CM-15B_(CORI_Compliance_Standards).pdf

118 KB Posted

Attached to
Landscape Maintenance: Muni Lots, Parcels, Stairs
Solicitation number
EV00018038
Issued by
Suffolk County, Massachusetts

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This is a CORI (Criminal Offender Record Information) Compliance Standards document for the City of Massachusetts related to a landscape maintenance contract for municipal lots, parcels, and stairs. The document establishes compliance requirements and standards that bidders and contractors must adhere to when handling sensitive criminal background information in accordance with Massachusetts state law. The standards outlined in this compliance document serve as a mandatory framework for all parties involved in the contract to ensure proper handling, storage, and protection of CORI records throughout the contract term.

The document specifies the regulatory obligations and procedural requirements that contractors must follow to maintain compliance with Massachusetts CORI laws. These standards are integral to the contract award process and ongoing contract performance, as they establish protocols for background screening, record management, and confidentiality measures. All bidders responding to this landscape maintenance solicitation must demonstrate their ability to comply with these standards as a condition of contract eligibility and award.

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CORI COMPLIANCE STANDARDS

Published May 2025

CM-15B

By checking line 2 on the foregoing Form CM-15A, the Vendor affirms that its CORI-related policies, practices, and standards are consistent with the following standards:

1 The Vendor does not conduct a CORI check on an Applicant unless a CORI check is required by law or the Vendor has made a good faith determination that the relevant position is of such sensitivity that a CORI report is warranted.

2 The Vendor reviews the qualifications of an Applicant and determines that an Applicant is otherwise qualified for the relevant position before the Vendor conducts a CORI check. The Vendor does not conduct a CORI check for an Applicant that is not otherwise qualified for a relevant position.

3 If the Vendor has been authorized by the MDCJIS to receive CORI reports consisting solely of conviction and case-pending information and the CORI report received by the Vendor contains other information (i.e. cases disposed favorably for the Applicant such as Not Guilty, Dismissal) then the Vendor informs the Applicant and provides the Applicant with a copy of MDCJIS’ information for the Applicant to pursue correction.

4 When the Vendor receives a proper CORI report of an Applicant that contains only the CORI information that the Vendor is authorized to receive and the Vendor is inclined to question an applicant about their criminal history, or refuse, rescind, or revoke the offer of a position to an Applicant, then the Vendor complies with this section by, including, but not limited to, notifying the Applicant of the potential adverse employment action, providing the Applicant with a photocopy of the CORI report received by the Vendor, informing the Applicant of the specific parts of the CORI report that concern the Vendor, providing an opportunity for the Applicant to discuss the CORI report with the Vendor including an opportunity for the Applicant to present information rebutting the accuracy and/or relevance of the CORI report, reviewing any information and documentation received from the Applicant, and documenting all steps taken to comply with 803 CMR 2.17.

5 The Vendor makes final employment-related decisions based on all of the information available to the Vendor, including the seriousness of the crime(s), the relevance of the crime(s), the age of the crime(s), and the occurrences in the life of the Applicant since the crime(s). If the final decision of the Vendor is adverse to the Applicant and results in the refusal, rescission, or revocation of a position with the Vendor then the Vendor promptly notifies the Applicant of the decision and the specific reasons therefor. Nothing in these requirements modifies or affects a Vendor’s obligation to comply with Massachusetts or federal laws regarding CORI.

APPROVED AS TO FORM BY CORPORATION COUNSEL APRIL, 2025

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