C04d_Attachment 4 Discrepancy Report 1232SA26Q0815.pdf

This is a Discrepancy Report form used in federal contract administration to document and track performance or compliance issues. The form functions as a formal communication tool between the Contracting Officer's Representative (COR) and the contractor to identify, investigate, and resolve contract discrepancies.

The report process follows a structured workflow beginning with the COR's identification of a discrepancy or problem in Section 4, which must include detailed descriptions and references to the Performance Work Statement (PWS) or applicable contract requirements. The COR documents whether notification was provided orally or in writing and signs the initial report. The contractor then provides a formal response in Section 8, addressing the root cause, effects, corrective actions, and preventive measures, citing relevant Quality Control (QC) program procedures. The government evaluates the contractor's response in Section 11, determining acceptance, partial acceptance, or rejection, and may issue government actions such as cure notices or show cause orders in Section 12. The form concludes with a closeout section requiring signatures from the KTR (Key Technical Representative) and COR with dates to formally document resolution of the discrepancy. The form includes checkboxes to track the preparation status and allows for continuation sheets when detailed explanations exceed available space.