Rehabilitate Rice Hall SUCF Project No. 161065 AUDIOVISUAL di Domenico + Partners 27 4116 - 1

August 7th, 2026 AV Addendum No. 1

SECTION 27 41 16

AUDIOVISUAL SYSTEMS

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

B. Section includes the following:

1. Audiovisual equipment/systems and related control systems & programming.

C. General Conditions

1. The General Conditions, Requirements, and Special Provisions, of the larger body of specifications, of which this specification is a part, are hereby made a part of this specification.

In the event that any clauses or provisions of the larger body of specification conflict with the letter or intent of this specification, the AV Contractor shall immediately notify the Consultant for clarification and direction.

D. The Specification

1. The “Specification” is defined as the body of documentation provided to the AV Contractor with the Request for Quotation, as well as all addenda to said documentation. Throughout this document, words such as “herein” refer to the entire Specification, and not just this written document.

E. The Specification includes, but is not limited to:

1. This written specification document.

2. The attached Audiovisual Systems Equipment List

3. All drawings, as listed in the List of Drawings or indicated on the drawing package cover page.

4. Additions and/or modifications as detailed in written addenda.

F. Additions and/or modifications as detailed in drawing additions or reissues.

1.03 RELATED SECTION

Section 01 91 13 - General Commissioning Requirements

Section 26 05 00 - Common Work Results for Electrical

Section 26 05 06.03 - Electrical Service

Section 26 05 13.26 - Medium-Voltage Cables (15 kV)

Section 26 05 19 - Low-Voltage Electrical Power Conductors and Cables

Section 26 05 26 - Grounding and Bonding for Electrical Systems

Section 26 05 29 - Hangers and Supports for Electrical Systems

Section 26 05 33 - Raceway and Boxes for Electrical Systems

Section 26 05 33.23 - Surface Raceways for Electrical Systems

Section 26 05 36 - Cable Trays for Electrical Systems di Domenico + Partners 27 4116 - 2

Section 26 09 23 - Lighting Control Devices

Section 26 28 16 - Enclosed Switches and Circuit Breakers

1.04 RELATED LEED SECTIONS

A. Construction and Demolition Waste Management and Disposal – Section 017419

B. Sustainable Design Requirements - Section 018113.

C. Construction Indoor Air Quality Management – Section 018119

1.05 SUSTAINABLE DESIGN REQUIREMENTS

A. The Owner requires the AV Contractor to implement practices and procedures to meet the project’s environmental performance goals, which include achieving LEED v4 Silver Certification. Refer to

Section 018113 (Sustainable Design Requirements) for the project’s target certification level and specific certification requirements. The AV Contractor shall ensure that the requirements related to the project’s sustainability design goals are implemented to the fullest extent. Substitutions, or other changes to the work proposed by the AV Contractor or their Subcontractors, shall not be allowed if such changes compromise the Project’s sustainability goals and LEED certification.

B. USGBC is working on the LEEDv4.1 rating system which is currently in beta. USGBC provides the option of upgrading individual v4 credits to v4.1. The project will be pursuing the v4.1. of select credits, such as the material credits as noted in Section 018113.

1.06 LEED SUBMITTALS

A. For all permanently installed products and materials related to the work of this Section, submit product and material documentation to comply with and contribute to the Project’s LEED requirements, as specified in Section 018113 (Sustainable Design Requirements). For installed products and materials of this Section complete the appropriate LEED reporting forms.

B. LEED Product Submittal Form: Include the cover form in each product submittal including product description, cost, LEED attribute, etc.

1.08 DEFINITION OF TERMS

A. Within this section of the specification, the following definitions shall apply:

B. The term “Owner” is used to indicate Cornell University.

C. The term “Architect” is used to indicate di Domenico + Partners LLP.

D. The term "General Contactor" or "Construction Manager" is the entity responsible for fitout of the interior spaces and coordination of all subcontractors.

E. The term “Consultant” is used to indicate: Cerami & Associates.

F. The term “Bidder” is used to indicate that entity generating the bid response.

G. The term “AV Contractor” is used to indicate the successful Bidder to whom the Owner has awarded the contract.

H. The term “Furnish” is used to indicate the responsibility to procure and ship or deliver the item to the job site, freight prepaid, for receipt, staging and installation by others.

I. The term “Install” or “Installation” is used to indicate the responsibility of receiving the item at di Domenico + Partners 27 4116 - 3 the job site, assuring adequate storage, unpacking, or uncrating the item, physically securing the item, or otherwise making ready the item for its intended use by following the instructions and approved methods of the manufacturer and those contained herein.

J. The term “Provide” is used to indicate the responsibility to both “Furnish” and “Install”.

K. The term “Provided by Others” shall refer to material and work, which is related to this contract, but has been provided by parties other than the AV Contractor. An example might be in reference to a projection screen installed during building construction but requiring interface to the AV control system.

L. The terms “NIC” and “Not in Contract” are equivalent to “Provided by Others”.

M. The term “OFE” or “OFCI” (Owner Furnished Contractor Installed) shall refer to equipment that will be furnished by the Owner for installation by the AV Contractor. The AV Contractor shall be responsible for installing and integrating this equipment as detailed herein.

N. The term “Installation Materials” shall reference installed cable, loose cable, terminations, cable management, voice/data/video patch cords, adapters, I/O panels, cable dressing, lacing bars, copper bus bars, labels, rack shelves, rack mounts, power strips/distribution and other materials as needed to install the systems defined herein.

O. The term “shall” be mandatory; the term “will” is informative; and the term “should” is advisory.

1.09 Bidder Qualifications

A. AV Contractor Qualification Requirements: Bidder shall submit on or before the date of the Pre-

Bid Meeting evidence of his/her qualifications to perform the work specified. AV Contractor qualifications shall be the most current information available but not more than one year old.

Submit one copy of documentation to both Owner and Consultant for review and approval.

Transmit documentation to be received no later than the scheduled time of Pre-Bid Meeting.

Materials shall include:

B. Corporate Profile

1. Location of Corporate Headquarters

2. Number of offices and locations

3. Location of office assigned to this project

C. Corporate History

1. How Many years in this business?

2. Under what former names have your organization operated

3. Date(s) of incorporation

4. State of incorporation

5. Officers names and addresses

D. Litigation Experiences Within the Last 5 Years

1. Project Related:

1) Nature of Litigation

2) Plaintiff or Defendant

3) Outcome

2. Non-Project Related

1) Nature of Litigation di Domenico + Partners 27 4116 - 4

2) Plaintiff or Defendant

3) Outcome

E. Number and Type of Full-Time Staff

1. Total number of employees

2. Number of design staff

3. Number of installation staff

4. Number of project management staff

5. Number of software programming staff

F. Identify key personnel that will be assigned to this project including:

1. Project Executive

2. Project Manager

3. Systems Designer

4. Crew Chief/Superintendent/Lead Technician

5. Systems Programmer

6. Commissioning Agent

7. Trainer

G. For everyone listed above provide a resume that includes:

1. Office Location

2. Percentage of individual’s time that will be allocated to this project

3. Work History

4. Previous Project Experience

5. Length of Employment

6. Certifications: CTS, CTS-D, CTS-I, RCDD, PMP, Certified Control System Programmer, Certified

DSP Programmer, video projection manufacturer specific certification, other.

H. The AV contractor’s lead installer shall hold a current CTS-I (Certified Technology Specialist –

Installation) certification from AVIXA, and/or a current EST-L2 (Electronic Systems Technician) certification from NSCA. The AV Contractor shall submit the name of the lead installer and certification expiration dates.

I. Due to the potential complexity of the control system, a manufacturer certified software programmer shall be required to author the programming components of this project. The AV

Contractor shall include in the bid response, the name of the manufacturer certified person or entity that will provide programming for the remote-control system. The resume shall include a listing of years of experience and include a statement of manufacturer authorization, certification type, date of certification and the certificate number.

J. The project will utilize Digital Media Systems from one of several approved manufacturers. The

AV Contractor shall provide documentation listing project team member(s), named in Section

1.4.F above, who will work on the project and who are manufacturer certified for all systems included in these Specifications with active certification. The documentation shall include a listing of years of experience and include a statement of manufacturer authorization, certification type, date of certification and the certificate number.

K. The project will utilize Digital Signage and Video Distribution System products from one of several approved manufacturers. The AV Contractor shall provide documentation listing project team member(s), named in Section 1.4.F above, who will work on the project and who are manufacturer certified for all systems included in these specifications with active certification.

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The documentation shall include a listing of years of experience and include a statement of manufacturer authorization, certification type, date of certification and the certificate number.

1.010 Resources

A. A manufacturers’ line card for products in which the AV Contractor is an authorized Distributor or Dealer. Include date initially authorized.

B. A list of any manufacturers specialized technical certifications or designations held by the AV

Contractor.

C. A list of manufacturers for whom the AV Contractor is an authorized service center.

D. A list of computer software and/or systems owned by the AV Contractor, which will be used to communicate, measure, draw, and/or document the project.

E. A list of system test equipment owned and used by the AV Contractor, including manufacturer, model number and, where applicable, latest software revision.

1.011 References

A. Include three projects of:

1. Similar scope and scale.

2. Similar technology applications

3. Provide project cost for each

B. Include three project references, including:

1. Contact name

2. Institution name

3. Phone number

4. E-mail address

C. List any past projects where AV Contractor has worked with the Owner, Consultant, Architects, or Construction Manager who are part of this project team.

1. Site Conditions

2. Labor and Physical Access

D. The Bidder shall be responsible for investigating any potential conflicts with site-related or union-related issues regarding use of personnel, scheduling, access to the site, storage of tools and equipment on-site, and other areas of potential conflict. If these issues impact the Bidder’s bid response, the impacts on cost and schedule should be clearly noted in the bid response.

1.012 Equipment Delivery and Storage

A. Costs of all shipping to the site, and of all storage requirements, shall be borne by the AV

Contractor. It shall be the responsibility of the AV Contractor to make appropriate arrangements, and to coordinate with the authorized personnel at the site, for the proper acceptance, handling, protections, and storage of equipment so delivered.

1.013 Refuse

A. The AV Contractor shall keep the site and building free of all debris and clutter, to the satisfaction of the Owner or Construction Manager. Daily, the AV Contractor shall remove refuse and rubbish related to the specified work from the site and building and shall leave the relevant areas and equipment clean and in an operational state. The AV Contractor shall be di Domenico + Partners 27 4116 - 6 responsible for repairing any damage caused to the site and building by the AV Contractor’s installation activities, at no cost to the Owner.

1.014 Scope of Work

A. General: Provide audio visual systems design, engineering, and installation within all phases and spaces of the project, as defined by the related documents. Systems shall include all devices, equipment, installation, programming, and commissioning in accordance with requirements of the contract documents and drawings.

B. The work detailed within the contract documents has been specified to meet certain requirements for performance, appearance, and costs. It shall be the responsibility of the AV

Contractor to implement the guidelines and requirements contained in the contract documents and translate them into a complete design package containing all elements necessary for a complete, operational, and functionally integrated Audiovisual System(s).

C. The AV Contractor shall provide complete, turnkey multimedia systems performing all the services and functions as described herein, together with all other apparatus, cable, materials, labor, tools, transportation, and any other resources necessary to provide a complete and working system.

D. Specifically, the work shall include, but is not limited to:

1. Communicating and coordinating with the Owner, Consultant, Architect, and other trades complying with all requirements as defined under this Scope of Work and elsewhere, to fulfill all requirements of this specification.

2. Generating and submitting Shop Drawings as required for approvals and As-Built drawings as specified herein.

3. Providing all cable and pull strings in conduits for the specified systems.

4. Furnishing and/or installing all equipment as specified.

5. Installing Owner supplied equipment as specified.

6. Take delivery of all Owner supplied components and equipment, excluding Room PCs, at AV

Contractor’s staging facility for integration into AV equipment racks.

7. From the initial point of delivery AV Contractor shall be responsible for storing, integrating and maintaining as part of the system warranty all Owner supplied components.

8. Prior to installation AV Contractor shall test and verify all functions of Owner supplied components and equipment previously used in existing Owner’s facility. AV Contractor shall provide a summary report of existing Owner supplied equipment and document any defects or service issues that would prevent existing equipment from reuse as part of this work.

9. Coordinate video conference endpoint provisioning with the Owner’s network and the

Owner's existing video conference bridge system or outsourced video conference bridging service.

10. Furnishing all lifts, ladders, scaffolding or other resources as needed for proper safe installation. Coordinating with other trades as needed.

11. Interconnecting all components, both internal and external to rack cabinets.

12. Providing patch cables for connection of all IP-enabled audiovisual equipment to associated data network outlets, including but not limited to Owner supplied Room computers, production computers, laptop connections, control system processors, codecs, and projectors.

This applies to all equipment installed by the AV Contractor, including Owner-Furnished (OFCI) items. Coordinate patch cable requirements with the greater building-wide structured cabling system.

13. AV Contractor shall coordinate and secure, from the Owner, the IP configuration parameters di Domenico + Partners 27 4116 - 7 such as DHCP, IP addresses, subnet information, VLAN setup & authorization, and the like for use by Ethernet equipped system components. The AV Contractor shall coordinate the installation and configuration of these devices with the Owner’s IT department and/or designated representative.

14. Secure, from the Owner, private IP addresses for use by Ethernet equipped control system processors.

15. Ensuring that all cabling, equipment, and terminations are installed in accordance with accepted industry standards, approved shop drawings, manufacturer’s recommendations and as stipulated herein.

16. Verify that all audiovisual equipment rack locations are provided with adequate clearance, ventilation and cable management systems to ensure all equipment is operating within manufacturer published tolerances.

17. Coordinating and providing cable labels as stipulated by the owner and/or specified herein.

18. Providing cable management hardware as required including in areas audiovisual rack cabinets; between pieces of equipment not housed in rack cabinets; and as required to extend cabling from rack cabinets and equipment to the greater facility cabling infrastructure.

19. Providing custom cover plates, wall plates, I/O connection plates, floor box insert plates as required for a complete and working system. Final selection of finishes shall be coordinated with the Architect and/or Owner.

20. Coordinating with the Consultant, Architect and Owner on the final selection of all technical furniture including design details (make/model), available options, dimensions, cable management needs, color, finish, and the like.

21. Coordinating with furniture manufacturer or others who are providing all necessary furniture/millwork modifications (“cut-outs” or other) as required allowing for a neat and professional installation of integrated technology system components. This includes, but is not limited to: integrated table/lectern “cubbies”, table-top microphones, cable management grommets, etc.

22. Coordinating with the furniture manufacturer, Owner, and Architect on cable management needs and equipment installation requirements in all spaces so equipped and as outlined in

‘Installation Practices’.

23. Coordinate with local entities as necessary (manufacturer, Owner, SBE, FCC, etc.) to determine final channel selection for all wireless devices and resolve conflicts where they may occur.

24. Insuring that all equipment, with the exception of portable equipment, is firmly fastened or attached in place. A safety factor of at least four shall be utilized for all brackets, fasteners and attachments. Provide safety retention cables for overhead equipment such as loudspeakers, projectors, etc.

25. Coordinate all programming labor prior to onsite installation.

26. Providing speakers as complete assemblies with back boxes, grilles, tile bridges, wall mounts, hanging hardware and other installation hardware as required.

27. Coordinating with the Architect and Owner on final color selection, and/or the painting of any exposed loudspeakers and any/all exposed system components to match the room’s aesthetics and finishes.

28. Providing low voltage control system interfaces to facility lighting and share systems where specified.

29. Generating and Submitting “Progress Reports” as defined herein.

30. Ensuring that all individual components function as intended by this Specification.

31. Ensuring that the entire multimedia systems function as intended by this Specification.

32. Providing any/all patching, caulking, fire stopping, and painting required to restore damaged finishes during installation.

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33. Providing to the Owner, upon completion, all accessories and ancillary items included with the manufacturer’s equipment but not used for the physical installation of the device. This shall include all user manuals, remote controls, batteries, tools, installation hardware, carrying cases, protective covers, etc.

34. Testing, adjusting, and fine-tuning the completed systems and components.

35. Coordinating and conducting an acceptance walk-through and sign-off session with the Owner and Consultant.

36. Documenting the completed installed systems as defined herein.

37. Conducting training in systems operation for the Owner’s designated representative(s).

38. Providing “sign-off” documents for each space and/or space type as defined herein.

39. Verifying required cable lengths for all bulk cable or manufactured cable assemblies prior to ordering as outlined in ‘Installation Practices.’

40. Verify AV related infrastructure requirements including conduit, power and data as shown on design drawings is sufficient to meet all AV systems requirements. A written report confirming infrastructure requirements is required from the AV Contractor within 30 days of award of bid.

41. Verifying all display mounting conditions including width, height and depth of all recesses or architectural cutouts required for displays and other flush mounted equipment.

42. Verifying the accuracy of the manufacturer master quotes where indicated on the audiovisual equipment list or other manufacturer quotation numbers prior to ordering. Where given, master quote numbers or other quotation numbers have been provided for bidding purposes only.

43. Providing a minimum one (1)-year warranty service contract.

44. Providing onsite support staffing as outlined in this Specification.

45. The AV Contractor shall act as the primary point of responsibility and contact in resolving all audiovisual system defects including those involving Owner Furnished Contractor Installed

(OF/CI) equipment.

46. Provide pricing for alternates listed in the audiovisual systems equipment List accompanying this specification.

1.015 Related Documents

A. Drawings and general provisions of the contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

B. Refer to AV Design Drawings as listed on Dwg. TA-000

C. Refer to AV Equipment list provided as part of this specification

1.016 Related Work

A. AVContractor shall coordinate with Electrical Contractor on raceway/junction box locations for audio visual equipment and routing of audio, video, control, and power cables/raceway from equipment, terminal and pull boxes to system equipment racks.

B. Coordinate work of this section with installation of wall and ceiling finishes.

1.017 Work Excluded

A. Work not included under this contract shall be:

1. Providing conduit, power receptacles, junction boxes, cable raceways, electrical back-boxes, floor boxes, lighting fixtures, lighting dimming systems, or millwork except where otherwise specified herein.

2. With the exception of audiovisual network switches and interconnections as indicated in the di Domenico + Partners 27 4116 - 9 audiovisual systems equipment list and system drawings the data and voice network is provided by Others under separate contract for this building.

1.018 Schedule

A. Project Milestones

1. The AV Contractor shall obtain from the Owner, Architect, Construction Manager or

Consultant a project master timeline schedule showing projected dates when the relevant areas will be available to the AV Contractor for the on-site installation.

2. Within 15 days of notification of contract award, the AV Contractor shall provide a schedule of major project milestones to the Owner, Architect, and Consultant. The schedule shall show the following milestones, but may include others as required for overall site-work coordination:

1) Equipment Cut Sheet Submittals (Owner’s manuals not allowed)

2) Shop Drawings.

3) Completion of AV Equipment IP list for Owner coordination

4) Delivery of materials to the work site for installation by Others.

5) Delivery of major system components to the work site.

6) Required date for receipt of Owner furnished equipment and PCs

7) Required network turn-on date for Audiovisual Connectivity

8) 50% completion of work by floor and by floor area.

9) 95% completion of work by floor and by floor area.

10) Completion of room run sheets (required prior to move-in).

11) Final punch list.

12) Training Sessions.

13) Submittal of Final Documentation / As-Builts.

3. If the AV Contractor feels that he will have any problems with meeting the scheduled project milestone deadlines, he must inform the Owner, Architect, and Consultant at the earliest possible opportunity.

1.019 Job Conditions

A. Coordination

1. In the interest of a coordinated and professional project, the AV Contractor shall:

1) Coordinate his/her work with that of other trades. The AV Contractor should anticipate attending project coordination meetings with the Owner, Architect, Construction Manager, Consultant, or other trades as required. These meetings shall be separate from weekly construction coordination meetings required by the General

AV Contractor.

2) Afford other trades reasonable opportunity for installation work and for storage of materials.

3) Staff the job to keep pace with other trades.

4) Submit a Project “Audiovisual Status Report” to the Consultant team, listing the following information in four sections: Schedule, Progress, Work Planned and

Issues. The "Schedule" section shall list the status of all project milestones and track impacts to approved milestone dates. The “Progress” section shall list the tasks accomplished since the previous report; this is to include both completed tasks and work-in-progress. The “Work Planned” section shall list the tasks scheduled for the time period extending until the next report; this section should also include both completed tasks and work-in-progress. The “Issues” section shall list any factors that are delaying progress or have the potential to delay progress that involve the di Domenico + Partners 27 4116 - 10

Owner, Architect and/or Consultant. The Status Reports should be concise, utilizing bullet points or another efficient format. Status Report available upon request. The

Progress Reports should be submitted at the following intervals:

a. After contract award, while working off-site: every two weeks

b. While working on-site: every week.

c. After on-site work has started the Status Report shall list the state of each room or space with audiovisual equipment and indicate the current status of items:

i) Cable Pull

ii) DVLED mounts install

iii) Room Ready

iv) Display Installation

v) Furniture Installation

vi) Rack Installation

vii) Field Equipment Installation

viii) Programming

ix) Commissioning

x) Ready for Consultant Testing

xi) Punch List Completion

1.020 Site Conditions

A. Reference drawings provided to the AV Contractor for bidding purposes may not reflect construction site as-built conditions. It shall be the responsibility of the AV Contractor to field-verify all site conditions relevant to his work.

B. The AV Contractor shall verify dimensions of equipment, equipment arrangements, space availability (including any millwork or cabinetry provided by others) and provide systems that work within the constraints of the space available. The AV Contractor shall notify the Consultant of any situation where space constraints are a problem, prior to the ordering or purchase of equipment. The AV Contractor shall bear the expense of providing alternate equipment, which will work within the available space, if space availability problems are discovered after equipment is ordered.

C. Drawings indicate locations of equipment and components. Changes in the location, and offsets of same to accommodate building conditions, and coordination with the work of other trades shall be made prior to initial installation, without additional cost to the Owner.

D. The AV Contractor shall insure during installation that access is provided to equipment and components requiring operation, service, or maintenance within the life of the system.

E. It shall be the responsibility of the AV Contractor to identify any condition where the recommended environmental and/or electrical operating parameters for specified equipment/products cannot be assured. Should such condition exist, it shall further be the responsibility of the AV Contractor to notify the Architect and Consultant of any such condition.

1.021 Laws and Regulations

A. All equipment, cabling, materials, and installation methodology shall conform to the requirements of the National Board of Fire Underwriters, the current published edition of the

National Electrical Code, and all other applicable laws and regulations. The AV Contractor shall obtain and pay for any additional permits and inspections required by all legal authorities and agencies having jurisdiction over the AV Contractor’s work.

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B. The AV Contractor shall comply with all the legal regulations, including OSHA safety regulations and regulations of municipal, city, local, and other government agencies having jurisdiction concerning the work of the AV Contractor. The AV Contractor shall give all notices and comply with all laws, ordinances, codes, rules, and regulations bearing on the conduct of the work. If the

AV Contractor performs any work which is contrary to such laws, ordinances, codes, rules, and regulations, it shall make all changes to comply therewith and bear all costs arising therefrom.

C. The AV Contractor shall warrant that it and its subcontractors are licensed by the State and as required by local ordinances.

1.022 Quality Assurance

A. All equipment for this installation will be new, less than one year from the date of manufacture, and without blemish or defect.

B. The AV Contractor shall maintain the same project manager and field supervisor throughout the installation, and where practical, maintain the same installers.

C. The AV Contractor shall supply and install any incidental equipment needed in order to result in a complete and operable system without claim for additional payment, even if such equipment is not listed in this Specification.

D. All work related to this Specification shall be completed in a professional manner by fully qualified workers.

1.023 Reliability

A. General

1. The systems are designed to provide professional quality operation over a period of several years without the need for continual maintenance. Equipment that has a high failure rate is not acceptable for installation as part of these systems.

1.024 Warranty

A. The AV Contractor shall act as the primary point of responsibility and contact in resolving all audiovisual system defects including those involving Owner Furnished Contractor Installed

(OF/CI) equipment.

B. The Bidder shall make known, in writing, at time of bid any exceptions that might exist between conditions described herein and Bidder’s policy of warranty. After acceptance of bid, all conditions and requirements of warranty described herein shall apply.

C. The AV Contractor shall guarantee all equipment warranties as per manufacturer warranty, materials, and labor for a period of 1 year from the date of final acceptance.

D. During the warranty period, within 4 hours of notification, the AV Contractor shall answer all service calls and requests for information.

E. During the warranty period, within 24 hours of original notification, the AV Contractor shall provide emergency service to restore operation of the system, replacing defective materials, repairing faulty workmanship, making temporary repairs, and providing loaner equipment as necessary, all at no charge.

F. The AV Contractor shall notify the Owner before any service call whether such call is or is not covered under warranty. The Owner may be billed for non-warranty calls. The AV Contractor shall notify the Owner of any service call or work to be performed for which charges may be di Domenico + Partners 27 4116 - 12 incurred before such work commences.

G. Improper functioning, for warranty purposes, means failure of the system to meet the intentions of the specification because of internal defects. It does not include Owner caused malfunctions such as re-adjustment of the controls, re-tuning of the system, or injury to the system beyond normal wear. Nor does the warranty cover paint, exterior finishes, fuses, lamps (including projection lamps) or associated labor, unless the damage or failure results from defective materials or workmanship covered by the warranty.

H. The AV Contractor shall take such actions at the time of installation to ensure that all equipment is installed in accordance with the manufacturer recommended environmental and electrical operating conditions and requirements. After installation, the AV Contractor shall be responsible for the repair or replacement of said equipment that the AV Contractor installs which fails due to environmental or electrical conditions, even if not covered by the manufacturer’s warranty. The AV Contractor shall not be held responsible for damages due to changes in environmental conditions, which occur after system acceptance.

I. Unless otherwise directed, the AV Contractor shall activate all manufacturer warranties in the

Owner’s name. The start date of the warranties shall be the date of final acceptance.

J. If the AV Contractor has modified certain components, the manufacturer warranty may be void.

In this case, the Contractor is responsible for providing warranty coverage equal to that of the manufacturer.

K. Certain subsystems and system components may require installation by authorized representatives for the complete manufacturer warranty to apply. If this pertains to any subsystem or component for this project, it is the Contractor’s responsibility to make arrangements for the complete manufacturer warranty to apply. These arrangements are to be at no additional cost to the Owner.

L. As part of the bid response, the AV Contractor shall provide the Owner with a proposal to extend the Warranty to cover Year 2 and Year 3 of operation. These offerings are to include all parts and all labor; all conditions and restrictions listed above apply.

1.025 Alternate Equipment

A. All bids shall be submitted based on the specified equipment. The Bidder may propose alternate equipment. However, all such proposals shall be submitted separately and will be identified as

“alternates” with equipment costs shown separate and apart from the costs of the equipment

“as specified”.

B. Proposals for alternate equipment will receive careful and equitable consideration if the differences do not depart from the overall intent of the design and operation of the system and are in the best interests of the Owner. All proposed alternate equipment shall work with the existing infrastructure.

C. All such proposals for alternate equipment shall be accompanied by full technical information, “cuts” and specifications for the equipment so proposed. The Bidder shall identify the substantive differences between the alternate and the specified equipment.

D. Owner and Consultant approval in writing is required before an alternate can be considered approved for use. It is at the discretion of the Owner and Consultant to determine if proposed alternates are considered acceptable and approved for this scope of work.

1.026 Exceptions and Proposed Modifications

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A. Should the Bidder have recommendations, which will enhance the performance of the system, or reduce costs without loss of performance, reliability and durability, such recommendations shall be included with the bid submission. All suggestions that are of value to the Owner will be taken into consideration in the evaluation of the bid returns. All such proposals shall be made as

“alternates”, with the appropriate cost modifications shown separate and apart from the costs of the system “as specified”. Pricing shall be on a line-item basis.

B. Any and all exceptions to these Specifications and related drawings must be made with the bid submission. In the absence of exceptions, these Specifications and related drawings shall be binding in letter and intent on the successful Bidder. It will further be assumed that the Bidder has examined the design and Specifications in detail and is prepared to take full responsibility for the performance of the complete installation as designed and specified.

1.027 Deviations

A. For deviations in equipment or hardware after contract award, the Bidder shall provide a written statement describing why such deviations are requested. The Bidder shall also provide the manufacturer’s specifications and warranty information on proposed substitutions. The AV

Contractor shall be responsible for repaying any additional expenses incurred by other trades, the Consultant, the Architect, and/or the Owner, as a result of instituting such deviations without prior approval.

1.028 Review and Interpretation during Bidding

A. Notify the Architect and Consultant of any omissions, discrepancies, or ambiguities in the documents so a clarification may be issued. Notify Architect, Owner, and Consultant if exception is taken to any statement, indication or criterion in the contract documents.

B. Obtain all other contract documents, including architectural, structural, mechanical, and electrical, and check to ensure there are no conflicts with work of this section. Notify the

Architect and Consultant of all such conflicts, with any suggested alteration to resolve conflicts.

C. Submit all above notification in writing to the Architect and Consultant no less than 14 days prior to bid opening date. Lack of notification shall be understood to indicate acceptance of all requirements of the contract documents, and any future clams shall be rejected.

D. Interpretations or correction to the contract documents shall be issued by Addendum.

Interpretations or corrections given by any other method shall not be binding.

PART 2 - PRODUCTS

2.01 System Overview

A. Refer to the attached Audiovisual Systems Equipment List for the following:

1. Type and quantity of spaces with audiovisual systems

2. Description and quantities of audiovisual equipment within each space

3. Notes detailing special audiovisual equipment considerations or coordination requirements

PART 3 - EXECUTION

3.01 Submittals

A. General

1. The AV Contractor shall maintain a master set of this entire Specification, including all drawings and addenda, at the site at all times during the installation. Any deviations from the di Domenico + Partners 27 4116 - 14

Specification made during the installation shall be marked on this master set. The master set along with all relevant support documentation shall be provided as part of the As Built submittal in the format outlined under Final Documentation.

B. Software

1. The AV Contractor shall secure from the Owner or Owner’s Representative, in writing, approval for all control surface layouts, audio DSP device configurations, or other customized software product applications prior to installation.

C. Preliminary Control Surfaces Submittal

1. Prior to creation of the preliminary control surface submittal the AV Contractor shall coordinate a meeting among AV Contractor, Consultant and Owner to discuss overall programming intent and specific requirements or concerns that the Owners or consultant has related to the control surface look, operation and capabilities.

2. The intent of the preliminary control surfaces submittal is to create a base level collaboration tool whereby the AV Contractor can solicit direction from the

Owner and Consultant towards a mutually agreeable design. Based upon the equipment lists and control system functionality provided in the Audiovisual

Systems Specification and in combination with the system topology illustrated on the signal flow drawings, the AV Contractor shall generate preliminary control surface layouts for all pushbutton panels, touch sensitive panels, PC based controllers or other control surfaces. The AV Contractor should endeavor to make the preliminary layouts as complete as possible. The layouts should illustrate all pushbuttons, labels, bar graphs, timers, video windows, etc.

for each control panel and each system page. The AV Contractor should include suggestions for color schemes and graphics where applicable.

3. The AV Contractor shall receive written response indicating approval to proceed, or changes required to the control surfaces layouts, within 10 working days of receipt of the submittal by the Owner/Consultant.

D. Revised Preliminary Control Surfaces Submittal

1. If changes are required to the preliminary control surfaces submittal, the contractor shall generate a revised preliminary control surfaces submittal to include the additions, changes or revisions generated by the preliminary submittal review. The form and quantity of the submittal shall be identical to the preliminary submittal unless otherwise directed. If the revised control surfaces submittal reflects those additions, changes or revisions called for in the preliminary submittal review, the contractor shall receive written approval to proceed within 10 working days of receipt of the submittal by the Owner/Consultant.

2. The Contractor shall respond with the updated control surface submittal capturing all required changes indicated in the Owner/Consultant response within

10 working days of receipt of the response.

3. A minimum of two control surface revisions shall be provided.

2. Wireless Frequency Site Scan

a. It is the responsibility of the AV integrator to inspect the RF environment. This includes but not limited to the following bands, UHF, VHF, DECT, Wi-Fi (2.4-5GHz), and 900 ISM.

This inspection should be performed with the appropriate devices from the manufacturer of the equipment specified or from third party RF analyzers from Rhode di Domenico + Partners 27 4116 - 15 and Schwarz or Tektronix, the spectrum is to be analyzed to determine the maximum number of channels available at the site for the product specified. This inspection should be performed at each setting that there is product installed and not limited to a single location at the project site. A report detailing the number of open channels available along with graphs and/or illustrations and the exact location of the tests should be submitted as part of the integrators shop drawings.

3.02 Post-Integration Adjustments

A. If requested by the Owner or Consultant, and within 90 days of system acceptance as outlined in

‘System Acceptance’, the AV Contractor shall be prepared to make two visits to the site to make final minor adjustments to the control system code or programming without additional compensation. This could include, but may not be limited to, renaming, or changing the size or location of buttons, page flip calls, or adjustments to code to provide a fully functioning system.

If engraved control system panels require modification at a cost to the Owner, such cost information must be submitted to the Owner for approval prior to any work being performed.

B. The AV Contractor shall be responsible for ensuring that any changes to the control system or control surfaces that occur post integration are appended to the Final System Documentation.

3.03 Shop Drawings

A. The AV Contractor must receive written approval from the Owner prior to fabricating or installing any materials. Approval will be given based upon shop drawings. The shop drawings shall indicate complete details of the work to be performed. The AV Contractor shall submit electronic copies of shop drawings to the Owner and Consultant for review and approval.

Drawings shall include a title block naming the project, Owner and Consultant, and shall include a drawing title, drawing number, revision number if applicable and date.

B. The shop drawings listed below are required of the AV Contractor. Provide electronic files and up to (1) paper set if requested by Owner or Consultant. Submit all Shop Drawings complete as a single submission. Isolated items will not be accepted, except with prior written approval.

1. System Signal Flow: Complete functional system signal flow of all systems described herein and meeting the functions indicated in the Specification.

2. Cabling Schedule: A list containing the cable type, cable marker identifier, and origination and destination location and connector types for each cable.

3. Examples representative of the AV Contractor’s final cable marking technique for each cable type.

4. Loudspeaker Mounting Details: Scaled drawings of complete loudspeaker mounting details, hardware and support surfaces, including details on all load requirements, safety factors, safety cables and structural materials.

5. Projector Mounting Details: Scaled drawings of complete projector mounting details, hardware and support surfaces, including details on all load requirements, safety factors, and structural materials.

6. Structural Anchorage: Provide structural calculations, drawings and details for the anchorage of equipment racks, loudspeaker rigging hardware, the projector rail-mount system, and all other mounts or hardware that attach to structure. The design shall be reviewed and approved by a Structural Engineer licensed in the project state.

7. Optical Systems: Scaled drawings to verify that the proposed projection devices, lenses and related optical systems will provide the desired image size. The AV Contractor shall be responsible for field verification of the on-site conditions if required.

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8. Panels: Scaled drawings of interconnect panels, control surfaces, and other custom interfaces.

9. Peripheral Equipment: Scaled drawings of mounting arrangements of any peripheral equipment, which may be included in this Specification.

10. Equipment Rack Layouts: Fully detailed rack drawings indicating equipment orientation within the equipment rack.

11. Technical Furniture: Scaled drawings of all technical furniture indicating dimensions, materials, finishes, equipment locations and orientation, cable management accommodations, and all other details necessary to convey the physical and functional aspects of the furniture.

12. Others, as may be required by the Architect, Consultant or Owner.

13. Labels / Wire Markers

C. Except where otherwise indicated, all rack-mounted equipment, switches, controls, and interface panels shall be clearly labeled.

D. Panels and plates shall be a minimum of 1/8" thick anodized aluminum etched and epoxy filled unless otherwise specified.

E. Rack mounted equipment shall be labeled with engraved and filled plastic laminate. Where appropriate, the function of, or the input, output, or loudspeaker(s), served by each device shall be indicated. Other methods of labeling rack mounted equipment may be accepted pending prior written approval by Owner.

F. All cables shall be permanently identified at each end by machine printed cable markers and protected by the appropriate size clear shrink tubing. Every cable shall have a unique tag number identifier for each cable. The AV Contractor shall include this unique tag number on the

As-Built signal flow documentation. Each cable marker shall include, in addition to the unique tag number identifier, the name of the origination and destination equipment termination at each cable end (see example below). Cable markers shall be placed two (2) inches from where the cable exits the strain relief of the connector, but never within a cable bundle.

3.04 Identification Panel

A. An identification panel shall be installed within the equipment rack including AV Contractor and

Consultant contact information. The panel shall be mounted in the top rack space.

3.05 Installation Practices

A. General

1. All equipment shall be installed in accordance with this Specification, approved shop drawings, and manufacturer’s recommendations.

2. All equipment with the exception of portable equipment shall be firmly fastened or attached in place. A safety factor of at least five or a published safe working limit shall be utilized for all brackets, fasteners and attachments. Provide safety retention cables for overhead equipment such as loudspeakers, projectors, etc.

3. In the installation of equipment and cable, consideration shall be given not only to operational efficiency, but also to overall aesthetic factors.

4. The AV Contractor shall insure that all equipment is installed such that proper cooling and ventilation is insured.

5. All equipment shall be installed in a manner which prevents hum, RF/EMI/EMF interference, and mechanical vibration based noises (e.g. fan mounts, etc.)

6. Projectors, lenses, and mirrors shall be solidly mounted and braced so that there will be no observable movement in the image induced by motor vibration or other mechanical operations.

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7. All equipment shall be protected from construction dust and debris until final acceptance of the system.

8. All equipment shall be protected from theft until final acceptance of the system.

9. Any equipment designed for use by end-users in the facilities must be installed with theft deterrence/protection mountings and fasteners. Any tools required to mount/un-mount this equipment must be furnished to the Owner at the date of Owner acceptance.

10. The AV Contractor shall be obligated to protect completed work and uncompleted work against damage or loss until the Owner has given final acceptance. Should the need arise to repair work or replace items the AV Contractor shall do so at no cost to the Owner.

B. Furniture

1. The AV Contractor shall ensure that equipment or mounting hardware is compatible with and suitable for installation in furniture specified by the Architect, Consultant, or furniture supplier.

It shall further be the AV Contractor’s responsibility to ensure that such coordination with the

Architect, Consultant, or furniture supplier occurs.

2. The AV Contractor shall exchange with and follow such shop drawings as to ensure that dimensions and structural supports are adequate for the installation of specified equipment.