C04a_Attachment 1 PWS 1232SA26Q0815.docx

United States Department of Agriculture Agricultural Research Service

PERFORMANCE WORK STATEMENT

EDS & TTA Roll Up Doors Bio Enclosure

National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS

04/13/2026

Contents

Project EDS & TTA Roll Up Doors Bio Enclosure

General Information

1.0 Scope of Work

The contractor or individual is to provide non-personal services for designing, fabricating, and installing biocontainment enclosures at three (3) overhead coiling doors. The enclosures need to be sealed to all four edges of the opening, the door head, jambs and sill, and be able to withstand the negative air pressure from the rooms. The enclosures need to be able to be opened for equipment and personnel to traverse the openings.

2.0 Background

The National Bio and Agro-Defense Facility (NBAF) is seeking a company or individual with extensive knowledge and expertise providing biocontainment enclosures at wall openings. The EDS roll-up door G.033.a is 22’ wide by 13’ tall, its head and jamb are made of Hollow Structural Section (HSS). There is a ¾” gap between the head HSS and the jamb HSS. The EDS sill has a steel plate embedded in the concrete floor. The TTA doors G.021.a and G.032.b are 12’ wide by 10’ tall, their head and jamb are made of reinforced grout filled CMU and the sill is epoxy finished concrete. One of the TTA doors head also had a steel lintel. The doors coil on the corridor side of the room. The enclosure is to be installed on the room side of the door. All three door openings have a armored cable at the bottom of the jamb, that wraps around the corner of the jamb and connects to a door closed indicator. All three doors are located on the basement level of the main lab facility. The NBAF campus address is 1980 Denison Ave., Manhattan, KS.

3.0 Contractor Requirements

3.1 Work Restrictions & Conditions

3.1.1 Site Security Access: Access to the site is controlled by a security fence and a contractor check-in/check-out system. A current Real ID compliant, government issued photo identification is required for entry. All subcontractor and prime contractor personnel working on site must pass a Fitness suitability. Contractor/subcontractor vehicles will be checked at the main entrance gate. Badge issuance will occur once fitness determination and internal processes have been completed. The contractor identification badge must always be worn while on the site. See section 8 for additional security information.

3.1.2 All contractor employees, including subcontractor employees, providing services for the NBAF shall read, acknowledge, and follow all applicable NBAF policies, SOPs, and guidelines.

3.1.1 Work shall be confined to the areas where the work is specified. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

3.1.2 Failure to comply with access requirements shall be adequate grounds for the removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

3.1.3 Work Hours: Regular work hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding Government holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. Work outside regular hours, including weekends and holidays, requires prior security approval. Requests shall be submitted through the COR at least five (5) calendar days in advance and include dates, hours, location, and purpose. The COR will coordinate access with site security.

3.2 General Requirements/Tasks

3.2.1 To be considered technically acceptable, the Contractor shall submit both resumes for the key personnel and two (2) case studies of examples of past projects that are similar in scope to this project, including contract information for reference.

3.2.2 For NBAF Facility security purposes, the contractor must provide the CO with a list of all employees who will perform work under this contract. The contractor must maintain revisions and updates to this list and submit them to the COR monthly as needed. The contractor must furnish each employee with a contract identification badge that must be conspicuously displayed when working.

3.2.3 Building will be occupied while service is ongoing. The Contractor shall coordinate all work schedules with the Contracting Officer's Representative (COR) at least ten (10) calendar days in advance to prevent interference with critical NBAF research and facility operations. The COR has final approval authority over the work schedule.

3.2.4 Contractor personnel’s conduct shall not reflect discredit upon USDA-ARS. The Contractor shall ensure that personnel conduct themselves and perform services in a professional, safe, and responsible manner and present a professional appearance.

3.2.5 The Contractor shall protect existing property and structures within the limits of the service activities. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged conditions to the satisfaction of the COR.

3.2.6 The work performed under this contract shall be subject to continuous audit by the CO/COR/LM. Quality control is the exclusive responsibility of the Contractor. The Contractor will evaluate their contract services, correcting any deficiencies, which deviate from the commercially acceptable standard for these services prior to delivering services reports.

3.2.7 Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. At a minimum a hard hat, safety vest, close-toed safety boots/shoes, and long pants shall be worn on site.

3.2.8 Provide daily service reports covering all completed work, issues identified and resolved or not, verbal instructions received, and status of work upon departure.

3.2.9 Provide and maintain an installation schedule. Submit prior to execution and update monthly.

3.2.10 Schedule, administer, and provide agendas/minutes for design/coordination meetings.

3.2.11 Areas where services are rendered shall be free of all excess parts and materials, trash, and debris upon completion of service.

3.3 Service Requirements/Tasks for each CLIN listed below:

CLIN 0001 EDS Door G.033.a Enclosure CLIN 0002 TTA Door G.021.a Enclosure CLIN 0002 TTA Door G.032.b Enclosure

3.3.1 Design a bio enclosure for the overhead coiling door. Provide product data to include film material, including its chemical resistance, tear strength, puncture resistance, and compatibility with decontamination products, design information, installation and O&M data. Include the following:

3.3.1.1 Solution(s) for passive particulate filtration (≥99.97% filtration efficiency for 0.3 µm diameter particles) to facilitate negative air pressure differential between spaces. The solution must be inspectable, testable, and replaceable. Filtration material must be an off-the-shelf solution.

3.3.1.2 Sealing of the enclosure to door frame opening and floor to maintain biocontainment to prevent potential biohazardous aerosols or liquids from exiting through the opening.

3.3.1.3 The enclosure needs to be designed such that the entire bottom section can be rolled up or moved out of the way, a minimum of eight feet, to accommodate larger equipment transfers through the opening.

3.3.1.4 The material securing the enclosure to the floor shall be able to withstand routine traffic load weighing greater than 2000 lbs.

3.3.1.5 Solution for ease of routine entry and egress into room through the enclosure (Minimum width is 7 ft, Height is still to be determined) without disassembly of the entire enclosure.

3.3.1.6 Durability of the enclosure must be able to last at least 10 years of normal use.

3.3.1.7 The flexible film material must be clear.

3.3.2 Fabricate the bio enclosure for the overhead coiling door.

3.3.3 Install the bio enclosure at the overhead coiling door.

3.3.4 Conduct smoke leak testing and seal all identified gaps. Provide inspection report.

3.3.5 Provide a detailed maintenance and inspection schedule specifically focused on the integrity of the film, seals, and door mechanisms O&M. The O&M also needs to include recommendations/procedures for the safe removal, handling, and disposal of the materials, and operation of the integrated openings.

3.3.6 Provide a minimum one-year warranty for the product and installation. Warranty will start after the enclosure is installed and accepted.

4.0 Government Furnished

4.1 Sponsorship for a local badge will be provided.

4.2 A reasonable amount of electricity and water will be provided upon request.

4.3 The Government shall be afforded 14 calendar day review periods for submittals requiring approval and 7 calendar days for information only submittals.

5.0 Deliverables / Schedule

The Contract duration for this project is 180 calendar days from Notice to Proceed issued by Contracting Officer.

Key Deliverables

6.0 Travel

If applicable, travel costs, flights and per diem shall be apportioned to the individual installation tasks.

7.0 Contractor’s Key Personnel

The contractor’s key personnel shall be industry subject matter experts for designing and installing bio enclosures.

8.0 Site Specific Security Requirements

8.1 Personnel Fitness and Access Authorization: All contractor personnel requiring access, not in a visitor status, at National Bio and Agro-Defense Facility (NBAF), NBAF leased spaces, or access to NBAF digital systems, must successfully complete a Tier 2 background investigation, as defined by the Federal Investigative Standards. Physical site or digital access will not be granted until the investigation is adjudicated and approved by the USDA Personnel Security Office. The contractor shall ensure all personnel requiring routine site and any digital access meet suitability requirements prior to assignment at NBAF. The Prime Contractor is required to provide onsite escorts of contractor employees or any representative of, or agent of the contractor entering this facility. Contractor personnel will be provided with a two (2) week window to provide all documentation requested by USDA to complete their fitness determination.

Contractor employees must be US citizens. If contractor personnel do not pass fitness determination checks, they will not be allowed to perform work on this contract.

Contractor personnel shall comply with all personal identity verification requirements as directed by USDA. Each person accessing NBAF, or NBAF leased spaces, whether escorted or unescorted, will be required to provide personal details (i.e. full name, date of birth, social security number, driver’s license number). Contractor personnel must have a REAL ID compliant identification before site access is permitted. An unexpired, active federal employee or military PIV/CAC card is also an acceptable form of identification.

8.2 Site-Specific Training Requirements: Prior to receiving access at NBAF in a capacity other than a visitor or authorization to access digital systems, contractor personnel shall complete a minimum of two (2) hours of site-specific training provided by USDA personnel. This training includes but is not limited to facility protocols, biosafety procedures, digital media control policies, and operational security. Additional or refresher training may be required based on mission needs, changes in facility operations, or updates to USDA or NBAF policy. Additional training may also be required if contractor personnel must enter any biocontainment space.

Contractors unable to access USDA training systems will be provided with alternative formats for training delivery and documentation.

Visitor training is also required for contractor personnel that will be in visitor status. This training is approximately 15 minutes in length and requires an acknowledgement form to be signed after viewing. Examples of potential visitors: Contractors performing site visits, external meeting attendees, mail, package, delivery persons, waste pickup, nitrogen deliveries, etc.

8.3 Digital Media Control, Permitting, and Storage Requirements: Contractor personnel are prohibited from using personal devices (e.g., smartphones, tablets, cameras) for any photography or videography on NBAF property. All digital media must be captured using Government-Furnished Equipment (GFE) and only with prior written authorization.

Contractors must obtain a Photography/Videography Permit through their Contracting Officer’s Representative (COR) after completing all training requirements.

Media collection in Federal Select Agent Program (FSAP)-registered spaces additionally requires prior approval from the Responsible Official (RO) for each event. Any media intended for external release, or taken off NBAF property or system, must be reviewed and approved by both the NBAF Security and Communications Units.

Contractors must provide a secure, COR-approved method of storing digital media collected during contract performance. All media must be treated as Controlled Unclassified Information (CUI) where applicable.

Upon completion of contract, contractors must sanitize or destroy all digital media collected, with written verification submitted to the COR.

8.4 Compliance and Enforcement: Failure to comply with the provisions of this section may result in suspension or revocation of access privileges, removal of contractor personnel from NBAF, contract remedies as determined by the Contracting Officer, and referral to USDA Security and Counterintelligence for further action.

Contractors are expected to uphold NBAF’s High-Reliability Organization (HRO) standards, including strict adherence to SOPs, immediate reporting of incidents, and maintaining situational awareness.

Contractors will follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property while on NBAF, or NBAF leased spaces. Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

All personnel entering the NBAF main campus are subject to personnel and vehicle inspections. Contractor personnel should expect up to 30 minutes of processing time every time they enter NBAF property. Any contraband, as defined in Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property, found during processing may result in immediate personnel, and vehicle removal from the facility and removal from the contract.

9.0 Data Rights

Not Applicable

10.0 Section 508 – Electronic and Information Technology Standards Not Applicable

11.0 Performance Requirements Measures:

Surveillance Impact

Accuracy of Deliverables/ Services

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