BidPackage_26058 6.29.pdf
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- Attached to
- Phase 3 Marketing Services for Epic Central
- Solicitation number
- 143568
- Issued by
- Dallas County, Texas
About this file
Summary
This is a Request for Proposals (RFP) issued by the City of Grand Prairie, Texas for Phase 3 Marketing Services for Epic Central, a regional entertainment district located along the Highway 161 corridor between Pioneer Parkway and Interstate 20. The City seeks a qualified professional consultant or up to two firms to provide strategic marketing services including creative support, brand management, and promotional services to maintain, strengthen, and evolve the Epic Central brand. Proposals are due July 28, 2026, at 2:00 PM (Central Time) and must be submitted electronically via PlanetBids or in sealed format to the Purchasing Division at 300 W. Main Street, Grand Prairie, Texas 75050. Two optional pre-bid conferences are scheduled for July 15, 2026, and July 16, 2026, both at 10:00 AM at the Hilton Garden Inn at Epic Central (2935 S SH 161). The deadline for questions is July 20, 2026, at 4:00 PM, with responses provided July 22, 2026. Bid opening will occur publicly via Microsoft Teams on July 28, 2026, at 2:00 PM.
Proposals will be evaluated on eight criteria totaling 100 points: Price/Cost (35 points), Experience (15 points), Creative Approach (10 points), Execution (5 points), Deliverables (5 points), Performance Analytics (10 points), Strategy (10 points), and Interview (10 points). The City reserves the right to reject any or all bids, waive formalities, and purchase through state-awarded contracts or intergovernmental agreements when in its best interest. Additional ACCESS-GP determination points may be added to the total score. Inquiries regarding the RFP should be directed to Diana Gutierrez, Senior Buyer, at (972) 237-8372 or dgutierrez@gptx.org. Late responses will not be accepted, and email submissions are not permitted.
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| File | Type | Posted |
|---|---|---|
| EpicCentral Marketing RFP Pricing.xlsx | XLSX spreadsheet |
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CITY OF GRAND PRAIRIE, TEXAS
REQUEST FOR PROPOSALS
RFP # 26058 – Phase 3 Marketing Services for Epic Central
DUE DATE: PRIOR TO 2:00 PM, JULY 28, 2026
DUE TO:
Attn:
Diana Gutierrez, Senior Buyer
Purchasing Division 300 W. Main Street
Grand Prairie, Texas 75050 https://vendors.planetbids.com/portal/53284/portal-home
CLEARLY MARK BID AS “RFP # 26058”
Late responses will be unopened and not accepted for consideration. The City of Grand Prairie is not responsible for lateness or failure of timely delivery via mail (whether delays are internal/external), carrier, etc. Please ensure you allow time to provide your response timely so that you may be properly considered. EMAIL BIDS WILL NOT BE ACCEPTED.
CITY OF GRAND PRAIRIE
ADVERTISEMENT FOR BIDS
Sealed bids will be received at 300 W. Main Street, Grand Prairie, Texas, and via https://vendors.planetbids.com/portal/53284/portal-home until July 28, 2026, at 2:00 PM (Central Time). Bids will be opened publicly and acknowledged at that time for the purchase of the following:
26058– Phase 3 Marketing Services for Epic Central
An Optional Conference is scheduled for Jul 15, 2026 at 10:00 AM, at 2935 S SH 161 Grand Prairie, TX 75052 (Hilton Garden Inn at Epic Central).
A second optional Pre-Bid Conference is scheduled for Jul 16, 2026 at 10:00 AM, at the same location as above.
Further information and specifications may be obtained at https://vendors.planetbids.com/portal/53284/portal-homeor from the Purchasing Division at (972) 237-8269.
The city reserves the right to reject any or all bids and to waive formalities. The city also reserves the right to purchase these items through state-awarded contracts or other intergovernmental agreements when it is in the city’s best interest.
Published: Ft. Worth Star-Telegram – July 1, 2026 and July 8, 2026.
City of Grand Prairie Bid/Solicitation Information Form
Department of Management Services — Purchasing Division
PROJECT IDENTIFICATION
Sourcing Project (Bid) No. 26058
Bid / Solicitation Type Request for Proposal (RFP)
Title Phase 3 Marketing Services for Epic Central
Description The City of Grand Prairie seeks a qualified professional consultant to help promote, through strategic marketing, the City’s EpicCentral entertainment district and the surrounding Highway 161 corridor between Pioneer Parkway and Interstate 20. Work may include creative support, brand management, and promotional services to maintain, strengthen, and evolve the EpicCentral brand as a premier regional entertainment district. The contract may be awarded to a single firm or may be split between two different firms.
BUYER CONTACT
Buyer's Name Diana Gutierrez
Buyer's Position Senior Buyer
Buyer's Phone # (972) 237-8372
Buyer's Email dgutierrez@gptx.org
KEY DATES & DEADLINES
Questions Due Jul 20, 2026 at 4:00 PM
Responses Due Jul 22, 2026 at 4:00 PM
BID / PROPOSAL DUE DATE & TIME
July 28, 2026 | 2:00 PM
PRE-BID CONFERENCE
Pre-Bid Conference Optional
1st Pre-Bid Date & Time Jul 15, 2026 at 10:00 AM
1st Pre-Bid Location 2935 S SH 161 Grand Prairie, TX 75052 (Hilton Garden Inn at Epic Central)
City of Grand Prairie — Dept. of Management Services — Purchasing Division Bid/Solicitation Information Form 26058
Bid/Solicitation Information Form Bid No. 26058
2nd Pre-Bid Date & Time Jul 16, 2026 at 10:00 AM
2nd Pre-Bid Location Same location as 1st Pre-Bid Meeting
Bid/Solicitation Information Form 26058
Evaluation Criteria
Department of Management Services — Purchasing Division
BID NUMBER 26058
SOLICITATION TYPE Request for Proposal (RFP)
TITLE Phase 3 Marketing Services for Epic Central
Enter the max points for each criterion. The criteria subtotal equals 100. ACCESS-GP Determination points are added separately.
*Please note that all RFP submissions will be equitably reviewed and scored based only on the non-interview categories listed above by the selection committee with the points associated with the interview only applying to those groups shortlisted and scheduled for interviews, if interviews are being held.
EVALUATION CRITERIA & SCORING
Buyer: Diana Gutierrez Bid Due: July 28, 2026 2:00 PM
# Criterion Evaluation Factors / Description Max Points
1 Price / Cost Total proposed cost and cost reasonableness. 35
2 2 Experience Experience providing services to similar entities 15
3 Creative Approach Creative vision supporting campaign objectives 10
4 Execution Delivering marketing strategies effectively. 5
5 Deliverables Overall marketing strategy and implementation 5
6 Performance Analytics, Tracking and Optimization 10
7 Strategy Strategic Brand and Marketing Vision Approach 10
8 Interview With the team 10
SUBTOTAL 100
+ ACCESS-GP Determination Variable — added to subtotal —
TOTAL 100
Evaluation Criteria 26058
Procurement Schedule
Department of Management Services — Purchasing Division
BID NUMBER 26058
SOLICITATION TYPE Request for Proposal (RFP)
TITLE Phase 3 Marketing Services for Epic Central
Activity Date
1st Advertisement Wednesday, July 1, 2026
Release Bid (online & via email) Thursday, July 2, 2026
Optional Pre-Bid Meeting Wednesday, July 15, 2026
Optional Pre-Bid Meeting (2nd) Thursday, July 16, 2026
Deadline for Questions Monday, July 20, 2026
Responses to Questions Wednesday, July 22, 2026
Date for Bids to Open Tuesday, July 28, 2026
Procurement Schedule 26058
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By my signature I affirm the information provided in this submittal is accurate to the best of my knowledge.
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QUESTIONNAIRE
All questions should be answered clearly and completely. Marketing materials WILL NOT be accepted in lieu of this questionnaire. This questionnaire will assist the city in understanding your submittal and will be used in the evaluation process and therefore it is critical that the questionnaire be completed and submitted with your submittal.
General Contact Information
Respondent Name: Title:
Company Name:
Company Address:
City: State: ZIP Code:
Telephone Number Fax Number:
Email Address: Federal Tax ID:
Provide at Least 3 References, including contact name, agency name, title, phone number and/or email of those you have provided similar services in the past three years. This information will be used in the evaluation of your submittal. Do not include any current employee of the City of Grand Prairie as a reference. Former Employees of the City of Grand Prairie must be at least 12 months removed from employment with the City.
Project Reference #1
Reference Name: Title:
Reference Organization:
Project Title:
Email Address: Telephone Number:
Project Reference #2
Reference Name: Title:
Reference Organization:
Project Title:
Email Address: Telephone Number:
Project Reference #3
Reference Name: Title:
Reference Organization:
Project Title:
Email Address: Telephone Number:
Experience:
1. How many years has your firm been involved in providing these services?
_____________ Years ____________ Months
2. Please list all government entities your firm has worked with in the past 3 years:
1.) 6.)
2.) 7.)
3.) 8.)
4.) 9.)
5.) 10.)
Reputation:
3. Has your firm failed to complete a contract?
� YES � NO
If so, please identify the project and date:
4. Do you have any litigation issues pending in the last three years? � YES � NO If yes, please explain:
5. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization � YES � NO If yes, please explain:
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Form provided by Texas Ethics Commission www.ethics.state.tx.us
FORM CIQ
OFFICE USE ONLYThis questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Date Received
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?
Yes No
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
Signature of vendor doing business with the governmental entity Date
Name of vendor who has a business relationship with local governmental entity.1
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.
5 Describe each employment or business relationship with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more.
LOCAL PRESENCE CONSIDERATION APPLICATION
Optional for vendors whose business is located within Grand Prairie city limits.
The City Council requires the following information for consideration of location of a Vendor’s principal place of business in award of bid:
1. Location Eligibility:
Principal place of business is defined herein as any business which owns or leases a commercial building within the City limits and uses the building for actual business operations. Is company’s principal place of business within the City Limits of Grand Prairie, Texas?
a. If yes, identify name of business/DBA, address, and business structure (sole proprietorship, partnership, corporation, or other).
i. Business Name:
ii. Address:
iii. Business Structure:
b. Name and city of residence of owner(s)/partners/corporate officers; as applicable.
i. Name/Title:
ii. City of Residence:
If more than 1 owner/partner/corporate officer exists, attach a separate sheet of paper with remaining person(s) information.
2. General Business Information:
a. Year business established (Grand Prairie location).
b. Most recent year property valuation; real and personal property. $
c. Annual taxable sales originating/payable to Grand Prairie facility? $
d. Is business current on all property and sales taxes at the time of this bid?
e. Total number of current employees assigned to Grand Prairie facility?
b. Total number of above employees who are residents of Grand Prairie?
3. Economic Development benefits that would result from award of this contract:
a. Number of jobs that will be created or retained at GP facility if awarded bid?
b. Amount of City of Grand Prairie sales tax collected and paid for prior tax year? $
c. Amount of City of Grand Prairie ad valorem taxes paid for prior tax year? $
d. Will local subcontractor(s) be utilized if awarded this bid? If yes, attach a list of Company and value for each.
e. Other economic development benefit deemed pertinent by applicant. Attach separate sheet if necessary.
City Bid/Quote Number for which local presence is requested:
Certification of information:
The undersigned does hereby affirm that the information supplied is true and correct as of the date hereof, under penalty of perjury.
Company Name Date
Signature Print Name Tax certificate for the most current year marked PAID is attached
Vendor Packet Cover Sheet
Department of Management Services – Purchasing Division
All required forms must be completed, signed, and submi�ed by an individual authorized to act on behalf of the business before ini�al payment to new vendors or updates to exis�ng vendors’ profiles can be made.
All completed forms should be signed and emailed to vendors@gptx.org. If any of the required forms are missing or incomplete, the packet will be returned.
Please complete the checklist below to indicate that all necessary forms have been submi�ed with this packet.
Required Forms
Vendor Informa�on Form
Addi�onal Verifica�ons Form
Form W-9 (Revised March 2024)
Ques�ons? Contact us using the informa�on below.
City of Grand Prairie Department of Management Services – Purchasing Division
300 W. Main St.
Grand Prairie, Texas 75050
Email: vendors@gptx.org Phone: 972-237-8269
Page 1 of 14 Revised 1/3/2025
Ques�ons? Contact us using the informa�on below.
City of Grand Prairie Department of Management Services – Purchasing Division
300 W. Main St.
Grand Prairie, Texas 75050 TT
Email: vendors@gptx.org Phone: 972-237-8269
Vendor Information Form Department of Management Services - Purchasing Division
� New Vendor � Vendor Number: (Existing vendor)
State / ZIP Code: /
State / ZIP Code: /
Vendor's Name (As it will appear on the check):
Vendor's Legal Name (Must match W9 & EIN):
Legal Address:
City:
Remittance Address:
City:
Business Phone # Website:
Step 1: Vendor Profile
A current W9 must be provided. Please ensure that it is signed, dated, and has a valid Social Security
Number or Federal Tax ID Number.
Existing Vendors: A change in the business name, Federal Tax ID number (EIN), or tax status requires an updated Vendor Information Form and completed IRS Form W-9. These forms must be completed and provided to the City to ensure proper payment receipt. Inactivity for more than three years will require a new form to reactivate the vendor's profile.
New Vendors: This form must be completed accurately, signed by an individual authorized to act on behalf of the business, and submitted before initial payment can be made.
Steps 1, 2, and 3, must be completed. Step 4 is optional.
Email all completed forms to:
City of Grand Prairie's Purchasing Division vendors@gptx.org
Department of Management Services - Purchasing Division
Contact Name (Person completing the form):
Position/Title:
Phone: Email:
Signature: Date:
Contact Name (Accounts Payable Inquiries):
Phone: Email:
02 - Building Construction, including General Contractors and Operative Builders
03 - Special Trade Construction
Step 3: Vendor Contact Information
Step 2: Type of Goods or Services
09 - Medical Services
04 - Financial and Accounting Services
05 - Architectural/Engineering and Surveying Services
06 - Other Professional or Personal Services including Legal Services
07 - Commodities Wholesaler/Reseller (Goods)
08 - Commodities Manufacturer (Goods)
Select one category that best describes the goods/services the business provides. The vendor business categories below mirror the National Institute of Governmental Procurement (NIGP) general business categories used by the Texas Comptroller. Additional information about the NIGP business categories can be found at https://comptroller.texas.gov/purchasing/vendor/registration/search-tips.php.
01 - Heavy Construction other than Building Construction
Revised 1/3/2025
Department of Management Services - Purchasing Division
� Black / African American
� Asian / Pacific Islander
� Woman
� Hispanic / Latino � Native American / Alaskan Native
� Historically Underutilized Business (HUB)
� Minority Owned Business Enterprise (MBE)
� Women Owned Business Enterprise (WBE)
� Texas Comptroller Historically Underutilized Business (HUB) Program
� TxDOT (Texas Department of Transportation) or Unified Certification Program
Form Submitted By: Date:
Department: Extension:
C) If you marked any of the certification boxes above, list the certification agency that certified the business.
Type of Certification
Purchasing Division Use Only
A) The City of Grand Prairie is interested in increasing its procurement spend with diverse business owners. To help us track our diversity initiative, please check all that apply.
Step 4: Diversity Information (Optional)
The business is at least 51% owned and operated by a diverse vendor (self-identified).
B) Complete this section if you are a certified business. Certified businesses have completed a validation process by a certifying agency to confirm the business' status based on the specified criteria of the diversity program.
Certification ID Number
DFW MSDC (Dallas Fort Worth Minority Supplier Development Council) WBCS (Women's Business Council - Southwest)
NCTRCA (North Central Texas Regional Certification Agency)
If you are a certified business, please mark all that apply and provide your certification ID number(s).
Disadvantaged Business Enterprise (DBE)
Revised 1/3/2025
Addi�onal Verifica�ons Form
Department of Management Services – Purchasing Division
Where applicable, VENDOR makes the following verifica�ons:
(a) VENDOR does not boycott Israel as that term is defined in Section 808.001 of the Texas Government Code;
(b) In accordance with the terms defined in Section 2274.001 of the Texas Government Code, VENDOR does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, and it will not during the term of the contract discriminate against a firearm entity or firearm trade association; and
(c) In accordance with the terms defined in Sections 809.001 and 2274.001 of the Texas Government Code, VENDOR does not boycott energy companies, and it will not boycott energy companies during the term of the contract.
I, (authorized official) ______________________________, do hereby depose and verify the truthfulness and accuracy of the contents of the statements submitted on this certification under the provisions of the referenced Texas Government Code sections above.
Company Name
Signature of Authorized Official
Title of Authorized Official Date
Ques�ons? Contact us using the informa�on below.
City of Grand Prairie Department of Management Services – Purchasing Division
300 W. Main St.
Grand Prairie, Texas 75050
Email: vendors@gptx.org Phone: 972-237-8269
Page 5 of 14 Revised 1/3/2025
CONTRACT CHANGES GRID
The Contractor has the obligation to review all documents that make up the contract documents in their entirety and include any objections or requests for modifications to the Terms and Conditions, or any of the Contract Documents (SAMPLE Contract included here for reference), in the Contract Changes Grid included with the Notice to Bidders. No changes or modifications will be made to the contract documents unless such changes are set forth in the Contract Changes Grid, submitted to the City along with the Contractor’s proposal, and agreed to by the City.
CONTRACT CHANGES GRID
Proposed Contractor/Bidder (“Contractor” or “Bidder”), submits the following modifications to the City’s Standard (“Agreement”) requesting changes to such provisions be accepted by the City and incorporated into the Agreement. Contractor understands and acknowledges that the City is under no obligation to accept the modification(s) proposed by Contractor; however, the City agrees to negotiate in good faith in consideration of Contractor’s request, subject to legal requirements, City policies and advice of the City Attorney.
Section / Page Term, Condition or
Specification Exception/Proposed
Modification
Disposition (For City of Grand Prairie
Use Only)
City Response:
Accepted
Not Accepted
_____Modified City Response:
Accepted
Not Accepted _____Modified
City Response:
Accepted
Not Accepted _____Modified
Section / Page Term, Condition or
Specification Exception/Proposed
Modification
Disposition (For City of Grand Prairie
Use Only)
City Response:
Accepted
Not Accepted
_____Modified City Response:
Accepted
Not Accepted _____Modified
City Response:
Accepted
Not Accepted _____Modified
FORM #1000 – CONTRACT FOR GOODS WITH SERVICES – BID OR SOLICITATION
CITY OF GRAND PRAIRIE – Standard Form Contract – Rev. 04012025 Page 1 of 9
SUNSET LAW ENFORCEMENT, LLC
CITY OF GRAND PRAIRIE CONTRACT FOR GOODS AND/OR SERVICES – PER BID
AWARD OR RESPONSE TO SOLICITATION
THIS CONTRACT FOR GOODS AND/OR SERVICES (“Contract”) is made and entered into as of the last date signed by both Parties by and between the CITY OF GRAND PRAIRIE, a Texas municipal corporation (hereinafter referred to as the “CITY”), and VENDOR NAME (hereinafter referred to as “VENDOR”). CITY and VENDOR shall each be referred to individually herein as a “Party” and shall collectively be referred to as the “Parties.”
I. PURPOSE
VENDOR shall provide INPUT DESCRIPTION OF GOODS OR SERVICES per VENDOR’S response to CITY’s Notice of Bid # (INPUT NUMBER) submitted by (INPUT Name of Person Submitting the Bid or
Response), on (INPUT SUBMISSION DATE).
II. DESCRIPTION OF SERVICES
The goods or services which VENDOR shall provide for the CITY shall include the following:
A. VENDOR hereby covenants and agrees that VENDOR is to work closely with the CITY’s Department Director/ Manager or their designee, and/or other appropriate officials of the CITY, and that VENDOR is to perform any and all tasks required of VENDOR to fulfill the purposes of this Contract.
B. VENDOR and the CITY covenant and agree that VENDOR shall perform all of the services and work contained in CITY specifications and VENDOR’S bid or response to the CITY (attached hereto as “Exhibit A”); said document being part of this Contract and incorporated in its entirety herein. The Parties agree that should there be any conflict between the terms of the incorporated document and this Contract, the provisions of this Contract shall control. The parties understand that the quantity of goods or services to be furnished to the City is an estimate and that the City may order more or less depending on the projects and the work of the City that requires the services.
The price of the services shall remain constant throughout the term of the Contract.
C. VENDOR expressly covenants and agrees to provide the CITY with such written reports or documentation of guaranties as may be required by the scope of the submittal.
III. PERFORMANCE OF WORK
VENDOR or VENDOR’S associates and employees shall perform all the work called for in this Contract.
VENDOR hereby covenants and agrees that all of VENDOR’S associates and employees who work on this project shall be fully qualified to undertake same and competent to do the work described in this Contract, and the services performed shall be performed in a good and workmanlike manner, and that the finished
CITY OF GRAND PRAIRIE – Standard Form Contract – Rev. 04012025 Page 2 of 9
SUNSET LAW ENFORCEMENT, LLC
product shall be fit for the particular use(s) contemplated by this Contract.
IV. PAYMENT
The CITY shall pay to VENDOR a sum not to exceed $(INPUT INITIAL TERM PRICE) (“Initial Term Contract
Price”) for those unit prices, or percentage discount from list price where applicable in the submittal for the purchase of goods or services designated herein. The total sum to be paid to VENDOR if all renewals set forth in Section V herein are exercised shall not exceed (INPUT TOTAL). In no event shall additional payments exceed the Initial Term Contract Price or Total Contract Price, as applicable, by 25% or by $50,000, whichever is greater, without additional approval from the Grand Prairie City Council or an additional solicitation process as required by law. The invoice must be delivered to the attention of the department placing the order. Payments will be made as work is completed and certification by the CITY that the work is performed in a good and workmanlike manner within thirty (30) days of certification or receipt of invoice, whichever is later. Payment will be made by means of a City-issued check, an ACH, or with a City-issued Procurement Card.
V. TERM OF THE CONTRACT
(select the Term that applies)
_____ Contract for single term - This Contract is for a Term of (INPUT TERM LENGTH). This Contract is effective as of the last day of execution hereto by the Parties (the “Effective Date”) and shall terminate after midnight one-year thereafter on (INPUT TERMINATION DATE) unless otherwise extended or terminated as provided in Paragraph XVI herein.
____ Contract for initial term with renewal options - This Contract is for an Initial Term of (INPUT
DURATION) with the option to renew for (INPUT QUANTITY) additional (INPUT DURATION) periods.
This Contract is effective as of the last date of execution hereto by the Parties (the “Effective Date”). No new orders shall be accepted, against this Contract term, after midnight on (INPUT TERMINATION DATE).
This Contract shall terminate upon completion of all requirements for orders or services placed by said date, unless the parties mutually agree in writing to extend the term of the Contract through an allowable renewal option, or unless otherwise terminated as provided in Section XVI herein. The parties shall evidence the renewal in writing, with any additional terms set out in the said writing.
VI. CONTRACT ASSIGNMENT
VENDOR and the CITY hereby covenant and agree that this Contract, and the duties or obligations set forth herein, shall not be assigned, transferred or sublet in whole or part without the prior written consent of the CITY.
VII. CONFLICT OF INTEREST
VENDOR hereby covenants and agrees that during the Contract period that VENDOR and any of VENDOR’S associates and employees will have no interest nor acquire any interest, either direct or indirect, which will conflict in any manner with the performance of the services called for under this Contract. All activities, investigations and other efforts made by VENDOR pursuant to this Contract will be conducted by employees or associates of VENDOR. VENDOR further covenants and agrees that it understands that
CITY OF GRAND PRAIRIE – Standard Form Contract – Rev. 04012025 Page 3 of 9
SUNSET LAW ENFORCEMENT, LLC
the Code of Ordinances of the City of Grand Prairie prohibits any officer or employee of the CITY from having any financial interest, either direct or indirect, in any business transaction with the CITY. Any violation of this section which occurred with the actual or constructive knowledge of VENDOR will render this Contract voidable by the CITY.
VIII. CHANGE IN WORK
The CITY, through its Department Director, Purchasing Manager, or their designee, may request changes in the scope and focus of the activities and duties called for under this Contract. Any such change which, in the opinion of VENDOR or the CITY varies significantly from the scope and focus of the work set out herein or entails a significant increase in cost or expense to VENDOR must be mutually agreed upon by VENDOR and the CITY. The Parties herein acknowledge that any change in the scope or focus of the work which results in an increase in compensation to VENDOR of the fee stated in Section IV hereof must first be approved by the CITY’s Purchasing Manager, City Manager or City Council, where applicable.
IX. CONFIDENTIAL INFORMATION
Any reports, designs, plans, information, project evaluations, data or any other documentation given to or prepared or assembled by VENDOR under this Contract shall be kept confidential and may not be made available to any individual or organization by VENDOR without the prior written approval of the CITY, except as may be required by law. VENDOR acknowledges that CITY is a government entity operating under the laws of the State of Texas and any documents or information held or maintained by the CITY, or that the CITY has a right of access to, is subject to disclosure under Chapter 552 of the Texas Government Code, the Texas Public Information Act (“Act”). Any information that is required to be disclosed by the Act, or any other law, regulation or court order, shall not be considered confidential information. If VENDOR deems any information subject to this Contract to be confidential or proprietary, VENDOR shall clearly mark such information as confidential or proprietary. In the event of a request for such information, CITY will work cooperatively with VENDOR to protect VENDOR’s marked confidential or proprietary information in accordance with the Act; however, it is VENDOR’S responsibility to seek protection of its own information, including submission of a request to the appropriate authority pursuant to the Act.
X. OWNERSHIP OF DOCUMENTS
VENDOR…
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