Equipment Maintenance Management Services

The Equipment Maintenance Management Services contract provides Florida state agencies and eligible governmental entities with comprehensive maintenance and repair solutions across eight primary equipment categories: office automation, data processing/information technology, mail room, communication, security and alarm, research and investigative laboratory, facilities, and healthcare equipment. Under this vehicle, contractors oversee the complete administration, coordination, and execution of maintenance programs, offering discount structures ranging from 12% to 38% depending on equipment category, with healthcare equipment receiving variable discounts of 16% to 34% due to specialized requirements. The contract encompasses an extensive array of eligible equipment types, from standard office machinery and IT infrastructure to specialized medical devices such as CT scanners, MRI machines, and laboratory instrumentation, allowing agencies to consolidate maintenance services and achieve cost reductions across their equipment portfolios.

The Equipment Maintenance Management Services vehicle operates as an Alternate Contract Source (ACS) based on Iowa's competitively procured Master Agreement, administered by the Florida Department of Management Services. The vehicle includes three prime contractors: Remi Holdings LLC, Electronic Risks Consultants, Inc., and Specialty Underwriters LLC, with an initial performance period from July 1, 2022, through June 30, 2025, extended through amendments to June 30, 2026, and includes three years of potential renewals. The contract covers all of Florida and is available statewide to eligible users as defined by Florida Administrative Code Rule 60A-1.001, with procurement conducted through MyFloridaMarketPlace (MFMP). Contractors are subject to a 1% transaction fee on all payments and must submit quarterly sales reports and monthly transaction fee documentation to maintain compliance with state purchasing requirements.