biddoc.pdf

REQUESTS FOR PROPOSALS

O n - C a l l C o n c r e t e & A s p h a l t R e p a i r S e r v i c e s

R F P N O : 2 6 - 0 1 1

R F P I S S U A N C E D A T E : A u g u s t 2 6 , 2 0 2 6

P R O P O S A L D U E D A T E : S e p t e m b e r 1 5 , 2 0 2 6

R F P | T O W N O F M O N U M E N T 1

The Town of Monument is seeking proposals from qualified contractors to provide on-call concrete and asphalt construction, maintenance, repair, and restoration services on an as-needed basis. The purpose of this Request for Proposals (RFP) is to establish one or more contracts with experienced firms capable of responding to routine maintenance needs, emergency repairs, capital improvement projects, and other Public Works activities requiring concrete and asphalt services throughout the Town.

The Town maintains an extensive network of streets, sidewalks, trails, curb and gutter systems, parking areas, and other public infrastructure that require ongoing maintenance, repair, and replacement to ensure public safety, accessibility, and operational reliability. Establishing on-call contracts will allow the Town to efficiently address infrastructure deficiencies, respond to emergency situations, maintain compliance with ADA requirements, and complete small to medium-sized projects in a timely and cost-effective manner.

The Town intends to select contractor(s) with demonstrated experience, qualified personnel, appropriate equipment resources, and the ability to provide high-quality

I N T R O D U C T I O N The Town of Monument, Colorado (Town) is located along the I-25 just 20 miles north of Colorado’s second-largest city, Colorado Springs, and is an easy drive to Denver just 53 miles to the north. The Town is a rapidly growing community, with excellent schools, beautiful surroundings and easy access to outdoor recreation, all with that small-town feeling that provides the quality of life that makes Monument so desirable.

The Town is a home rule incorporated community, serving a population of 11,000 residents in north El Paso County. The Town operates under a council-manager form of government consisting of a Mayor, Mayor Pro-Tem, five Council Members and a Town Manager. The Municipal Judge is appointed by and reports to the Town Council.

1. O b j e c t i v e

R F P | T O W N O F M O N U M E N T 2 workmanship and responsive service. The resulting contract(s) will provide the Town with a flexible procurement mechanism to perform work through individual task orders without the need to competitively solicit each project separately.

The contractor shall provide services including, but not limited to:

Asphalt Work

• Asphalt patching

• Full-depth asphalt repairs

• Asphalt removal

• Milling

• Aggregate base Replacement

Concrete Work

• Sidewalk replacement

• ADA ramp construction

• Curb and gutter replacement

• Cross pans

• Valley pans

• Driveway approaches

Site Restoration

• Grading

• Compaction

• Topsoil replacement

• Sod installation

• Seeding

2. S c o p e o f S e r v i c e s

R F P | T O W N O F M O N U M E N T 3

Emergency Response

The contractor shall be available to perform emergency repairs when requested by the Town.

Work shall be assigned through written task orders issued by the Town and will include:

• Scope of Work

• Location

• Estimated quantities

• Completion requirements

• Schedule

Proposers shall demonstrate:

• Minimum five (5) years of experience performing municipal concrete and asphalt work

• Experience working for local governments or public agencies

• Ability to comply with MUTCD requirements

• Sufficient personnel and equipment

• Ability to obtain permits as needed

• Current Colorado business registration

• Ability to provide emergency response services

• Insurance provided

3. T a s k O r d e r P r o c e d u r e

4. M i n i m u m Q u a l i f i c a t i o n s

R F P | T O W N O F M O N U M E N T 4

The initial contract term shall be one (1) year commencing upon execution of the agreement.

The Town does not guarantee any minimum amount of work under this contract. Work shall be assigned on an as-needed basis through individual task orders. The Contractor shall not be entitled to compensation except for authorized work performed under an approved task order.

Proposals shall include:

Company Information

• Legal business name

• Address

• Contact information

• Years in business

Qualifications

• Company history

• Organizational structure

• Number of employees

• Available equipment

Experience

Provide at least three references for projects of similar size and complexity

Safety Program

5. C o n t r a c t T e r m s

6. P r o p o s a l S u b m i t t a l R e q u i r e m e n t s

R F P | T O W N O F M O N U M E N T 5

• OSHA citations (if any)

• Written safety program

Emergency Response Plan

• Response capabilities

• Staff availability

• Equipment availability

• Communication procedures

PROJECT: ____________________________

RFP NO.: ____________________________

Contractor: ____________________________

The undersigned Bidder agrees to furnish all labor, materials, equipment, tools, transportation, traffic control, disposal, incidentals, overhead, profit, and all other work necessary to complete the project in accordance with the Contract Documents for the following unit prices:

7. U n i t P r i c e S c h e d u l e

Item No. Description Un it Unit Price

1 Concrete Curb & Gutter LF $_____

2 ADA Ramp EA $_____

3 Sidewalk Replacement SF $_____

4 Concrete Pan 6” Deep SY $_____

R F P | T O W N O F M O N U M E N T 6

Contractor Certification

The contractor certifies that all prices contained herein have been carefully examined and are submitted as the complete compensation for all work required under the Contract Documents.

Authorized Signature

Printed Name & Title

5 Concrete Demo and Removal SY $_____

6 Asphalt Patching 2” SY $_____

7 Asphalt Patching Full-Depth 4” SY $_____

8 Milling SY $_____

9 Traffic Control DA Y

10 Mobilization LS $_____

11 Aggregate Base Course (6”) Installed SY $_____

12 Topsoil Replacement SY $_____

13 Sod Installation SY $_____

12 Laborer HR $_____

R F P | T O W N O F M O N U M E N T 7

Company Name

Date

August 26, 2026 RFP Release Date

September 4, 2026 Deadline to submit questions via email.

September 8, 2026 Responses to questions will be posted on Bidnet.

September 15, 2026 Proposals due no later than 4:00 PM local time.

October 5, 2026 Expected date by which a recommendation will be made to Town Manager and Town Council on award of proposal.

• Proposals must be submitted via email, clearly identified with the RFP title and the word “Submittal” or “Proposal” in the email subject line, with all attachments, no later than the date and time indicated in the Schedule above, to:

Andrew Archuleta, Assistant Director of Public Works

8. P r o c u r e m e n t S c h e d u l e

9. P r o p o s a l S u b m i s s i o n

R F P | T O W N O F M O N U M E N T 8

Town of Monument, Colorado

Email: aarchuleta@tomgov.org

• All proposals must be submitted in Microsoft Word or .pdf format.

• Submittals without the proper subject line identification may be considered routine emails and may not be considered.

• Proposals received after the deadline indicated above will not be considered and will be rejected for lateness.

• There is no expressed or implied obligation for the Town to reimburse responding firms for any expenses incurred in preparing proposals in response to this request

• Questions regarding this RFP must be emailed to Andrew Archuleta, Assistant Director of Public Works, aarchuleta@tomgov.org, no later than the date and time indicated in the Schedule above.

• All questions must include the RFP title and the word “Question” in the email subject line. Questions without this subject identification may be considered routine emails and may not be considered.

• Questions communicated by telephone or in person will not be accepted.

• All questions will be responded to via BidNet Direct (formerly Rocky Mountain E-purchasing System) no later than the date indicated in the Schedule above. Any responses by the Town that change the terms, conditions, and/or specifications of this RFP will be posted on the website as an addendum. No other communications of any kind may be considered a change to the terms, conditions, and/or specifications of this RFP.

10.Q u e s t i o n s

11. W i t h d r a w a l o f S u b m i s s i o n

R F P | T O W N O F M O N U M E N T 9

Proposals shall be binding on the vendor and may not be withdrawn for a period of 60 days following the submission deadline. A vendor may withdraw its own proposal at any time prior to the submission deadline.

Proposals will be evaluated based on the following criteria:

A. Proposed costs.

B. Proposed schedule – and ability to complete scope of services according to the proposed schedule.

C. Whether the proposal is responsive to this RFP. To be deemed responsive, the proposal documents shall conform in all material respects to the requirements contained in this RFP.

D. Consultant and staff are authorized and have the financial strength, technical expertise, resources, and experience to complete the scope of services.

E. Consultant has satisfactory professional references.

F. Any other criteria deemed material by the Town.

The Town may impose a numerical valuation system to weigh criteria and rank proposals.

A. The proposals are expected to be evaluated by Town staff, who will make a recommendation to the Town Council. As part of its evaluation process, the Town may request clarifications and additional information, conduct customer

12.E v a l u a t i o n o f P r o p o s a l s

13.P r o c e d u r e f o r S e l e c t i n g P r o p o s a l s

R F P | T O W N O F M O N U M E N T 1 0 reference, require a subset of finalist vendors to make a presentation to the Town’s selection team, hold multiple rounds of review with a limited group of proposers, and take any other action necessary to perform a thorough and objective evaluation of each proposal.

B. The Town has the right to award multiple contractors to maximize responses for repairs.

C. In the event the Town elects to accept a proposal, it shall accept in writing the proposal that, in its estimation, will best serve the interests of the Town.

D. Subsequent to the proposal due date, the Town reserves the right to negotiate (i) terms and conditions of the Services Agreement with a vendor(s), and (ii) modifications to a proposal with a single vendor without obligation to negotiate similar modifications with other vendors.

E. The Town reserves the right to reject any or all proposals, waive any and all formalities and to negotiate contract terms with the successful vendor, disregard all nonconforming, non-responsive or conditional proposals, act in the best interest of the Town, and terminate, modify or suspend the RFP process. This RFP does not commit the Town to award a contract.

F. There is no expressed or implied obligation for the Town to reimburse the responding firms for any expenses incurred in preparing proposals in response to this request.

G. All property rights, including publication rights of all reports produced by respondents in connection with services performed under the agreement will be vested in the Town. In addition, respondents will not publish or release any of the results of its examination without the express written permission of the Town.

H. The Town reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether the proposal was selected.

Submission of a proposal indicated acceptance by the Consultant of the conditions contained in the Request for Proposals, unless clearly and specifically noted in the proposal as submitted and confirmed in the contract between the Town and the Consultant selected.

14.G e n e r a l T e r m s a n d C o n d i t i o n s

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A. accordance with the terms, conditions, and specifications contained herein.

B. Tax Exemption: The Town, as a home rule municipality, is exempt from sales and use taxes. Vendors shall inform all prospective subcontractors and suppliers from whom they expect to obtain services or supplies of the tax-exempt status of the Town. Following the award of proposal, a tax exemption certificate will be furnished by the Town upon request by the successful vendor.

C. Pre-Contractual Expenses: The Town assumes no liability for payment of any pre-contractual expenses incurred by prospective vendors, including but not limited to costs incurred in the preparation or submission of proposals.

D. Non-Discrimination: The vendor, by submitting a proposal, agrees to not unlawfully discriminate against any employee of the vendor or the Town or applicant for employment or for services or any member of the public on the basis of disability, race, sex, age, national origin, religion, sexual orientation, gender identity or expression, marital or military status, pregnancy, political affiliation or any other status protected by federal or state law.

E. Governing Law: The laws of the State of Colorado shall govern this RFP. Venue for any dispute arising out of or relating to this RFP shall be in the State of Colorado District Court for El Paso County.

F. Public Record: All proposals submitted will become property of the Town and may be subject to public disclosure pursuant to the Colorado Open Records Act, § 24-72-201, et seq., C.R.S. Any language purporting to render the entire proposal or proprietary will be ineffective and will be disregarded.

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