81112300-22-IA-ACS - Equipment Maintenance Management Services - How to Use This Contract.pdf
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- Attached to
- Equipment Maintenance Management Services
- Contract number
- 81112300-22-IA-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide issued by the Florida Department of Management Services, Division of State Purchasing, for Equipment Maintenance Management Services (Contract #81112300-22-IA-ACS). The contract is designed for state agencies in Florida, with eligible users defined by Rule 60A-1.001 of the Florida Administrative Code, and provides guidelines for procuring equipment maintenance services through the state's online procurement system, MyFloridaMarketPlace (MFMP).
The contract covers equipment maintenance management services, requiring state agencies to issue requests for quotes (RFQs) to a minimum of 25 contracted vendors (or all vendors if fewer than 25). Agencies must ensure selected vendors offer the specific services, categories, job titles, products, and regions requested. When placing orders, agencies must provide detailed equipment information including make, model, serial number, description, location, and cost, along with manufacturer maintenance agreements. The procurement method is classified as an alternate contract source, with specific commodity codes provided for use in MFMP. The document also outlines procedures for resolving contractor issues, including performance surveys and vendor complaints, and provides guidance on using the appropriate contractor's Federal Employer Identification Number (FEIN) for payments.
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Text version
9/4/2024
How to Use This Contract Equipment Maintenance Management Services (81112300-22-IA-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/equipment_maintenance_management_services2.
State Agencies
• Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Equipment Maintenance Management Services (or all vendors, if less than 25)… Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc. requested in the RFQ. Please refer to the contract webpage Pricing sheet to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. Please provide a list of the equipment to be covered (including make, model, serial number, description, location, and cost), as well as copies of the manufacturer/seller's offered maintenance agreement/contract, when contacting the contractor(s) to request a quote.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: 72103302, 72154065, 72154066, 81101706, 81101707, 92121701, 92121702, or select the most appropriate eight-digit commodity code under 72101500, 72151800, 81112300, or 85161500; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/ state_purchasing/myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/equipment_maintenance_management_services2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/equipment_maintenance_management_services2 http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/equipment_maintenance_management_services/pricing
9/4/2024
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage. Please provide a list of the equipment to be covered (including make, model, serial number, description, location, and cost), as well as copies of the manufacturer/seller's offered maintenance agreement/contract, when contacting the contractor(s) to request a quote.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
Eligible Users
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
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