Brand Name Justification Correction TIMS Imaging Equipment 36C259-25-AP-2644_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Acquisition ID# 36C259-25-AP-2644

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C259-25-AP-2644

JOFOC Tracking:

1. Contracting Activity: Organizational Activity:

Department of Veterans Affairs Rocky Mountain Regional VA Medical Center Network Contracting Office 19 1700 N Wheeling St, 6162 South Willow Drive, Suite 300 Aurora, CO 80045 Greenwood Village, CO 80111

2237:

2. Brief Description of Supplies/ Services required and the intended use/Estimated

Amount:

Rocky Mountain Regional VA Medical Center (RMR) requires a new firm-fixed price contract for Technical Information Management System (TIMS) Imaging Equipment for recording, editing, archiving, and collaborating on medical imaging studies at the RMR facility Physical Medicine & Rehabilitation Services (PMRS) department.

The estimated value of the proposed action is:

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The TIMS 2000 System is a PC-based video recording device that connects to any imaging modality. It is a medical imaging system primarily used for recording, editing, and archiving high-resolution video and audio from various medical imaging modalities, including fluoroscopy, endoscopy, and surgery. It's also commonly used for modified barium swallow studies (MBS). This system converts images from various non-DICOM modalities (like fluoroscopy, endoscopy, and ultrasound) to the DICOM format, allowing for better integration with PACS (Picture Archiving and Communication System) and other systems.

PMRS requires replacing two TIMS imaging equipment systems

This critical equipment is used for approximately 10-15 weekly fluoroscopic swallow studies in the PMRS department.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Acquisition ID# 36C259-25-AP-2644

The request for a brand name justification is because no other systems can be used across different departments and are compatible with a wide range of equipment within the medical center. No other system will meet the facility’s required needs.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted by reviewing FPDS, VETCERT, and GSA and posting a sources-sought notice on contract opportunities. No replies were received from the sources-sought notice. Emails were sent to multiple vendors found on FPDS, and replies were received from an SDVOSB vendor and the manufacturer, TIMS Medical, a small business

5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

6. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date