For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/aurorail

City of Aurora, IL

ICE MELT FOR SIDEWALKS AND PARKING GARAGES

26-055

RELEASE DATE: July 8, 2026

DEADLINE FOR QUESTIONS: July 13, 2026

RESPONSE DEADLINE: July 29, 2026, 12:00 am

Please refer to the project timeline in this document for all important deadlines.

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/aurorail

Invitation For Bid #26-055

Title: Ice Melt for Sidewalks and Parking Garages

Table Of Contents

1. INSTRUCTIONS TO BIDDERS

2. GENERAL REQUIREMENTS

3. SCOPE OF WORK

4. PRICING TABLE

5. VENDOR SUBMISSIONS

INSTRUCTIONS TO BIDDERS

1. SUMMARY

The City of Aurora is seeking bids from qualified vendors to provide ice melt supplies for use by multiple City departments during winter weather operations. Ice melt products will be utilized to improve traction and reduce hazardous ice conditions at City facilities, parking lots, sidewalks, and other publicly maintained areas.

The City intends to award a contract to a responsible bidder capable of supplying ice melt products that meet the specifications outlined in this solicitation. Products may be purchased by various departments on an as-needed basis throughout the winter season.

Quantities listed in this solicitation are estimates based on historical usage and anticipated operational needs.

Actual quantities purchased may vary, and the City reserves the right to increase or decrease quantities depending on weather conditions, departmental requirements, and available funding.

Vendors must be capable of providing timely delivery to designated City facilities and ensuring consistent product quality throughout the term of the contract.

2. TIMELINE

Release Project Date: July 8, 2026

Question Submission Deadline: July 13, 2026, 11:00am

Question Response Deadline: July 20, 2026, 11:00am

Response Submission Deadline: July 29, 2026, 12:00am

3. ACCEPTANCE OF BID PROPOSALS

a. Bidders intending to respond to this solicitation must create a free account with OpenGov Procurement.

Registration is required to establish a communication link with the City. The Bidder, and not the City, is solely responsible for obtaining all addenda issued for this solicitation. Addenda and other relevant information will be posted through the City’s E-Procurement System. Notifications of issued addenda will be emailed to all persons registered as following this bid. Failure of any Bidder to receive any addendum or interpretation shall not relieve the Bidder of any obligation under its submitted Bid

Proposal. All addenda issued shall become part of the Contract Documents. Paper submissions will not be accepted.

b. Bids will be accepted only through the City’s E-Procurement System, OpenGov, up to the date and time specified in the solicitation. The official system clock within the City’s E-Procurement System shall govern all submission deadlines. Late submissions will not be accepted under any circumstances, including technical difficulties such as internet connectivity issues. The City strongly encourages Bidders to complete submissions well in advance of the deadline. All bids must include all requested information and all required forms, certificates, affidavits, and addendum acknowledgments to be considered responsive.

c. Bids shall be submitted on the forms provided and must include all required information and certifications. Bids submitted in any other manner, or failing to include all required information or certifications, may be rejected as non-responsive. Bids may be modified or withdrawn prior to the bid opening deadline through the City’s E-Procurement System. Each Bid shall include the legal name of the

Bidder, complete mailing address, and electronic signature of a person legally authorized to bind the

Bidder. The printed or typed name of the authorized signer shall also be provided.

d. The City of Aurora reserves the right to accept or reject any or all bids, in whole or in part, to accept alternate bids, and to waive any immaterial defect, technicality, informality, or irregularity in any bid received. Unless otherwise specified, the City reserves the right to hold bids for ninety (90) days following the bid opening date. By submitting a bid, the Bidder agrees to accept a Notice of Award if issued within this ninety (90) day period. The City further reserves the right to cancel this solicitation at any time without liability for any costs incurred by any Bidder in preparing or submitting a Bid Proposal.

Each Bidder assumes sole responsibility for all costs associated with preparation and submission of its

Bid Proposal.

e. While price is an important consideration, the City will also evaluate qualifications, experience, demonstrated capacity, responsiveness to the solicitation requirements, and overall ability to successfully perform the Work. No Bid Proposal will be considered unless the Bidder provides evidence satisfactory to the City demonstrating the necessary facilities, experience, equipment, personnel, and financial resources required to perform the Work. The Bid will be awarded to the lowest responsive and responsible Bidder. In determining responsibility, the City may consider factors including, but not limited to:

o Prior performance history o Experience on similar projects o Ability to work cooperatively with the City o Adequacy of equipment and staffing o Ability to complete the Work within required timeframes o Reliability, reputation, competency, and available resources

The City and its representatives may conduct any investigation deemed necessary to evaluate a Bidder’s qualifications. The Bidder shall furnish all information requested by the City for this purpose.

4. RECEIPT OF BID PROPOSALS

1. Bids must be submitted electronically, up to, but no later than the designated date and time as specified via the City’s E Procurement System, OpenGov. It is the sole responsibility of the Bidder to see that their Bid Proposal is received in the proper time.

2. Bids must be submitted electronically via the City’s E Procurement System. There will be no exceptions!

5. WITHDRAWAL OF BID PROPOSALS

Bids may be withdrawn at any time prior to the submission deadline through the City’s E-Procurement

System by “un-submitting” the proposal in OpenGov. After withdrawal, the Bidder may revise and resubmit its proposal at any time prior to the submission deadline.

Bidders are strongly encouraged to carefully review their submissions before final submission. Negligence on the part of the Bidder in preparing a bid shall not confer any right to withdraw or modify the bid after the submission deadline.

No bid may be withdrawn after bid opening without the written approval of the Director of Purchasing.

Requests for withdrawal after bid opening must be submitted in writing by an authorized representative of the

Bidder.

Bid Proposals received after the date and time specified for submission will not be opened or accepted.

6. AWARD

It is the intent of the City to award the bid to the lowest responsive responsible bidder meeting specifications.

Award will be based on the following factors, but not limited to (where applicable): (a) adherence to all conditions and requirements of the bid specifications; (b) price; (c) qualifications of the bidder, including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities; (d) delivery or completion date; (e) product appearance, workmanship, finish, taste, feel, overall quality, and results of product testing; (f) maintenance costs and warranty provisions; and (g) repurchase or residual value.

If the Bidder modifies limits, restricts or subjects his bid proposal to conditions that would change the requirements of the bid, this would be considered a conditional or qualified Bid Proposal and will not be accepted. The City reserves the right to delete any item listed in the bid.

7. PRICES

The price quoted for each item is the full purchase price, including delivery to destination and includes all transportation and handling charges, premiums on bonds, material or service costs and all other overhead charges of every kind and nature. Unless otherwise specified, prices shall remain firm for the duration of the purchase.

Unit prices shall not include any local, state or federal taxes. In case of mistake in extension of price, unit price shall govern.

8. DISCOUNTS

Prices quoted must be net after deducting all trade and quantity discounts. Where cash discounts for prompt payment are offered, the discount period shall begin with the date of receipt of a correct invoice or receipt or final acceptance of goods, whichever is later.

9. TAXES

The City of Aurora is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service

Occupation Tax, State Use Tax and Federal Excise Tax (per Illinois Revised Statutes, Chapter 120, Paragraph

44) upon City works and purchases. The City of Aurora’s Sales Tax Exemption Number is E9996-0842-07.

10. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

Bidders shall promptly notify the City of any ambiguity, inconsistency of error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum.

Each bidder shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid.

11. SIGNATURES

Bid Proposals must be signed by the Bidder with his/her usual signature. Bid Proposals by partnerships must be signed with the partnership name by all members of the partnership, or an authorized representative, followed by the signature and title of the person signing. Bid Proposals by corporations must be signed with the name of the corporation, followed by the signature and title of the person authorized to bind it in the matter.

When a corporation submits a Bid Proposal, its agent must present legal evidence that he has lawful authority to sign said Bid Proposal and that the corporation has a legal existence. In the event that any corporation organized and doing business under the laws of any foreign state is the successful Bidder, such corporation must present evidence before any Bid is executed that it is authorized to do business in the State of Illinois. Bidders by corporations must be executed in the corporate name by the President or a Vice President (or other corporate officer accompanied by evidence of authority to sign), and the signature must be attested by the Secretary or an

Assistant Secretary, along with the corporate seal. The corporate address and state of incorporation must be shown below the signature. Bid Proposals by partnerships must be executed in the partnership name and signed by a partner whose title must appear under the signature, and the official address of the partnership must be shown below the signature. Any corrections to entries made on the Bid Proposal forms shall be initialed by the person signing the Bid Proposal. When requested by the City, satisfactory evidence of the authority of any signature on behalf of the Bidder shall be furnished.

12. DEMONSTRATIONS

Bidders are required, if requested to do so, to affect a demonstration of the item(s) being Bid if the City feels it has insufficient knowledge of the item’s operations or performance capability. Such demonstration must be at a site which is most convenient and agreeable to the effected City personnel.

13. REFERENCES

Sufficient references of all like public and/or private agencies must be submitted in the Vendor Submission section. Listing must include company name, contact person, telephone number and date purchased. All

Bidders, as a condition of and prior to entry into a contract, agree that a complete background investigation of the principals of the Bidder and all employees who will work on the project may be made. Bidders agree to cooperate with the appropriate City of Aurora personnel to supply all information necessary to complete these investigations. The City of Aurora in its complete discretion may disqualify any Bidder, including low Bidder, and may void any contract previously entered into based on its background investigation.

14. ELIGIBILITY

By signing this bid, the bidder hereby certifies that they are not barred from bidding on this Bid as a result of a violation of Article 33E, Public Bids of the Illinois Criminal Code of 1961, as amended (Illinois Compiled

Statutes, 720 ILCS 5/33E-1).

15. DATA

Each Bid shall include complete and detailed information sufficient for the City to evaluate the proposed vehicles, equipment, materials, goods, supplies, and/or services. Such information may include brochures, specifications, product literature, technical data sheets, and other supporting documentation.

16. QUESTIONS

Bidders shall submit all inquiries, including requests for alternates or substitutions regarding this bid, up to, but no later than the designated date and time as specified via the City’s E Procurement System, OpenGov.

All answers to inquiries will be posted on the City’s E Procurement System. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted.

No questions will be accepted or answered verbally.

No questions will be accepted or answered after the cut-off date/time.

It is the responsibility of the interested bidder to ensure they have received addenda, if any issued.

17. Illinois Freedom of Information Act

Illinois Freedom of Information Act. The Contractor acknowledges the requirements of the Illinois Freedom of Information Act (FOIA) and agrees to comply with all requests made by the City of Aurora for public records (as that term is defined by Section 2(c) of FOIA in the undersigned’s possession and to provide the requested public records to the City of Aurora within two (2) business days of the request being made by the

City of Aurora. The undersigned agrees to indemnify and hold harmless the City of Aurora from all claims, costs, penalty, losses and injuries (including but not limited to, attorney’s fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the City of Aurora under this agreement.

GENERAL REQUIREMENTS

1. REQUIREMENTS OF BIDDER

The successful Bidder may be required to (a) enter into a fully signed contract in writing with the City of

Aurora covering matters and things as are set forth in the Bid Proposal Package; and (b) carry insurance acceptable to the City covering public liability, property damage and workers compensation.

2. CITY'S AGENT

The Director of Purchasing, or their authorized designee, shall act as the City's representative and shall administer all matters relating to this solicitation, including the issuance of addenda, interpretation of solicitation requirements, receipt of bid proposals, requests for clarification, and other administrative actions associated with the procurement process.

3. BONDS AND INSURANCE

The successful Bidder shall not be required to furnish a Performance Bond or Payment Bond unless otherwise specified by the City.

The successful Bidder shall maintain, at its sole expense, insurance coverage acceptable to the City of Aurora, including Commercial General Liability Insurance and Workers' Compensation Insurance as required by applicable law. Certificates of Insurance evidencing the required coverage shall be provided to the City prior to contract award or execution and shall remain in effect for the duration of the Contract.

The City reserves the right to terminate the Contract for cause if the Contractor fails to perform in accordance with the terms and conditions of the Contract, including but not limited to repeated delivery failures, provision of non-conforming materials, negligence, or failure to comply with applicable laws and regulations. Such termination shall not limit any other rights or remedies available to the City under the Contract or applicable law.

4. INVESTIGATION

Bidders shall be responsible for carefully reviewing the Invitation to Bid, all addenda, and any other information made available by the City. Bidders are encouraged to conduct any investigations, examinations, site visits, or inquiries necessary to fully understand the requirements of the solicitation and any conditions that may affect the cost, performance, or completion of the Work.

By submitting a bid proposal, the Bidder acknowledges that it has reviewed the solicitation documents and has taken into consideration all information reasonably available prior to the bid submission deadline. The Bidder further acknowledges that it has had the opportunity to request clarification of any discrepancies, ambiguities, or questions regarding the solicitation.

Failure to become familiar with the solicitation requirements, site conditions, applicable laws, regulations, codes, labor conditions, material availability, or other factors that may affect performance of the Contract shall not relieve the Bidder of its obligations under the Contract. No additional compensation or adjustment to the

Contract Price shall be granted for matters that could have been reasonably identified through the Bidder's due diligence prior to submitting its bid.

Submission of a bid proposal shall constitute conclusive evidence that the Bidder has examined the solicitation documents, reviewed all addenda, and considered all conditions relevant to the successful performance of the

Contract.

5. BIDDER CAPABILITY

The City reserves the right to require of the Bidder proof of his/her capability to perform as required by the specifications. However, prequalification of the Bidder shall not be required. The City may, at its option, disqualify a Bidder and reject his bid proposal for cause. Reasons deemed sufficient for this action shall include, but not be limited to, the following:

Evidence of collusion among Bidders.

• Receipt of more than one bid proposal on any project from an individual, or from a corporation. This restriction does not apply to subcontractors.

• Default on any previous Bid.

• Unreasonable failure to complete a previous Bid within the specified time or for being in arrears on an existing Bid without reasonable cause for being in arrears.

• Inability to perform as revealed by an investigation of the Bidder's financial statement, experience and/or plant and equipment.

• Any Bidder who owes the city money may be disqualified at the City’s discretion.

6. ALTERNATE PROPOSALS

The specifications are prepared to describe the goods and/or service which the City deemed to be in the best interest to meet its performance requirements. Bidders desiring to submit a Bid Proposal on items which deviate from the stated specifications, but which they believe to be equal, may do so by submitting all inquiries via the City’s E Procurement System, OpenGov, but all specification deviations must be clearly stated. Bidders shall submit all inquiries, including requests for alternates or substitutions regarding this bid via the City’s E

Procurement System by the designated date and time. All answers to inquiries, including requests for alternates or substitutions, will be posted on the City’s E Procurement System. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the interested bidder to ensure they have received addendum, if any issued. The Purchasing Director reserves the right to rule upon specification deviation in a manner as best befits the needs of the City. The Purchasing Director will reject all deviations that amount to material nonconformity with the specifications of the Bid Proposal.

7. PAYMENT

Payment shall be made for services rendered. The City, after inspection and acceptance, and in consideration of the faithful performance by the Proposer, agrees to pay for the completion of the work embraced in this contract, payment shall be made in accordance with the Illinois Local Government Prompt Payment Act (50

ILCS 505/1, et. seq.) upon receipt of the invoice.

Time, in connection with any discount offered, will be computed from the date of delivery to the City or from the date a correct invoice is received by the City of Aurora Purchasing Division, if the latter date is later than the date of delivery.

Prices will be considered NET, if no payment discount is shown.

Invoices MUST contain the Purchase Order Number, as issued by the City.

The successful Bidder shall submit invoices via e-mail to:

PurchasingDL@aurora.il.us or Mail to the following address:

City of Aurora

Attn: Purchasing Division

44 E. Downer Place

Aurora, IL 60507

The City of Aurora offers electronic funds transfer (EFT) payment to our vendors. EFT is fast, simple, safe and secure and is our preferred method of payment!

8. DEFAULT

Time is of the essence of this bid and if delivery of acceptable items or rendering of services is not completed by the time promised, the City reserves the right, without liability, in addition to its other rights and remedies, to terminate the Bid by notice effective when received by Bidder, as to stated items not yet shipped or services not yet rendered. The City will procure articles or service from other sources and hold the Bidder responsible for any excess cost incurred as provided for in Article 2 of the Uniform Commercial Code.

9. INSPECTION

Materials or equipment purchased are subject to inspection and approval at the City’s destination. The City reserves the right to reject and refuse acceptance of items which are not in accordance with the instructions, specifications, drawings or data of Bidder's warranty (express or implied). Rejected materials or equipment shall be removed by, or at the expense of, the Bidder promptly after rejection.

10. WARRANTY

Bidder warrants that all goods and services furnished hereunder will conform in all respects to the terms of the solicitation, including any drawings, specifications or standards incorporated herein, and that they will be free from latent and patent defects in materials, workmanship and title, and will be free from such defects in design.

In addition, Bidder warrants that said goods and services are suitable for, and will perform in accordance with, the purposes for which they are purchased, fabricated, manufactured and designed or for such other purposes as are expressly specified in this solicitation.

11. CANCELLATION

The City reserves the right to cancel the whole or any part of the Bid if the Bidder fails to perform any of the provisions in the Bid or fails to make delivery within the time stated. The Bidder will not be liable to perform if situations arise by reason of strikes, acts of God or public enemy, acts of the City, fires or floods.

12. PATENT

The successful Bidder agrees to indemnify, protect, defend, and save the City of Aurora and its officers and employees, harmless against any demand for payment for the use of any patented material process, article, or device that may enter into the manufacture, construction, presentation or form a part of the Work covered by the contract.

13. COMPLIANCE WITH LAWS AND REGULATIONS

The Bidder shall at all times observe and comply with all Federal, State, Municipal and other local laws, ordinances, regulations, and requirements which in any manner affect the conduct of the Work, and with all

Federal, State and local laws and policies of non-discrimination, sexual harassment, prevailing wages and others applicable thereto; and all such orders or decrees as exist at the present and which may be enacted later, of bodies or tribunals having jurisdiction or authority over the Work, and no plea of misunderstanding or ignorance thereof will be considered. He shall indemnify and save harmless the City and all its officers, agents, employees and servants against any requirement, claim or liability arising from or based on the violation of any such law, ordinance, regulation, order or decree, whether by himself or his employees.

This Bid shall be governed by and construed according to the laws of the State of Illinois.

14. LOCAL BIDDER PREFERENCE

O20-029 approved April 28, 2020 defines “Local business” to mean a vendor or contractor who has a valid, verifiable physical business address located within the corporate boundaries of the City of Aurora at least twelve months prior to a bid or proposal opening date, from which the vendor, contractor or consultant operates or performs business on a daily basis, including manufacturing production or distribution. The business must disclose the percentage of workforce in the City of Aurora; be registered with the City of Aurora, if applicable;

be subject to City of Aurora taxes (inclusive of sales taxes); be current with property tax payments and sales tax payments; not have any outside cited code violations; not have any outstanding debts to the City of Aurora;

have adequately qualified and trained staff to service the bid of interest.

15. MINORITY PARTICIPATION

The City of Aurora is committed to promoting equitable participation in its procurement opportunities.

Qualified minority-owned, women-owned, veteran-owned, and disadvantaged business enterprises are encouraged to participate in this solicitation. The City further encourages the successful Bidder to make good faith efforts to utilize diverse businesses as subcontractors, suppliers, and service providers in the performance of the Contract, where appropriate and consistent with applicable laws and Contract requirements.

16. PROSECUTION OF WORK

The Bidder shall begin the Work to be performed under the Bid as specified in the specifications after the execution and acceptance of the Bid, unless otherwise provided. The Work shall be conducted in such a manner and with sufficient materials, equipment and labor as is considered necessary to ensure its completion within the time specified in the Bid.

17. TIME

The successful Bidder shall deliver materials in accordance with the delivery schedules, locations, and requirements specified by the City. The Bidder shall promptly notify the City of any anticipated delays that may affect its ability to meet the requested delivery schedule.

The City reserves the right to obtain materials from alternate sources if the Bidder fails to make timely deliveries in accordance with the Contract requirements. Nothing contained herein shall limit the City's rights and remedies under the Contract for failure to perform.

18. REGULATORY COMPLIANCE

Bidder represents and warrants that the goods or services furnished hereunder (including all labels, packages and container for said good) comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational

Safety and Health Act as amended, with respect to design, construction, manufacture or use for their intended purpose of said goods or services.

19. SUBLETTING OR ASSIGNMENT OF WORK

If the successful Bidder utilizes subcontractors, distributors, carriers, or other third parties in the performance of the Contract, the Bidder shall remain fully responsible for all obligations, requirements, and performance under the Contract. The City shall conduct all contractual communications through the successful Bidder, and no subcontracting arrangement shall relieve the Bidder of its responsibility to provide materials and services in accordance with the Contract requirements.

The City reserves the right to require the Bidder to discontinue the use of any subcontractor or third party whose performance is determined to be unsatisfactory, noncompliant, or otherwise detrimental to the City's interests.

The Bidder shall promptly take corrective action and ensure continued performance of the Contract.

20. GUARANTEE AND MAINTENANCE OF WORK

The successful Bidder warrants that all materials furnished under this Contract shall conform to the specifications and requirements of the solicitation and shall be free from defects in material and manufacture at the time of delivery. The City reserves the right to reject any materials that fail to meet the requirements of the

Contract or are otherwise found to be defective or nonconforming.

The Bidder shall promptly replace, at no additional cost to the City, any materials determined by the City to be defective, damaged, or nonconforming to the Contract requirements.

21. CONTRACT

The successful Bidder will be required to execute a contract in the form attached hereto (as may be modified and amended by the City) within five (5) days after notice of award and receipt of the contract from the City and sign and deliver to the City all required copies of the contract. Failure on the part of the Bidder to execute the contract within five (5) days and provide the required evidence of insurance at, or before the execution of the contract, will be considered just cause for the annulment of the award of the Bid.

22. TERMS

The Contract shall commence on the Effective Date and shall remain in effect for the 2026-2027 winter season.

The City of Aurora reserves the right to renew the Contract under the same terms and conditions as the original

Contract. The Contract shall not renew automatically, nor shall renewal occur solely at the option of the

Proposer.

The City reserves the right to renew the Contract for up to two (2) additional one-year term, exercisable at the sole discretion of the City.

SCOPE OF WORK

1. Specifications

General Requirements

• Quantities listed in this solicitation are estimates only and may vary as operational needs arise. The City reserves the right to increase or decrease quantities based on weather conditions and departmental requirements.

• Bidders must provide product brochures and Safety Data Sheets (SDS) for all products proposed.

• Pricing must remain firm and fixed for the entire 2026–2027 winter season.

• Bidders are requested to indicate whether volume discounts are available based on the quantity ordered.

• Bulk containers or totes must include integrated lifting straps and be appropriately sized for the specified product quantity.

Product Specifications

Subzero Salt

Subzero Salt will be used primarily by the Aurora Police Department and at Stolp Island Parking Decks.

The product must be a blended deicer consisting of approximately:

• 20% CMA (Calcium Magnesium Acetate)

• Salt Saver additive

• Potassium acetate

• Sodium chloride

• Corrosion inhibitors

Products must be designed to provide effective ice control while reducing corrosion and surface damage.

Green Earth Ice Melt

• Green Earth Ice Melt will be used at the Aurora Transportation Centers and by Downtown

Maintenance.The product must meet the following minimum specifications:

o Blend of deicer containing potassium acetate, sodium acetate, and solar salt o Includes corrosion inhibitor o Effective melting performance down to -25°F o Safer for concrete surfaces and vegetation than traditional rock salt or calcium chloride o Leaves no oily residue o Dissolves rapidly into brine for quicker ice penetration and melting action

Items and Packaging

Vendors shall provide pricing for the following product types and packaging configurations:

Bagged Product

• 50 lb Bag – Ice Melt

• 50 lb Bag – Green Earth Ice Melt

• 50 lb Bag – SubZero Ice Melt

Palletized Product

• 50 lb Bags per Pallet – Ice Melt

• 50 lb Bags per Pallet – Green Earth Ice Melt

• 50 lb Bags per Pallet – SubZero Ice Melt

Bulk Bags

• 500 lb Bag – Ice Melt

• 500 lb Bag – Green Earth Ice Melt

• 500 lb Bag – SubZero Ice Melt

Intermediate Bulk Containers / Totes

• 1,000 lb – Green Earth Ice Melt

• 1,000 lb – SubZero Salt

• 1,100 lb Tote – Ice Melt

• 1,100 lb – Green Earth Ice Melt

• 2,000 lb – SubZero Ice Melt

• 2,200 lb Tote – Ice Melt

• 2,200 lb Tote – Green Earth Ice Melt

• 2,200 lb Tote – SubZero Salt

Delivery Requirements

• Vendor must contact the City in advance to schedule deliveries.

• Deliveries may begin Fall 2026.

• Delivery locations may include, but are not limited to:

• 1200 E. Indian Trail, Aurora, IL 60505

• 720 N. Broadway, Aurora, IL 60505

• 233 N. Broadway, Aurora, IL 60505

• 1090 N. Route 59, Aurora, IL 60504

• 339 Middle Ave., Aurora, IL 60506

The City reserves the right to add or modify delivery locations as operational needs change.

The City may award to more than one bidder. Contract will be for a one (1) year agreement with two (2) year extensions upon mutual agreement, contract will begin September 2026.

PRICING TABLE

MATERIALS

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid Est.

Delivery

Time

1 50 lb bag - Ice Melt 1 EA

2 50 lb bag - Green Earth Ice Melt 1 EA

3 50 lb bag - SubZero Ice Melt 1 EA

4 50 lb bag/Pallet - Ice Melt 1 EA

5 50 lb bag/Pallet - Green Earth Ice Melt 1 EA

6 50 lb bag/Pallet - SubZero Ice Melt 1 EA

7 500 lb bag - Ice Melt 1 EA

8 500 lb bag - Green Earth Ice Melt 1 EA

9 500 lb bag - SubZero Salt 1 EA

10 1000 lb Super Sack - Green Earth Ice Melt 1 EA

11 1100 lb Tote - Ice Melt 1 EA

12 1100 lb - Green Earth Ice Melt 1 EA

13 1000 lb - SubZero Salt 1 EA

14 2000 lb - SubZero Ice Melt 1 EA

15 2200 lb Tote - Ice Melt 1 EA

16 2200 lb Tote - Green Earth Ice Melt 1 EA

17 2200 lb Tote - SubZero Salt 1 EA

TOTAL

VENDOR SUBMISSIONS

1. Please advise if there is a discount based on quantities ordered*

☐ Yes

☐ No

*Response required

When equals "Yes"

Discount* What is the discount? What is the qualifying quantities ordered?

*Response required

2. Contact Information*

Please download the below documents, complete, and upload.

• COA_Contact_Information.docx

*Response required

3. References*

Include Municipality, Address, Phone Number, Contact Person, Date of Project for each reference

*Response required

4. Eligibility*

By signing this Proposal, the Proposer hereby certifies that they are not barred from bidding on this Proposal as a result of a violation of Article 33E, Public Bids of the Illinois Criminal Code of 1961, as amended (Illinois

Compiled Statutes, 720 ILCS 5/33E-1).

☐ Please confirm

*Response required

5. Bidder's Tax Certification*

The Bidder's Executing Officer, being first duly sworn on oath, deposes and states that all statements made herein are made on behalf of the Bidder, that this deponent is authorized to make them and that the statements contained herein are true and correct.

Bidder deposes, states and certifies that Bidder is not barred from contracting with any unit of local government in the State of Illinois as result of a delinquency in payment of any tax administered by the Illinois Department of Revenue unless Bidder is contesting, in accordance with the procedures established by the appropriate statute, its liability for the tax or the amount of the tax, all as provided for in accordance with 65 ILCS 5/11-

42.1-1.

☐ Please confirm

*Response required

6. Bidder's Certification*

I/We hereby certify that:

A. A complete set of bid papers, as intended, has been received, and that I/We will abide by the contents and/or information received and/or contained herein.

B. I/We have not entered into any collusion or other unethical practices with any person, firm, or employee of the City which would in any way be construed as unethical business practice.

C. I/We have adopted a written sexual harassment policy which is in accordance with the requirements of

Federal, State and local laws, regulations and policies and further certify that I/We are also in compliance with all other equal employment requirements contained in Public Act 87-1257 (effective July 1, 1993) 775 ILCS

5/2-105 (A).

D. As applicable, I/We are in compliance with the most current “Prevailing Rate” of wages for laborers, mechanics and other workers as required by the State of Illinois Department of Labor.

E. I/We operate a drug free environment and drugs are not allowed in the workplace or satellite locations as well as City of Aurora sites in accordance with the Drug Free Workplace Act of January, 1992.

F. The Bidder is not barred from bidding on the Project, or entering into this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code, or any similar offense of “bid rigging” or “bid rotating” of any state or the United States.

G. As applicable, I/We will submit, for all contracts in excess of $25,000.00, a certificate indicating participation in apprenticeship and training programs approved and registered with the United States

Department of Labor.

H. I/We will abide by all other Federal, State and local codes, rules, regulations, ordinances and statutes.

☐ Please confirm

*Response required

7. City of Aurora Terms and Conditions Ackknowledgement*

By submitting a response to this solicitation, the Vendor acknowledges and agrees to the following:

I acknowledge that all solicitation documents, specifications, addenda, and my submitted response shall be incorporated into and form part of any resulting award.

I agree to provide all labor, materials, equipment, supervision, transportation, and incidental items necessary to perform the work as specified in the solicitation.

I understand that any resulting award shall remain in effect for the term specified in the solicitation and until all work is satisfactorily completed.

I agree that all pricing submitted shall remain firm for the period specified in the solicitation unless otherwise stated.

I understand that invoicing and payment shall be governed by the requirements of the solicitation and applicable

Illinois law.

I agree to perform all work in a professional, timely, safe, and workmanlike manner and in compliance with all applicable federal, state, and local laws, regulations, ordinances, codes, and permit requirements.

I agree to comply with all applicable licensing, labor, prevailing wage, equal employment opportunity, and workplace safety requirements.

I acknowledge the requirements of the Illinois Freedom of Information Act (FOIA) and agree to provide records as required by applicable law.

I understand that the City reserves the right to terminate any resulting award in accordance with the terms of the solicitation and applicable law.

I acknowledge that submission of a response does not constitute an award of contract and that no contractual relationship exists until the City issues a formal written award or authorization.

I agree to provide the required insurance coverage and certificates of insurance prior to commencing work, if awarded.

I agree to indemnify, defend, and hold harmless the City of Aurora as required by the solicitation documents and applicable law.

I agree that any resulting award shall be governed by the laws of the State of Illinois and that venue for legal actions shall be in Kane County, Illinois.

I acknowledge that the solicitation documents, addenda, and my submitted response shall constitute the entire agreement relating to this procurement.

I certify that I am authorized to submit this response and legally bind the Vendor to the requirements of this solicitation.

I have read, understand, and agree to all City of Aurora Terms and Conditions listed above and certify that I am authorized to bind the submitting firm.

☐ Please confirm

*Response required

8. Local Vendor Preference Application*

Please download the below documents, complete, and upload.

• COA_2024_Local_Preference_V...

*Response required

9. Additional Information