pg. 1

COMPONENT CHANGE OUT FACILITY

Request for Proposals # 2391-CCO26-001

Snow and Ice Management Services

Mandatory Walk-Through 10:00 AM on Wednesday, August 26, 2026

Meet at: 4 Brewery Street, Building 24, New Haven, CT 06511

New Haven Rail Yard

Go to the Guard House entrance Gate marked 8C

Proper ID is Required to enter the site. No Exceptions.

Inquiries due via email Friday August 28, 2026

No later than 3:00 PM

Proposals Due Wednesday, September 2, 2026

No later than 3:00 PM

Submit To:

Danny Zurlo Facility Manager

Owens Realty Services

4 Brewery Street, CCO Building 24

New Haven CT, 06511 or

DZurlo@owensrealtyservices.com

pg. 2

Table of Contents

▪ Proposal Submission Checklist

▪ Request for Proposal Cover Page

▪ Request for Proposals Document o Exhibit A: Description of Goods and Services o Exhibit B: Price Schedule o Exhibit C: Insurance o Exhibit D: Scoring Matrix Evaluation Factors o Exhibit E: Scoring Matrix o Exhibit F: Equipment Schedule o Exhibit G: Snow Limits and Pile Location Map o Exhibit H: Draft Contract

pg. 3

PROPOSAL SUBMISSION CHECKLIST

RFP: 2391-CCO26-001

SNOW AND ICE MANAGEMENT SERVICES

THE FOLLOWING DOCUMENTS ARE TO BE SUBMITTED WITH THE PROPOSAL.

REFER TO EXHIBIT “D” SCORING MATRIX EVALUATION CRITERIA FOR ADDITIONAL INFORMATION.

a. Completed and Signed Request for Proposals Cover Page

b. Proposal

c. Filled out Exhibit B – Price Schedule

d. Provide a copy of Current Certificate of Insurance

e. Filled out Exhibit F – Equipment Schedule

f. Provide three (3) Client References for Similar Services

g. Provide a copy of your current OSHA 300 and 300A logs

h. Current DAS Certified “Set-Aside Contractors” Certificate, if applicable

□ VERIFICATION OF CURRENT EXPERIENCE MODIFICATION

RATE (NCCI FORM OR EQUIVALENT)

□ CURRENT WRITTEN SAFETY

PROGRAM TABLE OF CONTENTS

pg. 4

REQUEST FOR PROPOSALS

Cover Page

RFP # 2391-CCO26-001

Snow and Ice Management Services

Component Change Out Facility

Mandatory Walk-Through: 10:00 AM on Wednesday, August 26, 2026

4 Brewery Street, Building 24, New Haven, CT 06511

New Haven Rail Yard

Guard House Entrance Gate Marked 8C

Proposal Due Date: Wednesday, September 2, 2026, by 3:00 PM

Submitted To: Danny Zurlo Facility Manager

Owens Realty Services

4 Brewery Street, CCO Building 24

New Haven CT, 06511

DZurlo@OwensRealtyServices.com

Contractor acknowledges that the Facility Manager and the Owner reserve the right to accept or reject any or all proposals and to waive any informality in the proposal process and to award the Agreement to the Contractor considered best qualified at the time to provide the Contract Duties to full and satisfactory completion. Proposals shall remain valid and binding for a period of thirty (30) days from the date set forth herein for receipt of proposals.

The undersigned represents that this proposal is made in good faith, without fraud, deceit, collusion, or connection of any kind with any other entity, that it is competing in its own interest and in its own behalf without connection or obligation to any undisclosed entity or person, that no other entity or person has any interest in regard to all conditions pertaining to the

Contract Duties and in regard to the place where it is to be done, has made its own examination and estimates and from them makes this proposal.

Respectfully Submitted By:

Contractor’s Legal Company Name

Street Address

City State Zip

Contractor’s representative authorized to submit and discuss content of submitted proposal:

Main Contact Name Title

Telephone Number E-mail Address

Authorized Signature Date

pg. 5

REQUEST FOR PROPOSALS # 2391-CCO26-001

1.0 General Information

1.1 Purpose: Owens Realty Services acting on behalf of the State of Connecticut Department of

Transportation through a Facility Management Agreement is seeking proposals for snow and ice management services from qualified contractors.

1.2 Definition of Parties: For reference, Owens Realty Services will hereinafter be referred to as

“Facility Manager’; the State of Connecticut Department of Transportation will hereinafter be referred to as “Owner”; the Component Change Out Facility will hereinafter be referred to as

“Facility”; and the entity proposing to provide contract duties defined herein will hereinafter be referred to as “Contractor”.

1.3 Facility Manager and Owner have the right to choose the Contractor that is in their best interest.

2.0 Contractor Instructions:

2.1 Mandatory Walk-Through: A mandatory walk-through will be held on Wednesday, August

26, 2026. The walk-through will begin at 10:00AM at the main entrance of the New Haven Rail

Yard, 4 Brewery Street, Building 24, New Haven, CT 06511. The purpose of the walk-through is for Contractors to familiarize themselves with the Facility and provide further clarification as may be required. Proper ID is required to enter the site. No exceptions.

2.2 Submission: Proposals are due no later than Wednesday, September 2, 2026, at 3:00 PM.

Proposals will not be accepted after the deadline. Proposals shall be submitted via email to

Danny Zurlo of Owens Realty Services. Refer to “Submitted to” information on the previous page. Adherence to this deadline is imperative, unless due date is extended by written notice to all parties.

2.3 All responses MUST include the pricing proposal provided in this RFP titled Exhibit B, completed in entirety, unless otherwise instructed. Failure to comply may be cause for dismissal of your proposal. Proposal must be signed by owner of company or authorized representative.

2.4 All responses MUST also include a list of Equipment and Materials in this RFP titled Exhibit F to be used for this contract. Failure to comply may be cause for dismissal of your proposal.

2.5 Inquiries: Contractor may submit written questions concerning this RFP to the Facility

Manager. Any questions should be addressed to the contact provided below before 3:00 pm on

Friday, August 28, 2026. Written inquiries received after the deadline for receipt of written inquiries will not be considered. Questions and responses will be sent to all Contractors who have obtained a copy of this RFP from the Facility Manager. The Facility Manager will not be bound by oral responses to inquiries or written responses other than those issued as

Supplements to this RFP.

Danny Zurlo

Facility Manager

Owens Realty Services

DZurlo@OwensRealtyServices.com

2.6 Proposal Preparation Costs: Contractors must bear all cost associated with their Proposals including preparation, copying, postage, and delivery costs. Facility Manager will not be responsible for any costs or expenses incurred by Contractors responding to this RFP.

pg. 6

2.7 Cancellation of Solicitation: Facility Manager retains the right to cancel this RFP at any time prior to the execution and approval of an Agreement. If this RFP is canceled, all proposals received in response to this RFP will be rejected. All proposal preparation costs remain the responsibility of the Contractor.

2.8 Return of Proposals: Facility Manager shall be under no obligation to return any proposal or materials submitted by a Contractor in response to this RFP.

2.9 Form of Agreement: In submitting a proposal, Contractor acknowledges and agrees to execute the Owens, Renz, and Lee Co. Inc. (“DBA Owens Realty Services”) Contract Agreement attached hereto without exception or modification.

2.10 Agreement Term: The initial Agreement Term shall be for a period of Three (3) years commencing with the Winter of 2026-2027 Season and running through the Winter of

2028-2029. The Parties may agree to extend the Initial Term for up to two (2) successive one

(1) year periods (the Extension Periods) 2029-2030 and 2030-2031 winter seasons. The

Winter Season is described as typically November – March, but may include other months, if needed. The actual beginning and ending dates may vary depending upon weather conditions.

The Contractor shall fulfill the requirements of this RFP whether the dates are earlier or later than stated.

2.11 The Parties will memorialize their agreement to each Extension Period by the exchange of mutual written consent(s) signed by an authorized designee of each Party no later than thirty

(30) days prior to the expiration of the Initial Term or first Extension Period, as applicable.

Such mutual consent shall attach an updated Exhibit C for the respective Extension Period, which will be made part of and become the operative Exhibit C to the Agreement upon the commencement of such Extension Period.

2.12 Contract Administration: The Facility Manager or assigned designee shall be the authorized representative in all matters pertaining to the administration of the Agreement.

2.13 Insurance: During the entire term of the Agreement, Contractor agrees to maintain at its sole cost and expense insurance coverages with minimum limits as set for the in the attached Exhibit

C.

2.14 Related Experience and References: Please include a list of similar projects completed by your firm and three (3) client references, including name, and contact information.

Also include other properties that you will be providing snowplow services to in the CT

Shoreline area. Explain your ability to provide these services in a responsive and responsible manner.

3.0 Contract Duties:

3.1 Contract Duties: Contractor must be able to provide 24/7 coverage in accordance with the criteria set forth in the attached Exhibit A including, but not limited to, snow and ice management services.

4.0 Prices:

4.1 Prices shall be submitted on Exhibit B – Price Schedule and shall remain firm for a period of thirty (30) days from the date of receipt of this proposal.

pg. 7

EXHIBIT A

DESCRIPTION OF GOODS AND

SERVICES

RFP # 2391-CCO26-001

Overview:

Owens Realty Services, acting as the Facility Manager on behalf of the Connecticut Department of Transportation, Office of Rail, is currently soliciting proposals for Snow and Ice Management Services for at the Component Change Out

Facility within the New Haven Rail Yard. The Facility encompasses various parking lots, roadways, sidewalks and pedestrian accessways. Submission of a proposal must be completed in its entirety. Failure to provide a complete proposal will result in disqualification. Facility Manager reserves the right to enter into a contract for any part or in entirety as it determines to provide a comprehensive and cost-effective package.

1. SCOPE OF SERVICES

a. Contractor shall provide complete snow removal and ice control at the Facility for an Annual Fixed Base

Price that includes ten (10) storms of 1” or more and Spring clean-up of all sites.

b. Storm Service Definition:

i. Storm service is defined as pre-treatment, snow removal and ice control during the snow event, and post-treatment.

ii. Storm service shall commence at 1” of accumulation.

c. A storm event that lasts for a multiple day(s) period shall be considered a single event within the parameters of the base bid. The duration of the storm shall be determined by Weather Roundup, a

CTDOT weather reporting site, found at www.ct.gov/dot.

d. Fixed monthly payments shall be made for November, December, January, February and March.

e. Additional storms beyond the ten (10) storms included in the Annual Fixed Base Price will be paid in accordance with Exhibit B.

f. Contractor shall only provide hauling services following Facility Manager pre-approval.

2. SERVICES

a. Snow removal and ice control on all parking lots, roadways, sidewalks, stairways, and parking lots.

b. Snow and ice melting material application on all roadways, sidewalks, stairways, and parking lots.

c. Snow hauling services.

d. Spring clean-up to include repair or replacement of items damaged during the snow removal process.

This shall include replacement of concrete, bituminous curbs, signage, ballast stone, tactile pads at sidewalks, fencing or any other object damaged or affected by the snow removal process.

3. EXTRA ITEMS

a. Extra items shall be paid for separately, and as requested in writing via email or text message by Facility

Manager.

b. Extra items include:

i. Additional staff.

ii. Additional salt for paved surfaces and or non-chloride ice melt for concrete surfaces.

iii. Snow hauling with Equipment and Supervision.

iv. Push-back of snow.

4. FACILITY MANAGER PERFORMANCE

a. Facility Management reserves the right to perform any activities using its own, outsourced, or State forces always.

pg. 8

5. EMPLOYEES WORK – STATE JURISDICTION

a. All work performed and employees on the premises shall be subject to the jurisdiction of Facility

Manager Representative. The Contractor shall hire only employees with good character and technical knowledge of their duties to properly conduct such services.

b. The Contractor shall supply personnel trained in the performance of tasks required by this contract and familiarize all employees with the requirements unique to working in and around a rail yard. Contractor shall adhere to established security and/or property entrance policies and procedures. It is the responsibility of each Contractor to understand and adhere to those policies and procedures prior to any attempt to enter the premises.

c. The Contractor shall be responsible for the proper personal conduct of all its personnel while on the premises. Criminal background checks are not required for this contract; however, the Contractor shall remove any employee from this project whose conduct Facility Manager believes is detrimental to its best interest, the best interest of the public, or occupants. Thefts, threats, violence or verifiable sexual harassment claims are grounds for immediate staff expulsion.

6. TRANSPORTING EQUIPMENT

a. The cost of transporting equipment to and from the area in which it shall be used shall be the responsibility of the Contractor. No transportation charges, setup or breakdown fees or charges shall be allowed.

7. SAFETY EQUIPMENT AND PROCEDURES

a. Every employee of the Contractor that is involved in any work under this Contract shall wear fluorescent, State approved safety vests (always supplied by the Contractor). All equipment shall be in good working order and meet all current OSHA requirements. All vehicles shall have flashing yellow beacons.

b. The Contractor shall insure that all proper safety items shall be worn by all personnel at the job site.

c. Contractor must follow and abide by FRA safety regulations for Drug and Alcohol testing 49 CFR §

219.601

d. Proof of the Contractor, its employees and subcontractor’s enrollment in an FRA qualifying program may be required at the Facility Manager and Owner’s discretion.

8. POST AWARD / ANNUAL MEETING

a. A post award/Annual meeting will be scheduled with the Contractor to review contract requirements including qualifications, insurance compliance, invoice, billing and payment terms, etc. Such meetings shall be held at no additional cost to the Facility Manager.

9. SNOW AND ICE REMOVAL SERVICES

a. This contract shall provide curb-to-curb snow removal and ice control for all entrances, exits, driveways, roads, parking areas, handicapped parking, walkways, and stairways so that residents of the Facility always have safe access to all buildings and parking areas. The working limits of these services are outlined during the Mandatory Walk-Through and located on the snow map provided in exhibit E.

b. Snow falls of less than one 1” shall be paid for according to Items 8 – 9 of Exhibit B (Price Schedule). If

1” or more of snow falls, it shall be classified as a storm and shall become one of the ten (10) storms required. However, if ten (10) storms have already occurred, it shall be paid according to Items 2 – 7.

Facility Manager reserves the right to not call the Contractor and to use State forces at its sole discretion

10. EMERGENCY CONTACT

a. The Contractor shall supply Facility Manager with a twenty-four (24) hour telephone number for emergency calls. This shall be a direct line to a qualified individual, who is on-call and able to respond immediately to emergency situations. A call back to Facility Manager in response to a voicemail message shall be made within thirty (30) minutes. Failure to respond within 30 minutes will result in liquidated damages of fifty dollars ($50.00) deducted from the monthly invoice.

pg. 9

11. COMMUNICATION REQUIREMENTS

a. The Contractor shall be required to possess and use a cellular phone with camera and e-mail capabilities for communicating with Contractor’s dispatch and to the Facility Manager when performing work at the Facility. The designated contractor’s personnel are required to provide periodic updates as to the site conditions including photographs at a duration not to exceed two hours during any event.

12. REPORTING REQUIREMENTS

a. Contractor must submit an email progress update, including photographs, to the Facility Manager by

4:45 am at the latest during a response to an event.

13. SNOW REMOVAL PROCEDURES

a. The following are the minimum contract requirements. Facility Manager reserves the right to determine what type of materials shall be used.

b. The Contractor’s employees shall be on duty and performing snow and ice control duties on a 24- hour basis, as deemed necessary, which will be based on the snowfall rate.

c. The Contractor shall remove snow and ice from all entrances, exits, driveways, roads, parking areas, walkways, handicapped areas, emergency egresses and stairways. These areas must be cleared at full width.

d. Contractors must exercise extreme caution when clearing around parked vehicles. Snow removal equipment should be used to clear drive aisles and parking lanes safely; manual shoveling or snow blowing must be utilized for tight spaces between and immediately adjacent to vehicles.

e. Utility concrete pads and fire hydrants shall be cleared and fully accessible after each snowstorm depositing over 1” of snow.

f. Catch basins shall be kept open.

g. The aforementioned areas must be cleared by 5:00 a.m. and continuously maintained throughout normal facility operating hours to ensure safe access. :All entrances, exits, driveways, roads, parking areas, walkways, handicapped areas, emergency egresses and stairways.

i. (e.g.): If a storm continues for three (3) days, each of the above-mentioned areas shall be cleared and maintained by 5:00am each morning for the duration of the storm.

14. CONTRACTOR CALL-IN

a. Contractor must automatically mobilize and commence services without direct notification from the

Facility Manager once snow accumulation reaches one (1) inch, or immediately upon the onset of freezing rain/ice. For events forecasted to deposit three (3) inches or more, pre-treatment and mobilization must occur prior to the start of precipitation.

b. Facility Manager shall notify the Contractor on a call-in basis if snow removal is required for a storm generating less than 1” of snow. Snow removal for this situation shall include a curb-to-curb cleaning of all driveways, roads, parking lots, stairways and walkways with an application of 100% ice melt treatment shall be applied to all areas mentioned. An application of non-chloride Ice Melt is required for all stairways and walkways. This shall be paid under Items 8 – 9 of the Price Schedule.

15. CONTRACTOR’S REPRESENTATIVE

a. Contractor’s representative shall oversee the complete snow and ice removal operation of the Facility as well as the control and supervision of all personnel.

b. The Contractor’s representative’s name shall be submitted at the start of the snow season and shall be the same individual for the entire snow season unless approved in writing by the Facility Manager.

c. Contractor’s representative shall be responsible for all reporting in accordance with Section 12 and

13, during snow events.

16. STAFFING

a. The Contractor shall provide trained, licensed and an adequate number of personnel, in addition to machine operators, for the removal of snow and ice at the Facility.

pg. 10

17. SNOWSTORM

a. A snowstorm is defined as a weather event with an accumulation of snow of 1” or greater.

b. A Storm service is defined as pretreatment, snow removal and ice control during a snow event, and a post treatment.

c. When a storm occurs during the night, the Contractor shall have completed plowing and clearing of all entrances, exits, driveways, roads, parking areas, walkways, handicapped areas, and stairways by

5:00 a.m. unless the storm continues during the operating hours. Concrete areas shall be cleaned and treated with non-Chloride based ice melt and paved surfaces shall be cleared and treated with standard rock salt continually until the end of the weather event to prevent re-freezing.

d. If freezing rain, sleet, or hail occurs, a continual scraping and application of salt for paved surfaces and non-chloride ice melt for concrete surfaces shall be required, and a complete cleaning and scraping down to the bare surface shall be performed at the end of the precipitation. The Contractor shall maintain open travel areas continuously for twenty-four (24) hours a day, seven (7) days a week and clear all areas during the overnight period.

e. The Contractor shall perform spot application consistent with what is required apply it on all entrances, exits, driveways, roads, parking areas, sidewalks, handicapped areas, and stairways for the next morning following the storm.

f. Upon completion of each snowstorm, Facility Manager shall perform a site inspection. At that time, the Contractor is responsible to take immediate action within two (2) hours to correct problems that are brought to their attention.

g. The Contractor will pile snow in approved areas only. Snow piles are not to block any roadway, handicap parking spaces, storm drains, hydrants, doors, or sight lines at any time.

h. At the end of the storm, a complete curb-to-curb/edge to edge clearing and scraping shall be performed before the application of non-chloride ice melt to concrete and rock salt to paved surfaces.

i. For determining snowfall accumulations for storms more than the ten (10) baseline storms, the official recorded values from the Weather Roundup Report from the State of Connecticut DOT for New Haven shall be used. Contractor is expected to be subscribed to a Professional Weather

Service and NOT rely on local weather news channels for weather forecasts.

18. MAINTENANCE OF SIGHT LINES

a. The Contractor shall maintain all sight lines open on all driveways, roadways, entrances, and exits.

19. MATERIAL REQUIREMENT

a. The Contractor shall include in his proposal, the application of non-chloride ice melt applied with a mechanical spreader to a 100% of the areas that have been scraped and/or plowed at all entrances, exits, walkways, and stairways.

b. Contractor shall provide the Facility Manager with non-chloride ice melt material for incidental needs where refreezing may occur.

c. Standard rock salt may be used for paved surfaces.

20. EQUIPMENT REQUIREMENT

a. The Contractor shall be capable of removing all snow and/or ice that accumulates during a storm event.

b. Equipment to be used for snow and/or ice removal on sidewalks shall not exceed 10,000 GVWR.

c. All equipment shall be manned with operators.

i. Contractor shall provide a detailed list of equipment to be used.

ii. Contractor shall disclose if there is a desire to store equipment on site for the duration of the season.

Prior approval by the Facility Manager will be required.

d. Contractors shall provide equipment and trucks to continuously maintain all entrances, exits, driveways, roads, parking areas, walkways, handicapped areas, and stairways and to provide the application of non-chloride ice melt on concrete surfaces and standard rock salt on paved surfaces for the duration of the storm.

e. The Contractor shall maintain equipment requirements for the duration of the contract period.

f. Failure to have specified operable equipment on-site during a declared event will result in Liquidated

Damages assessed at one hundred dollars ($100.00) per hour, per piece of missing equipment, deducted from the monthly invoice. This reflects the estimated cost to the Owner to secure emergency replacement services.

pg. 11

21. ADDITIONAL FACILITY DETAILS

a. All snow piles shall be placed in designated areas. Refer to exhibit E.

b. At no time shall the accumulated snow be allowed to cover the catch basins, fire department connections, hydrants, and red (PIV) post indicator valves.

c. The three crosshatched pedestrian walkways to the parking areas shall be consistently maintained to allow access for commuters.

d. The walkways located adjacent to the entrances and exits of the parking areas shall be consistently maintained.

i. Parking areas, overnight parking areas, and spaces encumbered will require the use of smaller equipment to remove snow and ice from between and around vehicles.

e. The property is enclosed by a gated fence; care should be taken not to damage or upheave the fencing system. Contractor shall be responsible to repair any damage that occurs from snow removal services as deemed by Facility Manager.

f. Upon request of the Facility Manager, the Contractor shall supply additional non-chloride ice melt treatment at the stated treatment price as proposed on the attached Pricing Schedule.

g. Snow piles shall be hauled off-site by the Contractor only per request of the Facility Manager at the proposed cost. There shall be an additional hourly fee to perform this work which is described in

“Snow Hauling Services,” Section 32 of these specifications.

h. Contractor Representative and Facility Manager shall meet after every storm to assess the availability of the snow storage areas.

22. SPRING CLEAN UP

a. All damage and staining to curbs, light poles, light bollards, concrete, fixtures, fences, ADA tactile pads on walkways, signs/signposts, parking lots, wheel stops, EV charging stations, etc. resulting from snow removal operations or equipment is the sole responsibility of the Contractor and shall be repaired or replaced in kind by the end of April of each calendar year at no cost to Facility Manager.

Should repairs not be completed or scheduled by the end of April deadline, Owens Realty Services reserves the right to outsource the repairs and deduct the cost from the final payment of that calendar year.

b. Prior to April 30th, the Contractor shall remove all debris, litter, and other material that has been deposited on the property during the winter. All ballasted areas shall be levelled off and left clean.

All such debris as stated above shall also be removed from non-contract areas if such material was deposited during snow operations.

c. All equipment and materials must be removed from the site by the end of April of that year unless approved by the Facility Manager.

23. CONTRACT PRICES

a. Annual Fixed Base Price shall include ten (10) storm events. Take note that each type of storm may require a different approach and staffing needs. No extra amount shall be paid for different types of events. Payment shall be as detailed in Exhibit B: Pricing Schedule.

b. All personnel, tools, equipment, and materials used for snow and ice removal and control shall be supplied by the Contractor.

24. SNOW HAULING SERVICES

a. The Contractor shall perform off-site snow hauling if directed by Facility Manager. Snow hauling shall be relocated to an area approved by the Facility Manager. An hourly rate shall be submitted for this with no mobilization charges allowed, and job site time spent in this activity shall be charged at the hourly rate for hauling as proposed in the attached Pricing Schedule. The bulk of the hauling, if not all of it, shall be during unoccupied hours. The amount of equipment required shall be as requested by Facility Manager to facilitate and achieve expectations.

25. STANDARD WAGE RATES

a. Contractors must comply with all provisions of Connecticut General Statue § 31-57F, Standard

pg. 12

Wage Rates for Certain Service Workers and must pay wages in accordance with the current wage rates provided by the State of Connecticut DOL. Information regarding this Statute and how and when it applies can be obtained from DOL’s web site at:

https.//www.ctdol.state.ct.us/wgwkstnd/standardwage.htm.

Questions concerning the provisions and implementation of this act should be referred to the DOL’s

Wage and Workplace Standards Division, 200 Folly Brook Blvd., Wethersfield, CT 06109-1114, or by calling 860-263-6790.

END OF EXHIBIT A

pg. 13

EXHIBIT B

Price Schedule

RFP #: 2391-CCO26-001

Initial Term Extension Term(s)

Submitted By:

YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5

2026-2027

Snow season

2027-2028

Snow season

2028-2029

Snow season

2029-2030

Snow season

2030-2031

Snow season

ITEM DESCRIPTION OF SERVICES Unit Prices

Storms 1 through 10 - annual cost

Storms 1 - 10 per specifications. (Annual Fixed Base Price)

Note: A Storm is defined as 1" accumulation or more. Any accumulation less than 1" will follow pricing schedule 8 -13B below.

Storms 11 through end of season - price per storm

2 Snowfall accumulation from 1” to 3” $ $ $ $ $

3 Snowfall accumulation from 3.1” to 6” $ $ $ $ $

4 Snowfall accumulation from 6.1” to 9” $ $ $ $ $

5 Snowfall accumulation from 9.1” to 12” $ $ $ $ $

6 Snowfall accumulation from 12.1” to 15” $ $ $ $ $

7 Snowfall accumulation from 15.1” + $ $ $ $ $

Additional Ice Melt treatments AND Storms less than 1' accumulation - price per application

8 Additional Salt treatment for Parking Lots $ $ $ $ $

9 Additional Ice Melt treatment for Concrete Areas $ $ $ $ $

Hauling (Prior Approval Required) - hourly rates

10 Pay loader & Operator hourly rate $ $ $ $ $

11 Dump Truck & Operator hourly rate $ $ $ $ $

12 Additional Laborer hourly rate $ $ $ $ $

pg. 14

EXHIBIT C

INSURANCE REQUIREMENTS

With respect to the operations performed by Contractor under the terms of the Agreement, Contractor is required to carry for the duration of the Agreement, and any extensions thereto, the following minimum insurance coverage at its sole expense. The State of Connecticut and Owens Realty Services shall be named as additional insured.

COMMERCIAL GENERAL LIABILITY

Contractor shall carry Commercial General Liability Insurance, including Contractual Liability Insurance, providing for a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or death of all persons in any one (1) accident or occurrence and for all damages arising out of injury to or destruction of property in any one (1) accident or occurrence and, subject to that limit per accident, an aggregate limit of Two Million

Dollars ($2,000,000.00) for all damages arising out of bodily injuries to or death of all persons in all accidents or occurrences and out of injury to or destruction of property during the policy period.

AUTOMOBILE LIABILITY

The operation of all motor vehicles, including those leased, hired or borrowed, used in connection with the

Agreement shall be covered by Automobile Liability Insurance providing for a total limit of One Million Dollars

($1,000,000.00) for all damages arising out of bodily injuries to or death of all persons in any single accident or occurrence and for all damages arising out of injury to or destruction of property in any single accident or occurrence. In cases where an insurance policy shows an aggregate limit as part of the automobile liability coverage, the aggregate limit must be at least Two Million Dollars ($2,000,000.00).

RAILROAD PROTECTIVE LIABILITY

When the Agreement requires operations on, over or under the right of way of any railroad company, Contractor shall provide, with respect to the operations that it or its subcontractors or independent contractors perform under the

Agreement, Railroad Protective Liability Insurance for and on behalf of the railroad company as named insured and the Owner and Property Manager named as additional insureds, providing for coverage limits of (a) not less than

Two Million Dollars ($2,000,000.00) for all damages arising out of any one (1) accident or occurrence in connection with bodily injury or death or injury to or destruction of property; and (b) subject to that limit per accident or occurrence, an aggregate limit of Six Million Dollars ($6,000,000.00) for all injuries to persons or property during the policy period. If such insurance is required, Contractor shall obtain the insurance at its sole expense and provide

Property Manager with a copy of the insurance policy prior to commencing rail related work or activities and shall maintain such coverage until the work or activities are accepted by the Owner.

WORKERS’ COMPENSATION

With respect to all operations Contractor performs and all those performed for Contractor by its subcontractors and independent contractors, Contractor shall carry and shall ensure that its subcontractors and independent contractors carry Workers’ Compensation Insurance in accordance with the laws of the State of Connecticut.

EMPLOYER’S LIABILITY

Contractor shall carry Employer’s Liability Insurance providing coverage of all claims for bodily injury, occupational sickness, disease, or death of its employee’s and cure with a total limit of One Million Dollars

($1,000,000.00) for each incident per employee.

END OF EXHIBIT C

pg. 15

EXHIBIT D

SCORING MATRIX EVALUATION

FACTORS

1. EVALUATION FOR AWARD

The contract shall be awarded to the responsible Contractor whose offer is technically acceptable to the Property Manager and accepted by Owner and offers the Best Value as determined by the total overall score from the evaluation criteria specified below.

2. RATING SCALE

Rating Scale

Numeric Rating Adjective Description

5 Excellent Exceeds most, if not all requirements; no deficiencies.

4 Good Meets requirements and exceeds some requirements; no deficiencies.

3 Acceptable Meets requirements; only minor deficiencies which can be clarified.

2 Poor Fails to meet requirements, significant deficiencies that may be correctable.

1 Unacceptable Fails to meet minimum requirements; major deficiencies which are not correctable.

3. EVALUATION STANDARDS

The Property Manager will only evaluate a Contractor's Price Proposal if The Property Manager's finds that Contractor to be technically acceptable. The Property Manager shall check those Price Proposals for price reasonableness.

4. EVALUATION CRITERIA

The Property Manager will evaluate proposals based on the following evaluation factors:

5. PRICE CRITERIA

The price evaluation will be objective. The Contractor with the lowest price shall receive the maximum price points. All other proposals shall receive a proportionately lower total score. The following formula shall be used to determine each Contractor's evaluated price score: Total Evaluated Price for lowest price proposal/Total Evaluated Price of proposal being evaluated x weight = evaluated price score (20 Points)

Additional pricing, which is the specific unit pricing requested for additional services may be requested.

6. SAFETY

The Property Manager will rate the Safety based upon the extent to which the Contractor demonstrates experience, knowledge and understanding of key safety issues, including work zone safety, protocols, and understanding of RFP directives.

a. Experience Modification Rating (EMR); provide a copy of your organizations current EMR rating from Insurance provider.

b. OSHA 300 Log –Provide a copy of our current OSHA 300 log.

c. Written Safety Program – Provide a copy of your organizations written safety plan.

pg. 16

7. EQUIPMENT

The Property Manager will rate the Equipment based upon the extent to which Contractors describe, in clear and concise language their anticipated equipment requirements and their possession of resources needed to adequately support anticipated events and crisis situations to meet the requirements of this RFP.

a. Provide the anticipated equipment levels necessary to manage a ‘normal’ typical storm event.

b. Identify additional equipment that may be utilized in the performance of the work for extraordinary events such as blizzards or freezing rain.

8. STAFFING / MANAGEMENT

The Property Manager will rate the staffing and management based upon the extent to which Contractors describe, in clear and concise language their staffing / management plans covered by this RFP.

a. The adequacy and relevance of the qualifications and experience of the proposed manager.

b. The qualifications and experience of key personnel, as referenced in this RFP.

c. The extent to which key and non-key personnel are available for the term of the proposed contract.

d. The adequacy of the Contractor's plan to ensure adequate training and understanding of requirements.

e. The Contractor’s understanding of the Railway Safety requirements and associated training.

9. WORK OF SIMILAR NATURE

a. The extent to which the Contractor's corporate relevant experience and past performance on contracts of comparable size demonstrates a likelihood of successfully performing the construction set forth in this RFP.

b. The relevancy of the past performance management experience examples provided by the Contractor.

c. The quality of references provided by the identified contact personnel.

d. The extent to which Contractors provide a clear, concise, high probability for successfully completing the work and meeting all the performance goals. This includes means and methods of responsiveness and communications.

e. Experience, knowledge and experience in the ability to meet the performance goals set forth in this RFP.

f. The extent to which Contractors demonstrate knowledge and understanding of the type and level of effort necessary to ensure a successful effort, and the attainment of the performance goals.

g. The extent to which Contractors demonstrate the ability to respond to emergency circumstances.

h. The extent to which the Contractor has presented an adequate plan for keeping a readily available and adequate supply of materials.

i. The extent to which Contractors have provided good solutions for resolving any technical uncertainties.

j. The extent to which the Contractor's management plan demonstrates the ability to perform the construction project in compliance with the performance goals and standard specifications set forth in this RFP and demonstrates a proactive approach to management.

k. The extent to which the management plan demonstrates an adequate approach for ensuring the availability of staff and resources over the term of the contract.

l. The extent to which the Prime Contractor's communication plan ensures effective internal and external relaying of information relevant to the project.

END OF EXHIBIT D

pg. 17

EXHIBIT E

SCORING

MATRIX

Points

Base Bid To include three (3) year Initial Term by Station: 50

Additional Pricing 5

Safety Program - Provide written evidence of the following three items:

EMR rating 1-5

OSHA 300 Log 1-5

Written Safety Program 1-5

Equipment - Provide the number that you will dedicate to the Program per Event

Payloaders 1-5

Triaxles 1-5

Plow Trucks 1-5

Skid-Steers 1-5

Snow-blowers 1-5

Other 1-5

Staffing / Management Requirements - Provide the number that you will dedicate to the Program per Event

Operators 1-5

Supervisors 1-5

Shovelers 1-5

Overall number of Employees 1-5

Completeness of RFP: 1-5

Work of Similar Nature / Size - Provide current / past work similar in nature and size:

Insurance requirements - Provide a sample Certificate of Insurance indicating minimum requirements are met 1-5

CT DAS Supplier Diversity Program (SBE/MBE) participation 1-5

Scope Review / Interview / Responsiveness - To be conducted post submission: 1-5

References - Provide three references of work similar in nature, size and complexity: 1-5

Maximum Score 150

END OF EXHIBIT E

pg. 18

EXHIBIT F

EQUIPMENT SCHEDULE

RFP #2391-CCO26-001

Equipment Description Quantity Available

END OF EXHIBIT F

pg. 19

EXHIBIT G

Snow Limits and Pile Location Map

LEGEND:

EQUIPEMENT AND MATERIAL

STORAGE

SNOW PILE LOCATIONS

BOUNDARIES AND RESPONSIBILITIES

pg. 20

BLDG

PUMP HOUSE

GENERATOR