City of Elgin 26-021 water service line hyro excavation program.pdf
PDF 159 KB Posted
- Attached to
- Zoo Boardwalk Lights at Peoria Zoo
- Solicitation number
- 26-021
- Issued by
- Cook County, Illinois
About this file
This is a Bid Invitation issued by the City of Elgin, Illinois Purchasing Department for the 2026 Water Service Line Hydro Excavation Program (Bid 26-021). The project scope includes hydro-excavation work at the water service b-box of approximately 350 properties throughout the City, along with all appurtenant work and materials necessary to complete the project. An optional pre-bid conference will be held on Tuesday, June 16, 2026, at 10:00 a.m. local time via Zoom. Sealed bids must be submitted electronically through the City's bidding portal by 3:00 p.m. local time on Thursday, June 25, 2026. The question cutoff date is June 22, 2026, at 4:00 p.m. An original bid bond equal to 5% of the original bid amount must be delivered to the City of Elgin Purchasing Department at 150 Dexter Court no later than 12:00 p.m. on June 25, 2026. The contract term is not specified in the available documents.
The successful bidder shall furnish a Performance and Payment bond equal to 100% of the total contract price. All bidders and sub-contractors must comply with prevailing wage requirements and submit certified payrolls for the project duration. The project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. Bidders shall submit qualified references for projects of similar size and scope if requested by the City. The City reserves the right to reject any or all bids and to waive technicalities or informalities in any bid. Contact for procurement and bidding process questions is Nickon Etminan, Procurement Manager, at (847) 931-5606 or nickon.etminan@elginil.gov. Technical questions regarding the scope of work should be addressed to Kristen Meehan at Engineering Enterprises, Inc., at kmeehan@eeiweb.com.
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Bid Opportunity Detail
Return to Listing Supplier Registration
Bid Information Type Invitation to Bid
Status Issued
Number Bid 26-021 (2026 Water Service Line Hydro Excavation Program)
Issue Date & Time 6/5/2026 05:22:09 PM (CT)
Close Date & Time 6/25/2026 03:00:00 PM (CT)
Question Cut Off Date 6/22/2026 04:00:00 PM (CT)
Time Left 15 days 2 hours 19 minutes 37 seconds
Notes Notice to Bidders Bid 26-021
2026 Water Service Line Hydro Excavation Program Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, June 25, 2026, for the City of Elgin’s 2026 Water Service Line Hydro Excavation Program. The specifications and bidding documents are available for viewing and download for no cost at:
https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal.
An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on June 25, 2026, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City.
All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx An optional pre-bid meeting for all general contractors issuing a bid will be held at 10:00 AM, local time, Tuesday, June 16, 2026, via Zoom using the following link: https://us06web.zoom.us/j/8382765568 The scope of work includes but is not limited to hydro-excavation at the water service b-box of approximately 350 properties located throughout the City, and all other appurtenant work and materials necessary to complete the project as set forth in the bid documents.
The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract.
The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents.
The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.
The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project.
Proposals withdrawn may not be resubmitted at the same letting.
Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.
Questions regarding the bidding process or bidding software can be directed to Nickon Etminan, Procurement Manager at (847) 931-5606 or nickon.etminan@elginil.gov. Questions regarding this bid package and/or technical questions regarding the scope of work should be addressed to Kristen Meehan at Engineering Enterprises, Inc. at kmeehan@eeiweb.com no later than no later than June 22, 2026, at 4:00 pm.
Dated: June 5, 2026 Nickon Etminan Procurement Manager City of Elgin
Contact Information Name Nick Etminan Purchasing Officer
Address 150 Dexter Ct.
Elgin, IL 60120 USA
Phone 1 (847) 931 x5606
Fax
Email nickon.etminan@elginil.gov
Bid Documents Document name Format
Bid Invitation Acrobat / PDF
Bid Attachments File Name Description File Size
AGREEMENT.pdf AGREEMENT 123 KB
BID BOND.pdf BID BOND 50 KB https://cityofelgin.ionwave.net/Login.aspx javascript:__doPostBack('ctl00$mainContent$rgBidDocuments$ctl00$ctl03$ctl01$ctl05','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl03$ctl01$ctl05','') https://cityofelgin.ionwave.net/Extract.aspx?e=jfB~KZ6ifUKi9h9xw3Yr2NCzy~3zq8Z0n92TPdZcnjo6ctnRssarC5pJsLoRCdXH javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl00','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl00','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl01','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl01','') https://cityofelgin.ionwave.net/extract.aspx?e=Hbytcpnw9B7yQ~1G6gn9pPUglMYxYZkfxtt9jEDTMstr5VlVCvxLyJIRTluFkO8U https://cityofelgin.ionwave.net/extract.aspx?e=jFM9xffUgVyEl39Lf5FUD4-cxvVJM9fR7cZnYWbGH~wn~F9ikbPSc4xMFpkAEAa7
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File Name Description File Size
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf BIDDER’S EMPLOYEE UTILIZATION FORM 159 KB
CERTIFICATION REQUIREMENTS.pdf CERTIFICATION REQUIREMENTS 154 KB
COVER SHEET.pdf COVER SHEET 96 KB
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES 117 KB
INSURANCE REQUIREMENTS.pdf INSURANCE REQUIREMENTS 107 KB
PRICING SHEET.pdf PRICING SHEET 83 KB
PROPOSAL SHEET.pdf PROPOSAL SHEET 81 KB
PROPOSAL SIGNATURE SHEET.pdf PROPOSAL SIGNATURE SHEET 2 MB
REFERENCES.pdf REFERENCES 575 KB
RESPONSIBLE BIDDER AFFIDAVIT.pdf RESPONSIBLE BIDDER AFFIDAVIT 3.02 MB
SEXUAL HARASSMENT.pdf SEXUAL HARASSMENT 696 KB
26-021_2026 Hydro Excavation_Bid Package.pdf 26-021_2026 Hydro Excavation_Bid Package 14.85 MB
Bid Event Participation Activity Activity Date Activity Name Description
6/25/2026 12:00:00 PM (CT) BID SECURITY DUE An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on June 25, 2026.
Bid Event Non-Participation Activity Activity Date Activity Name Description
6/16/2026 10:00:00 AM (CT) OPTIONAL PRE-BID CONFERENCE An optional pre-bid meeting for all general contractors issuing a bid will be held at 10:00 AM, local time, Tuesday, June 16, 2026, via Zoom using the following link: https://us06web.zoom.us/j/8382765568 javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl03$ctl01$ctl05','') javascript:__doPostBack('ctl00$mainContent$rgNonParticipationActivities$ctl00$ctl03$ctl01$ctl05','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl00','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl00','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl01','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl01','') https://cityofelgin.ionwave.net/extract.aspx?e=FATBwkZU5jToG9T3uzAFZ6VA-ba~lmzdDCbmcNPAqMyhmcI1IhUvOfUsBISzvPv9 https://cityofelgin.ionwave.net/extract.aspx?e=0-2z9D4DvN6PFikv-qiAXg1UenubsYn8giA6CnzURvmA8IT6pCMbReztJNzkfyS1 https://cityofelgin.ionwave.net/extract.aspx?e=IHNUkzA7Sawlz9x94RHEpHlvOaPjnO6hIIvDokDeFsw69R-MmX-80SD5lYmcbdAQ https://cityofelgin.ionwave.net/extract.aspx?e=Ag9vKfpKRjeZ6LgcEZX0NuY5x-9pIsHUkAaUH~CfDu5rdbK0OljhVWNPLyh2~0wV https://cityofelgin.ionwave.net/extract.aspx?e=T8BEktpaoX6DI0Wpalv-GDzs0NHBrsqZ87whEqcEkvC10rqK0LsMvytVU35MXAyX https://cityofelgin.ionwave.net/extract.aspx?e=~YIVrowmfQgD3cUoHSKN1eRHp9444K1WnGqVA7i~w1jRKeBJFC~d8lpciiakQLCv https://cityofelgin.ionwave.net/extract.aspx?e=b0GqHaG~0HUU1ExQBQWf6VJ5My-TDr4ho7K5n3v9T4lKNqhwDR~K-43XJBE2Erjt https://cityofelgin.ionwave.net/extract.aspx?e=IGC9D2zQp~XjcKxbUJriAPSBXemdGnLpPpD4MoAfuZCwn~u02zCeFkHRgKp1k7VQ https://cityofelgin.ionwave.net/extract.aspx?e=mhP4gMGoXX~8xaQQJ31DMkYWyHgySNuuyLrWWLPcu8qLYmMUu3gkJsmdeEbqU7DF https://cityofelgin.ionwave.net/extract.aspx?e=QqKuGK3NDFj2L0lWfBHUYYFMbcftp7e3YLAmo8oFqmMa4vdgRP-A32qLbBEADNnH https://cityofelgin.ionwave.net/extract.aspx?e=macZkVMyOvt1cM74eUM0A-vYFbSRKSKE~MN2UW37t4eICyklVrA6UrOqFIafMW12 https://cityofelgin.ionwave.net/extract.aspx?e=zo3iCTScso83Lm-WdlM5L6RJsCHv5Y3E3DBtUTB~UdI1ienjFoswL391gdHaNAwb javascript:__doPostBack('ctl00$mainContent$rgNonParticipationActivities$ctl00$ctl02$ctl01$ctl00','') javascript:__doPostBack('ctl00$mainContent$rgNonParticipationActivities$ctl00$ctl02$ctl01$ctl01','')
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