Burn Simulator DRAFT PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

ELEVATED BURN SIMULATOR SYSTEM (EBSS)

SERVICE CONTRACT

1.0 GENERAL

1.1 This is a non-personal services contract to provide Preventative Maintenance, unscheduled and emergency repairs to all aspects and associated equipment comprising the Elevated Burn System Simulator (EBSS) in Building 3005, Tobyhanna, PA. The Contractor shall perform routine scheduled preventative maintenance as well as respond to unscheduled/emergency repair calls, when requested. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. A government Technical Point of Contact (TPOC) will be assigned for contractor’s main point of communication.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform.

1.2.1 Objectives: The preventative maintenance and emergency repair services described in this PWS will keep EBSS and equipment associated running to their optimal level as to minimize down-time.

1.3 Scope: The contractor shall provide Preventative Maintenance, Annual Balancing and Binding of Contol Points as well as Unscheduled or Emergency Repairs on equipment identified in this PWS. For Governments accounting, and to aid the TPOC in processing payment applications all work shall be identified under one of the following categories.

1.3.1 Preventative Maintenance <Firm Fixed Price>

1.3.2 Unscheduled/Emergency Maintenance <Time & Material>

1.4. This contract shall consist of the following Contract Line Item Number (CLINs) or SUB-CLINs:

1.4.1 LINE ITEM: ALL routine preventative maintenance (this shall be a Lump Sum, Firm Fixed Price Effort)-12 months

1.4.1.1 OPTION: for additional year of contract (months 13 through 24)

1.4.1.2 OPTION: for second additional year of contract (months 25 through 36)

1.4.2 LINE ITEM: Emergency/unscheduled maintenance or repairs (this shall be performed on a Time and Material, as needed basis, not to exceed the allowance identified)

1.4.2.1 OPTION: for additional year of contract (months 13 through 24)

1.4.2.2 OPTION: for second additional year of contract (months 25 through 36)

1.5 Prior to commencement of any emergency/unscheduled maintenance or repair, the Contractor shall obtain Government approval in terms of written acceptance of Contractors’ proposal for the emergency/unscheduled repair. The Contractor shall request approval for all parts and labor associated with repairs through the CPOC. All approvals shall be coordinated through the CPOC. The Contractor shall NOT be compensated for any “unauthorized work”. Unauthorized work shall include any work performed without written approval of KO or CPOC; specifically this includes ANY work requested by ANY Government individual who the Contractor may infer has authority to speak on behalf of the Government. ONLY the CPOC can authorize emergency/unscheduled work and any/all contract modifications must bear KO approval signature or the work is unauthorized.

1.6 The award will be for one base year with an option to extend service for two additional years pending Governments availability of funds. Execution of an option year will be at the discretion of the Government. Prior to execution of an option year the Contractor shall notify the CPOC at least 90 days prior to completion of current contract term that that the contract period of performance is ending. Award of option year CLINs may only be executed through Contract Modification issued by the KO.

1.7 A Contractor site visit may be scheduled. All Contractors considering submitting a proposal to this solicitation are encouraged to attend. It shall be the responsibility of the prospective bidders to visit the site of the proposed work at Tobyhanna Army Depot, Tobyhanna, PA. Tour will be scheduled by the Contract Specialist. Prospective bidders are requested to report to the lobby of Building 20 at Tobyhanna Army Depot, Tobyhanna, PA, at the appointed hour. If any departure from the specifications or drawing(s) is deemed necessary by the prospective bidder(s), details of such departure and reason therefore shall be brought to the attention of the government contracting office.

1.8 The Contractor shall supply MSDS sheets for all HAZMAT to CPOC prior to performance of work.

1.9 DETERMINATION:

1.9.1 The Contractor shall submit a Firm-Fixed-Price (FFP) proposal to perform all preventative maintenance activities defined in the PM schedules. The FFP proposal SHALL NOT EXCEED the ANNUAL allowance values identified later in the SOW.

1.9.2 ADDITIONALLY, the proposal shall include hourly rates of the Contractor’s “Labor Rate” proposed for labor on an hourly basis relating to unscheduled/emergency maintenance. The hourly “Labor Rate” submitted will be used when applicable and will be drawn out of the allowance.

1.9.3 QUALIFICATIONS OF CONTRACTOR: Technical Competence of “offeror” shall be determined based Contractor Qualifications submitted. Qualifications shall be evaluated on “pass /competent” or “fail/ incompetent” basis. ALONG WITH PROPOSAL, submit data (resume’, reference letters, licenses, certifications etc.) showing the contractor has successfully done this type of work as specified herein, or that the contractor has a firm contractual agreement with a subcontractor having such required experience. Data shall include name and locations of at least two installations where the contractor or subcontractor has done this type of work.

1.9.3.1 Controls technician shall have minimum of 5 years programming experience and expertise in LON based hardware and software. Expertise is required in the “LONworks” control protocol, “Tridium Niagra” control platform and use of “Workplace Tech” in conjunction with “Microsoft Visio” software for the control system programming and interface graphics. Technicians shall have experience in communication/control wiring to be performed in accordance with latest version of NEC.

1.9.3.2 Electrical technicians shall be licensed by PA State

1.9.3.3 Balancing Technician shall be AABC or NEBB certified.

1.9.3.4 General Construction specialists shall have experience with multi-discipline projects and capable of performing varied work inclusive of miscellaneous painting, door (including overhead and fire alarm interlocks), and flooring work.

1.9.3.5 Mechanical/HVAC technicians shall have direct experience with gas and electric fired HVAC equipment, air flow monitoring stations, variable frequency drives, controls, refrigerant reclamation and system repair etc.

1.9.4 The bidder offering the lowest combined fixed price for preventative maintenance services PLUS a predetermined application of services anticipated by the Government to be used in conjunction with the “UNSCHEDULED AND EMERGENCY MAINTENANCE” shall be successful with award provided technical competence is assured.

1.9.4.1 Based on historical data the average price of materials used for Unscheduled/Emergency work is estimated at $1,000.00 material and the total hours used is estimated at 40 hours total per year.

1.9.4.2 For Unscheduled/Emergency work, total ANNUAL available funds shall NOT exceed the allowance without contract modification. Conversely allowance funds may not be fully used over the term of the contract

1.9.4.2.1 Material & Labor Allowance (annual)= $5,500.00

1.9.5 Evaluation shall include rates for the services listed below. To be fair to both parties, service calls shall be billed at minimum of 2.0-hour increment. As an example, an “emergency/ unscheduled service call” consisting of contractor “on-site” time consisting of 0.5 hours and not more than 2.0 hours, may be billed as a 2 hour service call. Hourly rates shall be all inclusive of all OH&P of other sub-contractors and be combined into one of the categories below. Offeror shall submit hourly rates for the following services for calculation by government in proposal evaluation:

2 TECHNICAL

2.1 ROUTINE PREVENTATIVE MAINTENANCE, FIRM FIXED PRICE, LUMP SUM: The contractor shall perform routine preventative maintenance and service calls at intervals as identified later in the SOW. Upon completion of each service call, the Contractor shall submit report of completed work to CPOC identifying the preventative maintenance activities performed. The CPOC shall sign the report as verification of service completed. This routine maintenance shall cover all systems and associated components of the system comprising the EBSS. Although the preventative maintenance portion of the contract is tailored to target specific items of maintenance, which are expected to result in the greatest benefit to the Government, the unscheduled/ emergency maintenance and repair portion is less specific. Therefore, any and all items, equipment and ancillary support and production equipment associated with the Elevated Burn Simulator System (EBSS) or located within the EBSS Facility (Building 3005) shall be covered by the scope of this contract and be eligible to receive unscheduled/emergency repairs.

2.1.1 The contractor shall submit their total cost for the Preventative Maintenance services as a Firm Fixed Price, lump sum: $ __________. ____ and in words;

_________________________________Dollars and ____________Cents.

2.1.2 Request two (2) option years be included in this contract.

2.1.2.1 First Option Year - $ __________. ____ and in words;

_________________________________Dollars and ____________Cents.

2.1.3 Second Option Year - $ __________. ____ and in words;

_________________________________Dollars and ____________Cents.

2.2 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, meals and expendable items such as miscellaneous lubricants, cements, cleaners, filters, belts, and similar common hardware such as miscellaneous screws, nuts, bolts etc considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and belts to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

2.2.1 All “Scheduled” maintenance shall consist of the preventative maintenance activities required to keep the equipment operating in peak efficiency and to prolong life expectancy. This type of service includes the routine maintenance of filter replacement, belt replacement, greasing bearings, provision of lubrication and fluids, adjustments of sensors and controls and other similar activities.

2.2.1.1 Contractor shall provide annual specific preventative maintenance services to the following existing equipment constituting the EBSS (Elevated Burn System Simulator). EBSS systems include components supporting the AN/TPQ-36, Sentinel, and AN/TPQ 37 RMI systems. The AN/TPQ-37 “Legacy System” is no longer utilized.

2.2.1.2 EBSS Heating and Ventilating Unit (HV-1)

2.2.1.2.1 Associated Return Fan

2.2.1.2.2 Associated Variable Frequency Drive

2.2.1.2.3 Associated Ebtron Airflow Meter

2.2.1.3 EBSS Heating and Ventilating Unit (HV-2)

2.2.1.3.1 Associated Return Fan

2.2.1.3.2 Associated Variable Frequency Drive

2.2.1.3.3 Associated Ebtron Airflow Meter

2.2.2 For servicing above, contractor shall replace all filters, grease/lubricate bearings, check all belts for tensioning, wear, and verify operation of the drives and meters. Re-tension belts and replace any worn or questionable belts. If unscheduled or emergency service call occurs within 2 months of the PM and requires a belt replacement, the contractor will NOT be compensated (either labor or material) for a service that would have likely been avoided if proper PM had been performed.

2.2.2.1 Additionally as part of the annual preventative maintenance service (either concurrent or at separate time), the Contractor shall commission and bind ALL LON controllers of entire system and backup system and controller files.

2.3 TIME & MATERIAL SERVICES (within allowance limits) for unscheduled / emergency repairs the Contractor shall obtain authorization from the CPOC prior to performing any unscheduled/emergency repair work. If upon either contractor routine maintenance activities or upon request of the CPOC, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the CPOC for evaluation and decision to proceed, not proceed or proceed as modified. Any “draw” within the allowance will be approved by the CPOC. ANY work outside this scope, in excess of contract value or extension beyond period of performance shall require Contract Modification. Only the KO may issue a Contract Modification.

2.3.1 For bid evaluation, contractor shall submit the hourly rate to perform unscheduled /emergency services in the event the CPOC wishes to exercise these remediation repairs. Rates shall be inclusive of travel, overhead and profit as previously described. BASE YEAR

2.3.1.1 General Construction $________.____ / hour

2.3.1.2 Mechanical/HVAC technician $________.____ / hour

2.3.1.3 Controls technician $________.____ / hour

2.3.1.4 Balancing technician $________.____ / hour

2.3.1.5 Electrical technician $________.____ / hour

2.3.2 FIRST OPTION YEAR –

2.3.2.1 General Construction $________.____ / hour

2.3.2.2 Mechanical/HVAC tech $________.____ / hour

2.3.2.3 Controls technician $________.____ / hour

2.3.2.4 Balancing technician $________.____ / hour

2.3.2.5 Electrical technician $________.____ / hour

2.3.3 SECOND OPTION YEAR –

2.3.3.3 Controls technician $________.____ / hour

2.3.3.4 Balancing technician $________.____ / hour

2.3.3..5 Electrical technician $________.____ / hour

2.3.4 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair; include the number of employees, number of days to complete the effort and schedule to complete based on authorization to proceed date and contractors other workload.

2.3.5 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for CPOC to evaluate the costs proposed in comparison to “market value”. The contractor shall be allowed a 15% mark-up for overhead of procuring the parts. The overhead factor SHALL APPLY TO PARTS ONLY. The contractor shall submit invoices supported with documentation and any other invoices for materials showing their cost along with any allowable handling charges clearly excluded from the labor hour rate through WAWF to the CPOC for validation purposes prior to any payments being authorized.

2.3.5.1 The contractor shall replace defective parts only after verification of need has been determined by CPOC.

2.3.5.2 When the CPOC determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his facility for repair, overhaul or modification. After a fair and reasonable price has been determined, the CPOC will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

2.3.6 All labor & material shall drawn from an allowance placed into the appropriate CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the Contractor shall base his hourly rate on one of the categories identified previously. Contractor shall NOT be compensated for additional travel time. All travel and other ancillary expenses shall be factored into the amount proposed by the contractor at bid. In any event, the Contractor shall be compensated at the hourly rate originally proposed and agreed to upon award of base contract.

2.3.7 The contractor will be paid only for the actual Labor and Material/Parts utilized in the repair as verified by the CPOC. This amount will not exceed the allowances identified without contract modification. The contractor shall submit invoices supported with documentation and any other invoices for materials showing their cost along with any allowable handling charges clearly excluded from the labor hour rate through WAWF to the CPOC for validation purposes prior to any payments being authorized.

2.4 Period of Performance: The period of performance shall be for one (1) Year of 12(twelve) consecutive months starting at the award of the contract plus 2 (two) option years.

2.4.1 Preventative Maintenance on EBSS to be performed Annually

2.4.2 Preventative Maintenance on ParaPort Door System to be performed Quarterly

2.4.3 Unscheduled/Emergency Maintenance shall be exercised as needed

2.4.4 ANY work outside this scope, in excess of contract value or extension beyond period of performance shall require Contract Modification. Only the KO may issue a Contract Modification.

2.5 Times of Performance: All work on government installation shall be coordinated through the TPOC with response times as later defined in this PWS. Except for Emergency Maintenance, all work shall be performed during normal duty hours in accordance with scheduling mutually acceptable to the TPOC and the Contractor. Normal duty hours are 7:00 AM thru 4:30 PM, Monday thru Friday, excluding Federal holidays, and regular days off (as prescribed by TYAD operation calendar).

2.5.1 Exceptions may be made for emergency repairs as off duty hours are anticipated. This will be handled on a case-by-case basis, but in no instance shall the response and completion time extend beyond the requirements listed in Section 4.0 below.

3 PREVENTATIVE MAINTENANCE <FIRM FIXED PRICE >:

3.1 The contractor shall perform routine preventative maintenance and service calls at intervals identified in accordance with the Preventative Maintenance Schedule attached.

3.1.1 Attachment A- Elevated Burn System Simulator (EBSS) Maintenance Schedule

3.1.2 Attachment B- System Verification and Controls Calibration Schedule

3.1.3 Attachment C- ParaPort Door Preventative Maintenance Schedule

3.2 This schedule shall cover all elements of the EBSS.

3.2.1 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, meals and expendable items such as miscellaneous lubricants, cements, cleaners, filters, belts, and similar common hardware such as miscellaneous screws, nuts, bolts etc considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and belts to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

3.2.2 All “Scheduled” maintenance shall consist of the preventative maintenance activities required to keep the equipment operating in peak efficiency and to prolong life expectancy. This type of service includes the routine maintenance of filter replacement, belt replacement, greasing bearings, provision of lubrication and fluids, adjustments of sensors and controls and other similar activities.

3.2.2.1 Contractor shall provide annual specific preventative maintenance services to the following existing equipment constituting the EBSS (Elevated Burn System Simulator). EBSS systems include components supporting the AN/TPQ-36, Sentinel, and AN/TPQ 37 RMI systems.

3.2.3 Commission and Bind Controllers: In addition to (either concurrent or at separate time) the annual preventative maintenance service identified in Attachment A - EBSS Equipment Schedule, the Contractor shall commission and bind all LON controllers of entire system and backup system and controller files.

3.2.4 System Verification & Controls Calibration: Contractor shall verify sequence of operation of entire system. Sequences must be verified through elevated burn operation requiring connection to TYAD assets. Several weeks advance scheduling of this effort will be required. Government will make all attempts to ensure assets are available and hooked up for this annual PM.

3.2.4.1 System Verification & Controls Calibration consists of two major efforts; Verification of the sequences of operation and pressure/temperature offset adjustments. For these activities the Government will make available and will connect the following assets:

3.2.4.1.1 AN/TPQ-36

3.2.4.1.2 AN/TPQ-37 RMI (37 Legacy is excluded)

3.2.4.1.3 Sentinel

3.2.5 Para Port Door Preventative Maintenance: Quarterly the Contractor shall also perform Preventative Maintenance for Paraport door (RF transparent door) in accordance with schedule attached.

4 UNSCHEDULED/EMERGENCY MAINTENANCE <TIME & MATERIAL>

4.1 Although the preventative maintenance portion of the contract is tailored to target specific items of, maintenance that are expected to result in the greatest benefit to the Government, the unscheduled/ emergency maintenance and repair portion is less specific. Therefore, any and all items, equipment and ancillary support and production equipment associated with the Elevated Burn Simulator System (EBSS) or located within the EBSS Facility (Building 3005) shall be covered by the scope of this contract and be eligible to receive unscheduled/emergency repairs.

4.2 Excluded from routine preventative maintenance but eligible for emergency and unscheduled maintenance services are the following additional ancillary components of the EBSS (quantities shall be verified through field verification):

4.2.1.1 EBSS Variable Air Volume Boxes (VAV)

4.2.1.2 EBSS Electric Duct Coils/Oven Heaters (EDC)

4.2.1.3 EBSS Variable Exhaust Boxes (VEB)

4.2.1.4 EBSS System Controls/Building Controls

4.2.1.5 EBSS Test Bay Space Temperature Controls

4.2.1.6 EBSS Lock-out of auxiliary electric heaters

4.2.1.7 All temperature and pressure sensors for the system, motorized and automatic dampers and controls.

4.2.1.8 Space exhaust/relief fans

4.2.1.9 Overhead doors (including fire doors, and RF transparent paraport door)

4.2.1.10 General space heating system

4.2.1.11 Automatic RF warning beacon system with current transducers.

4.3 For any unscheduled or emergency repairs the contractor shall obtain authorization from the TPOC prior to performing any unscheduled/emergency repair work. If upon either contractor routine maintenance activities or upon request of the TPOC after a repair is deemed necessary, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the TPOC for evaluation and decision to; proceed, not proceed or proceed as modified. Any approval to proceed shall be processed through the TPOC and may require Contracting Officer (KO) or Contract Specialist (KOS) determination as fair and reasonable. Repairs will be limited to funds allocated in the Unscheduled/Emergency Maintenance line item and will not be exceeded over the course of this contract without formal written contract modification. The KO ONLY issues formal contract modifications.

4.4 For this contract line item, the hourly rates charged to the Government as well as the response time shall be follow one of the following categories:

4.4.1 Emergency Maintenance

4.4.2 Unscheduled Maintenance

4.5 The Contractor shall have available a 24 hour phone number (answering machine or answering service) to take emergency calls. Unscheduled maintenance requests shall be requested through the Contractors normal business number. Response time begins when the Government places the call to the Contractor's authorized emergency phone number. The contractor shall supply the authorized emergency number to the TPOC as soon as the base contract is awarded. Acceptable timeframes are identified below.

4.6 Emergency Maintenance: The contractor shall, upon notification by the TPOC, respond to emergency calls (and be on site to investigate) within thirty-six (36) hours of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate (RE) to the TPOC within twelve (12) hours of visiting site. In no case shall a RE submitted after forty-eight (48) hours of initial notification be acceptable.

4.7 Unscheduled Maintenance: The contractor shall, upon notification by the TPOC, respond to unscheduled calls (and be on site to investigate) within seven (7) business days of being notified. Once the Contractor has investigated the repair requirements he/she shall provide a Remediation Estimate to the TPOC within three (3) business days of visiting site.

4.7.1 As this maintenance is less critical, the time to complete the actual repair shall be dependent on the severity of damage and availability of parts. Estimated completion shall be identified in the Remediation Estimate and be agreed to based on acceptance of the contractors RE proposal.

4.8 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair; include the number of employees, number of days to complete the effort and schedule to complete based on authorization to proceed date and contractors other workload.

4.9 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. Materials and parts list shall be provided and shall include manufacture part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for TPOC to evaluate the costs proposed in comparison to “market value”. For record and payment approval purposes, the contractor shall submit parts invoices supporting costs attached to payment application in the WAWF request.

4.9.1 The contractor shall replace defective parts only after verification of need has been determined by TPOC

4.9.2 When the Contractor and TPOC determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his facility for repair, overhaul or modification. After a fair and reasonable price has been determined, the TPOC will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

4.9.3 All labor & material shall charge against the Time & Material CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the Contractor shall base his hourly rate on one of the categories identified previously. Contractor shall NOT be compensated for additional travel time. All travel and other ancillary expenses shall be factored into the amount proposed by the contractor at the time of proposal and award. In any event, the Contractor shall be compensated at the hourly rate originally proposed and agreed to upon award of base contract.

4.9.4 The contractor is to be paid only for the actual Labor and Material/Parts used in the repair as verified by the TPOC. This amount cannot exceed the Remediation Estimate proposed/agreed to.

4.9.5 For payment applications and any other invoices, the contractor shall submit supporting documentation for materials showing their cost along with any allowable handling charges. Materials shall be clearly excluded from the labor hour rate. The TPOC will validate actual labor hours on site prior to any payments being authorized.

5 REPORTS:

5.1 Daily Ticket (“Record of Service”): At the conclusion of each visit, a preliminary “Record of Service” report shall be prepared, and it shall be signed by the TPOC or designated representative prior to leaving the installation. The service call report may be hand written and shall identify what activities were performed along with the names of technicians and duration of services for the activity. The technician with signature authority of the contractor shall sign and date the report to attest that work was performed in accordance with actions claimed in the report. Falsification of reports shall be grounds for contract termination.

5.2 Formal Service Reports: Within 7 calendar days of service completion the Contractor shall prepare and submit to the TPOC a detailed report summarizing services provided. Reports shall be a typed document and submitted/attached in WAWF to the Contractor’s payment request. Payment applications will not be processed without service reports which shall include the following, as a minimum:

5.2.1 Copy of the hand written service call report (w/ Government concurrence signature).

5.2.2 Dates and time of arrival and completion.

5.2.3 Name of person performing service.

5.2.4 Description of service/Preventative Maintenance performed and parts used for routine service.

5.2.5 Equipment nomenclature and model number of equipment serviced in the space.

5.2.6 Equipment nomenclature and model number of equipment used to measure particle count/cleanliness, airflow, static pressures, velocities, and similar.

5.2.7 Problems detected, problems corrected, and problems identified by cause not isolated. Recommendations for corrective measures if applicable. Corrective actions to be funded from the emergency/unscheduled maintenance (Time and Material) portion of the contract.

5.2.8 Document pre and post replacement filter static pressure and report values including differential along with recommendations regarding replacement interval.

5.2.9 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification record must accompany reports.

5.3 Unscheduled/ Emergency Service Reports: Provide all information requested in the routine report but in addition provide the following:

5.3.1 Paragraph narrative of services requested by TPOC.

5.3.2 Physical condition report including repairs made.

5.3.3 Copy of the repair proposal accepted by TPOC prior to commencement of work.

5.3.4 Detailed list of replacement parts and or materials required beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors receipt where the contractor procured the parts.

5.3.5 Pre-negotiated Unit Price for labor (dollars per hour) stated in original contract.

5.3.6 CLIN to which service is to be drawn. Previous balance available on CLIN, amount deducted for the associated service and balance available for future services.

5.4 System Verification & Controls Calibration Reports: Contractor shall provide two (2) hard copies and an electronic PDF. The Report(s) must contain the following information/tests at a minimum:

5.4.1 Cover sheet listing where the test is performed, the date tested, and the name of the technician who performed the testing and reports, and the company name/address/phone number.

5.4.2 A copy of the sequence of operation and technicians statement attesting to operation in compliance with sequence. System temperature and pressure readings at each port. A listing of the test equipment used by the certifying company, model numbers, serial numbers, and calibration dates, and calibration certificates.

5.4.3 Accompanying balancing reports, include “NEEB or AABC” certifications. Certificates must state the following: Company name, date of test, expiration date technician’s name/signature, and certified to applicable national standard. Additionally Certificate must include at a minimum:

5.4.3.1.1 Test date

5.4.3.1.2 Report number

5.4.3.1.3 Air velocities, flow rates, temperatures and pressures at each asset connection.

5.4.3.1.4 Company (TYAD), location,

5.4.3.1.5 TYAD technician name assisting in the Radar Asset equipment connections to the EBSS.

5.4.3.1.6 Connected Radar serial number

5.4.3.1.7 Testing company

5.4.3.1.8 Equipment model and calibration expirations of measurement equipment.

5.4.3.1.9 Tests performed methods and equipment used results and changes made.

5.5 Additional Documentation: Associated with any component delivered to TYAD either through the original contract (spare or replacement parts) or as required through an unscheduled/emergency repair, the Contractor shall include manufactures product data and specifications for the components. General product data with multiple model specifications is NOT acceptable; the specific model product data shall be identified on the product data sheets and non-applicable information “crossed out”.

6 GENERAL ACCEPTANCE

6.1 Upon successful installation and demonstration of the repair, COR (or designated Government personnel) will sign the Daily Ticket/Record of service request indicating physical work performed and accepted.

7 FINAL ACCEPTANCE

7.1 Task Acceptance will occur upon processing of payment application in Wide Area Workflow (WAWF). Contractor must submit supporting documentation/white papers described previously for work to be considered complete. All documentation shall be directed to the COR. Final acceptance/payment application approval in WAWF will be consider final acceptance of the task.

7.2 Upon completion of all tasks, processing of all payment applications and coinciding with the conclusion of performance period, Final Acceptance will be given to the Contractor if all terms of the contract have been completed to the satisfaction of the COR.

8 WARRANTY

8.1 The Contractor shall warrant all materials and workmanship for a period of one calendar year from the date of Task or Final Acceptance as applicable. Acceptance will be based on the date of the WAWF invoice acceptance by the COR. The Contractor shall have sole responsibility and accountability for all warranty items and time periods.

9 SAFETY

9.1 Follow general radiation hazard safety procedures for the installation. Follow all posted signage and obey warning lights in and around the building if applicable (consult COR for any pre-service safety coordination).

9.2 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

9.3 See the attachment for additional safety information and requirement.

9.3.1 Attachment D- Service or Equipment Installation Contractor Safety Standards for TYAD.

10 ENVIRONMENTAL

10.1 The Contractor shall supply SDS sheets for all HAZMAT to TPOC prior to performance of work.

10.2 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the TPOC a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

10.3 Additional Requirements:

10.3.1 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

10.3.2 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site. The Contractor shall provide suitable storage facilities as required, located as approved by the TPOC, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

10.3.3 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

10.3.4 Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

10.3.5 The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

10.4 See the attached Standard Specifications for Projects under the National Environmental Policy Act for additional information and requirements.

10.4.1 Attachment E- Standard Specifications for Projects Under the National Environmental Policy Act

11 SECURITY

11.1 A TYAD A Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted at least 10 days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security. Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security.

11.2 All security-training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (COR) and the Contract Specialist/Purchasing Agent prior to entering site.

11.3 Refer to attachment section below for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, Operations Security (OPSEC), cyber security, physical security, law enforcement, intelligence, and foreign disclosure.

11.4 Antiterrorism and OPSEC contract requirements applicable to this SOW and further defined in attachment below and referenced by clause include:

11.4.1 AT Level 1 Training

11.4.2 iWATCH Training

11.4.3 Mass Warning Notification System (MWNS)

11.4.4 Operational Security (OPSEC) Training-Level 1 OPSEC Awareness

11.4.5 Access and general protection/security policy and procedures

11.4.6 All contractors shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB)

11.5 See below attachments including the TYAD Security Requirements for additional information and requirements.

11.5.1 Attachment F- SEC OPS Requirements Insert for Contracts 20240625

11.6 The contractor shall notify the COR/COR within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, 12 ATTACHMENTS

12.1 Attachment A- EBSS Equipment Preventative Maintenance Schedule

12.2 Attachment B- System Verification and Controls Calibration Schedule

12.3 Attachment C- ParaPort Door Preventative Maintenance Schedule

12.4 Attachment D- Service or Equipment Installation Contractor Safety Standards for TYAD.

12.5 Attachment E- Standard Specifications for Projects Under the National Environmental Policy Act

12.6 Attachment F- SEC OPS Requirements Insert for Contracts 20240625