city_hall_layout_hvac.pdf

This is an architectural floor plan document prepared for the City of Lake City, Florida's HVAC Repair and Preventative Maintenance Services procurement (ITB #011-2025). The file depicts the HVAC system layout and configuration within City Hall, providing detailed technical specifications and spatial relationships of the heating, ventilation, and air conditioning infrastructure. The plan serves as supporting documentation to assist potential bidders in understanding the mechanical systems and scope of work required across the municipal facility. Bids for comprehensive HVAC services covering multiple city facilities including City Hall, Airport, Customer Service/Growth Management Building, Darby Pavilion, IT Building, Teen Town, Public Works, Wastewater Treatment Plant, Water Treatment Plant, and fire stations must be submitted electronically through the City's OpenGov Procurement Portal by April 16, 2025, at 2:00 pm, with bid opening at 2:15 pm. The contract term is one year with potential extensions for three additional one-year periods.

Bidders must provide detailed pricing for quarterly maintenance services, regular and overtime labor hours, and a markup percentage for parts and materials. The City of Lake City has implemented a local vendor preference policy offering a 5% preference for bids from Columbia County, Florida residents or businesses, including individual residents, partnerships with all principals from the county, or businesses with principal place of business within the county. All questions must be submitted in writing through the e-Procurement portal by April 2, 2025, at 4:00 pm. Bidders are required to provide references, complete a vendor questionnaire, and submit certifications including drug-free workplace certificates and non-collusion affidavits. Bids cannot be withdrawn for 90 days following bid opening, and protesters must file written notice of intent within 72 hours of the notice of intended award, with the City Manager providing a decision within five working days.