City of Big Bear Lake Sewer Master Plan Update RFP.pdf

Public Works Department

39707 Big Bear Boulevard, PO Box 10000, Big Bear Lake, CA 92315 • (909) 866-5831 • www.bigbearlake.gov

REQUEST FOR PROPOSALS

The City of Big Bear Lake

Public Works Department, Engineering Division invites submissions for:

SEWER MASTER PLAN AND

SEWER SYSTEM MANAGEMENT

PLAN UPDATE

RFP Issue Date: August 13, 2026

All responses to this RFP must be submitted to the

Engineering Division at City Hall:

39707 Big Bear Boulevard

PO Box 10000

Big Bear Lake, CA 92315 no later than 2:00 p.m. September 17, 2026.

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

1. INTRODUCTION

The City of Big Bear Lake is a four-season, resort community located at an elevation of

6,700 feet in the San Bernardino National Forest, approximately 100 miles east of

Downtown Los Angeles. Comprising nearly seven square miles, the City has a permanent population of 5,206. The City of Big Bear Lake serves as the primary commercial hub for the greater Big Bear Valley, which is comprised of a number of unincorporated communities with an additional population of approximately 12,000.

The City’s land use map currently reflects approximately 9,120 developed parcels (8,176 residential, 944 commercial) and 1,400 undeveloped parcels. As of June 2023, there were approximately 13,270 equivalent dwelling units (EDUs) within the City.

The City is seeking proposals from qualified civil engineering firms to provide professional services related to the preparation of a Sewer System Management Plan, a Sewer

System Management Plan (SSMP), and other related work. For the purposes of this RFP, the key project elements will be defined as follows:

• Sewer Master Plan (Master Plan) – A long-range planning document addressing existing and future sewer system capacity, hydraulic performance, infrastructure needs, capital improvements, and related planning. The Sewer Master Plan should contemplate a twenty-five (25) year planning horizon.

• Sewer System Management Plan (SSMP) – The City’s regulatory management plan to be prepared and maintained in accordance with State Water Resources

Control Board Order WQ 2022-0103-DWQ.

The City’s Sewer Master Plan (Master Plan) was last prepared in 2003 by So & Associates

Engineers, Inc. The SSMP was last updated in 2015. The scope of work for this effort will be either the update or complete redevelopment of these existing documents. The Sewer

Master Plan should address the needs of the City’s sewer system now and in the future.

The Sewer System Management Plan should address how the City will manage, operate, maintain, prevent spills from, and continually improve the sewer system in accordance with State Water Board requirements.

2. BACKGROUND

The Big Bear Lake Sanitation District was formed by the San Bernardino County in the mid 1940’s to treat the sewage of the Big Bear Lake Community. The first sewers were installed in 1947 through Assessment District No. 1. Assessment District No. 2 was constructed in 1956 and Assessment Districts 3 through 13 in the next twenty years.

Assessment Districts 14 through 17 were constructed in the 1980’s. The City of Big Bear

Lake was incorporated in November of 1980 and at that time, assumed the Big Bear Lake

Sanitation District, including all assets and responsibilities.

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

The City of Big Bear Lake Public Works Department owns and operates the City’s sanitary sewer collection system. The sewer collection system is comprised of 18 tributary areas that generally flow easterly via a combination of large diameter interceptor sewers, lift stations and force mains which flow to the Lake Plant Station owned and operated by Big

Bear Area Regional Wastewater Agency (BBARWA). BBARWA is a Joint Powers

Authority comprised of the City of Big Bear Lake, the Big Bear City Community Services

District, and the County of San Bernardino Service Area 53b, and provides for the regional treatment of wastewater across the Big Bear Valley. Pursuant to the Joint Powers

Agreement, the City of Big Bear Lake has two (2) seats on the BBARWA Board of

Directors but the City bears no operational responsibility for wastewater treatment.

The City last completed a Master Plan in 2003 with So and Associates Engineers, Inc.

The two main objectives of the 2003 Sewer Master Plan were 1. to conduct a comprehensive review of the City’s sewer collection system and 2. to identify those areas that require upgrading due to insufficient existing capacity, and infiltration from groundwater and or surface inflow from storm runoff and snow melt. A PDF copy of the previous SMP will be provided as Attachment “A” to this solicitation. It is important to note that the City does not have a copy of the final Hydraulic model or the corresponding data input/output files prepared by So and Associates Engineers, Inc. for this project.

The City prepared a Sewer System Management Plan (SSMP) in 2015 to comply with

State Water Resources Control Board Order 2006-0003-DWQ. State Resources Control

Board Order WQ 2022-0103-DWQ, Statewide Waste Discharge Requirements General

Order for Sanitary Sewer Systems became effective June 5, 2023. This scope will require the preparation of an updated SSMP in accordance with the current Board Order. As a component of the SSMP, the consultant will be asked to develop an updated

FOG/Blockage Control Program as that was last updated by the City in 2009.

The City has experienced modest growth since the completion of the last SMP in 2003.

The major changes include Tract Map 18580, a 23 lot residential subdivision on Paine

Road, Tract Map 16511, a 26 residential subdivision on Seneca Trail, and Tract Map

18678, an 8 lot commercial subdivision on Sandalwood Drive. Beyond these developments, the City has experienced considerable development of residential and commercial uses across previous undeveloped parcels as well as extensive redevelopment of previously accounted for sites.

The City’s Sewer Atlas Map references the length of the sewer mains, manhole numbers, rim elevations, sewer manhole depth, Assessment District number, the approximate location and depth of sewer laterals. The City’s Sewer Atlas Map is available in CAD format. The Sewer Atlas Map CAD file is organized by layer for each Assessment District.

The layer naming convention includes Assessment District, pipe size and material. The

City’s sewer atlas has been integrated into a GIS base map. The City’s Atlas CAD file and

GIS data do not line up because the Atlas Map used as-built plans to map all City sewers and the GIS network used GIS data. The City’s ArcGIS map of the sewer system shows the location of City sewer mains, manholes, pipe material, diameter and length. The GIS https://dpwlfweblink.sbcounty.gov/WebLink/DocView.aspx?id=1626376&dbid=3&searchid=bb0b3098-3610-4422-98ab-dcd9714cb942 https://dpwlfweblink.sbcounty.gov/WebLink/DocView.aspx?id=630618&dbid=3&searchid=060dece9-4233-4217-8dfa-7e6a41e0f316 https://dpwlfweblink.sbcounty.gov/WebLink/DocView.aspx?id=637638&dbid=3&searchid=957dc11e-cd79-4c8d-8aeb-28721c23c49f https://dpwlfweblink.sbcounty.gov/WebLink/DocView.aspx?id=637638&dbid=3&searchid=957dc11e-cd79-4c8d-8aeb-28721c23c49f

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP sewer map along with rim and invert elevations shown in the Sewer Atlas CAD file shall be used as the basis for developing a new hydraulic model.

Sewer Collection System Statistics

The City of Big Bear Lake’s sewer collection system is comprised of the following:

• A service area of approximately seven (7) square miles

• Approximately 9,200 sewer connections

• Approximately 126 miles of gravity sewer main o Main sizes range from 4-inches in diameter to 24-inches in diameter o ~90% of the system is 6-inch and 8-inch main

• Approximately 3,000 manholes

• Twelve (12) sewer lift station comprised of twelve (12) wet wells and twenty-six

(26) pumps

• Associated force mains providing the connection between the lift stations.

Available Data

The City has the following data/information which will be provided to the awarded consultant:

A. City General Plan and Land Use Map;

B. 2003 Sewer Master Plan;

C. City’s Sewer Atlas Map in PDF and CAD

D. Waterboard Order WQ-2022-0103-DWQ

E. Link to City’s GIS Sewer Map - https://arcg.is/DfueL

F. latest CCTV inspection Videos and reports;

G. City’s Sewer Cleaning/Maintenance Logs;

H. City’s “Hot-Spot” Database; and the

I. City’s Sanitary Sewer Overflows (SSO) records.

J. BBARWA’s Flow Data

K. Big Bear Lake Department of Water and Power (DWP) monthly water consumption rates

Staff will provide much of this background data for download in PlanetBids as Appendices to the Sewer Master Plan Update RFP for the review of all proposing firms.

https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/wqo_2022-0103-dwq.pdf https://arcg.is/DfueL

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

Sewer Maintenance and Capital Improvement Projects

The City’s Public Works Department, Sanitation Division, is responsible for all routine maintenance and operation of the City’s sewer collection system. This work includes oversight and inspection of the twelve (12) sewer lift stations, cleaning of sanitary sewer lines by hydro jetting, and CCTV inspection of sewer mains. Other duties include marking

Underground Service Alert (USA) tickets, responding to customer service inquiries, and inspecting private development related connections to the system.

Notable maintenance activities include:

• Summer 2025 – all lift station pumps were pulled and inspection by Xylem. Pumps that were able to be rehabilitated/refurbished were improved and reinstalled.

Pumps that were beyond their useful service life, or otherwise were unable to be repaired, were replaced.

The City’s Engineering Division supports the development and implementation of Capital

Improvement Project related to the sewer collection system. Recent efforts related to that include:

• Cast In Place Pipe (CIPP) Lining – approximately 8,000 linear feet, annually, over the past five (5) fiscal years.

• Sewer Cleaning and CCTV Inspection – o Fall 2023 – Contracted for cleaning and inspection of approx. 80,000 lf.

o Fall 2026 – Anticipate contract for cleaning and inspection of approx.

100,000 lf.

• Replacement of aged stand-by generators for lift stations.

• Various underground repairs and improvements corresponding to street improvement projects.

o Generally limited to point repairs, manhole replacements, etc.

3. SCOPE OF WORK OVERVIEW

The selected consultant will be responsible for managing this project in coordination with the City and must incorporate all elements of this request for proposal document as well as industry best practices and statutory requirements into this process. The consultant will be responsible for demonstrating advanced ability and specific production knowledge of the following Scope of Work Overview.

I. Project Management (General)

II. Develop Sewer System Hydraulic Model and Update GIS Sewer Map

III. Develop Wastewater Flows

IV. Sewer System Capacity Analysis

V. Inspections and Develop Condition Rating System.

VI. Develop Capital Improvement Program

VII. Review and Provide Recommended Updates to Sanitary Sewer Ordinance

VIII. Prepare the Sewer System Management Plan

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

The selected consultant is expected to review and analyze the existing Sewer Master

Plan to establish which, if any, portions of the existing document can be maintained and/or updated as well as which portions of the existing plan need to be entirely redeveloped.

The following list provides a generalized overview of anticipated changes to the existing

Master Plan and SSMP. Please see Attachment “B” for the full, detailed Scope of Work.

The production of any and all deliverables will be included within the Master Plan update including but not limited to the following:

• Existing Conditions Report containing a summary of findings, date, assumptions, and a draft outline of the preliminary Master Plan. The report should also contain preliminary policies, land use recommendations, and implementation measures.

• Maps and graphics for all community and public hearing meetings

• Administrative Draft Sewer Master Plan Update and Sewer System Management

Plan.

• Final Sewer Master Plan Update and Sewer System Management Plan.

• Update GIS Map and share with the City GIS shapefiles (.shp)

• Hydraulic Model

Consultant Expectations

Additionally, as part of the proposed scope of work, the consultant should include and demonstrate the following skills, abilities, and understandings:

• Responsibility to manage the project, including scheduling, budgeting, and quality control of public documents.

• Review of all pertinent background information, including but not limited to City

Council strategic plan goals and incorporating these into the update effort.

• Develop and propose a comprehensive work plan to include any and all recommended services necessary to achieve the project’s objectives for an updated Sewer Master Plan, Sewer System Management Plan, and other related work as specified.

• An attainable schedule for the Sewer Master Plan update process, as described within this scope, including major anticipated/recommended activities and actions.

• Prepare and finalize documents, identifying recommended changes to existing policies and programs, or develop new policies, programs, and objectives for each element of the Sewer Master Plan and Sewer System Management Plan in compliance with State Requirements. All submitted documents will be subject to the review of City staff and shall be revised as necessary. The final documents shall be complete, presentable, and ready for adoption.

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

• Support City staff through the adoption of the Sewer Master Plan and Sewer

System Management Plan by the City Council. Proposers shall assume participation in two (2) City Council Meetings throughout this process.

City staff anticipate a scheduled completion of this project within eighteen (18) months from the Notice to Proceed. Within the proposal, the consultant will be asked to provide a proposed/tentative timeline for this project based upon the proposed scope of work.

4. ANTICIPATED RFP SCHEDULE

The tentative schedule for this RFP is anticipated as follows, but may change as necessary:

August 13, 2026 RFP Issuance/Distribution

September 1, 2026 NON-Mandatory Pre-Proposal Meeting

September 8, 2026 Deadline for Consultant Questions, no later than 2:00 PM

September 11, 2026 Responses to Questions will be Issued

September 17, Submittal Deadline. All submissions must be received no later than 2:00 PM

September 30, 2026 Hold for Consultant Interviews/Presentation (Should staff desire to interview proposers, they will be held this day)

October 14, 2026 Council Consideration of Professional Services Agreement

5. REGISTRATION AS INTERESTED/POTENTIAL PROPOSER

All interested proposers are requested to register in PlanetBids https://pbsystem.planetbids.com/portal/48708/bo/bo-search. It is the responsibility of each prospective proposer to download all RFP Documents for review and to verify the completeness of their proposal before submitting it to the City. Any Addenda will be posted on PlanetBids, https://pbsystem.planetbids.com/portal/48708/bo/bo-search. It is the responsibility of each prospective proposer to check PlanetBids on a daily basis through the close of the RFP for any applicable addenda or updates. The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the RFP Documents. Information on

PlanetBids may change without notice to prospective bidders. The Contract Terms in the

Services Agreement enclosed as Attachment “C” shall supersede any information posted or transmitted in PlanetBids.

A NON-MANDATORY Pre-Bid Meeting is scheduled for September 1, 2026 at 2:00 pm to review the Project's existing conditions at 39707 Big Bear Boulevard, Big Bear Lake, https://pbsystem.planetbids.com/portal/48708/bo/bo-search https://pbsystem.planetbids.com/portal/48708/bo/bo-search

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

California 92315. Representatives of the City will be present. Questions asked by

Proposers at the Pre-Bid Conference not specifically addressed within RFP Documents shall be answered in writing, by the City, and shall be sent to all Proposers registered in

PlanetBids. The Pre-Proposal Meeting may be access using this zoom link:

https://us06web.zoom.us/j/86587729173

6. QUESTION AND CLARIFICATION PROCESS

City staff will accept any questions or requests for clarifications related to this RFP, in writing via PlanetBids or by email to engineering@bigbearlake.gov, by 2:00 p.m. on

Tuesday, September 8, 2026. City staff will review all questions received and generate responses, to the extent practicable, for these questions. The City’s responses to these questions will be issued as an addendum to the RFP and be posted on PlanetBids no later than 4:00 p.m. on September 11, 2026. Should the City receive extensive questions, the responses may be made in multiple addenda and on a more frequent basis. The above timeline will reflect the deadline for all inquiries.

Please do not contact City staff directly, via email or telephone, as they will be unable to answer any questions other than through the above-described process.

7. SUBMITTAL INSTRUCTIONS

By submitting a response, Consultant represents that the firm has thoroughly examined and become familiar with the services required by this RFP and that it can perform quality work to achieve the City’s objectives, as described under Purpose and Scope of Work.

Consultant is prepared to comply with all statutes and regulations applicable to the work to be performed. All proposals should include a statement to this effect and be signed by an authorized representative of the firm.

Staff will only consider proposals for the complete scope of work including the Sewer

System Management Plan Update. All proposals shall have one, key firm or entity to which the project will be awarded; however, that firm is able to utilize subconsultants or other partners to complete the scope of work. Should an interested party want to only propose on a certain portion of the work, it is recommended that they seek opportunities to work as a sub-consultant or establish a joint venture with other interested firms.

7.1 Submittal Format and Deadlines

The submission of proposals should include five (5) bound, hardcopies and one

(1) flash drive containing one (1) PDF version of the complete proposal. Proposals shall contain sufficient information to meet the requirements of the RFP but should not include excessive or extraneous pages and information.

https://us06web.zoom.us/j/86587729173 mailto:engineering@bigbearlake.gov

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

All proposals must be submitted by 2:00 p.m. on September 17, 2026 to:

To ensure proper routing, and timely receipt, all packages should be clearly marked as containing a response to the Sewer Master Plan Update RFP. Late proposals will not be accepted and consideration should be made for delays of the Post Office or other courier services, as well as road conditions should the materials be dropped off directly.

7.2 Acceptance of Proposals and Associated Conditions

• All proposals shall remain valid for a period of one hundred eighty (180) days.

• The City of Big Bear Lake reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in any proposals or the solicitation process.

• The City of Big Bear Lake reserves the right to amend, withdraw or cancel this RFP at any time without prior notice and it makes no representations that any contract will be awarded to any Consultant responding to this RFP.

• The City of Big Bear Lake reserves the right at its sole discretion to modify this

RFP should the City of Big Bear Lake deem that it is in the best interests to do so.

• All proposals, in their entirety, received by the City of Big Bear Lake shall become property of the City of Big Bear Lake and may be subject to the California Public

Records Act. Proposals are subject to the California Public Records Act, upon request, only after the review has been completed and a staff recommendation has been prepared.

• The City of Big Bear Lake is not liable for any cost incurred by Consultant prior to execution of a contract.

• Unless otherwise required by the City of Big Bear Lake, the City does not intend to provide office space for Consultant’s personnel at City Hall. The City of Big Bear

Lake does not intend to reimburse the Consultant for personnel relocation under a contract on this solicitation.

8. PROPOSAL ELEMENTS

Consultants must submit clear and concise responses to include the information outlined in this section. Reponses must be comprehensive and organized as follows:

A. Cover Letter

The cover letter must be signed by an officer of the firm authorized to execute a contract with the City. The primary contact should be identified with a phone number, email, location and mailing addresses.

Big Bear Lake City Hall Attn: Engineering Division 39707 Big Bear Boulevard PO Box 10000 Big Bear Lake, CA 92315

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

B. General Qualifications

Provide a summary of the Consultant’s qualifications, general information about the firm, location of office(s), years in business, and areas of expertise. Provide a brief description of recent projects that involved a similar scope of services.

C. Key Staff & Sub-consultants

Identify key staff and include a description of their abilities, qualifications, experience, and role for this RFP. Attach resumes of key staff that will be assigned to this project and include a proposed project management structure and organizational chart.

Identify any portion of the scope of work that would be subcontracted.

Include firm qualifications (brief) and key personnel, telephone number, email address, and contact person for all subcontractors. The City reserves the right to approve or reject all consultants, internal staff performing consulting services, or sub-consultants proposed by the Consultant.

D. Project Approach/Workplan

Consultant shall describe its understanding of the project, detailed work approach, and methodology. Consultants shall expand on the Scope of

Work, if appropriate, to accomplish the overall objective of the project and provide suggestions which might enhance the results or usefulness of thresholds. Include assumptions about the number of meetings needed with

City staff and other stakeholders to complete the Scope of Work. Consultant shall provide an example of similar projects prepared by the firm or proposed team.

Consultant shall also include a schedule of work, including benchmarks, milestones, and deliverables. As indicated within the background section, staff are anticipating the completion of this assignment, based upon the provided scope of work, within eighteen (18) months from the issuance of the Notice to Proceed. In addition to providing your proposed schedule, please provide any notes for consideration related to the necessary timeline to complete this project.

E. References

Consultant shall provide a list of at least three (3) recent references for the firm and any sub-consultants, including the names, addresses, email addresses, and telephone numbers of recent public clients, for which

Consultant has completed similar projects. Include a list of specific projects associated with each reference, date work was performed, budget/cost, City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP whether the project was or was not completed within budget, and key personnel involved.

F. Budget

The cost proposal shall include all labor costs, overhead costs, sub-consultant costs, and an itemized list for direct expenses. Costs must be shown in a matrix format, by task grouping, with hourly rates per staff member.

Costs should be provided for all optional tasks, as provided within the scope of work. Staff will consider whether to award optional tasks at the time of proposal review or later once the project is underway.

The proposal should also include an hourly rate schedule for personnel that would be used to perform additional work, such as additional field survey work. Within the scope of work, there are items that call for the provision of unit pricing for additional work, such as additional manhole inspections.

These additional rates or prices will only be used in the event that the necessary work on certain components exceeds the specified level of work, such as manhole inspections.

The financial administration of this contract will be based upon a time-and-materials approach not to exceed the proposed price, with a budget established for each task. If necessary, City Staff will conduct a brief call

(less than thirty minutes) each month to review the current invoice, the overall costs, and adherence to the established budget relative to the work completed.

Additional, additive work or requests that are outside of the contracted scope of work shall not be initiated by the Consultant without written authorization of the City’s Project Manager. The consultant shall submit any requests for additional work or compensation to the Project Manager, in writing, for review and consideration.

The City Council reserves the right to award either the complete scope of work or a modified scope of work for this project. A modified scope of work would be subject to negotiation with and the concurrence of the selected consultant. Pursuant to the City’s standard Professional Services

Agreement (attached), which will be executed for this Project, the City and the Consultant reserve particular rights to terminate the agreement or amend the scope. All compensation will be based upon hours expended and work completed, not the expending of the complete budget line.

G. Agreement for Professional Services

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

Provide a statement that you have reviewed the Agreement for Professional

Services (Attachment “C”) for this Project and that your firm will be willing to execute the agreement, as presented. All proposers should also certify that the firm will be able to provide the required insurance in the amount, types, and endorsements as required within the Agreement for Professional

Services (Exhibit B). Alternatively, if there are provisions within the City’s

Standard Agreement, including insurance requirements, that are not acceptable to your firm, please indicate what provisions those are and why, and what substitution your firm would suggest. Additionally, the following applies to this agreement:

o The City of Big Bear Lake reserves the right to modify the professional services agreement to the extent that it deems necessary either before or during any negotiations with the selected Consultant.

o The Consultant is expected to review the general terms and conditions and acknowledge their acceptance of Attachment “C” in the Proposal

Cover letter (or their objections to specific parts of Attachment “C”) as a mechanism to expedite the contract negotiation process.

9. EVALUATION CRITERIA

Upon receipt of all timely proposals, the City of Big Bear Lake will evaluate and consider each qualifying and responsive submittal, based on:

• Relevant work experience and qualifications of project team; 25%

• Overall project approach and understanding; 30%

• Anticipated schedule and project management approach; 10%

• Hydraulic modeling/GIS/Technical approach 15%

• SSMP Regulatory Expertise 10%

• Cost-effectiveness of proposal; 10%

The City may select a consultant based upon review of the proposals without any discussion with proposers. The City may choose to conduct interviews to seek additional clarification with any consultants, therefore, proposals should be comprehensive in their addressing of the scope of work. The proposing firms reserve shall reserve the date of

September 30 for potential interviews. Firms that are invited for an interview will be notified by City staff as soon as possible to allow for planning and coordination.

9.1 Project Manager and Key Staff

It is imperative that the key personnel providing the services have the background, experience, and qualifications to address the City’s needs for this RFP. The City of

Big Bear Lake reserves the right to approve all key personnel individually for work on the contract.

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

The Proposal shall name the assigned Project Manager and all key personnel.

Resumes and qualifications of the Consultant team, including their assigned role, experience, and examples of similar projects shall also be provided.

After a contract is executed, Consultant may not replace key personnel assigned to the project without written agreement of the City of Big Bear Lake. City approval is required before any personnel substitutions may occur. The City of Big Bear

Lake reserves the right to request that the Consultant replace a staff person assigned to the contract should the City of Big Bear Lake consider such a replacement to be for the good of the project. Replacement staff would be subject to the City of Big Bear Lake written approval prior to assignment to the team.

9.2 Project Scope and Implementation Approach

Consultant shall provide a narrative that outlines and better describes their approach to the prescribed scope of work to this assignment. The proposal should focus on:

o A description of the Consultant’s recommended approach to achieving the desired outcome. The approach should be comprehensive and include all activities and actions necessary, from start to finish, for the complete scope of work.

o The proposal should be of sufficient detail to demonstrate the

Consultant’s expertise and ability to accomplish the City of Big Bear

Lake’s objectives.

o Outline the activities required to complete the Scope of Work and specify who in the firm would perform them.

o Identify any special issues or problems that may arise in a project of this type and how the Consultant would address them.

o Consultant is encouraged to identify enhancements or procedural or technical innovations to the Scope of Work that do not materially deviate from the objectives.

o If any optional activities are recommended, be sure to include those details under this section as well.

9.3 Schedule and Project Management

Consultant should include a schedule for timely completion of the necessary and recommended tasks. If consultant is proposing on optional tasks, they should be reflected in the schedule. Additionally, consultant shall provide a project management plan that indicates how they will manage the project to ensure that the work is done in accordance with both the specifications and the established schedule.

City of Big Bear Lake Sewer Master Plan / Sewer System Management Plan RFP

9.4 Hydraulic Modeling / GIS / Technical Approach

Consultant should provide relevant projects and experience highlighting their experience and technical approach related to Hydraulic Modeling and GIS

Mapping. As these are key technical components of the project, it is critical that staff are able to ascertain the technical skills and abilities of the consultant.

9.5 Sewer System Management Plan / Regulatory Experience

Consultant shall demonstrate prior experience with the preparation of Sewer

System Management Plans (SSMP) and comprehensive understanding of the regulatory framework. Consultant should identify any recent SSMP preparations that have been completed under the current, effective State Water Resources

Control Board Order WQ 2022-0103-DWQ.

9.6 Cost-Effectiveness

Consultant should identify methods that will be incorporated to ensure quality control for the project, including budget and schedule management. These approaches should be identified and explained within the proposal.

The cost proposal shall include all labor costs, overhead costs, sub-consultant costs, and an itemized list for direct expenses. Costs must be shown in a matrix format, by task grouping, and show hours per staff member and labor costs.

Enclosure:

Attachment “A” – 2003 Sewer Master Plan

Attachment “B” – Scope of Work

Attachment “C” – Standard Professional Services Agreement Example