HVAC_Preventive_Maitenance_Checklist_Sample.pdf
PDF 96 KB Posted
- Solicitation number
- 011-2025
- Issued by
- Clay County, Florida
About this file
This document is a sample Air Conditioner Preventative Maintenance Service Checklist from the City of Lake City, Florida, related to an Invitation to Bid (ITB-008-2021) for HVAC Repair and Preventative Maintenance Services. The checklist provides a comprehensive template for technicians to document detailed maintenance procedures for air conditioning systems, including inspections of compressors, electrical connections, refrigerant levels, condenser and evaporator units, motors, filters, heating elements, and exhaust fans. The corresponding ITB indicates sealed bids will be accepted until Wednesday, April 16, 2025, at 2:00 pm through the City's e-Procurement Portal, with bid opening at 2:15 PM, and seeks a contractor to provide ongoing HVAC repair and preventative maintenance services for city facilities.
The solicitation includes a local vendor preference policy that provides a 5% preference for bids from Columbia County, Florida residents or businesses. Bidders cannot withdraw their proposal for 90 days following bid opening, and the City reserves the right to award the contract in its best interest. The document emphasizes strict communication protocols, requiring all questions to be submitted in writing through the e-Procurement portal by Wednesday, April 2, 2025, at 4:00 pm. Potential protesters must file written notice within 72 hours of the notice of intended award. The City of Lake City is tax-exempt, and bidders must submit dated, signed proposals with complete firm details.
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Other files
| File | Type | Posted |
|---|---|---|
| HVAC_Repair_and_Preventative_Maintenance_Services.pdf | ||
| city_hall_layout_hvac.pdf | ||
| ADDRESSES.pdf |
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Text version
Date:
CITY OF LAKE CITY
AIR CONDITIONER PREVENTATIVE MAINTENANCE SERVICE CHECKLIST
**SAMPLE**
Technician:
Location: Building: __________ _
Condenser Unit Model #: Serial#:
Seri al#: Evaporator Unit Model#: ______ _
FILL IN BLANKS AND CHECK OFF THE TThfES AS COMPLETED Coml!ressor(s): volts amps volts amps Suction Pressure I
Head Pressure I
Electrical Connection (tightness)
Refrfoerant ( check for possible leaks)
Condenser Coil(s) / Motor(s) Acid Clean Lubricate Motor(s) Clean Coil(s)
Motor(s) amps I
Air Temperature Entering Leaving
EvaQorator Coil(s) / Motor(s) / Filter(s) Lubricate Blower Bearings Lubricate Motor(s)
Replace Filter(s) Quantity Size Type
Motor(s) amps I
Air Temperature Entering Leaving
Clean: Coil(s) Blower Wheel(s) Drain Pan( s) Condensate Drain( s)
Heating Strip Heat KW Amps Heat Pumps (check controls/ charge) Exhaust Fans Lubricate Bearings
Lubricate Motor(s) Check Belt(s) Quantity
Size Type
Condensate Roof Drains Check & Remove All Debris
Preventative Maintenance Services completed and approved for payment.
Department Director approval or Designee Signature and Date:
ITB-008-2021/dj HY AC Repair & Preventative Maintenance Annual Contract
Completed Comments
File details come from the government source that posted it. Updated .