BPM006959_Solicitation_Attachment_05_-_Conformance_Statements_and_Exceptions_Requests__1_ (2).xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Master Agreement AZ|CTR078846
- Contract number
- CTR078846
- Issued by
- Arizona
About this file
This document is a Request for Proposal (RFP) Solicitation No. BPM006959 for a Statewide Medical, Industrial, & Specialty Gases contract issued by the Arizona Department of Administration State Procurement Office. The solicitation document is specifically a Conformance Statements and Exceptions Requests form completed by Vern Lewis Welding Supply, Inc., which is responding to the state's procurement opportunity.
The solicitation covers the procurement of medical, industrial, and specialty gases with specific terms around delivery and logistics. Vern Lewis Welding Supply raised two primary exceptions: first, requesting clarification on minimum order quantities and potential delivery fees, and second, challenging the requirement for serial number tracking of cylinders. The document indicates the contractor would provide gases with F.O.B. Destination pricing, with freight to be added per delivery. The company seeks to understand potential minimum order quantities that might qualify for free delivery and is questioning the standard practice of serial number tracking for gas cylinders.
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Sheet1 Request for Proposal Solicitation No. BPM006959 Statewide Medical, Industrial, & Specialty Gases Arizona Department of Administration State Procurement Office 1802 W. Jackson, #100 Phoenix, AZ 85007
Attachment 05 - Conformance Statements and Exceptions Requests
Offeror Name: Vern Lewis Welding Supply, Inc
If taking exceptions, the relevant subsequent sections must be completed. Add additional rows as needed.
This document must be returned in an Excel (.xls or .xlsx) format.
STATE WILL NOT CONSIDER ANY EXCEPTIONS UNLESS DESIGNATED ON THIS FORM.
READ ALL INSTRUCTIONS TO OFFERORS BEFORE TAKING ANY EXCEPTIONS. OFFERS WITH EXCEPTIONS MAY BE FOUND NOT SUSCEPTIBLE FOR AWARD UNDER A.A.C. R2-7-C311.
IF NEITHER BOX IS MARKED WITH AN "X" UNDER ANY SECTION BELOW, THE OFFEROR’S RESPONSE TO THAT SECTION WILL BE CONSIDERED “YES” AND STATE WILL INTERPRET THE OFFER AS IF THERE WERE NO EXCEPTIONS TAKEN.
| CONFORMANCE TO THE INSTRUCTIONS TO OFFERORS | |
| Place an "X" in one of the following boxes to indicate the Offeror's conformance: | |
| YES – Offeror acknowledges that it has read and understands the Instructions to Offerors (RFP) of the Solicitation Documents and attests that its Offer complies with all aspects. | |
| NO – Offeror acknowledges that it has read and understands the Instructions to Offerors (RFP) in the Solicitation Documents, and attests that its Offer complies with all aspects EXCEPT FOR the exceptions listed below. |
| Exceptions to Instructions to Offerors (RFP) | ||||
| Article / Paragraph or Exhibit Reference | RFP language (Copy and paste from Solicitation) | Proposed Changes / Alternate Language | Rationale for Proposed Change | State Response |
| Special Instructions to Offerors |
Standard Instructions to Offerors (RFP)
| CONFORMANCE TO THE SCOPE OF WORK AND SPECIFICATIONS | |
| Place an "X" in one of the following boxes to indicate the Offeror's conformance: | |
| YES – Offeror acknowledges that it has read and understands the Scope of Work and Specifications, along with any respective Exhibits, Addendums, and Appendices of the Solicitation Requirements and attests that its Offer complies with all aspects. | |
| X | NO – Offeror acknowledges that it has read and understands the Scope of Work and Specifications, along with any respective Exhibits, Addendums, and Appendices of the Solicitation Requirements and attests that its Offer complies with all aspects EXCEPT FOR the exceptions listed below. |
| Exceptions to Scope of Work and Specifications | ||||
| Article / Paragraph or Exhibit Reference | RFP language (Copy and paste from Solicitation) | Proposed Changes / Alternate Language | Rationale for Proposed Change | State Response |
| Scope of Work and Specifications | ||||
| 3.2.3 | All prices are to be F.O.B. Destination, all freight prepaid. | Freight will be added per delivery. | Without knowledge of minumum order quantities we would need to add a delivery fee for labor , fuel and maintenance efficiencies in order to keep the gas pricing low. | Please clarify what a minimum order would be. Will free delivery apply to large orders? |
| 3.2.7.1,2,3,4 | Serial numbers required | Serial numbers not required | Per industry standards, cylinders are not tracked by serial numbers | Please clarify how your company is tracking your cylinders. |
| CONFORMANCE TO THE CONTRACT TERMS AND CONDITIONS | |
| Place an "X" in one of the following boxes to indicate the Offeror's conformance: | |
| YES – Offeror acknowledges that it has read and understands the Special Terms and Conditions and the Uniform Terms and Conditions, along with any respective Exhibits, Addendums, and Appendices of the Solicitation Requirements and attests that its Offer complies with all aspects. | |
| NO – Offeror acknowledges that it has read and understands the Special Terms and Conditions and the Uniform Terms and Conditions, along with any respective Exhibits, Addendums, and Appendices of the Solicitation Requirements and attests that its Offer complies with all aspects EXCEPT FOR the exceptions listed below. |
Exceptions to Contract Terms & Conditions
| Article / Paragraph or Exhibit Reference | RFP language (Copy and paste from Solicitation) | Proposed Changes / Alternate Language | Rationale for Proposed Change | State Response |
| Special Terms & Conditions |
Addendum A to Special Terms & Conditions
Addendum B to Special Terms & Conditions
Uniform Terms & Conditions
Solicitation Attachment – Conformance Statements and Exceptions Requests | Revision No. 2 | Revised 03-24 image1.jpg
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