Clarifications Thu, Aug 20, 2026 9_54 AM.pdf
PDF 32 KB Posted
- Attached to
- Rice Hall AV Equipment
- Solicitation number
- 2137051
- Issued by
- Tioga County, New York
About this file
This is a clarifications document for the Rice Hall Audiovisual Equipment project at Cornell University in New York, addressing 55 questions and responses submitted by bidders during the invitation for bid (IFB) period. The project encompasses audiovisual systems and related control systems and programming for Rice Hall Renovation, with four room types specified: three digital signage installations, two conference rooms, two teaching labs, and one seminar room. The project is anticipated for completion in March 2027, with spaces becoming available for AV consultant work in February 2027. Site visits are not available as the construction site is currently under full demolition. Questions were primarily submitted by Audio-Video Corporation and eplus representatives between July 24 and July 26, 2026, with responses provided through August 19, 2026. The IFB was extended to allow adequate review time for bidders to examine contract documents and resolve clarifications before bid submission.
The project is funded through SUCF (State University Construction Fund) and carries prevailing wage requirements for all on-site work performed at state-owned facilities, as determined by New York State Department of Labor guidelines. Progress payments are not permitted under New York State policy. Several equipment substitutions were approved, including the Crestron 80 Series Touch Panels replacing 70 series units, Extron Mediaport 300 as preferred over the Mediaport 200, Shure MXA925 microphones replacing discontinued MXA920 models, and the Chief VCTUW projector mount substituting for the RPMAUW. The AV contractor is responsible for furnishing, installing, and terminating AV cabling, with wire and cable pulling requiring union electrician services. The contractor must also handle all mounting hardware installation, speaker installation, and connection plate provisioning. Training on the Appspace cloud signage platform was removed from contractor responsibilities, with Cornell staff providing internal training. No bonding requirements exist for this project, and no assistive listening receivers are required.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A 2023.doc | DOC document | |
| Exhibit_A-1_3_31_2020.docx | DOCX document | |
| Equipment List-1 8.19.26.pdf | ||
| 274116 - AUDIOVISUAL SYSTEMS.pdf | ||
| Disclosure and Certification with respect to State Finance Law 139-j and 139-k-2.pdf | ||
| Addendum 1.doc | DOC document | |
| IFB 8.19.26.docx | DOCX document | |
| ESCALATION_CLAUSE_Doc1 3.21.25(1).docx | DOCX document | |
| 2026-08-07 Rice Hall AV Addendum No 1.pdf |
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Text version
50 � 1 - 50 of 55 items21
QUESTION RESPONSE FULL NAME COMPANY ATTACHED FILE DATE ASKED RESPONSE DATEVISIBLE ONLINE TO SEND EMAIL NOTIFICATION TO
50 � 1 - 50 of 55 items21
1. Are there any Bonding requirements? No Phil Pirkl Audio-Video
Corporation 7/24/2026 7:54 AM 7/24/2026 7:57 AM All Bidders All Bidders On List
2. Are there any Project Labor Agreements?
The project is prevailing wage, SUCF funded.
Phil Pirkl Audio-Video
Corporation 7/24/2026 7:54 AM 8/18/2026 5:12 PM All Bidders All Bidders On List
3. Is Prevailing Wage required for all on site work?
Per the IFB:
1.1 Prevailing Wage
Prevailing Wage applies as stated in New York State
EXHIBIT A, or when a vendor is required to pay prevailing wage when performing services in a state-owned facility on the campus. A listing of the facilities can be found at this link, http://www.fs.cornell.edu/fs/ fs_facilFind.cfm . For rates on prevailing wage, contact
New York State Department of Labor, Bureau of Public
Works at Building 12, W.A. Harriman Campus, Albany, NY 12240 (phone 518-457-9000, 888-469-7365), http:// www.labor.ny.gov/formsdocs/wp/ pwformsandpublications.shtm.
Agree
Disagree (If disagree, explain here.)
Phil Pirkl Audio-Video
Corporation 7/24/2026 7:55 AM 7/24/2026 7:58 AM All Bidders All Bidders On List
4. Is Prevailing Wage required for any �off site� work? Prevailing wage is required for on site work only. Phil Pirkl Audio-Video
Corporation 7/24/2026 7:55 AM 7/24/2026 7:59 AM All Bidders All Bidders On List
5. Will the project allow for Progress Payments? Unfortunately no, NYS does not allow deposits. Phil Pirkl Audio-Video
Corporation 7/24/2026 7:55 AM 7/24/2026 7:59 AM All Bidders All Bidders On List
6. Please confirm the AV Contractor is responsible to Furnish and
Terminate AV Cabling. If not please confirm who is responsible and confirm if the AV Contractor is required to Sub-Contract for either/ both items.
As per TA-000 AUDIOVISUAL SYSTEMS SCOPE OF
RESPONSIBILITY MATRIX, furnishing and installation of this work is by the AV Contractor. As per the "Notes" column all wire / cable pulls must be done by an electrician. If the AV contractor may subcontract this work. Terminations may be performed by the AV contractor.
Phil Pirkl Audio-Video
Corporation 7/24/2026 7:57 AM 8/18/2026 4:38 PM All Bidders All Bidders On List
7. Please confirm if the AV Contractor is responsible to Sub-Contract a
Union Electrician to Pull all �installed/structured� AV Cabling.
Refer to RFIs regarding prevailing wage. As per TA-000
AUDIOVISUAL SYSTEMS SCOPE OF RESPONSIBILITY MATRIX,
As per the "Notes" column all wire / cable pulls must be done by an electrician.
Phil Pirkl
Audio-Video
Corporation 7/24/2026 7:58 AM 8/18/2026 4:40 PM All Bidders All Bidders On List
8. Please confirm if the AV Contactor is responsible for installing FSR
Ceiling Boxes.
This work is covered by the "Installed by" column of the
TA-000 AUDIOVISUAL SYSTEMS SCOPE OF RESPONSIBILITY
MATRIX, "Projector Mounts, Flat Panel Mounts" which indicates these items as by the AV contractor.
Phil Pirkl
Audio-Video
Corporation 7/24/2026 7:58 AM 8/18/2026 4:41 PM All Bidders All Bidders On List
9. Please confirm if the AV Contractor is responsible for attaching to building structure; Flat Panel Display Mounts or Ceiling Mounted
Microphone Hardware, Wall Mounted Speaker Brackets etc.
This work is covered by the "Installed by" column of the
TA-000 AUDIOVISUAL SYSTEMS SCOPE OF RESPONSIBILITY
MATRIX, "Projector Mounts, Flat Panel Mounts" which indicates these items as by the AV contractor.
Phil Pirkl
Audio-Video
Corporation 7/24/2026 7:58 AM 8/18/2026 4:41 PM All Bidders All Bidders On List
10. Please confirm if the AV Contractor is responsible for installing
Ceiling Speakers and/or structural hang points for speaker safety cables for all ceiling types.
This work is covered by the "Installed by" column of the
TA-000 AUDIOVISUAL SYSTEMS SCOPE OF RESPONSIBILITY
MATRIX, which indicates these items (speakers) as by the AV contractor. AV contractor shall therefore be responsible for all aspects of their installation.
Phil Pirkl Audio-Video
Corporation 7/24/2026 8:01 AM 8/18/2026 4:41 PM All Bidders All Bidders On List
11. Please confirm if the AV Contractor is responsible for AV connection plates or Data connection plates required for the Floor
Boxes/Poke Throughs.
AV Contractor shall make connection plates for all cabling provided by the AV contractor. Power and data by the GC / electrical contractor will be provided completed with plates at the poke through.
Phil Pirkl
Audio-Video
Corporation 7/24/2026 8:01 AM 8/18/2026 4:42 PM All Bidders All Bidders On List
12. Please confirm if and where any Cat(x) patch panels will be required. (typically required at all rack locations either �in Rack� or
�wall mounted�).
Patch panels required in racks.
Phil Pirkl
Audio-Video
Corporation 7/24/2026 8:02 AM 8/18/2026 4:42 PM All Bidders All Bidders On List
13. Please confirm the Chief VCTUW is an acceptable substitution for the Chief RPMAUW which is not rated for the specified Epson
Projectors.
Yes, please use VCTUW instead.
Phil Pirkl
Audio-Video
Corporation 7/24/2026 8:02 AM 8/18/2026 4:42 PM All Bidders All Bidders On List
14. Please confirm the Shure MXA925 is an acceptable replacement for the specified Shure MXA920 which are no longer available.
Confirmed, Shure MXA925 rectangular microphone is acceptable. Ensure new microphones are available and shipping. Phil Pirkl Audio-Video
Corporation 7/24/2026 8:03 AM 8/18/2026 4:43 PM All Bidders All Bidders On List
15. Please confirm the Shure UA-400B is an acceptable replacement for the specified Shure UA-400 which is not compatible for Shure�s new �wideband�/G57 Wireless equipment.
Yes, please use Shure UA400B.
Phil Pirkl
Audio-Video
Corporation 7/24/2026 8:03 AM 8/18/2026 4:43 PM All Bidders All Bidders On List
16. Please confirm who will provide the Crestron Touch Panel
Interface/ User Interface, Cornell CIT or the Audio Video Contractor?
Confirmed AV Contractor to program interface. Must confirm and review with Cornell team on interface features and layout. Phil Pirkl Audio-Video
Corporation 7/24/2026 8:04 AM 8/18/2026 4:43 PM All Bidders All Bidders On List
17. Please confirm that no Assistive Listening Receivers are required.
Confirmed.
Phil Pirkl Audio-Video
Corporation 7/24/2026 8:04 AM 8/18/2026 4:43 PM All Bidders All Bidders On List
18. Please confirm if the newly released Crestron �80� Series Touch
Panels are preferred vs the specified �70� series.
Confirmed. 80 series is replacing the 70 series right now Phil Pirkl
Audio-Video
Corporation 7/24/2026 8:24 AM 8/19/2026 11:07 AM All Bidders All Bidders On List
19. Please confirm if the Extron Mediaport 300 is preferred vs the specified Mediaport 200 which may be insufficient for current conferencing and connectivity expectations.
Preferred.
Phil Pirkl Audio-Video
Corporation 7/24/2026 8:24 AM 8/18/2026 4:51 PM All Bidders All Bidders On List
20. Please Confirm Panasonic AW-SF200 Auto Tracking Software is required. If so, who will furnish and install the Server/Computer required to host this software.
Not required. Snuck onto the BOM Phil Pirkl
Audio-Video
Corporation 7/24/2026 11:12 AM 8/19/2026 11:08 AM All Bidders All Bidders On List
21. Please confirm the System/Room Quantities: Qty 3 � Digital
Signage, Qty 2 � Conference Room, Qty 2 � Teaching Lab, Qty 1 �
Seminar Room.
Confirmed. Those are the quantities are as on the current plans and equipment summary sheet. Phil Pirkl Audio-Video
Corporation 7/24/2026 11:13 AM 8/18/2026 4:52 PM All Bidders All Bidders On List
Are there photos of the project site or an option to visit the site?
The site is under constrution and in full demolition. No site visit can be provided. Matt Portland matt.portland@eplus.com 7/24/2026 1:18 PM 8/18/2026 4:45 PM All Bidders All Bidders On List
What is the anticipated project completion date?
March, 2027
Matt Portland matt.portland@eplus.com 7/24/2026 1:18 PM 8/18/2026 4:53 PM All Bidders All Bidders On List
1.05 What are the specific required practices and procedures
required to meet the project�s LEED goals (section 018113 is not included for reference)
AV Contractor shall not have any specific LEED requirements. Matt Portland matt.portland@eplus.com 7/24/2026 1:19 PM 8/18/2026 4:53 PM All Bidders All Bidders On List
1.014.D.27 Is custom painting required for any loudspeakers or other hardware? This coordination is required by the spec but we would not want to include associated cost to the customer in the bid if custom color is not required.
Speaker colors shall be as specified by model number listed
(white). Custom colors not required. Matt Portland matt.portland@eplus.com 7/24/2026 1:19 PM 8/18/2026 4:54 PM All Bidders All Bidders On List
1.014.D.32 �Providing any/all patching, caulking, fire stopping, and painting required to restore damaged finishes during installation.� Is the intent of this item to cover damage created only by the AV
Contractor should it occur?
Correct, this statement is in relation to the installation work performed by the AV Contractor. Matt Portland matt.portland@eplus.com 7/24/2026 1:19 PM 8/18/2026 4:54 PM All Bidders All Bidders On List
1.018 Are there any current project milestones and will all spaces be available for installation work at the same time?
The space will be available for AV consultants in February, 2027. Matt Portland matt.portland@eplus.com 7/24/2026 1:19 PM 8/18/2026 4:57 PM All Bidders All Bidders On List
1.019.A.1.1) Are all weekly meetings on-site or remote?
The are hybrid/remote.
Matt Portland matt.portland@eplus.com 7/24/2026 1:19 PM 8/18/2026 4:57 PM All Bidders All Bidders On List
1.021.C What specific licensing is required for this project?
The Crestron RMC4’s should have their multi control slot license (Currently $275). Outside the responsibility of the vendor - this project will have several OFE licenses required for digital signage and zoom rooms. Digital signage is $891 one time per license and Zoom Rooms is a yearly recurring $250.
Both of those licenses are generated by my team.
Matt Portland matt.portland@eplus.com 7/24/2026 1:20 PM 8/19/2026 11:08 AM All Bidders All Bidders On List
1.024.A Is the AV Contractor expected to warranty the actual OFCI hardware or just the coordination of the warranty? The owner would hold the warranty of the hardware as the original purchaser.
AV contractor shall provide warranty of the entire system, that includes features that interact with OFCI. The warranty of the OFCI equipment itself can be under the Owner. Matt Portland matt.portland@eplus.com 7/24/2026 1:20 PM 8/18/2026 4:58 PM All Bidders All Bidders On List
1.024.E What or who determines �emergency" service?
Cornell University staff if the systems are not functioning.
Matt Portland matt.portland@eplus.com 7/24/2026 1:21 PM 8/18/2026 4:58 PM All Bidders All Bidders On List
1.028.B&C We are requesting all other contract documents as listed in this item to ensure there are no conflicts.
Attached are the contract documents Matt Portland matt.portland@eplus.com 7/24/2026 1:21 PM 8/18/2026 5:17 PM All Bidders All Bidders On List
1.028.C The RFI date is less than 14 days prior to the bid opening. Will this be extended to allow review of the other trade contract documents per 1.028.B?
Yes, the IFB will be extended again.
Matt Portland matt.portland@eplus.com 7/24/2026 1:21 PM 8/18/2026 5:01 PM All Bidders All Bidders On List
3.08.3.4 What is the RT60 and volume of the rooms and is this subject to change recommendations to meet the 10% Alcons performance requirement?
There is no acoustic model of the room. Matt Portland matt.portland@eplus.com 7/24/2026 1:22 PM 8/19/2026 11:09 AM All Bidders All Bidders On List
3.017.B What is the OFE Signage player model and CMS platform that this spec item requires the AV Contractor to train the customer on?
OFE Signage player is the Brightsign HD226. Our cloud signage platform is Appspace. The requirement for AV contractor to train on
Appspace can be stricken. We train content admins internally.
Matt Portland matt.portland@eplus.com 7/24/2026 1:22 PM 8/19/2026 11:09 AM All Bidders All Bidders On List
TA-801/ Conference BOM There appears to be an item # conflict between BOM items 6-9 and 6-18. Please confirm.
Confirming should be 6-18, Magewell USB adapter instead.
Matt Portland matt.portland@eplus.com 7/24/2026 1:24 PM 8/18/2026 5:03 PM All Bidders All Bidders On List
TA-801/ Conference BOM BOM Item 6-14 is no shown on the drawing.
Please confirm intent for this device
Item is not required.
Matt Portland matt.portland@eplus.com 7/24/2026 1:24 PM 8/18/2026 5:04 PM All Bidders All Bidders On List
TA-801/ Conference BOM What is the intent of BOM item 4-15, it is not on the drawing
This is for the assisted listening.
Matt Portland matt.portland@eplus.com 7/24/2026 1:25 PM 8/18/2026 5:04 PM All Bidders All Bidders On List
TA-801/ Conference BOM Item 3-4, RMC4, is not shown on the drawings. Is this connecting to the local OFE switch?
Item is not required.
Matt Portland matt.portland@eplus.com 7/24/2026 1:25 PM 8/18/2026 5:04 PM All Bidders All Bidders On List
TA-801/ Conference BOM Item 2-5 is listed twice (video systems & misc items) . Please confirm only qty 1 is required.
Confirmed single quantity.
Matt Portland matt.portland@eplus.com 7/24/2026 1:25 PM 8/18/2026 5:04 PM All Bidders All Bidders On List
TA-801/ Conference BOM Please confirm no additional modules or retractors are required with Item 10-3, 60-1894-02 and if this is the same case for all rooms
No additional modules are required.
Matt Portland matt.portland@eplus.com 7/24/2026 1:26 PM 8/18/2026 5:05 PM All Bidders All Bidders On List
TA-802/ Teaching Lab BOM BOM item 5-3 is not on the drawing but also doesn�t seem to be needed. Please confirm.
Confirmed not needed at Teaching Lab, Only required in the
Seminar Room. Matt Portland matt.portland@eplus.com 7/24/2026 1:26 PM 8/18/2026 5:05 PM All Bidders All Bidders On List
TA-802/ Teaching Lab BOM Item 6-5 (projector decoder) is not on the
BOM. Please confirm desired model.
Refer to TA-802R included in this Addendum 1.
Matt Portland matt.portland@eplus.com 7/24/2026 1:26 PM 8/18/2026 5:06 PM All Bidders All Bidders On List
TA-802/ Teaching Lab BOM BOM item 6-13 has a qty of 3. We can locate 1 on TA-804. What is the intent of the other 2?
Refer to TA-804R included in this Addendum 1.
Matt Portland matt.portland@eplus.com 7/24/2026 1:27 PM 8/18/2026 5:06 PM All Bidders All Bidders On List
TA-802/ Teaching Lab BOM BOM item 6-24 shows a qty of 2. The drawings show 3 (Local PC, Doc Cam, Zoom PC). Please confirm.
Refer to TA-802R included in this Addendum 1.
Matt Portland matt.portland@eplus.com 7/24/2026 1:27 PM 8/18/2026 5:06 PM All Bidders All Bidders On List
TA-802/ Teaching Lab BOM BOM item 6-25 shows a qty of 6. We can locate 1 on the drawings (Local PC). Please confirm intent for the other 5.
Include only 1.
Matt Portland matt.portland@eplus.com 7/24/2026 1:27 PM 8/18/2026 5:07 PM All Bidders All Bidders On List
TA-802/ Teaching Lab BOM The is an AV Bridge on the drawing
(labeled 6-4 which doesn�t seem accurate). Please confirm if the AV
Bridge is required and what model #.
Mislabelled. This is Extron Mediaport 200.
Matt Portland matt.portland@eplus.com 7/24/2026 1:27 PM 8/18/2026 5:07 PM All Bidders All Bidders On List
TA-802/ Teaching Lab BOM Please confirm BOM item 7-24A should be qty 2.
Is this in reference to Seminar Room? Lectern should have one arm already. 7-24A adds an additional arm for monitor. Matt Portland matt.portland@eplus.com 7/24/2026 1:28 PM 8/18/2026 5:07 PM All Bidders All Bidders On List
TA-803/ Seminar Room BOM Only qty 1 touch panel is on the drawing
(and labeled 3-11) Please confirm if two are required (3-1 and 3-10) and that both should be located at the lectern.
Should be 3-1 and 3-10 like teaching lab.
Matt Portland matt.portland@eplus.com 7/24/2026 1:28 PM 8/18/2026 5:08 PM All Bidders All Bidders On List
TA-803/ Seminar Room BOM Only qty 3 item 6-4 are on the drawing.
What is the intent of the 4th in the BOM
Refer to TA-803R and updatee BOM included in this
Addendum 1. Matt Portland matt.portland@eplus.com 7/24/2026 1:28 PM 8/18/2026 5:09 PM All Bidders All Bidders On List
CLARIFICATIONS (55 records)
File details come from the government source that posted it. Updated .