City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a professional services agreement template document from the City of Hayward that serves as an example contract framework for service providers. The document is associated with multiple state and local contract opportunities across California, Maryland, and Florida, including landscaping maintenance services for the City of Hayward, electrical and instrumentation services for Charles County Maryland, and artificial reef construction services for Santa Rosa County Florida. The City of Hayward's primary solicitation seeks an experienced contractor to provide complete maintenance of irrigation systems, landscaping elements including trees, shrubs, turf, walls, concrete areas, and adjacent public sidewalk maintenance on a monthly contract basis. The City of Hayward is accepting electronic bid submissions through the OpenGov Procurement platform at https://procurement.opengov.com/portal/hayward-ca. For the Charles County Maryland electrical services opportunity, sealed bids are due by September 24, 2025, at 12:00 pm, with a contract base period running from October 1, 2025, through September 30, 2026, and four optional one-year renewal periods. The Santa Rosa County Florida artificial reef project includes a non-mandatory pre-bid meeting on December 11, 2025, at 10:00 a.m., with proposals due January 9, 2026, at 10:00 a.m.

Pricing for the City of Hayward landscaping contract is structured as a monthly compensation amount covering all required maintenance activities except those designated as extra work. The Charles County Maryland electrical services contract includes specified hourly rates for various skilled positions such as Project Engineer, Master Electrician, Control System Programmer, Foreman/Field Supervisor, Instrumentation Technician, and Helper, with a 10% markup permitted on parts and materials, and individual task orders capped at $250,000.00. Contractors for Charles County must demonstrate at least ten years of experience in the field and provide evidence of comprehensive insurance coverage including commercial general liability, workers' compensation, and professional liability. All solicitations encourage participation from small businesses, minority-owned and women-owned business enterprises, and disadvantaged business enterprises. Prevailing wage requirements apply to the Charles County contract, and all contractors must submit standard performance and labor bonds approved by the County Attorney, along with project close-out documentation including affidavits of payment and releases of liens.