biddoc.pdf

REQUEST FOR QUALIFICATIONS

Transportation Engineering Services for intersection improvements at Taft Avenue/14th Street SW, Taft Avenue/10th Street

SW and the west King Soopers entrance on 14th Street SW

RFP # 2026-060

Project # EN2500

September 4, 2026

NOTICE TO PROPOSERS

The City of Loveland, Colorado (“City”) is requesting sealed proposals to provide Transportation Engineering Services for intersection improvements at Taft Avenue/14th Street SW, Taft Avenue/10th Street SW and the west King Soopers entrance on 14th Street SW Bid 2026-060.

Proposals must be received electronically on or before 2:00 p.m. Mountain Time (“MT”) on Thursday, September 24, 2026 at www.bidnetdirect.com//city-of-loveland, at which time they will be recorded, but not publicly opened.

No bids will be considered which have not been received by the deadline set forth above.

Responsibility for timely submittal and routing of proposals prior to recording lies solely with the Proposer.

The RFQ is available at www.bidnetdirect.com. If you are not registered with BidNet, please visit their website and select “Vendor Registration,” or call 800-835-4603. There is a free registration option available for inquiry.

Questions concerning this RFQ shall be submitted at www.bidnetdirect.com//city-of-loveland

Question Due Date: Wednesday, September 16, 2026 Question Due Time: 5:00 p.m MST Answer Due Date: Monday, September 21, 2026 5:00 p.m.

The Project is funded by the City through a Federal Highway Safety Improvement Program (HSIP) Grant and Colorado Department of Transportation (“CDOT”) local match grant. As a result, the selected Consultant must conform to federal and state regulations. The Project – including procurement, contracting, administration, and close-out – will adhere to the City’s purchasing requirements. The selection of the successful Consultant will be qualifications-based, pursuant to 49 USC §5325(b) and the “Brooks Act,” 40 USC §§ 1101-1104. Because this solicitation will be federally funded and is a qualifications-based selection, proposals must NOT include pricing.

Notice of Non-Discrimination

The City of Loveland is committed to providing an equal opportunity for services, programs and activities and does not discriminate on the basis of disability, race, age, color, national origin, religion, or sex. For more information on non-discrimination orfor translation assistance, contact the City’s Title VI Coordinator at TitleSix@cityofloveland.org or (970) 962-2372. The City will make reasonable accommodations for Proposers in accordance with the Americans with Disabilities Act (ADA). For more information on ADA or accommodations, contact the City’s ADA Coordinator at ADACoordinator@cityofloveland.org or (970) 962-3319.

La Ciudad de Loveland está comprometida a proporcionar la igualdad de oportunidades para los servicios, programas y actividades y no discriminar por motivos de discapacidad, raza, edad, color, origen nacional, religión, o sexo. Para más información sobre la no discriminación o para asistencia en traducción, contacte al Coordinador de Título VI de la Ciudad al TitleSix@cityofloveland.org http://www.bidnetdirect.com/city-of-loveland http://www.bidnetdirect.com/ http://www.bidnetdirect.com/city-of-loveland o al (970) 962-2372. La Ciudad realizará acomodaciones razonables para los Proponentes de acuerdo con la Ley de Estadounidenses con Discapacidades (ADA). Para más información sobre la ADA o alguna acomodación, contacte al Coordinador de ADA de la Ciudad:

ADACoordinator@cityofloveland.org o al (970) 962-3319.

COLORADO OPEN RECORDS ACT NOTIFICATION

The City of Loveland is subject to section 24-72-201 et seq. of the Colorado Revised Statutes, the Colorado Open Records Act. If a Proposer objects to the disclosure of any confidential or privileged information as such is defined in the Colorado Open Records Act, any such sections must be marked confidential and submitted as outlined below in the Submittal Instructions.

Project Background and Purpose:

The City of Loveland (City) desires to make vehicle and pedestrian improvements to the following intersections: Taft Avenue/14th Street SW, Taft Avenue/10th Street SW and the west King Soopers entrance on 14th Street SW. This work will include the following additions: Taft Avenue/14th Street SW (dual left turn lanes on Taft Avenue, reconfiguration of medians on Taft Avenue, reconfiguration of westbound right turn lane on 14th Street SW), Taft Avenue/10th Street SW (reconfiguration of southbound right turn lane on Taft Avenue, curb bump-outs on 10th Street SW), west King Soopers entrance on 14th Street SW (trail crossing with Pedestrian Signal or similar safety measure). Please reference the attached Exhibits A through C for the conceptual improvement layouts.

Project Scope of Services:

Task 1 Project Management and Meetings

Task 1.1 Management and Administration

The Consultant will review, process, and submit invoices and will provide other project administration and management services including design team coordination and project oversight and review throughout the duration of the project. The Consultant shall provide a project schedule that shall meet the required Advertisement date.

Task 1.2 Project Meetings

We anticipate the following number of meetings to facilitate the success of the project:

� Kick Off Meeting one (1) � On-Site Field Visit with two Consultant staff one (1) � On-Site Stakeholder Visit with two Consultant staff three (3) � Stakeholder Coordination Meetings ten (10) � Field Investigation Review (FIR) Meeting one (1), assumed virtual) � Final Office Review (FOR) Meeting one (1), assumed virtual) � Progress Meetings (every two (2) weeks, assume half (½) could be virtual)

Task 2 Design Services

Designs services shall meet Colorado Department of Transportation (CDOT), Larimer County Urban Area Street Standards (LCUASS), and City standards.

Task 2.1 Survey

The Consultant shall obtain all survey information necessary for the full project design and a set of Right-of-Way (ROW) plans. All survey data shall reference the National Geodetic Vertical Datum (NGVD) 29 vertical datum.

Task 2.2 Utilities

The Consultant shall work with the City to complete all utility clearances as required by federal, state and local laws and regulations. It is anticipated a full Subsurface Utility Engineering (SUE) investigation will need to be completed.

Task 2.3 Roadway

Concerning the Taft Avenue/14th Street SW intersection, the Consultant shall design dual left turn lanes on Taft Avenue both north and south, reconfigure the medians on Taft Avenue, and reconfigure the westbound right turn lane on 14th Street SW. The Consultant shall review and follow the design concept shown in Exhibit A. The Consultant is free to propose additional improvements to the conceptual design.

Concerning the Taft Avenue/10th Street SW intersection, the Consultant shall design a reconfiguration of the southbound right turn lane on Taft Avenue and design curb bump-outs on 10th Street SW. The Consultant shall review and follow the design concept shown in Exhibit B. The Consultant is free to propose additional improvements to the conceptual design.

Concerning the west King Soopers entrance on 14th Street SW, the Consultant shall design a trail crossing of 14th Street SW including a Pedestrian Signal or similar safety measure. The Consultant shall review and follow the design concept shown in Exhibit C. The Consultant is free to propose additional improvements to the conceptual design.

Task 2.4 ROW

The Consultant shall coordinate a ROW plan set with the surveyor and assist the City with any information and/or exhibits necessary for ROW acquisitions and/or easements that will be required for construction.

Task 2.5 Hydraulics

The Consultant shall design the required drainage systems for construction of the new improvements. A drainage report and/or addendum to previous drainage report(s) shall be required and conform to City standards.

Task 2.6 Environmental

The Consultant shall coordinate with the City to complete all environmental clearances as required by federal, state and local laws and regulations.

Task 2.7 Materials

The Consultant shall Perform a geotechnical investigation and pavement selection per City standards.

Task 3 Plan Submittals

Task 3.1 FIR Submittal

� Title Sheet � Colorado Department of Transportation (CDOT) Miscellaneous & Safety (M&S) Standards Plans List � Typical Sections (if needed) � General Notes � Roadway Plans

Task 3.2 FOR Submittal

� Title Sheet � M&S Standards Plans List � Typical Sections (if needed) � General Notes � Summary of Approximate Quantities � Tabulations � Survey Control Plan/ Control Diagram � Roadway Plans � Intersection Plans � Drainage Plans and Profiles � Grading � Drainage and Grading Details � Stormwater Management Plan � Utility Plan � Signing and Striping Plans � Construction Phasing Plans and Notes (if needed) � Cross Sections (if needed) � Specifications � Cost Estimate � Drainage Report � Geotechnical Report/Pavement Selection Report � SUE Report � CDOT Form 463 � CDOT Form 464 (if needed) � CDOT Form 859

Task 3.3 Advertisement Submittal

After the milestone meetings (FIR/FOR), the Consultant shall make revisions to the plans, specifications, cost estimate, etc. and address comments in a comment resolution matrix.

Task 4 Construction

Task 4.1 Construction Assistance The Consultant shall provide design interpretation to the City and the Contractor as needed for the Contractor to construct the project.

Submittal Instructions and Conditions

1. All Proposers shall comply with the requirements, conditions, and specifications contained within this RFQ. Failure to do so may result in rejection of the proposal.

2. A representative of the proposing company who has contractual authority must sign the proposal. Only one proposal will be accepted from any one company serving as a prime Proposer. Sub-Proposers to the prime Proposer may be included in the proposal of more than one firm.

3. All proposals must be complete, comprehensive, and professional, but it is not necessary to include expensive displays or excessive materials.

4. All costs incurred to prepare and submit the proposal shall be the Proposer’s responsibility and will not be reimbursed by the City.

5. In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFQ, revisions/amendments and/or supplements will be posted at http://www.bidnetdirect.com/colorado. The schedule above lists the deadline for submission of questions and the expected date of responses from the City. It shall be the responsibility of the Proposers to monitor http://www.bidnetdirect.com/colorado for any such postings.

6. Pursuant to the Colorado Open Records Act, C.R.S. §§ 24-72-201 et seq. (“Act”), all information contained in any bid or proposal is subject to public disclosure unless it meets one of the exceptions set forth in the Act. To avoid disclosure of trade secrets, privileged information, or confidential commercial, financial, geological, or geophysical data (“Confidential Information”), the Proposer must clearly mark all Confidential Information as such and provide a written, detailed justification with its proposal of the protected nature of the Confidential Information under Colorado law. Please note the Proposer’s objection will be considered but is not binding on the City. The Proposer acknowledges that the City is bound by the terms of the Act, and understands the City, in its sole discretion, must make a final determination regarding disclosures in compliance with the Act and may only withhold documents that are confidential under the law.

If the Proposer fails to mark relevant sections as confidential or fails to include the explanation for each section marked confidential, any objection to the release of any information will be deemed waived. By submitting a proposal, the Proposer agrees to hold the City harmless from any claim arising from the release of Confidential Information not clearly marked as such or lacking written, detailed justification supported by Colorado law.

http://www.bidnetdirect.com/colorado http://www.bidnetdirect.com/colorado

If the City releases documents marked as confidential in compliance with the Act, the Proposer waives any claims for liability or damages.

For documents marked confidential that the City has withheld in compliance with the Act for which the City has received a fourteen (14) day notice of intent to file with the district court from the requestor, due to the Proposer’s superior knowledge as to the nature of the confidential information, Proposer may participate in the meeting with the requestor required by Section 24-72-204(5)(a) of the Act and intervene as an interested party in any court action to defend the City and advocate for the withholding of Proposer’s own confidential information on its own behalf and at its own expense. If Proposer fails to participate in such meeting and fails to intervene as an interested party, Proposer waives any claim of confidentiality, the City may release the requested documents, and Proposer waives any claims for liability or damages for the City’s release of the documents.

7. The City shall select the proposal that is most advantageous to the City, as determined by the

City in its sole discretion. The City reserves the right to reject any or all proposals and waive any informalities therein and to accept or reject any portion of the proposal if deemed to be in the best interest of the City to do so.

8. The selected Proposer will be required to execute a Services Contract with the City of Loveland as provided as an attachment to this RFQ. If you cannot accept the Contract language as is, please include within your proposal the items you cannot accept and the language you propose for substitution and the City may consider such proposed substitutions; however, the City expects the selected contractor to accept the terms without major changes. . All contracts will be on a unit price basis with a not-to-exceed total price.

9. Proposers shall not contact anyone regarding the RFQ during the solicitation and selection process. All questions shall be submitted at www.bidnetdirect.com//city-of-loveland.

Proposers who communicate with City staff members or elected officials regarding the RFP during the solicitation and selection shall automatically be disqualified from consideration.

10. The City has no obligation to award any work to a selected Proposer and makes no guarantees as to the amount of work that may or may not be awarded or actually performed.

11. Each proposal shall stipulate that it is predicated upon the terms and conditions of this RFP and any supplements, addendums or revisions thereof.

12. In submitting a response to this RFQ, Proposer acknowledges that section 24-85-101 et seq. of the Colorado Revised Statutes and the Accessibility Standards for Individuals with a Disability, established by the Colorado Governor’s Office of Information Technology (collectively “Accessibility Standards”), apply to delivery of any information technology under this Contract, and that Proposer’s performance shall be in substantial compliance with the Accessibility Standards. The City may, in its sole discretion, request Proposer provide details regarding Proposer's commitment to satisfying the Accessibility Standards.

http://www.bidnetdirect.com/city-of-loveland

Proposal Contents and Format The response to this RFQ, for items described below, is limited to a maximum of five (5) pages, excluding front and back covers, using no smaller than ten (10)-point font. Each response should be complete yet concise and contain only the elements shown below. Please avoid submittal of extraneous and unnecessary information. Proposals that exceed five (5) pages will receive a reduced score.

A. Project Approach Describe the firm’s approach to the project, citing experience and capability in providing similar services to those required.

B. Staff Qualifications Provide a list of key staff including subconsultants to be used for this project. Only include resume’s as an attachment to the proposal if members of the team were not identified in the original request for qualifications.

C. Timeline of Activities Provide a project plan specifying timeline, activities, and project management strategies, including the City’s roles and resource requirements.

D. Staffing The Contract Task Order will ultimately be a not to exceed amount for the scope of work described.

If the total cost incurred by the Proposer in performance of the agreed upon scope of work subject to a Not-to-Exceed Amount is less than such Not-to-Exceed Amount, the Proposer shall not be entitled to receive the difference in these amounts, or any portion thereof, and the City will not be obligated to make any additional payments to the Proposer for such obligations. Any cost information included in the proposal will result in the proposal being rejected.

Tentative Schedule of Events Wednesday, September 16, 2026 5:00 p.m. MST

Questions are due to Project Manager

Thursday, September 24, 2026 2:00 p.m MST

Proposals are due to the City

EVALUATION CRITERIA

A. Proposer Qualification Review and Assessment

Proposals will be evaluated on the following qualification criteria. These criteria will be the basis for review of the written proposals, as well as for any oral interviews of the top ranked firms. The Proposer may be chosen based upon the Proposals or the additional step of interviews may be used if needed.

The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and a 5 being an outstanding rating. Weighting factors for the criteria are listed adjacent to the qualification. or rating, 3 being an average rating, and a 5.

Weighting Factor

Qualification Standard

3.0

Scope of Proposal The proposal shows an understanding of the project objective and requirements included in this RFQ;

methodology to be used in the completion of construction and the results that are desired from the project.

3.0

Assigned Project Team

The proposed team has the necessary skills and experience to fulfill the requirements of the project. Level of experience the key staff bring to the team. Key staff are available for this project.

1.0 Motivation A complete and accurate proposal received.

B. Reference evaluation process (top rated Proposer)

After the top-rated Proposer is selected, the City will check references for overall performance, timetable, completeness, cost control and job knowledge of selected project references. A satisfactory/unsatisfactory rating shall be given to each reference contacted. If reference checks are positive for the top ranked Proposer, the City will work to negotiate a contract for services.

If the top firm’s reference checks are not positive, then the City will refer to the second ranked Proposer to evaluate their respective references, and so on.

C. Reference Check Questionnaire

Qualification Standard Overall Performance Would you hire this Proposer again? Did their level of quality meet the project specifications and Owner needs?

Schedule

Was the original Scope of Work completed within the specified time?

Were interim deadlines met in a timely manner?

Completeness

Was the Proposer responsive to client needs; did they anticipate problems? Were problems solved quickly and effectively?

Cost Control Was the original Scope of Work completed within the project budget?

Job Knowledge Did Proposer personnel exhibit the knowledge and skills necessary for the efficient completion of the scope or work?

FORM REVISED AUGUST 1, 2024

ATTACHMENTS

Sample Service Contract- Attached Exhibit A- Attached Exhibit B- Attached Exhibit C- Attached Appendix II part 200- Attached

200.323 Procurement of recovered materials- Attached

200.216 Prohibition of certain telecommunications and video surveillance equipment- Attached

200.322 Domestic preferences for procurements- Attached