C.8 Attachment H_EED3 Financial Management Instructions.pdf
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- Attached to
- Earth Observing System Data and Information System (EOSDIS) Evolution and Development (EED)-3 Federal contract opportunity
- Solicitation number
- 80GSFC20R0026
About this file
This document provides financial management reporting requirements for a cost-plus-award-fee contract to provide services for the continued improvement, reliability, availability, functionality, operability, and performance of hardware and software systems within the Earth Observing System Data and Information System for the Earth Science Data and Information System Project. The contractor must submit NASA form 533 reports on a monthly and quarterly basis with a breakdown of direct labor hours and costs by labor category for prime and subcontractor staff for each task order. The reports must include a narrative explanation for any variances exceeding 5% from the estimated to actual hours and costs. The reports are due by the 10th working day of each month for the prior month and the 15th of the month prior to the quarter being reported.
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Text version
ATTACHMENT H
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
EARTH OBSERVING SYSTEM DATA AND
INFORMATION SYSTEM (EOSDIS)
EVOLUTION AND DEVELOPMENT
(EED)-3
RFP 80GSFC20R0026
CONTRACT TBD
Contract TBD
Attachment H
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order in addition to a cumulative 533 Report summarizing all Task Orders issued. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5%) between the Total
Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month for each individual task order. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M shall be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
Prime Direct Labor Hours - Onsite
(List applicable labor categories)
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite
Subcontractor B Direct Labor Hours – Onsite
Subcontractor B Direct Labor Hours – Offsite
Subcontractor C Direct Labor Hours – Onsite
Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite
Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
Onsite Overhead
Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Provisionally Billed Award Fee
11. Award Fee Earned
12. Total Cost-Plus-Award-Fee (CPAF)
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