Bridgeway_Lakes_Boathouse_Interior_Renovation.pdf

INVITATION TO BID

26-028-ITB

BRIDGEWAY LAKES BOATHOUSE INTERIOR RENOVATION

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: July 24, 2026

DEADLINE FOR QUESTIONS: August 5, 2026

RESPONSE DEADLINE: August 18, 2026, 1:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

INVITATION TO BID

Bridgeway Lakes Boathouse Interior Renovation

I. Introduction II. Project Details

III. Terms and Conditions IV. Bid Submittal V. Cost Table

VI. Contract Award

Attachments:

A - Construction Bid Packet _Bridgeway Lakes Boathouse Interior Renovation

B - Insurance Checklist 1million/2million

C - Boathouse Plans_Rental Space

D - Existing Conditions Reference Package

E - Design Reference Package

Invitation to Bid #26-028-ITB Title: Bridgeway Lakes Boathouse Interior Renovation

1. Introduction

1.1. Summary

The City of West Sacramento is accepting sealed responses for Bridgeway Lakes Boathouse Interior

Renovation to be received no later than Tuesday, August 18, 2026 at 1:00 pm.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

1.2. Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West

Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

The Boathouse at Bridgeway Lakes is open for rental throughout the year, with some limitations in the summer, fall and holidays. With its beautiful setting next to the lake and location within Bridgeway Lakes

Park, this is an ideal venue for birthday parties, bridal and baby showers, meeting, intimate weddings, or other gathering. This location is ideal for smaller gatherings of 75 guests or less, parking is limited, and spots are shared with park users.

1.3. Contact Information

Cody Ochoa

Project Manager II

1110 W Capitol Ave.

West Sacramento, CA 95691

Email: codyo@cityofwestsacramento.org

Phone: (191) 661-7492

Department:

Capital Projects - Construction https://secure.procurenow.com/portal/cityofwestsacramento/projects/243599/document?section=undefined mailto:codyo@cityofwestsacramento.org tel:(191)661-7492

1.4. Timeline

Release Project Date July 24, 2026

Pre-Proposal Meeting (Mandatory) July 30, 2026, 10:00am

3650 Southport Pkwy, West Sacramento, CA 95691

Question Submission Deadline August 5, 2026, 5:00pm

Question Response Deadline August 12, 2026, 5:00pm

Bid Submission Deadline & Public Bid

Opening

August 18, 2026, 1:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/299344736258

590?p=Y66ivDuIDZvh3v0skc

Meeting ID:

299 344 736 258 590

Passcode:

4rv9qV9J

Contractor Selection Date September 16, 2026 https://teams.microsoft.com/meet/299344736258590?p=Y66ivDuIDZvh3v0skc https://teams.microsoft.com/meet/299344736258590?p=Y66ivDuIDZvh3v0skc

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City of West Sacramento is only accepting electronic bid submissions and only through its online bidding platform, OpenGov. Bidders shall create a FREE account by signing up at OpenGov.com. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

2.2. Project Scope

The City of West Sacramento (“City”) is soliciting bids from qualified contractors to provide improvements at the Bridgeway Lakes Boathouse. The popular rental venue has experienced general wear and damage to interior finishes and fixtures over time and requires updates to maintain an attractive and elegant space. Work includes removal, lawful disposal, furnishing, delivery, installation, testing and commissioning.

The Contractor shall provide all labor, materials, equipment, rework, and services necessary to

• Remove and replace existing cabinets and countertops

• Install wainscoting panels on interior walls

• Paint interior walls

• Remove and replace existing flooring with high traffic vinyl flooring

• Remove and replace existing lighting fixtures with troffer lighting in drop ceiling.

The contractor shall provide all necessary labor, materials, and coordination to properly connect and commission appliances and furnishings.

Contract award will be based solely on the Base Bid. Bid Alternates will not be considered in determining the lowest responsive bidder and may be awarded, in whole or in part, at the City's discretion after contract award, subject to available funding.

All work areas are identified on the attached floor plans; however, any dimensions are approximate.

Contractors must verify exact measurements during the mandatory Pre-Bid Meeting.

The Contractor shall perform all work in a manner that minimizes disruption to Boathouse operations and park activities and schedule construction around rental bookings in coordination with Boathouse staff.

A. Contractor Responsibilities

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, permits, fees, and incidentals necessary to complete the Work, including but not limited to:

https://secure.procurenow.com/portal/cityofwestsacramento/projects/243599/document?section=undefined

Base BID

• Field verification of existing conditions

• Removal and lawful disposal of existing flooring

• Provide and install high traffic vinyl flooring

• Documentation and project closeout

BID Alternate

• Removal and lawful disposal of existing lighting, and furnishings

• Provide and install cabinets and countertops

• Provide and install wainscoting on interior walls

• Provide and install troffer lighting fixtures

• Interior Paint

B. Specifications

Base BID:

• Flooring

Provide and install vinyl tile flooring consistent with Tarkett Event+ Wood – Heritage Plank, 6” x 48” in

Windsor or approved equal, including wood-look plank flooring designed for high-traffic commercial use. Flooring shall be commercial-grade, suitable for high-traffic event space use, and capable of withstanding frequent use, cleaning, and movement of tables and equipment.

BID Alternate:

• Cabinets and Countertops

Provide and install new cabinetry and countertops matching the design intent of the reference image found in the included attachments. Final materials, finishes, and hardware shall be submitted for City approval prior to procurement. Cabinets shall be shaker-style with a dark stained finish and modern hardware; countertops shall be durable, solid-surface material in a neutral tone.

• Wainscoting

Provide and install wainscoting matching the design intent of the reference image in the included attachment. Wainscoting shall consist of shaker-style flat panels with square-edged trim and recessed panel sections. Material shall be paint-grade MDF or approved equal. Final layout, panel spacing, and finish color shall be submitted for City approval prior to installation.

• Paint

Prepare and repaint interior wall surfaces within the event space. Surface preparation shall include repair of minor damage, patching, sanding, and priming as necessary. Provide commercial-grade, low-

VOC paint matched to the existing wall color, with finish sheen (eggshell or satin) verified and approved by City prior to application. Coordinate paint color and finish transitions with new wainscoting installation to ensure a consistent, cohesive appearance.

• Lighting

Provide and install new square LED troffer lighting to match the style shown in the reference image included in attachments. Fixtures shall be low-profile, flat-panel with uniform light distribution, suitable for installation in a suspended ceiling system and shall provide a neutral white light output

(approximately 3500K–4000K) suitable for an event space.

C. Project Management and Coordination

The Contractor shall:

• Assign dedicated project manager

• Provide baseline schedule and updates

• Coordinate with City representatives

• Provide advance notice of service interruptions

• Participate in meetings as requested

D. Safety and Quality Control

Contractor shall:

• Maintain site-specific safety plan

• Provide PPE

• Conduct internal quality inspections

• Correct deficiencies promptly

E. Codes and Standards

All Work shall comply with the latest adopted editions of applicable laws and standards, including but not limited to:

• California Mechanical Code

• California Electrical Code

• California Building Code (including seismic anchorage requirements)

• California Energy Code (Title 24)

• ASHRAE Standards

• Cal/OSHA Safety Requirements

• Manufacturer installation requirements

• All applicable federal, state, and local regulations

F. Schedule and Delivery

• Complete work within 30 working days from Notice to Proceed

• Coordinate site access and deliveries

• Use designated staging areas

• Maintain clean site conditions throughout construction

G. Permits and Inspections

• Obtain permit documents and application

• Schedule inspections

• Correct deficiencies

• Obtain final approval

H. Warranty

The Contractor shall provide:

• Minimum one (1) year labor warranty

• Minimum five (5) year parts warranty

Warranty period shall begin upon final acceptance by the City.

I. Acceptance

Final acceptance shall occur after:

• Final walkthrough

• Completion of punch list items

• Submission of required documentation

• Written acceptance by the City

3. Terms and Conditions

3.1. Prevailing Wages

A. Contractor Registration. Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. The work contemplated by this

ITB is subject to compliance monitoring and enforcement by the DIR.

B. Prevailing Wages. Proposers are hereby notified that the DIR has determined the general prevailing rate of wages for each craft, classification, or type of worker needed to execute the work. Copies of the current schedules for California prevailing wages are located in the City’s office, and the contents of those schedules are included herein as if set forth in full. Licensure and Special Certification.

3.2. Statement of Offer

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

3.3. Project Management Documentation & Administration

Virtual Project Manager (VPM)

The City anticipates using an online cloud-based project management system to manage, assign, and coordinate specific tasks with the City's selected Contractor within the Scope of Work. By way of this section, the City reserves the right to utilize an online cloud-based project management system. By submitting a bid, bidder acknowledges and agrees that they are prepared to use the system, as may be required by the City. The City's specific system is Virtual Project Manager (VPM). VPM allows for paperless documentation and project administration. For more information on VPM, go to www.virtual-pm.com

A. Submittal Procedures and Construction Progress Documentation for requirements for administering and using VPM.

1. The Contractor shall submit the items associated with this section via Virtual Project

Manager (VPM), an online cloud-based project management system, as specified below.

2. Virtual Project Manager (VPM) allows for paperless documentation and project administration. All posted information is available to all personnel involved with the project at any time using the internet.

3. The use of VPM by the Contractor is mandatory. Access to VPM will be provided at no cost to the contractor.

4. In order to utilize VPM, the contractor needs a computer, internet access, a digital camera, and a scanner. For more information, go to www.virtual-pm.com. To Login, from the homepage, select LOGIN and enter the Username and Password that will be provided to you by the agency.

B. The contractor shall use the following features:

1. Daily Logs: Contractor’s daily reports shall be entered electronically via VPM.

2. Change Order Manager: Contractor requests for change order shall be submitted electronically via VPM.

3. Transmittals: Schedules, Pay applications, etc. shall be submitted electronically via VPM.

4. Submittals: Submittals requiring approval shall be submitted electronically via VPM.

5. RFIs: Requests for information (RFIs) shall be submitted electronically via VPM.

C. Technical Submittals

1. Submittal Procedure

a. The Contractor shall utilize the agency’s online cloud-based project management system

(Virtual Project Manager) for submittals.

3.4. Questions and/or Objections

It is to the City and Proposer's benefit that questions and objections are brought to the City's attention so it may issue necessary amendments to the ITB and help prevent the opening of defective proposals upon which the City could not award a Contract. Proposer should carefully review this ITB and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

A Proposer may submit Questions related to this RFP to the City through the City’s e-Procurement Portal at or before:

Wednesday, August 5, 2026 at 5:00 pm.

Questions shall be considered waived and invalid if not brought to the attention of the City in conformity with this subsection. Questions not submitted through the City's e-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to. Questions and answers will be posted on the City's e-Procurement Portal and visible to all.

3.5. Amendment and Cancellation

The City reserves the right to amend, cancel, or reissue this bid at any time and at its sole discretion. Any amendment shall be in writing and posted to the City's e-Procurement portal. A potential Proposer is solely responsible for clicking "Follow" on the main page to receive notifications and shall be solely responsible for complying with such notifications.

https://secure.procurenow.com/portal/CityofWestSacramento

3.6. Right of Rejection

A. The City reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this ITB in its entirety.

B. A Proposer must comply with all of the terms and instruction of this ITB, and all applicable state and local laws and regulations. Any Proposal that does not meet the requirements of this ITB may be considered to be nonresponsive and rejected.

C. A Proposer may not restrict the rights of the City or otherwise qualify a Proposal. If a Proposer does so, the City may determine the Proposal is a nonresponsive counteroffer, and the Proposal may be rejected.

D. The City reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of the City. Where the City waives variances in a Proposal, such waiver does not modify the ITB requirements or excuse the Proposer from full compliance with the ITB. Notwithstanding any variance, the City may hold any Proposer to strict compliance with the ITB.

3.7. Prohibition of Respondent Terms and Conditions

A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, the City, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the City's standard contract or submit proposed revisions to the City's standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this ITB.

3.8. Joint Ventures and Partnering

A Proposal from joint ventures or entities partnering for a specific service must be designed to minimize any administrative burden on the City as a result of the participation of multiple entities. Joint proposals must adhere to the following:

A. The Proposal shall respond to each section and subsection of this ITB.

B. The Proposal shall clearly set forth the respective responsibilities and functions that each

Principal of the joint venture or partnering entities would perform if awarded a Contract pursuant to this ITB.

C. The Proposal must include a copy of the joint venture or partnering agreement(s) that identify the Principals involved, as well as their rights and responsibilities regarding the Contract pursuant to this ITB.

D. The Proposal Transmittal Letter must be signed by each Principal of the joint venture and include all required information.

3.9. Proposal of Alternate Services

A Proposal for alternate services (i.e., proposals that offer something different from that requested by the ITB) will be considered nonresponsive and rejected.

3.10. Proposal of Additional Services

A Proposal may indicate and offer services in addition to those required by this ITB. These additional services may be added to the Contract, at the sole discretion of the City. The cost for any such additional services shall be mutually agreed upon by the Contractor and the City, and incorporated into the

Contract before execution.

3.11. Severability

If any provision of this ITB is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the City and

Proposers shall be construed and enforced as if the ITB did not contain the particular provision held to be invalid.

3.12. Licensure and Special Certification

Before executing the Contract pursuant to this ITB, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. The City may require any or all

Proposers to submit evidence of proper licensure and certifications.

3.13. Disclosure of Proposal Contents

All Proposals and other materials submitted to the City related to this ITB shall become the property of the City. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all Proposals, the Proposals and shall be open for review by the public to the extent required by the California Public

Records Act, Government Code section 7920.000 et seq.. By submitting a Proposal, a Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.

Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by the City. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend the City from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

3.14. Conflict of Interest and Restrictions

By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of the City as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this ITB.

3.15. Proprietary Information

A copy of each Proposal shall be retained for official files and will become public record after the award of a contract unless the Proposal, or specific parts of the Proposal, can be shown to be exempt by law.

Each Proposer may clearly label any part of a Proposal as "CONFIDENTIAL." In doing so, the Proposer thereby agrees to indemnify and defend the City for withholding the information from public inspection.

Failure to label information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

If a public records request for appropriately-labeled information is received by the City, the City will endeavor to notify the Proposer of the request and delay access to the material until seven (7) working days after the City’s notice. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

4. Bid Submittal

4.1. Please upload a current 2024 W-9*

Please download the attached 2024 W9 form and upload a completed form.

• W-9_Form_ver._2024_-_BLANK.pdf

*Response required

4.2. Please enter Legal Company Name and related DBA*

Please state your company name and any related DBA's based on your California Secretary of State

Filing.

*Response required

4.3. Cost Proposal using Electronic Pricing Table*

The bidder acknowledges that a Cost Proposal must be completed using the electronic pricing table provided in the City’s e-Procurement Portal and that this information will be kept separate from the rest of the bid response. The bidder further acknowledges that all pricing and related costs will be based solely on the information entered in the electronic pricing table. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental pricing documents submitted by the bidder.

☐ Please confirm

*Response required

4.4. Response (without Cost Proposal)*

Please Upload Your Response Here, excluding your Cost Proposal.

*Response required

4.5. Statement of Offer*

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

☐ Please confirm

*Response required

4.6. Bid Bond*

Bid contents, including requisite declarations and forms to be signed and included in the Bid, are included in the Attachments - Bid Docs

*Response required

4.7. California Contractors State License Board

Please enter your contractor license number for verification.

https://government-project.s3.us-west-2.amazonaws.com/4013/4713e161-0e9b-428f-be7a-2b0ae306a414_W-9_Form_ver._2024_-_BLANK.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L2REC6PS%2F20260724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260724T150022Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED4aCXVzLXdlc3QtMiJIMEYCIQCwuMbdLFBWkq80V6LQM19KR6IRYqE7HvSpkrUJk97Y1AIhAK3%2B3ZRQ6vwwJzYO8JQLgzTJKqAROUlactY2ZfAzyeTVKowFCAcQAhoMODkyMzY0Njg3NjcyIgz7UHBJInuCBCV7loMq6QQIpLyL%2BS0nRmpb7zLSdaQfyYGY8KVheAu4tPoUT02dY7T1l5V3AGyH%2FSNA0WZg1n51AL6%2FbPIb65vy9o%2FNfsG1hDE9QfcTHNJQAnRhTf2h%2BzqgyeZR48DQUeA8mSugJYzespU%2BUP7taZmVmm1yaQhnl2P%2FmokdcRNEb%2FgbiuFR6p%2BUgR9jlBkejlR1u4ORjAIRYj%2FlnpbZsdy%2Fwj%2BonteonZ3W7JSVL8y99vwE1Qw4r7%2FNLf95VuYwgnB7Gpi51%2FoeS9qmfb3Srh7GMQIjtmOi6RkO50UR7VZbfLkxGqGSsjyBDEIFrjgsv5g9ghNR0zeGLHAEQnKFwJ78CUqyf1b3SBIL%2FSEBOG7i10e0TK2amwDEAotfkixZ597juB79W3702ACYWqBnMEoTZrQ7jfJ8iOlbI%2B7i%2FEi1Ih0jbQ3RuLQx4f7tMwhCljqxmsLEtfJysuPZ9iG0glnQqW%2B9qu%2F51H%2BZhXja7pEiFEyx8pIL2gA4HI7%2BZVAh68JVcrT33dvChhiU%2F6iEoCin1yufliIP5RZ%2FpAxmekixt7BZN6itIMl%2B7HBxcS78IhMT1aW0K4MB0QhjZx5Fhm2JqL%2FU58rlERPzyuEXnb2bdg8chwgxGHmJVuOb3s4sjJMJHCnz8yedibCy1GkoJ2IHlo8xx12XmiyRPl7aqsk%2FL4NQDrRr8njS5h9ZW6Gxl0Fs7FbqScvZ8cIlmN2MombxK1nhEKkiMRpWLC9%2Bpov3ZLoIVzt8g46EPmNdMNcUS1T9G0ehghWo9J2kJP8i7L7%2BOp0HNbmopk6mf1b%2B2G4YNfKylvoNE59pU2W1DYsZpzCYz43TBjqYAfgkDw6ayoUe46sSasqmmXRy9o24RlvOtP6s7rMchDuqb2DIhMGuUHOyRQmNuK5EgD%2F5SssKCFBlCqYCLBkSgoS20AiOMtl73u7991lhvpKSAMHImJzqf52zEEJmwAy%2BmhOch5wmzeUf3LHblJmcNbkmt3woEPeF8ONM%2BjRwr9JXo6PnPTPj9wVmiSmgSAvrl%2FMcf46iMvRB&X-Amz-Signature=4cd2558c1c0bd5e0193fd27e514b331eb543d8c739ead80e789596f00202a45b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W-9_Form_ver._2024_-_BLANK.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/243599/document?section=2323443

4.8. Certification regarding Debarment

The City performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.

A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars.

Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.

For all other proposers, the completed form is sufficient.

• Certification_Regarding_Deb...

4.9. City Contract *

The Proposer acknowledges and is presumed to have accepted the Contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification pursuant to the Contract.

☐ Yes

☐ No

*Response required

4.10. Insurance Requirements*

The Proposer acknowledges the City's insurance requirements and endorsements as outlined in the

Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.

☐ Yes

☐ No

*Response required

4.11. Authorized Contract Signer *

Please provide the name, title and email address of the authorized contract signer.

*Response required https://government-project.s3.us-west-2.amazonaws.com/4013/7fbcd8f3-7d1e-4b79-a50c-03f71fe54e62_Certification_Regarding_Debarment_Form_COWS.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L2REC6PS%2F20260724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260724T150022Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED4aCXVzLXdlc3QtMiJIMEYCIQCwuMbdLFBWkq80V6LQM19KR6IRYqE7HvSpkrUJk97Y1AIhAK3%2B3ZRQ6vwwJzYO8JQLgzTJKqAROUlactY2ZfAzyeTVKowFCAcQAhoMODkyMzY0Njg3NjcyIgz7UHBJInuCBCV7loMq6QQIpLyL%2BS0nRmpb7zLSdaQfyYGY8KVheAu4tPoUT02dY7T1l5V3AGyH%2FSNA0WZg1n51AL6%2FbPIb65vy9o%2FNfsG1hDE9QfcTHNJQAnRhTf2h%2BzqgyeZR48DQUeA8mSugJYzespU%2BUP7taZmVmm1yaQhnl2P%2FmokdcRNEb%2FgbiuFR6p%2BUgR9jlBkejlR1u4ORjAIRYj%2FlnpbZsdy%2Fwj%2BonteonZ3W7JSVL8y99vwE1Qw4r7%2FNLf95VuYwgnB7Gpi51%2FoeS9qmfb3Srh7GMQIjtmOi6RkO50UR7VZbfLkxGqGSsjyBDEIFrjgsv5g9ghNR0zeGLHAEQnKFwJ78CUqyf1b3SBIL%2FSEBOG7i10e0TK2amwDEAotfkixZ597juB79W3702ACYWqBnMEoTZrQ7jfJ8iOlbI%2B7i%2FEi1Ih0jbQ3RuLQx4f7tMwhCljqxmsLEtfJysuPZ9iG0glnQqW%2B9qu%2F51H%2BZhXja7pEiFEyx8pIL2gA4HI7%2BZVAh68JVcrT33dvChhiU%2F6iEoCin1yufliIP5RZ%2FpAxmekixt7BZN6itIMl%2B7HBxcS78IhMT1aW0K4MB0QhjZx5Fhm2JqL%2FU58rlERPzyuEXnb2bdg8chwgxGHmJVuOb3s4sjJMJHCnz8yedibCy1GkoJ2IHlo8xx12XmiyRPl7aqsk%2FL4NQDrRr8njS5h9ZW6Gxl0Fs7FbqScvZ8cIlmN2MombxK1nhEKkiMRpWLC9%2Bpov3ZLoIVzt8g46EPmNdMNcUS1T9G0ehghWo9J2kJP8i7L7%2BOp0HNbmopk6mf1b%2B2G4YNfKylvoNE59pU2W1DYsZpzCYz43TBjqYAfgkDw6ayoUe46sSasqmmXRy9o24RlvOtP6s7rMchDuqb2DIhMGuUHOyRQmNuK5EgD%2F5SssKCFBlCqYCLBkSgoS20AiOMtl73u7991lhvpKSAMHImJzqf52zEEJmwAy%2BmhOch5wmzeUf3LHblJmcNbkmt3woEPeF8ONM%2BjRwr9JXo6PnPTPj9wVmiSmgSAvrl%2FMcf46iMvRB&X-Amz-Signature=d6ed630c5d6a1925125c4e2a67103f659b4f68a102b02327ef1a96b8ad1516a6&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_Regarding_Debarment_Form_COWS.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/243599/document?section=undefined

5. Cost Table

BASE BID

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization, Staging, and Site Access 1 LS

2 Removal & Disposal —Existing

Flooring

1 LS

3 Flooring Installation 1 LS

4 Demobilization & Site Cleanup 1 LS

TOTAL

BID ALTERNATE

Line Item Description Quantity Unit of

Measure Unit Cost Total

6 Removal & Disposal —Existing

Lighting

1 LS

7 Install Troffer Lighting 1 LS

8 Permit Documentation, Application, Plan Review, Inspections (Lighting)

1 LS

9 Removal & Disposal — Existing

Cabinets and Countertops

1 LS

10 Install Replacement — Cabinets and

Countertops

1 LS

11 Install Wainscotting 1 LS

12 Interior Paint 1 LS

TOTAL

6. Contract Award

6.1. Opening & Award of Contract

Bids will be opened publicly and read aloud at the time and date established in the invitation to Bidders.

Bid Summaries may be made available to Bidders after the Bid Date.

The City reserves the right to accept or reject any and all Bids for a period of sixty (60) days after the date of opening, and to waive any informality or irregularity in any Bid. No Bid can be withdrawn during that period, except pursuant to Public Contract Code section 5102, et seq. 1751480.1 7203-001

The City reserves the right to reject any or all Bids, including, without limitation, the right to reject any non-conforming, non-responsive, or conditional bids.

Before a Bid is considered for award, the City may, in addition to the Experience & Qualifications form included in the Bid documents, require a Bidder to submit a statement of facts and detail as to its business, technical organization and financial resources and equipment available and to be used in performing the work. Additionally, the City may require evidence that the Bidder has performed other work of comparable magnitude and type. The City expressly reserves the right to reject any Bid if it determines that the business and technical organization, equipment, financial and other resources or other experience of the Bidder (including the bidder’s Subcontractors) is not sufficiently qualified for the work Bid upon and, therefore, justifies such rejection.

The award of the Contract, if it is awarded, will be to the lowest responsive, responsible Bidder whose

Bid complies with the requirements set forth herein.

The issuance by the City of a notice to the successful Bidder of the award of the Contract (“Notice of

Award”) shall be deemed the Award of Contract.

6.2. Bid Protests

The lack of a prompt procedure to resolve disputes regarding the bidding process would impair the

City’s ability to carry out its purpose of constructing this project in a timely manner. Therefore, to the maximum extent authorized by law and notwithstanding any other procedures specified in documents referenced herein, all disputes and/or protests regarding the bidding process shall be subject to the following procedure. In submitting a Bid to the City for this project, the Bidder agrees to comply with and to be bound by this procedure.

Any Bid protest must be submitted in writing to the Director of Capital Projects & Transportation of the

City of West Sacramento before 5:00 p.m. on the fifth (5th) working day following Bid opening.

(a) The initial protest document must contain a complete statement of the basis for the protest, and all supporting documentation.

(b) The party filing the protest must have actually submitted a Bid for the Work. A Subcontractor of a party submitting a Bid for the Work may not submit a Bid protest. A party may not rely on the Bid protest submitted by another Bidder, but must timely pursue its own protest.

(c) The protest must refer to the specific portion of the Contract Documents which forms the basis for the protest.

(d) The protest must include the name, address and telephone number of the person representing the protesting party.

(e) The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

(f) The City will give the protested Bidder five (5) working days after the receipt of the protest to submit a written response. The responding Bidder shall transmit the response to the protesting Bidder concurrent with delivery to the City.

(g) The procedure and time limits set forth in this paragraph are mandatory and are the Bidder’s sole and exclusive remedy in the event of Bid protest. The Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government

Code Claim or legal proceedings.

(h) If the City determines that a protest is frivolous, the protesting Bidder may be determined to be non-responsible and that Bidder may be determined to be ineligible for future contract awards.