BPM005710_Pre-solicitation_Documents_2.pdf
PDF 1 MB Posted
- Attached to
- Speed Feedback Signs in El Mirage
- Solicitation number
- BPM005710
- Issued by
- Maricopa County, El Prado Estates CDP, Arizona
About this file
This document is a State Procurement Office (SPO) Form 105 Brand Name Only Authorization completed by the Arizona Department of Transportation (ADOT) on behalf of the City of El Mirage. ADOT is procuring two sets (four total) of Carmanah Speed Check 15 speed feedback signs for installation at two school crossings within the City of El Mirage. The requested contract term is two years, with an estimated total cost of $24,000. ADOT intends to issue a Request for Quote (RFQ) for the Carmanah branded products, to be distributed to 57 suppliers registered in the Arizona Procurement Program (APP) under commodity code 55121710 for Traffic Signs. The authorization request was submitted on September 29, 2023, and approved by the State Procurement Office on October 3, 2023, with an approved expiration date of October 31, 2025.
The brand name specification was justified on the grounds that Carmanah products are consistent with speed signs already in use throughout the City of El Mirage and are compatible with existing systems, thereby reducing maintenance costs and personnel training requirements. Three potential suppliers were identified as sources for the Carmanah branded products: Carmanah Traffic & Parking Control Inc. (Brown Deer, Wisconsin), All Traffic Solutions (Herndon, Virginia), and TraffiCalm Systems (Post Falls, Idaho). The procurement authorization was approved pursuant to A.R.S. §412565 and A.A.C. R2-7-403(A), permitting ADOT to proceed with the brand name only procurement strategy while maintaining compliance with Arizona's Uniform Terms and Conditions for all contracts.
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Text version
Page 1 of 2 SPO Form 105 Standard Work (Rev 04.28.22)
Standard Work
Owner State Procurement Office, Compliance Unit
Form Number SPO Form 105 ‐ Brand Name Only Procurement Authorization Version Revised 4/28/2022
Process Standard Work/Instruction for completion and submittal of the SPO 105 form. The form is available on the SPO website: For Agencies > Resources > Standard Forms and Documents.
No. Action Action Detail/Key Points
Sections I through III to be completed by the requesting State Governmental Unit:
SECTION I - State Governmental Unit Request
1 State Governmental Unit Name of the requesting State Governmental Unit (SGU; agency, board, or commission)
2 Requestor Name of the requestor 3 Email Email of the requestor 4 Title Job title of the requestor 5 Telephone Telephone number of the requestor
SECTION II - Background
6 Service(s)/Material(s) Description of service(s)/material(s) or Contract title (eProcurement Label) 7 Name of Brand Provide name of the brand
8 Identify supplier(s) from which the brand can be obtained
Identify sources from which the designated brand name item can be solicited from to achieve the maximum practical competition
9 Requesting Term Specify the contract term 10 Estimated Cost Forecasted expenditures for the duration of the Brand Name term
SECTION III - Justification
Describe why only the identified brand name item will satisfy the State's needs and why the specification is in the best interest of the State
Provide details regarding the standard of quality, performance and characteristics desired, and justification that the brand name is not to limit or restrict competition.
Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable
Detail strategy for the proposed procurement; considered competition, reason for selecting specific supplier, and negotiations strategy.
13 Signature Signature of the authorized requestor 14 Date of Request Specify the date of request
DocuSign Envelope ID: 37BBD57E-9432-4D42-95BA-091201B537AA https://spointra.az.gov/resources/standard-forms-and-documents https://spointra.az.gov/resources/standard-forms-and-documents
Page 2 of 2 SPO Form 105 Standard Work (Rev 04.28.22)
Section IV to be completed by the Procurement Authority:
SECTION IV - Approval
15 Determination
Select applicable option:
‐ Request Authorized Pursuant to A.R.S. § 41‐2565 and A.A.C. R2‐7‐403(A) ‐ Request Authorized with Conditions/Restrictions ‐ Request Returned for Additional Information ‐ Request Denied
16 Approved Expiration Date Specify date or term of expiration
17 Comments, conditions, or restrictions (as applicable) Complete as needed
18 Print Name Printed name of the approver 19 Title Job title of the approver 20 Signature Signature of the approving authority 21 Date of Approval Specify the date of approval 22 Use section as necessary Used by any party in case the fields within the form were insufficient
STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.
A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.
Upon completion, Requestor shall forward the signed form to the Contract Owner.
Contract Owner shall upload the signed approval version of this form in the eProcurement system.
DocuSign Envelope ID: 37BBD57E-9432-4D42-95BA-091201B537AA
Page 1 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 04.28.22)
Procurement Determination:
Brand Name Only Authorization A.A.C. R2-7-403
SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR
USE ADDITIONAL PAGE AS NECESSARY
SECTION I - State Governmental Unit Request
1. State Governmental Unit
2. Requestor 3. Email
4. Title 5. Telephone
Arizona Department of Transportation (ADOT)
Kelly Greene kgreene@azdot.gov
Procurement Officer 602-712-4879
Page 2 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 04.28.22)
SECTION II - Background
6. Service(s)/Material(s)
7. Name of Brand
8. Identify supplier(s) from which the brand can be obtained
9. Requesting Term 10. Estimated Cost
Speed Feedback Signs
Carmanah
Traffic & Parking Control Inc.
5100 W BROWN DEER RD
Brown Deer, Wisconsin 53223
All Traffic Solutions 12950 Worldgate Drive, Suite 310 Herndon, Virginia 20121
TraffiCalm Systems 676 East Seltice Way, Post Falls, Idaho 83854
2 years $24,000
Page 3 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 04.28.22)
SECTION III - Justification
11. Describe why only the identified brand name item will satisfy the State's needs and why the specification is in the best interest of the State
ADOT is responsible for soliciting and establishing a contract on behalf of the City of El Mirage (City). The City requires the purchase of two sets (four total) of speed feedback signs for two school crossings. The Carmanah Speed Check 15 is specifically needed to meet the functional requirements of the overall project. Carmanah products are consistent with the speed signs used throughout the City and are compatible with its existing systems.
Additionally, continuing to utilize the same brand of products will reduce costs for the City in terms of maintenance and training of personnel.
Page 4 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 04.28.22)
12. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable
13. Signature 14. Date of Request
In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.
ADOT intends to issue a Request for Quote (RFQ) for the needed Carmanah branded products. The RFQ will be distributed to 57 suppliers registered in APP under commodity code 55121710 for Traffic Signs.
9/29/2023
Page 5 of 5 SPO Form 105 - Brand Name Only Authorization (Rev 04.28.22)
TO BE COMPLETED BY PROCUREMENT AUTHORITY
SECTION IV - Approval
15. Determination
16. Approved Expiration Date
17. Comments, conditions, or restrictions (as applicable)
18. Print Name 19. Title
20. Signature 21. Date of Approval
22. Use section as necessary
STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.
A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.
Upon completion, Requestor shall forward the signed form to the Contract Owner.
Contract Owner shall upload the signed approval version of this form in the eProcurement system.
Select applicable option:
DocuSign Envelope ID: 37BBD57E-9432-4D42-95BA-091201B537AA
‐ Request Authorized Pursuant to A.R.S. § 41‐2565 and A.A.C. R2‐7‐403(A)
10/31/2025
This page is a continuation of ADOT's brand name only procurement authorization for Carmanah's speed feedback signs.
Jessica Klein Deputy SPA
10/03/2023 https://azadoagov.na1.echosign.com/verifier?tx=CBJCHBCAABAAPs6nlNxDJGPgvl9GCKY9w-g20O1WRRjL
| SPO Form 105 BN & SW 04.28.22_1 |
| SPO Form 105 BN & SW 04.28.22_2 |
| 2023-10-03T16:30:32-0700 | |
| Agreement certified by Adobe Acrobat Sign |
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