2391-CCO26-001_Aug_24_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Connecticut Department of Transportation through Owens Realty Services for snow and ice management services at the Component Change Out Facility (New Haven Rail Yard, 4 Brewery Street, Building 24). The scope of work encompasses complete snow removal and ice control services including pre-treatment, storm response, post-treatment, spring cleanup, and snow hauling across parking lots, roadways, sidewalks, stairways, and pedestrian accessways. The RFP opened August 20, 2026, at 12:00 PM EDT with proposals due September 2, 2026, at 3:00 PM EDT. A mandatory walk-through is scheduled for August 26, 2026, at 10:00 AM, and written inquiries must be submitted by August 28, 2026, at 3:00 PM EDT. The initial contract term spans three winter seasons (2026-2027 through 2028-2029), with two optional one-year extensions (2029-2030 and 2030-2031) requiring mutual written consent at least thirty days prior to expiration. All vendors are eligible to respond to this solicitation.

Pricing is structured as an annual fixed base price covering ten storm events with one inch or greater accumulation, with additional storms charged at tiered rates based on snowfall increments ranging from 1-3 inches through 15 or more inches; salt treatments, ice melt applications, and snow hauling services are billed separately at hourly rates. The contractor must obtain and maintain comprehensive insurance coverage including Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million per occurrence / $2 million aggregate), Railroad Protective Liability ($2 million per occurrence / $6 million aggregate), and Workers' Compensation per Connecticut law with Employer's Liability coverage at $1 million per incident. Contractors must comply with Connecticut General Statute 31-57F standard wage rates and FRA safety regulations including drug and alcohol testing under 49 CFR 219.601. Evaluation criteria include price (50 points), equipment adequacy (30 points), staffing and management capacity (20 points), safety documentation including Experience Modification Rating and OSHA 300 logs (15 points), and relevant past performance (up to 15 points). Contact for inquiries is Danny Zurlo, Facility Manager, at 203.903.6352 or DZurlo@OwensRealtyServices.com.