lopez@dep.state.fl.us mailto:John.Malkowski@terracon.com mailto:Rama.Ruttala@terracon.com
5/11/2017. Please fill out the form per the instructions on the form.
From: Lopez, Jamie L.
Sent: Thursday, May 11, 2017 3:07 PM To: Malkowski, John C. <John.Malkowski@terracon.com> Cc: Ruttala, Rama K <Rama.Ruttala@terracon.com> Subject: RE: Terracon ATC Contract Manager
In order update the address for work offers please click on the link and download the form to fill out and submit back to me.
ATC Alternate Email Address for Work Offers Request Form
ATC Alternate Email Address for Work Offers Request Form (Posted: 08/28/15; Effective: 08/28/15)
From: Malkowski, John C. [mailto:John.Malkowski@terracon.com] Sent: Thursday, May 11, 2017 2:50 PM To: Lopez, Jamie L. <Jamie.L.Lopez@dep.state.fl.us>; Lampkin, Natasha <Natasha.Lampkin@dep.state.fl.us> Cc: Ruttala, Rama K <Rama.Ruttala@terracon.com> Subject: RE: Terracon ATC Contract Manager
Yes, for all correspondence, that way we have multiple points of contact.
Thanks, John
From: Lopez, Jamie L. [mailto:Jamie.L.Lopez@dep.state.fl.us] Sent: Thursday, May 11, 2017 1:31 PM To: Malkowski, John C. <John.Malkowski@terracon.com>; Lampkin, Natasha <Natasha.Lampkin@dep.state.fl.us> Cc: Ruttala, Rama K <Rama.Ruttala@terracon.com> Subject: RE: Terracon ATC Contract Manager
Is this email also for work offers?
Sent: Thursday, May 11, 2017 1:10 PM To: Lampkin, Natasha <Natasha.Lampkin@dep.state.fl.us> Cc: Ruttala, Rama K <Rama.Ruttala@terracon.com>; Lopez, Jamie L.
<Jamie.L.Lopez@dep.state.fl.us> Subject: RE: Terracon ATC Contract Manager
Natasha: Please use the following shared email account for future correspondence to Terracon Consultants, Inc.
http://www.dep.state.fl.us/waste/quick_topics/publications/pss/pcp/procurement/ATC-Alt-Email-Work-Request-Form_28Aug15.pdf mailto:John.Malkowski@terracon.com mailto:Jamie.L.Lopez@dep.state.fl.us mailto:Natasha.Lampkin@dep.state.fl.us mailto:Rama.Ruttala@terracon.com mailto:Jamie.L.Lopez@dep.state.fl.us mailto:John.Malkowski@terracon.com mailto:Natasha.Lampkin@dep.state.fl.us mailto:Rama.Ruttala@terracon.com mailto:John.Malkowski@terracon.com mailto:Natasha.Lampkin@dep.state.fl.us mailto:Jamie.L.Lopez@dep.state.fl.us fdep_contracts@terracon.com
From: Lampkin, Natasha [mailto:Natasha.Lampkin@dep.state.fl.us] Sent: Monday, May 8, 2017 2:28 PM To: Malkowski, John C. <John.Malkowski@terracon.com> Cc: Ruttala, Rama K <Rama.Ruttala@terracon.com>; Lopez, Jamie L.
<Jamie.L.Lopez@dep.state.fl.us> Subject: RE: Terracon ATC Contract Manager
Thank you Mr. Malkowski, We will await any changes until further notice.
Natasha Lampkin Environmental Administrator Petroleum Restoration Program 850-245-7525
Sent: Monday, May 08, 2017 2:05 PM To: Lampkin, Natasha <Natasha.Lampkin@dep.state.fl.us> Cc: Ruttala, Rama K <Rama.Ruttala@terracon.com> Subject: RE: Terracon ATC Contract Manager
Natasha: I’ve contact our IT department to set up a shared email account. I’ll let you know what we end up with once they set it up. Meanwhile, please hold on setting up Rama as the main point of contact.
From: Lampkin, Natasha [mailto:Natasha.Lampkin@dep.state.fl.us] Sent: Monday, May 8, 2017 1:35 PM To: Malkowski, John C. <John.Malkowski@terracon.com>; Lopez, Jamie L.
<Jamie.L.Lopez@dep.state.fl.us> Cc: Mulligan, Mark W. <Mark.Mulligan@terracon.com>; Graf, Scott D. <Scott.Graf@terracon.com>;
Harrison, Steven A <Steven.Harrison@terracon.com>; Tompa, Bradley S.
<Brad.Tompa@terracon.com>; Ruttala, Rama K <Rama.Ruttala@terracon.com>; PRP Contracts <PRP.Contracts@dep.state.fl.us> Subject: RE: Terracon ATC Contract Manager
Mr. Malkowski, mailto:fdep_contracts@terracon.com mailto:Natasha.Lampkin@dep.state.fl.us mailto:John.Malkowski@terracon.com mailto:Rama.Ruttala@terracon.com mailto:Jamie.L.Lopez@dep.state.fl.us mailto:John.Malkowski@terracon.com mailto:Natasha.Lampkin@dep.state.fl.us mailto:Rama.Ruttala@terracon.com mailto:Natasha.Lampkin@dep.state.fl.us mailto:John.Malkowski@terracon.com mailto:Jamie.L.Lopez@dep.state.fl.us mailto:Mark.Mulligan@terracon.com mailto:Scott.Graf@terracon.com mailto:Steven.Harrison@terracon.com mailto:Brad.Tompa@terracon.com mailto:PRP.Contracts@dep.state.fl.us
Our automated processes only email one designated party. However, if you would like multiple (or
2) parties to receive all emails this can be achieved a few ways.
1. Establish a shared email account where each of you have access
2. Set a forwarding rule from the Contract Manager’s email to forward the emails to others
Natasha Lampkin Environmental Administrator Petroleum Restoration Program 850-245-7525
Sent: Monday, May 08, 2017 12:38 PM To: Lopez, Jamie L. <Jamie.L.Lopez@dep.state.fl.us>; Lampkin, Natasha <Natasha.Lampkin@dep.state.fl.us> Cc: Mulligan, Mark W. <Mark.Mulligan@terracon.com>; Graf, Scott D. <Scott.Graf@terracon.com>;
Harrison, Steven A <Steven.Harrison@terracon.com>; Tompa, Bradley S.
<Brad.Tompa@terracon.com>; Ruttala, Rama K <Rama.Ruttala@terracon.com> Subject: Terracon ATC Contract Manager
Jamie / Natasha: I am transferring the Contract Manager duties to Rama Ruttala who is located in our Tampa office. If at all possible we would like to request that Rama be the main point of contact for our GC778, GC825, and GC881 contracts, with me being the backup point of contact going forward. I would expect that Rama will be listed on future contract amendments, but both he and I will be copied on future email correspondence.
Rama’s contact information is:
Rama K. Ruttala, PMP Senior Project Manager
Terracon 5463 W. Waters Avenue, Suite 830 I Tampa, Florida 33634 P [813] 804 7971 I F [813] 221 0051 I M [305] 934 3816 rama.ruttala@terracon.com I terracon.com
Please let me know if there is any formal paperwork that needs to be filled out or submitted for this change.
Regards, John
John Malkowski, P.E., C.B.C.
Senior Project Engineer I Environmental Services
1675 Lee Road I Winter Park, FL 32789 P (407) 618 8359 I F (407) 740 6112 I M (407) 488 0253 john.malkowski@terracon.com I terracon.com mailto:Jamie.L.Lopez@dep.state.fl.us mailto:Natasha.Lampkin@dep.state.fl.us mailto:Mark.Mulligan@terracon.com mailto:Scott.Graf@terracon.com mailto:Steven.Harrison@terracon.com mailto:Brad.Tompa@terracon.com mailto:Rama.Ruttala@terracon.com mailto:rama.ruttala@terracon.com http://www.terracon.com/ mailto:john.malkowski@terracon.com http://www.nodarse.com/ http://www.terracon.com/
Terracon provides environmental, facilities, geotechnical, and materials consulting engineering services delivered with responsiveness, resourcefulness, and reliability.
Private and confidential as detailed here (www.terracon.com/disclaimer). If you cannot access hyperlink, please e-mail sender.
Terracon provides environmental, facilities, geotechnical, and materials consulting engineering services delivered with responsiveness, resourcefulness, and reliability.
Private and confidential as detailed here (www.terracon.com/disclaimer). If you cannot access hyperlink, please e-mail sender.
Terracon provides environmental, facilities, geotechnical, and materials consulting engineering services delivered with responsiveness, resourcefulness, and reliability.
Private and confidential as detailed here (www.terracon.com/disclaimer). If you cannot access hyperlink, please e-mail sender.
Terracon provides environmental, facilities, geotechnical, and materials consulting engineering services delivered with responsiveness, resourcefulness, and reliability.
Private and confidential as detailed here (www.terracon.com/disclaimer). If you cannot access hyperlink, please e-mail sender.
Terracon provides environmental, facilities, geotechnical, and materials consulting engineering services delivered with responsiveness, resourcefulness, and reliability.
Private and confidential as detailed here (www.terracon.com/disclaimer). If you cannot access hyperlink, please e-mail sender.
http://www.terracon.com/disclaimer http://survey.dep.state.fl.us/?refemail=Natasha.Lampkin@dep.state.fl.us http://www.terracon.com/disclaimer http://survey.dep.state.fl.us/?refemail=Natasha.Lampkin@dep.state.fl.us http://www.terracon.com/disclaimer http://survey.dep.state.fl.us/?refemail=Jamie.L.Lopez@dep.state.fl.us http://www.terracon.com/disclaimer http://survey.dep.state.fl.us/?refemail=Jamie.L.Lopez@dep.state.fl.us http://www.terracon.com/disclaimer
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