biddoc.pdf

IPD-DBGMP-RFP pg. 1

REV 7/2025

REQUEST FOR PROPOSALS

Integrated Project Delivery utilizing

Design/Build Guaranteed Maximum Price State of Colorado

Front Range Community College Notice Number: AFB-27-03-CW Project Number: 2027-019M26 Project Title: Security Upgrade Collegewide, Phase 1 of 2 Estimated Project Cost: $1.9M

Table of Contents

I. NOTICES

II. PROJECT OVERVIEW

Scope of Services

III. MINIMUM REQUIREMENTS

IV. MANDATORY PRE-PROPOSAL CONFERENCE AND SITE TOUR

V. SCHEDULE

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

VII. POINT OF CONTACT/CLARIFICATION

VIII. SUBMITTALS OF QUALIFICATIONS

IX. METHOD OF SELECTION AND AWARD

A. Short List B. Oral Interview

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. QUALIFICATIONS OF THE FIRM(s)

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

3. PROJECT MANAGEMENT APPROACH

4. PRIOR PROJECT EXPERIENCE/SUCCESS

5. EQUITY DIVERSITY AND INCLUSION

6. MISCELLANEOUS CONSIDERATIONS

XI. ORAL INTERVIEWS EVALUATION CRITERIA

1. QUALIFICATIONS OF THE FIRM

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

IPD-DBGMP-RFP pg. 2

3. PROJECT MANAGEMENT APPROACH

4. PRIOR PROJECT EXPERIENCE/SUCCESS

5. MISCELLANEOUS CONSIDERATIONS

XII. FEE PROPOSALS

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

Appendix A: Evaluation Forms Appendix B: DESIGN/BUILD GUARANTEED MAXIMUM PRICE (GMP) AGREEMENT and THE

GENERAL CONDITIONS OF THE DESIGN/BUILD GUARANTEED MAXIMUM PRICE (GMP)

AGREEMENT

Appendix C: Project Concept, Program Plan and Specifications Appendix D: Aesthetic Guidelines And Construction Standards Appendix E: Project Budget and Direct Labor Burden Calculation (SBP-6.18)

Appendix F: Applicable Prevailing Wage Rates & Apprenticeship Contribution Rates Appendix G: Apprenticeship Utilization Certifications

IPD-DBGMP-RFP pg. 1

I. NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this AFB, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this AFB or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

e. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

f. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Construction Management/General Contracting Agreement are expressly workable without reservation.

4. The respondent has reviewed Appendix B: Sample Design/Build Guaranteed Maximum Price (GMP) Agreement (Form SC-9.0) and General Conditions (SC- 9.1) and by responding has agreed that the terms and conditions of the sample are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.

5. Per C.R.S. §24-92-115 unless prohibited by applicable federal law, contract for any public project in the amount of one million dollars or more, that does not receive federal money, in the amount of one million dollars or more shall require the general contractor to which the contract is awarded to submit, at the time the mechanical, electrical, or plumbing subcontractor is put under contract, documentation that Identifies the contractors or subcontractors that will be used for all mechanical, sheet metal, fire suppression, sprinkler fitting, IPD-DBGMP-RFP pg. 2 electrical, and plumbing work required on the project and certifies that all firms identified participate in apprenticeship programs registered with the United States department of labor’s employment and training administration or state apprenticeship councils recognized by the United States department of labor and have a proven record of graduating a minimum of 15% of its apprentices for at least three of the past five years.

6. Per C.R.S. §24-92-117, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements. The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential (GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for a contract for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project.

7. Per C.R.S. §24-92-Part 2, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the State prevailing wage rate, of the regular, holiday, and overtime wages paid and the general prevailing payments on behalf of employees to lawful welfare, pension, vacation, apprentice training, and educational funds in the State, for each employee needed to execute the contract. Payments to the funds must constitute an ordinary business expense deduction for federal income tax purposes by contractors and subcontractors. Contractors are required to pay their employees at weekly intervals and shall comply with the enforcement provisions of C.R.S. §24-92-209. Contractors awarded a project of this size will be required to utilize the LCPTracker cloud-based labor compliance and certified payroll application.

8. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

9. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

II. PROJECT OVERVIEW

Introduction Front Range Community College received funding for phase one of their Controlled Maintenance Security Upgrades Collegewide Project. Phase one is to upgrade/replace/modify the existing access control system on all three current

IPD-DBGMP-RFP pg. 3 campuses. Phase two is to complete the access control system upgrade and upgrade/ replace/modify the existing camera security system on all three campuses.

Project Vision Front Range Community College (FRCC) seeks to establish a resilient, standardized, and scalable collegewide physical access control environment capable of supporting rapid emergency security actions, including remotely initiated lockdown and other defined emergency security postures, while maintaining safe and reliable building access during normal operations and system or power disruptions.

The Phase 1 project will establish the physical and technological foundation necessary to move FRCC toward full remotely controlled readiness across its campuses. The desired end state is a secure, interoperable, maintainable, and emerging-technology-ready physical access control environment that avoids unnecessary dependence on proprietary hardware or software and can support future integration with additional security, emergency management, identity, communications, analytics, automation, and artificial-intelligence-enabled applications.

Project Overview FRCC currently operates an electronic access control environment using DNA Fusion software, Mercury control boards, HID proximity card readers, and a combination of wired and battery-powered locking and access-control devices. Existing conditions vary significantly by campus, building, door, hardware type, power availability, communications infrastructure, and remaining equipment life.

Phase 1 shall begin with a comprehensive assessment of existing conditions and shall not presume that replacement of electronic access-control components alone will achieve the College's desired security posture.

The selected Design/Build Entity shall evaluate the complete access-control pathway at applicable locations, including the physical opening and door assembly; frame;

hinges and door hardware; locking and latching hardware; electronic locking components; request-to-exit and door-position monitoring; credential readers;

controllers and associated panels; power supplies and backup power; cabling and communications pathways; network connectivity; interfaces with life-safety systems;

mechanical key and override capability; and the software and system architecture supporting operation, monitoring, administration, and emergency control.

The assessment shall identify existing components that may appropriately remain in service; components that require modification, repair, replacement, hardwiring, or modernization; equipment approaching or beyond manufacturer-supported service life; locations lacking sufficient power, communications, monitoring, or physical infrastructure; and doors or assemblies that require replacement or substantial modification to achieve the intended security function.

The assessment shall result in a documented collegewide target-state architecture and implementation plan that allows FRCC to understand the complete scope necessary to achieve the College's desired security posture, including work that may extend beyond the available Phase 1 funding.

IPD-DBGMP-RFP pg. 4

Operational Security Objective The system shall be designed around both routine campus operations and emergency security operations. FRCC's desired future state includes the capability to rapidly transition designated buildings, groups of buildings, campuses, or the College as a whole into predetermined security postures through appropriately authorized remote commands.

Emergency functionality shall be designed so that access-control technology supports, rather than replaces, sound emergency procedures, life-safety requirements, and layered physical security.

The system design shall consider, at minimum:

• remotely initiated lockdown and other configurable emergency security postures;

• campus-, building-, zone-, and individual-opening control where operationally appropriate;

• clear and rapid operator awareness of door and system status;

• identification of doors that are open, forced, held, offline, unsecured, or otherwise unable to achieve the commanded security state;

• defined behavior during loss of network connectivity, server availability, or primary electrical power;

• appropriate backup power and local controller functionality;

• mechanical or other approved physical override capability where required for emergency continuity;

• preservation of code-required emergency egress and life-safety functions;

• role-based authorization for routine and emergency system commands;

• logging and auditability of administrative, credential, alarm, and emergency-control activity; and

• recovery and return-to-normal procedures following an emergency security activation.

Layered Physical Security and CPTED The project shall apply a layered, risk-informed approach to physical security. Access-control recommendations shall be evaluated in the context of the complete campus environment rather than as isolated electronic devices.

Design decisions should consider Crime Prevention Through Environmental Design (CPTED) principles, including natural and electronic surveillance, territorial reinforcement, access management, visibility, wayfinding, lighting, circulation, and the ability of security personnel and building occupants to recognize and respond appropriately to abnormal conditions.

Security improvements shall balance protection with FRCC's mission as an accessible institution of higher education. The design should avoid creating unnecessary barriers to students, employees, visitors, individuals with disabilities, emergency responders, or normal academic operations while providing appropriate security based upon the function and risk profile of each space.

IPD-DBGMP-RFP pg. 5

Resilience and Continuity FRCC requires an access-control environment that remains predictable during degraded operating conditions.

The selected Design/Build Entity shall evaluate and document system behavior during electrical outage, network outage, controller or server failure, communications interruption, device failure, and other reasonably foreseeable degraded conditions.

The design shall identify appropriate combinations of backup power, local controller intelligence, mechanical override, fail-safe or fail-secure operation, emergency responder access, and other continuity measures based upon building function, applicable codes, life-safety requirements, and operational risk.

Interoperability and Future Technology FRCC intends Phase 1 to create an infrastructure capable of supporting subsequent security modernization without requiring wholesale replacement of newly installed field hardware.

To the greatest extent practical, the architecture shall favor documented, commercially supported, standards-based interfaces and interoperable components rather than unnecessary proprietary dependencies.

The proposed architecture shall provide a practical pathway for future integration with technologies that may include video management and analytics, emergency notification, identity and credential management, visitor management, mobile credentials and digital wallets, building automation, intrusion detection, emergency communications, situational-awareness platforms, incident-management systems, application programming interfaces (APIs), automated workflows, and future artificial-intelligence-assisted security applications.

FRCC is not requiring deployment of speculative technologies during Phase 1. Rather, Phase 1 shall establish the infrastructure, data availability, interoperability, cybersecurity, and system architecture necessary to evaluate and integrate such capabilities responsibly as technologies mature and College requirements evolve.

End-User Experience Operational usability is a critical project requirement.

The system shall provide an intuitive and efficient experience for Campus Safety personnel and other authorized College users responsible for routine access administration, alarm monitoring, emergency security actions, troubleshooting, credential management, reporting, and system oversight.

The selected solution should minimize unnecessary operational complexity and should allow appropriately authorized personnel to quickly determine system status and execute critical actions without navigating excessive menus, applications, or manual processes.

IPD-DBGMP-RFP pg. 6

Emergency functions shall be designed with particular attention to speed, clarity, positive confirmation of commands, operator error prevention, and situational awareness.

Phase 1 Outcome At completion of Phase 1, FRCC expects to have:

1. A documented inventory and condition assessment of applicable doors, openings, access-control devices, supporting infrastructure, power, communications, and system components across all three campuses;

2. A defined collegewide access-control architecture and equipment standard;

3. Identification and remediation of priority physical and technological deficiencies within available Phase 1 funding;

4. A substantially standardized access-control environment capable of supporting centralized management and emergency security functions;

5. Defined resilience, backup-power, mechanical-override, and degraded-operation strategies;

6. Documentation identifying remaining deficiencies and recommended work required to reach the complete target state; and

7. A clearly defined technical foundation and roadmap for Phase 2 and future security-system integration.

Current State & Issues:

FRCC currently runs DNA Fusion software to control all access-controlled doors on all campuses. Mercury brand control boards control the HID proximity card readers at each door. The majority of these card readers are battery powered. Most exterior doors currently cannot be locked with a physical key and are only controlled by the electronic lock connected to the access control system.

Ideal Future State:

FRCC needs the capability to secure the exterior of all buildings with a physical key if needed when the door control software goes down. FRCC needs modernized access control hardware that will be able to interface with any current or future software the college may want to use to control this system. FRCC needs to maintain backup power to all exterior access control readers. FRCC needs modernized access control solutions for users such as digital wallet and app-based access and authentication.

FRCC would like to hardwire as many battery powered readers as practical.

Front Range Community College anticipates using a Design/Build Entity approach to project delivery where the Design/Build Entity will design, manage and construct the project as described within.

The process to be used in the selection of the Design/Build Entity is comprised of two steps. STEP I is the Submittal of Prequalification as described in Section X. STEP II is the Oral Interview/Fee Proposal as described in detail in Section XI. A Jury Panel of individuals who will be involved in the project and/or understand the required services associated with Construction Management/General Contracting will evaluate responses to this RFP for both steps. Upon completion of the evaluation of the Submittals of Prequalification, a limited number of firms will be invited to the oral interviews. Sealed fee proposals will be required only from those firms who are

IPD-DBGMP-RFP pg. 7 interviewed and are to be submitted as indicated in this RFP. Both qualifications and fee will be considered in the final ranking of firms with qualifications given 70% of the value of the weighted criteria and fees for the Fee Proposal given 30%.

Selection and award of this project will be based on a combination of qualifications and costs that represent the best overall value to the State.

Scope of Services The scope of services assistance to the State during the process of assessment, design, construction, and warranty period. Specific tasks to be performed by the Design/Build Entity include those generally performed by the Design/Build construction community where the Construction Manager is also the Contractor. A sample copy of the State’s Design/Build contract is contained within the RFP. A Guaranteed Maximum Price (GMP) will be required at the completion of Design Development phase.

Appendix D of this RFP includes mandatory construction standards and aesthetic guidelines that are incorporated by reference into the contract agreement. Deviation from the Front Range Community College standards must be justified in writing and approved by the Front Range Community College Representative before incorporation into the project.

III. MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The contractor must have been in the same business under the same name for the last two (2) years.

3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $2M (hard costs), utilizing the expertise present in their Colorado Office; and

4. Demonstrated bonding capability up to $2M for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

5. Respondents must acknowledge all issued addenda in their submittal and proposal.

6. Attended and signed in at the Mandatory Pre-Proposal Conference

7. Relevant Physical Security Experience. The Design/Build Entity and/or identified security-system design consultant shall demonstrate successful completion of projects involving enterprise-scale physical access control systems in occupied higher education campuses, secured government facilities, IPD-DBGMP-RFP pg. 8 healthcare campuses, critical infrastructure, or comparably complex controlled-access environments.

8. Existing-Conditions Assessment Experience. The project team shall demonstrate experience assessing and documenting existing access-control environments that include multiple generations or types of doors, locking hardware, electronic access-control equipment, controllers, readers, power supplies, cabling, communications infrastructure, and software.

9. Integrated Physical and Electronic Security Design. The project team shall include demonstrated expertise in both electronic security systems and the physical door/opening environment, including door and frame conditions, locking and latching hardware, life-safety interfaces, power and communications requirements, mechanical override, and applicable accessibility and building-code considerations.

10. Enterprise PACS Architecture. The project team shall demonstrate experience designing centralized, scalable physical access control systems capable of supporting multiple buildings or facilities, role-based administration, event and audit logging, emergency control functions, system redundancy or continuity strategies, and integration with other security or enterprise systems.

11. Interoperability and Technology Integration. The project team shall demonstrate experience designing systems using documented industry-standard or commercially supported interfaces and integrating physical access control with other platforms such as video management, identity and credential management, emergency notification, intrusion detection, visitor management, building systems, or situational-awareness technologies.

12. Cybersecurity of Physical Security Systems. The project team shall demonstrate knowledge of cybersecurity considerations applicable to network-connected physical access control and operational technology, including authentication, authorization, system hardening, secure communications, network architecture, logging, software and firmware lifecycle management, and secure remote administration.

13. Higher Education or Comparable Operational Environment. The proposed project team shall demonstrate experience completing security-system work in occupied facilities where continuity of operations, public access, accessibility, emergency response, and minimization of disruption are significant project considerations.

14. CPTED and Layered Security. The project team shall demonstrate experience applying Crime Prevention Through Environmental Design (CPTED), layered physical-security principles, and risk-informed security design when developing recommendations for facility access and security.

15. Qualified Security Design Expertise. The Design/Build Entity shall identify personnel responsible for physical security and access-control system design and demonstrate appropriate professional experience, manufacturer-

IPD-DBGMP-RFP pg. 9 independent system knowledge, and relevant industry credentials or equivalent demonstrated expertise.

16. Experience with Federal FSL Building standards, CPTED, secure building design such as experience in K-12, higher education, courthouses, jails etc.

Firms meeting the minimum requirements may obtain the solicitation documents on https://www.bidnetdirect.com/colorado/frontrangecc

IV. MANDATORY PRE-PROPOSAL CONFERENCE AND SITE TOUR

To ensure sufficient information is available to firms preparing submittals, two mandatory pre-submittal conferences have been scheduled. The intent of this conference is to tour the site and to have Front Range Community College staff able to discuss the project. Firms preparing submittals must attend both and sign-in to have their submittals accepted.

A mandatory Pre-Proposal Meeting will be held at: (1 of 2)

Building Address: Front Range Community College – Larimer Campus 4616 S. Shields Street, Fort Collins CO 80526 Room: Longs Peak Student Center – Conference Room Date/Time September 16, 2026 at 8:30AM

A mandatory Pre-Proposal Meeting will be held at: (2 of 2) Building Address: Front Range Community College – Westminster Campus 3645 W. 112th Avenue, Westminster CO 80031 Room: Rocky Mountain Room – Conference Room Date/Time September 16, 2026 at 11:30AM

V. SCHEDULE

The following is a tentative schedule of events for the Proposal Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

Solicitation Posted September 2, 2026 Mandatory Pre-Submittal Conference & Tour (LC) September 16, 2026 8:30AM Mandatory Pre-Submittal Conference & Tour (WC) September 16, 2026 11:30AM Request for Clarifications Due September 23, 2026 by 2PM MT

Final Addendum Issued (anticipated) September 30, 2026 Submittals Due (Prequalification: Step I) October 7, 2026 by 2PM MT

Interview Short List Announced October 14, 2026 Sealed Proposal Due October 21, 2026 by 2PM MT

Oral Interviews October 22 2026 Selection Announced October 30, 2026

Negotiation of Contract November 2026 Anticipated Design Start November 2026 Anticipated Design/Build Entity Start November/December 2026 Anticipated Construction Start/Finish TBD https://www.bidnetdirect.com/colorado/frontrangecc

IPD-DBGMP-RFP pg. 10

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on Bidnet/Rocky Mountain E-Purchasing System https://www.bidnetdirect.com/colorado/frontrangecc website. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this AFB will be issued under numerically sequenced addenda.

Owner initiated changes to this AFB will be posted in the form of addenda on Bidnet/Rocky Mountain E-Purchasing System https://www.bidnetdirect.com/colorado/frontrangecc

Questions and requests for clarification regarding this project shall be submitted before the deadline listed in the above Schedule on Bidnet.

Communication regarding the project during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

VII. POINT OF CONTACT/CLARIFICATION

Name: Shari Browder, Director Contracts and Purchasing Agency: Front Range Community College Email Address: shari.browder@frontrange.edu Phone: 303-678-3671

VIII. SUBMITTALS OF QUALIFICATIONS

1. This RFP document, it’s appendices, and any written addenda issued prior to the closing of the solicitation, and written clarifications shall serve as the only basis for the proposal.

2. All submittals must comply with the following items, a through f. The State retains the right to waive any minor irregularity, or requirement should it be judged to be in the best interest of the State.

a. Qualifications shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Form (1 through 6) in Appendix A. A cover letter addressed to Front Range Community College outlining the firm(s) qualifications is required at the front of the submittal. Not counting the cover letter and required Acknowledgement and Attestation form, the entire submittal is to be no more than 50 doubled sided 8 ½’ x 11” sized pages in portrait format, at least 10 font.

b. Qualifications shall be evaluated in accordance with criteria as indicated in PREQUALIFICATION SUBMITTAL CRITERIA and ranked on the corresponding Evaluation Form in Appendix A.

c. Response to all items shall be complete.

IPD-DBGMP-RFP pg. 11

d. All references shall be current and relevant.

e. Complete and execute the appropriate Acknowledgment and Attestation Form as provided in Section VI and submit at the back of the Prequalification Submittal.

f. An electronic copy of the qualification package are due October 7, 2026 and shall be received no later than 2PM MST, and shall be submitted/accepted as described in the Information for Bidders (SBP- 6.12).

3. Late submittals will be rejected without consideration. The State of Colorado assumes no responsibility for costs related to the preparation of submittals.

4. Submit sealed fee proposal separately. Do not include fee proposal data in the qualifications submittal or with the oral interview presentation and handout.

Also, do not enclose qualifications in sealed fee proposal.

IX. METHOD OF SELECTION AND AWARD

A. Short List

1. From the submittals received, a short list of qualified respondents shall be identified using the scoring indicated on the enclosed Evaluation Form, Appendix A.

2. Firms failing to meet the minimum required qualifications will not receive further consideration.

B. Oral Interview

1. Mandatory oral interviews shall be conducted for the short-listed firm(s) only. Interview times and location will be arranged by the Front Range Community College, and all short-listed firms will be notified in advance. At the option of the State, a visit to the short-listed firm(s) managing home office and/or representative field office may be required.

C. Fee Proposals

1. Only those firms shortlisted for interview are required to submit their sealed proposals. (Only one copy is required on the scheduled submission date.) Fee Proposals will remain sealed until after the qualitative scoring and will then be opened. The Fee Proposal will then be considered (equivalent to 30 percent of the weighted criteria) in conjunction with the qualitative score from the response and interview (equivalent to 70 percent of the weighted criteria).

2. Fee Proposals shall be submitted on the form provided in Section XII, without modification. A Fee Proposal shall be accompanied with sufficient detail to clearly identify the fee for service and include a detailed schedule of estimated (not-to-exceed) reimbursable and non-reimbursable costs. The percentage of the cost of work is not

IPD-DBGMP-RFP pg. 12 acceptable value. The Fee Proposal should be prepared independently in accordance with the following:

a. Fees are outlined in Exhibit A of the Sample Agreement attached to this solicitation as Appendix B.

b. Any specific services requested in the RFP and its appendices that are not included should be clearly identified. Exclusion of any required service may result in the proposal being found non-responsive.

c. Provide a Design/Build Entity staff schedule with staff by name, position and man-hours (assume 8-hour days) per month estimated on the project.

d. Provide a detailed estimate of reimbursable costs including breakdown of direct salaries and payroll fringes (DPE) for on-site Design/Build Entity personnel associated with the services. Not-to-exceed reimbursable expenses shall be provided at direct cost.

e. Provide a detailed estimate of non-reimbursable expenses (included in fee).

f. The State reserves the right to reject any Fee Proposal not prepared in the above manner. Proposals that exceed the available funds may be rejected outright but the State reserves the right to negotiate a reasonable fee for service within the available funds. The DESIGN/BUILD ENTITY contract will be a bonded lump sum contract including not-to-exceed reimbursables with a Guaranteed Maximum Price to encompass all construction work; some not-to-exceed allowances may be included as directed by the State.

3. This Fee Proposal is a binding offer to perform the services associated with the Scope of Services described in this RFP and the Designated Services and Method of Payment Matrix in Appendix B.

The State reserves the right to negotiate a cost adjustment based on scope clarification after selection and prior to contract execution.

D. Method of Selection and Award

1. The Jury Panel shall complete a combined evaluation of qualifications and fee in accordance with the criteria as indicated in SECTION X, EVALUATION OF QUALIFICATIONS and Section XI ORAL INTERVIEWS EVALUATION CRITERIA. Numerical ranking and selection of the most qualified firm (including fee) will then occur on the corresponding evaluation forms in Appendix A.

IPD-DBGMP-RFP pg. 13

2. The final fee amount and scope of services may be negotiated at the State’s discretion. The award and contract will be contingent on the availability of key proposed Project Management Team staff.

E. After selection and award all bids, qualifications and ranking documents will be made available to the public on the agency or institutions solicitation platform.

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. QUALIFICATIONS OF THE FIRM(s)

• Provide a description of the composition and management structure of your firm. Identify the firm’s roles and responsibilities and relevant experience with projects of similar scope and complexity and similar fast track project delivery methods. Describe how the firm’s experience will relate to the success of this project.

• Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, responsibility and coordination.

• Provide a detailed description of the process of how your firm selects qualified sub-contractors and manages them effectively on complex multi-phased projects. How does your organization attempt to utilize disadvantaged and small businesses

• Provide a detailed description of how your firm will maximize the Colorado construction workforce on this project.

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

• Describe the qualifications and relevant experience of the lead design architect/engineer including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.

• Describe the qualifications and relevant experience of the construction manager/general contractor including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.

• Describe the qualifications and relevant experience of other key in-house staff and time commitments for this project.

• Identify all current office locations of the assigned staff and any other resident expertise intended to be provided under this RFP.

3. PROJECT MANAGEMENT APPROACH

• Provide a strategic project approach summary: Include discussion of your firm’s approach in providing successful Construction Management/General Contracting services based on prior experience in cost, schedule and quality effectiveness. Include specific examples (1–2-page excerpts) of actual products (estimates, progress reports, schedules, constructability reviews, value engineering studies, forms, general conditions budgets, organizational structures, etc.).

IPD-DBGMP-RFP pg. 14

• Providing a description of construction work Project Management Team has capability to competitively bid and self-perform, including qualifications to do such. It is the perception of Front Range Community College subcontracting DESIGN/BUILD ENTITY construction work is in the State’s best interest in terms of price competition.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

a. Select your two (2) most relevant projects and provide, at a minimum, the following:

• The project/contract name

• Description of services provided

• Overall construction cost of project, as applicable, including initial contract value and change orders including reasons for change orders

• Organizational structure of service delivery under the contract (include the owner’s organization as it interfaced with the respondent’s contract)

• Key assigned in-house staff (name and title)

• Subcontracts (service) used in the performance of the contract

• Schedule history

• Reference(s) for Owner and Architect as described in Section

VIII, SUBMITTALS OF QUALIFICATIONS

• Continuing services, if any

b. Timeliness

In general, Design/Build Contracting work is seen as successful if it is on time, on budget, and of high quality of workmanship.

Timeliness is generally based on completion by the originally scheduled date and is indicated by a Certificate of Occupancy.

Please demonstrate for each of the above projects how timely delivery occurred.

c. Budget Considerations

Similar to timeliness, being on budget historically means the work was completed within the originally identified available budget.

Demonstrate for the above projects examples of how you accomplished the following cost control services. For the purposes of this RFP, the State is interested not only in being within budget but also in the respondents’ ability to address these issues:

• Conceptual estimating

• Value analysis

• Alternate solutions

• Scope reduction that maintains project function

• Cost/benefit analysis

Demonstrate for the above projects examples of how you accomplished the above cost control services.

IPD-DBGMP-RFP pg. 15

d. Quality

Construction quality has the obvious traditional connotations (workmanlike, in compliance with the specifications, normal standard of care, etc.). Demonstrate for the above project examples how a high quality of workmanship was achieved.

e. Services Disruption

Demonstrate how your services on the above project examples dealt with issues of disruption at existing facilities, etc. if applicable.

f. Project Acceptability

Please discuss how your Construction Management/General Contracting services helped achieve owner satisfaction regarding project quality and acceptability with your project examples.

g. Compliance

Provide information on how compliance with industry standards of care, building codes, etc. was achieved.

5. EQUITY DIVERSITY AND INCLUSION

a. Describe how your team is incentivized to hire and promote diverse individuals

b. Describe how your team attempts to contract with Service- Disabled Veteran Owned Small Businesses or historically disadvantaged businesses

6. MISCELLANEOUS CONSIDERATIONS

a. Claims/Litigation History of Firm

Provide information on any past, current or anticipated claims (i.e., knowledge of pending claims) on respondent contracts;

explain the litigation, the issue, and its outcome or anticipated outcome.

b. Apprenticeship Training Program (Optional for Step I)

Where an Apprentice Training Program certified by the Office of Apprenticeship located in the Employment and Training Administration in the United States Department of Labor exists in the State, or a comparable program for the training of apprentices is available in the State:

1. Each submitter shall demonstrate access to the certified program or a comparable alternative (Note that it is the responsibility of the submitter to demonstrate the comparability of a non-certified program) and, IPD-DBGMP-RFP pg. 16

c. Each submitter’s subcontractor at any tier with a contract value of two hundred fifty thousand dollars or more shall demonstrate access to the certified program or a comparable alternative.

d. Apprenticeship Training Program (Optional for Step I)

e. Other

This category is included in other items provided by the submitter. Inclusions may include standard firm promotional literature, testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc., intended to demonstrate why your firm is uniquely qualified for this project.

XI. ORAL INTERVIEWS EVALUATION CRITERIA

(Note that the primary focus of the Oral Interview evaluation in addition to the Fee Proposal will be the proposed project management team members’ capabilities).

1. QUALIFICATIONS OF THE FIRM

• Explain the composition and structure of your project management team and how the firm will support their efforts in the field throughout this project.

• Are the lines of authority, responsibility and coordination clearly identified?

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

• Explain the prior experience with projects of similar scope and complexity and similar fast track project delivery methods of the superintendent and all other project management team members.

Explain their roles and responsibilities and authority and why they are the right team members for this project.

• Explain anticipated project management team staff current and projected workload.

• Identify all current office locations and the resident expertise intended to be provided under this RFP. Identify the location of the staff for the performance of this contract, their expertise, and generic equipment that will be located in Colorado and act in support of the anticipated contract.

3. PROJECT MANAGEMENT APPROACH

• Explain the strategic project approach for this project in summary:

Include discussion of your team’s approach in providing successful Design/Build Entity services based on the needs of this specific project utilizing the team’s prior past experience including cost, schedule, and quality control.

• Explain the construction work, the project management team has the capability to competitively bid and self-perform including qualifications to do such work.

IPD-DBGMP-RFP pg. 17

• Provide a detailed description of how your project management team will select qualified sub-contractors and manage them effectively on this project.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

• Explain the most relevant projects the superintendent and the team members have completed together and/or separately and what their role was. Front Range Community College at its discretion contact references and/or conduct independent performance analysis on projects on which the team member has worked).

• Provide descriptions of other related experiences of superintendent and other project management team members.

5. MISCELLANEOUS CONSIDERATIONS

• Craft Labor Capabilities: Describe the availability of resources that will be utilized to successfully complete the project.

• Apprenticeship Training Program (Mandatory for Step II): Describe access to federal or state-approved apprenticeship programs, as available.

• Other: This category is included for other items provided by the presenter. Inclusions may include testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc., intended to demonstrate why this management team is uniquely qualified for this project.

XII. FEE PROPOSALS

1. Only those teams short listed for interview are required to submit their sealed proposals. Shortlisted teams will receive correspondence noting their scheduled time for their interview as well as where to send their Fee Proposal. Fee Proposals are due on the scheduled submission date prior to the start of oral interviews. Only one sealed copy is required. Fee Proposals will remain sealed until after the qualitative scoring and will then be opened. The fee amount will then be considered (30 percent) in conjunction with the qualitative score from the response and interview (70 percent).

2. Carefully review the Design/Build Entity Contract sample (Appendix B) before initiating your response submittal. Any exceptions to the contract must be communicated formally in accordance with Section VI. QUESTION, CLARIFICATIONS AND ADDENDA.

3. Appendix F and G of this RFP includes mandatory State apprenticeship and prevailing wage requirements based on the construction value of the project.

4. Per C.R.S. §38-26-106, if a contract amounts to $150,000 or more, the awarded contractor shall provide payment and performance bonds not less than 50% of the value of the contract. The costs associated with this bond are to be included in the contractor’s proposal.

IPD-DBGMP-RFP pg. 18

5. The State reserves the right to make non-material changes to the appended model agreement, including additions and /or modifications that may be necessary to more completely describe the services defined or implied herein.

6. Any approved reimbursable expenses made under the terms of the final agreement shall be a direct pass-on cost with no adjustment to the fee described therein.

7. Any and all products, systems, methods, and procedures developed, as a result of this agreement shall remain the exclusive property of the State.

8. Immediately following the Acknowledgement and Attestation Form is a Fee Proposal Form to be utilized to summarize the fee proposal for the services.

9. This RFP document, it’s appendices, and any written addenda issued prior to the submitting proposals, and written clarifications prior to the interview shall serve as the only basis for proposals.

10. The respondent, by submitting this proposal, does hereby accept that minor changes by the State to the exhibited contract and its exhibits, which do not adversely affect the respondent, shall not be cause for withdrawal or modification of the amounts submitted herein. Exceptions to the RFP documents and/or modification of the proposal may render the proposal non-responsive.

11. Upon due consideration and review of this document along with its appendices, written addenda, and written clarifications prior to the interview, the respondent does hereby submit the following proposal for Construction Management/General Contracting fees, consistent with the schedules provided in the Scope of Services. Respondents are hereby advised that it is the State’s desire to accelerate design and construction schedules where reasonably possible, without adverse cost impact.

12. Respondent should complete the Fee Proposal Form by filling in all blanks on the form that follows.

13. Respondents should include a separate detailed not-to-exceed reimbursable estimate.

IPD-DBGMP-RFP pg. 19

XII. FEE PROPOSAL FORM

DESIGN/BUILD GUARANTEED MAXIMUM PRICE CONTRACTING (DB-GMP) SERVICES

Project Number:

Project Title:

Project Date:

Design Build Entity’s Architect/Engineer Basic Services Fee

.1 D/B Pre-Design Phase (If Applicable) $ ____________

.2 Schematic Design Phase $ ____________

.3 Design Development Phase $ ____________

.4 Construction Document Phase $ ____________

.5 Construction Administration Phase $ ____________

.6 Post Construction Phase (If Applicable) $ ____________

.7 Reimbursable Expenses (Not to Exceed) $ ____________

.8 Total Design Build Entity’s Architect/Engineer’s Fee $ ____________

Construction Management Fee

.9 Pre-Construction Phase Fee $ ____________

.10 Construction Phase Fee $ ____________

.11 General Conditions Direct Personal Expenses $ ____________

.12 Other Reimbursable General Conditions $ ____________

.13 Total Construction Management Fee $ ____________

Total D/B Fee (.8 +.13) $ ____________

Fees are to be calculated per Exhibit A (SC-9.0), D/B Designated Services and Method of Payment.

Please provide a detailed breakdown to adequately describe the D/B staff provided, term of their services, and associated anticipated reimbursable costs so as to demonstrate as complete an understanding as possible of the services provided.

Reimbursable general condition expenses are generally confined to the on-site D/B construction phase staff reimbursed at direct personnel expense, plus those on-site materials, equipment and facilities to support the work of the D/B staff and construction subcontractors.

Acknowledge receipt of Addendum Nos. _______________

Anticipates Services outside the United States or Colorado1* Yes No If the respondent anticipates services under the contract or any subcontracts will be performed outside the United States or Colorado, the respondent shall provide in a

1 Does not apply to projects for Institutions of Higher Education that have opted out of the State Procurement Code.

IPD-DBGMP-RFP pg. 20 written statement which must include, but need not be limited to the type of services that will be performed at a location outside the United States or Colorado and the reason why it is necessary or advantageous to go outside the United States or Colorado to perform such services.

(Does not apply to any project that receives federal moneys)

Will comply with 80% Colorado Labor Yes No For State Public Works Project per C.R.S 8-17-10, Colorado labor shall be employed to perform at least 80% of the work. “Colorado Labor” means any person who is a resident of the state of Colorado at the time of the Public Works project. Respondents indicating that their bid proposal will not comply with the 80% Colorado Labor requirement are required to submit written justification along with the proposal submission. A governmental body that allows a waiver shall post notice and justification for the waiver on its web site. (Does not apply to any project that receives federal moneys)

Bidder is a Service-Disabled Veteran Owned Small Business2* Yes No A Service-Disabled Veteran Owned Small Business (SDVOSB) per C.R.S. 24-103-905, means a business that is incorporated or organized in Colorado or maintains a place of business or has an office in Colorado and is officially registered and verified by the Center for Veteran Enterprise within the U.S. Department of Veteran Affairs. Attach proof of certification along with the proposal submission.

Applicant or Corporate Officer Signature

Title

2 Does not apply to projects for Institutions of Higher Education that have opted out of the State Procurement Code.

IPD D/B GMP RFP

Rev 07/2025

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

1. Several versions of the…