CN-370000-CN207-T1.pdf

Contract #CN207, Task Assignment #1 Ft. Zachary Taylor, WP# 60429 – Alternate Entrance and Associated Improvements

EXHIBIT I

Task 1a: Geotechnical Report We will prepare and a geotechnical report documenting the existing soil conditions in the proposed work area.

Deliverables:

1. A letter form report of findings in 8.5'' x 11" format. The report with photographs shall be submitted in electronic format (PDF) and one hard copy to the BDC project manager.

2. The report will be submitted within 10 weeks of the Department's execution of the task assignment.

Performance Measures: The BDC project manager will review the submittal (hardcopy and electronic files) and verify that it was received within the established schedule; was in a legible format; and contains sufficient information to fully describe the work.

Fixed Price Cost: $7,306.00 Total Cost Task 1a: $7,306.00

Task 1b - Existing Conditions Evaluation, Feasibility Analysis; 30% Design Documents We will investigate the existing field conditions, field verify and prepare drawings of applicable site features, including features required for tie in to City improvements. We will investigate issues related to archaeological resources. We will file a letter form report with photographs as may be applicable, including requirements for DHR concurrence. We will include a summary of City of Key West permitting agency requirements. Based on our findings, we will prepare a preliminary site plan, or plans, that identify the project approach. We will include a feasibility analysis and options as discussed above.

Alternate approaches may be presented at the consultant's option. Design documents will include site plan studies, building concept studies, conceptual drainage plan and bridge clearance verification, including elevations as required by the City Fire Department. The site plan will identify building locations. The building design will be produced by us based on program information provided by D.E.P.

Deliverables:

1. Drawings of the existing conditions

2. Design drawings, consisting of buildings floor plans, elevations, buildings sections and structural framing plans.

3. A letter form report of findings in 8.5'' x 11" format containing applicable photographs and exhibits.

4. One pdf and one hard copy of drawings in a 24" x 36" format

5. The report and drawings will be submitted within 10 weeks of the Department's execution of the task assignment.

6. A project schedule will be submitted within 10 weeks of execution of the task assignment.

7. A cost estimate will be provided within 2 weeks of the 50% document completion.

Performance Measures: The BDC project manager will review the submittal (hardcopy and electronic files) and verify that it was received within the established schedule; was in a legible format; and contains sufficient information to fully describe the work.

Fixed Price Cost: $23,537.00 Reimbursable Cost: $500.00 Total Cost Task 1b: $25,837.00

Task 2 – 60% Design Documents & Outline Specifications Based on the approved Task 1 submittal, the consultants will prepare 80% design documents consisting of drawings and specifications. Documents will include, but not be limited to:

• Cover sheet with sheet index

• Drainage and grading plans

• Architectural site plan(s) to include hardscape and landscape features

• Site feature details

• Architectural drawings of the buildings to include: floor plans, elevations, building sections, wall sections, schedules and details.

• Building structural details to include foundation plans, framing plans and associated details

• Mechanical, plumbing and electrical plans, details and schedules

• Specifications

A cost estimate will be prepared within 2 weeks of completion of the documents. We will submit the documents for review upon completion and the cost estimate will follow upon its completion.

Deliverables:

The 60% submittal will consist of (2) sets of 24” x 36” drawings and (1) pdf of the drawings, (2) copies of the specifications in 8.5” x 11” format and (1) pdf. Submission will occur no later than 8 weeks after authorization of the task. The cost estimate will be delivered approximately 2 weeks later.

Task 2 Fixed Fee Price: $23,601 Task 2 Reimbursable cost: $500 Total Cost Task 2: $24,101.00

Task 3 - 90% Design Documents and Specifications We will incorporate the Department’s 80% submittal comments into the final construction documents.

The document submittal at 90% will include all details and specifications required for bidding and permitting. Documents will include, but not necessarily be limited to:

• Cover sheet with sheet index.

• Architectural site plans to include hardscape and landscape features. Landscape plant lists and details will be coordinated to match those designed into the City of Key West Truman Waterfront Park.

• Final Civil Engineering plans and details depicting grading & drainage, pavement, curb, gutters and sidewalk, parking features, signage, and utilities to within 5 feet of the building.

• Final architectural drawings of the buildings to include plans, elevations, sections, schedules, signage and details, reflected ceiling plans and all details required for a constructable set of documents.

• Final structural plans including foundation plans, framing, plans, details, notes and wind load calculations for buildings and other structures.

• Complete mechanical, electrical and plumbing plans, sufficiently detailed for a fully constructable set of documents.

• Final specifications in book form for all elements provided by the consultant team members will be provided by the consultants. Specification are expected to include, but not necessarily be limited to:

Division zero: Bidding and contract requirements Division 1: General requirements Division 3: Concrete Division 4: Masonry Division 5: Metals Division 6: Wood and plastics Division 7: Thermal and moisture protection Division 8: Doors and windows Division 9: Finishes Division 10: Specialties Division 11: Equipment Division 12: Furnishings Division 13 and 14 are not needed Division 15: Mechanical Division 16: Electrical

The 90% cost estimate will be prepared within 2 weeks of completion of Task 3 documents. We will submit the 90% documents upon completion. The cost estimate will follow upon its completion.

Deliverables:

We will provide 2 hard copies and 1 pdf of the above documents within 4 weeks of task order authorization.

Task 3 Fixed Fee Price: $15,039 Task 3 Reimbursable cost: $700 Total Cost Task 3: $15,739.00

Task 4 – 100% Final Design Documents, Specifications and Bidding Documents Following the Department review of the 90% documents submittal, we will incorporate all final Department comments, and consultant final review comments into a complete bid package.

Deliverables:

All of the above documents will be issued for bidding. Two hard copies and one pdf of all drawings in a 24” x 36” format and specifications in 8.5” x 11” format will be provided within 2 weeks of task order authorization.

Task 4 Fixed Fee Price: $1,010 Task 4 reimbursable cost: $700 Total Cost Task 4: $1,710.00

Task 5 – Bidding Phase During the bidding phase, Architect and Civil Engineer representatives will attend one prebid conference on site, as both are based in Key West. Our mechanical and structural engineers will not attend this conference, as they is based in Miami and Jacksonville respectively. We will respond to bidder questions and issue addenda as required in response to questions or modifications. We will review the bids and provide a written recommendation.

Deliverables:

Addenda and other documents will be issued in 8.5” x 11”, 11” x 17” and 24” x 36” format as may be required. Our bid recommendation will be issued in letter form, estimated at 8 weeks following task authorization.

Task 5 Fixed Fee Price: $3,290 Task 5 Reimbursable cost $100 Total Cost Task 5: $3,390.00

Task 6 – Construction Phase We will conduct a pre-construction meeting following contract award. During construction, we will conduct weekly meetings and construction site visits. The architect will facilitate the meeting and keep minutes. Following each week’s meeting, we will distribute minutes of the meeting along with progress photographs. Consultant team members will review and process submittals and shop drawings. We will monitor the contractor’s CPM schedule and work with the contractor to maintain the schedule. We will respond to requests for information, request for change order, issue change orders, process contractor pay applications, and issue information bulletins or other documents as required. At the completion of construction, we will obtain and review all closeout documents to confirm compliance with the construction documents.

Deliverables:

The above documents will be issued throughout the construction phase in 8.5” x 11”, 11” x 17”, and 24” x 36” format as may be required.

Task 6 Fixed Fee Price: $18,585 Task 6 Reimbursable cost: $500 Total Cost Task 6: $19,085.00

Construction phase billings will be monthly in accordance with the contractor’s application for payment.

Payment: will be made upon the completion of each task/deliverable and submittal and approval by DEP of the task/deliverable for the amount specified for that deliverable. Construction phase billings will be monthly in accordance with the contractor’s application for payment.

Financial Consequences: No payment will be made for deliverables deemed unsatisfactory by the Department. In the event that a deliverable is deemed unsatisfactory by the Department, the Consultant shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to the Department within 15 consecutive days. If a satisfactory deliverable is not submitted within the specified timeframe, the Department may, in its sole discretion, terminate the Contract for failure to perform.

Task 2 – 60% Design Documents & Outline Specifications Based on the approved Task 1 submittal, the consultants will prepare 80% design documents consisting of drawings and specifications. Documents will include, but not be limited to:

• Cover sheet with sheet index

• Drainage and grading plans

• Architectural site plan(s) to include hardscape and landscape features

• Site feature details

• Architectural drawings of the buildings to include: floor plans, elevations, building sections, wall sections, schedules and details.

• Building structural details to include foundation plans, framing plans and associated details

• Mechanical, plumbing and electrical plans, details and schedules

• Specifications

A cost estimate will be prepared within 2 weeks of completion of the documents. We will submit the documents for review upon completion and the cost estimate will follow upon its completion.

Deliverables:

The 60% submittal will consist of (2) sets of 24” x 36” drawings and (1) pdf of the drawings, (2) copies of the specifications in 8.5” x 11” format and (1) pdf. Submission will occur no later than 8 weeks after authorization of the task. The cost estimate will be delivered approximately 2 weeks later.

Task 2 Fixed Fee Price: $23,601 Task 2 Reimbursable cost: $500 Total Cost Task 2: $24,101.00

Task 3 - 90% Design Documents and Specifications We will incorporate the Department’s 80% submittal comments into the final construction documents.

The document submittal at 90% will include all details and specifications required for bidding and permitting. Documents will include, but not necessarily be limited to:

• Cover sheet with sheet index.

• Architectural site plans to include hardscape and landscape features. Landscape plant lists and details will be coordinated to match those designed into the City of Key West Truman Waterfront Park.

• Final Civil Engineering plans and details depicting grading & drainage, pavement, curb, gutters and sidewalk, parking features, signage, and utilities to within 5 feet of the building.

• Final architectural drawings of the buildings to include plans, elevations, sections, schedules, signage and details, reflected ceiling plans and all details required for a constructable set of documents.

• Final structural plans including foundation plans, framing, plans, details, notes and wind load calculations for buildings and other structures.

• Complete mechanical, electrical and plumbing plans, sufficiently detailed for a fully constructable set of documents.

• Final specifications in book form for all elements provided by the consultant team members will be provided by the consultants. Specification are expected to include, but not necessarily be limited to:

Division zero: Bidding and contract requirements Division 1: General requirements Division 3: Concrete Division 4: Masonry Division 5: Metals Division 6: Wood and plastics Division 7: Thermal and moisture protection Division 8: Doors and windows Division 9: Finishes Division 10: Specialties Division 11: Equipment Division 12: Furnishings Division 13 and 14 are not needed Division 15: Mechanical Division 16: Electrical

The 90% cost estimate will be prepared within 2 weeks of completion of Task 3 documents. We will submit the 90% documents upon completion. The cost estimate will follow upon its completion.

Deliverables:

We will provide 2 hard copies and 1 pdf of the above documents within 4 weeks of task order authorization.

Task 3 Fixed Fee Price: $15,039 Task 3 Reimbursable cost: $700 Total Cost Task 3: $15,739.00

Task 4 – 100% Final Design Documents, Specifications and Bidding Documents Following the Department review of the 90% documents submittal, we will incorporate all final Department comments, and consultant final review comments into a complete bid package.

Deliverables:

All of the above documents will be issued for bidding. Two hard copies and one pdf of all drawings in a 24” x 36” format and specifications in 8.5” x 11” format will be provided within 2 weeks of task order authorization.

Task 4 Fixed Fee Price: $1,010 Task 4 reimbursable cost: $700 Total Cost Task 4: $1,710.00

Task 5 – Bidding Phase During the bidding phase, Architect and Civil Engineer representatives will attend one prebid conference on site, as both are based in Key West. Our mechanical and structural engineers will not attend this conference, as they is based in Miami and Jacksonville respectively. We will respond to bidder questions and issue addenda as required in response to questions or modifications. We will review the bids and provide a written recommendation.

Deliverables:

Addenda and other documents will be issued in 8.5” x 11”, 11” x 17” and 24” x 36” format as may be required. Our bid recommendation will be issued in letter form, estimated at 8 weeks following task authorization.

Task 5 Fixed Fee Price: $3,290 Task 5 Reimbursable cost $100 Total Cost Task 5: $3,390.00

Task 6 – Construction Phase We will conduct a pre-construction meeting following contract award. During construction, we will conduct weekly meetings and construction site visits. The architect will facilitate the meeting and keep minutes. Following each week’s meeting, we will distribute minutes of the meeting along with progress photographs. Consultant team members will review and process submittals and shop drawings. We will monitor the contractor’s CPM schedule and work with the contractor to maintain the schedule. We will respond to requests for information, request for change order, issue change orders, process contractor pay applications, and issue information bulletins or other documents as required. At the completion of construction, we will obtain and review all closeout documents to confirm compliance with the construction documents.

Deliverables:

The above documents will be issued throughout the construction phase in 8.5” x 11”, 11” x 17”, and 24” x 36” format as may be required.

Task 6 Fixed Fee Price: $18,585 Task 6 Reimbursable cost: $500 Total Cost Task 6: $19,085.00

Construction phase billings will be monthly in accordance with the contractor’s application for payment.

Payment: will be made upon the completion of each task/deliverable and submittal and approval by DEP of the task/deliverable for the amount specified for that deliverable. Construction phase billings will be monthly in accordance with the contractor’s application for payment.

Financial Consequences: No payment will be made for deliverables deemed unsatisfactory by the Department. In the event that a deliverable is deemed unsatisfactory by the Department, the Consultant shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to the Department within 15 consecutive days. If a satisfactory deliverable is not submitted within the specified timeframe, the Department may, in its sole discretion, terminate the Contract for failure to perform.