BOA under 50K V18 signed 9-10-2026.pdf
PDF 297 KB Posted
- Contract number
- 27-548ELRB-ELRB5-P-101622
- Issued by
- Illinois
About this file
Contract Summary
This is a Sole Source Agreement (BOA) under $50,000 between the State of Illinois, specifically the Illinois Educational Labor Relations Board, and West Publishing Corporation (Thomson Reuters). The contract was executed on September 1, 2026, with an effective date of October 1, 2026, and expires September 30, 2027. West Publishing Corporation is headquartered in St. Paul, Minnesota, with the primary contact being Sruthi Koneru. The State's contact and Chief Fiscal Officer is Meredith Dean, located at 4500 S. 6th Street Frontage Road, Springfield, Illinois.
The contract provides access to West Proflex, a commercial off-the-shelf online subscription product, along with Westlaw All Analytical and Westlaw Edge National services for seven attorneys. The total contract value is $20,390.64, consisting of a one-time charge of $1,699.22 per unit for 12 units and periodic monthly charges of $20,390.64. Payment is structured on a monthly cycle, billed to the Illinois Educational Labor Relations Board. The subscription term runs for 12 months beginning October 1, 2026, with automatic renewal for successive 12-month periods unless either party provides 30 days' written notice of non-renewal prior to the renewal date. The contract incorporates Thomson Reuters' General Terms and Conditions by reference and includes standard state procurement requirements regarding insurance, indemnification, compliance with law, and record retention.
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Other files
| File | Type | Posted |
|---|---|---|
| standard-terms-and-conditions V.23.2.pdf | ||
| Gov Approval - Westlaw Exception.pdf |
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Text version
https://labor.illinois.gov/ www.ilga.gov/legislation/ilcs/ilcs.asp
Order Form Order ID: Q-11873312
Contact your representative sruthi.koneru@thomsonreuters.com with any questions. Thank you.
Sold To Account Address Shipping Address Billing Address Account #: 1000625087
STATE OF IL EDUCATIONAL LABOR
RELATIONS BOARD
4500 S 6TH ST FRONTAGE RD E
SPRINGFIELD IL 62703 US
“Customer”
Account #: 1000625087
STATE OF IL EDUCATIONAL LABOR
RELATIONS BOARD
4500 S 6TH ST FRONTAGE RD E
SPRINGFIELD IL 62703 US
Account #: 1000625087
STATE OF IL EDUCATIONAL LABOR
RELATIONS BOARD
4500 S 6TH ST FRONTAGE RD E
SPRINGFIELD, IL 62703
US
This Order Form is a legal document between Customer and A. West Publishing Corporation to the extent that products or services will be provided by West Publishing Corporation, and/or B. Thomson Reuters Enterprise Centre GmbH to the extent that products or services will be provided by Thomson Reuters
Enterprise Centre GmbH.
A detailed list of products and services that are provided by Thomson Reuters Enterprise Centre GmbH and current applicable IRS Certification forms are available at: https://www.tr.com/trorderinginfo
West Publishing Corporation may also act as an agent on behalf of Thomson Reuters Enterprise Centre GmbH solely with respect to billing and collecting payment from Customer. Thomson Reuters Enterprise Centre GmbH and West Publishing Corporation will be referred to as “Thomson Reuters”, “we” or “our,” in each case with respect to the products and services it is providing, and Customer will be referred to as “you”, or “your” or “Client”.
For Federal Customers the following shall apply: Thomson Reuters General Terms and Conditions (available here:
http://tr.com/federal-general-terms-and-conditions apply to the purchase and use of all products, except print, and together with any applicable Product Specific Terms (set forth below) are incorporated into this Order Form by this reference. In the event that there is a conflict of terms among the General Terms and Conditions, the Product Specific Terms and this Order Form, the order of precedence shall be Order Form, the Product Specific Terms, and last the General Terms and Conditions.
For non-federal customers the following shall apply: Thomson Reuters General Terms and Conditions (http://tr.com/us-general-terms-and-conditions) apply to the purchase and use of all products, except print, and together with any applicable Product Specific Terms (set forth below) are incorporated into this Order Form by this reference. In the event that there is a conflict of terms among the General Terms and Conditions, the Product Specific Terms and this Order Form, the order of precedence shall be Order Form, the Product Specific Terms, and last the General Terms and Conditions.
ProFlex Products See Attachment for details
Material # Product Monthly Charges Minimum Terms (Months)
40757482 West Proflex $1,699.22 12
Minimum Terms Your subscription is effective upon the date we process your order (“Effective Date”) and Monthly Charges will be prorated for the number of days remaining in that month, if any. Your subscription will continue for the number of months listed in the Minimum Term column above plus any Bridge Term that may be outlined above counting from the first day of the month following the Effective Date. Your Monthly Charges during the first twelve (12) months of the Minimum Term are as set forth above. If your Minimum Term is longer than 12 months, then your Monthly Charges for each year of the Minimum Term are displayed in the Attachment to the Order Form.
Post Minimum Terms Your subscription will automatically renew at the end of the Minimum Term for successive 12-month renewal terms (each, an "Automatic Renewal Term"), unless either party provides written notice of its intent to not renew at least 30 days prior to the beginning of an Automatic Renewal Term. We will notify you of any change in the Annual Charges at least 60 days before each Automatic Renewal Term begins. Submit your notice of nonrenewal to: https://www.thomsonreuters.com/en-us/help/account-management/legal/orders/request-a-subscription-cancellation.html or via postal mail to Customer Service, 2900 Ames Crossing Rd, Eagan, MN 55121.
For Federal government subscribers that chose a multi-year Minimum Term, those additional years will be implemented at your option pursuant to federal law.
Banded Product Subscriptions. You certify your total number of attorneys (full-time and part-time partners, shareholders, associates, contract or staff attorneys, of counsel, and the like), corporate users, personnel or full-time-equivalent students is indicated in this Order Form. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater or increases at any time, we reserve the right to increase your charges to the market rate for all of your attorneys.
Miscellaneous Material Change. If, at any time during the Minimum Term or the Renewal Term, there is a material change in your organizational structure including, but not limited to merger, acquisitions, combination, significant increase in the number of attorneys at a location covered by the agreement, divestitures, downsizing or dissolution, we will modify your rates proportionally. If you acquire the assets of, or attorneys from, another entity that is a current subscriber, you assume all obligations under the agreements that apply to those assets and attorneys, and you will pay the invoiced charges on both those agreements as they become due, until a superseding agreement is negotiated in good faith.
Charges, Payments & Taxes. You agree to pay all charges in full within 30 days of the date of invoice. You are responsible for any applicable sales, use, value added tax (VAT), etc. unless you are tax exempt. If you are a non-government customer and fail to pay your invoiced charges, you are responsible for collection costs including attorneys' fees.
Excluded Charges And Schedule A Rates. If you access products or services that are not included in your subscription you will be charged our then-current rate (“Excluded Charges”). Excluded Charges will be invoiced and due with your next payment. For your reference, the current Excluded Charges schedules are located in the below link. Excluded Charges may change from time-to-time upon 30 days written or online notice. We may, at our option, make certain products and services Excluded Charges if we are contractually bound or otherwise required to do so by a third party provider or if products or services are enhanced or if new products or services are released after the effective date of this ordering document. Modification of Excluded Charges or Schedule A rates is not a basis for termination under paragraph 9 the General Terms and Conditions.
https://legal.thomsonreuters.com/content/dam/ewp-m/documents/legal/en/pdf/other/plan-2-pro-govt-agencies.pdf http://static.legalsolutions.thomsonreuters.com/static/agreement/plan-2-pro-govt-agencies.pdf eBilling Contact. All invoices for this account will be emailed to your e-Billing Contact(s) unless you have notified us that you would like to be exempt from e-Billing.
Product Specific Terms Document Intelligence Product Specific Terms: The following product specific terms shall apply to the Document Intelligence products on this order form, and are incorporated by reference: http://www.thomsonreuters.com/document-intelligence-PST.
Additional Terms for Services with Generative AI Skills: The following additional terms shall apply to Thomson Reuters Products with Generative AI Skills (including but not limited to all CoCounsel branded Products; all Products with AI Assisted Research; Contract Express, CLEAR Investigate, Westlaw Advantage; Practical Law or Practical Law Connect, with Dynamic Tool Set; Practical Law UK Premium;
Practical Law Global Premium; HighQ), listed on this order form, and are incorporated into this order form by reference: https://www.tr.com/legal-services-ai-terms.
CoCounsel Core and CoCounsel Drafting Product Specific Terms: The following product specific terms shall apply to CoCounsel Core and CoCounsel Drafting and are incorporated into this order form by reference: http://tr.com/cocounselcore-and-drafting-product-specific-terms.
Product Specific Terms and Service Levels: The following product specific terms and service levels shall apply to the HighQ products on this order form, and are incorporated by reference:
HighQ Product Specific Terms http://tr.com/HighQ-PST HighQ Service Levels: Thomson Reuters shall provide service availability, maintenance and support for the term of the Agreement.
Details are available at: http://tr.com/HighQ-SLA. Note that Sections 3.3 of the SLA does not apply to any HighQ Light packages
The Federal Product Specific Terms can be found here: http://tr.com/federal-product-specific-terms Product Specific Terms. The following products have specific terms which are incorporated by reference and made part of this Order Form if they apply to your order. They can be found at https://static.legalsolutions.thomsonreuters.com/static/ThomsonReuters-General-Terms- Conditions-PST.pdf. If the product is not part of your order, the product specific terms do not apply.
Campus Research Hosted Practice Solutions ProView eBooks Time and Billing West km Software West LegalEdcenter Westlaw Westlaw Doc & Form Builder Westlaw Paralegal Westlaw Patron Access Westlaw Public Records
Drafting Tools Product Specific Terms: The following product specific terms shall apply to the Drafting Tools products (Drafting Assistant, Clause Finder, Clause Finder: Internal Agreements) on this order form, and are incorporated by reference: https://www.thomsonreuters.com/draftingassistant-and-clausefinder-pst.
Acknowledgement: Order ID: Q-11873312
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Signature of Authorized Representative for order Title
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Printed Name Date
This Order Form will expire and will not be accepted after 11/28/2026.
Attachment Order ID: Q-11873312
Contact your representative sruthi.koneru@thomsonreuters.com with any questions. Thank you.
Payment, Shipping, and Contact Information Payment Method:
Payment Method: Bill to Account Account Number: 1000625087 This order is made pursuant to:
Shipping Information:
Shipping Method: Ground Shipping - U.S. Only
Order Confirmation Contact (#28) Contact Name: DEAN, MEREDITH Email: meredith.dean@illinois.gov eBilling Contact Contact Name MEREDITH DEAN Email meredith.dean@illinois.gov
ProFlex Multiple Location Details Account Number Account Name Account Address Action
1000625087 STATE OF IL EDUCATIONAL
LABOR
4500 S 6TH ST FRONTAGE RD E
SPRINGFIELD
IL 62703 US
New
ProFlex Product Details Quantity Unit Service Material # Description
1 Each 40757482 West Proflex 7 Attorneys 42077755 Westlaw All Analytical, Enterprise access, Government 7 Attorneys 42510228 Westlaw Edge National Primary Law, Enterprise access, Government
Account Contacts Account Contact
First Name Account Contact
Last Name Account Contact
Email Address Account Contact
Customer Type Description MEREDITH DEAN meredith.dean@illinois.gov EML PSWD CONTACT
Lapsed Products
Sub Material Active Subscription to be Lapsed 40757481 West Proflex
File details come from the government source that posted it. Updated .