biddoc.pdf

City of Aurora

Public Works 15151 E. Alameda Parkway Aurora, Colorado 80012 Phone: 303-739-7100 Fax: 303-739-7509 www.auroragov.org

Request for Proposal: R-6155A Class/Item: 90610, 90922, 90924, 90930, 91400, 91151, 91831, 91815, 91842, 92544, 95826

Date: July 29, 2026

REQUEST FOR PROPOSALS

CONSTRUCTION MANAGER/GENERAL CONTRACTOR (CMGC) SERVICES FOR PAUL

TAUER COUNCIL CHAMBERS

The City of Aurora (“COA” or “CITY”) is requesting written proposals from qualified firms to provide Construction Management/General Contractor (CMGC) Services for the above project identified above.

Proposal Submittal Deadline Proposals shall be submitted electronically through the Rocky Mountain E-Purchasing System (BidNet) no later than 3:00 PM, local time, on August 13, 2026. File size limit is 25 MB. Proposals MUST be submitted via BidNet to be considered. Submissions using another method such as mail, email, or hand delivery will not be accepted.

Late proposals will not be considered. Proposals shall be retained by the City and cannot be returned.

If assistance with the registration or proposal upload process is needed, please call BidNet’s vendor support at 1- 800-835-4603 or e-mail e-procurementsupport@bidnet.com.

Pre-Proposal Conference (Optional) A pre-proposal conference is scheduled for August 5, 2026, at 2:30 PM. The purpose of the meeting is to provided assistance to prospective proposers in the interpretation of the Request for Proposal (RFP), Scope of Services, Sample Contract, and other technical and contractual matters.

Meeting Location: Aurora Municipal Center, 15151 E Alameda Parkway, Aurora, Colorado 80012

All attendees will be required to sign-in at the Aurora Access desk to receive a visitor's badge, after which they will be escorted to the reserved conference room. To ensure a smooth check-in process, participants are strongly encouraged to arrive at least 15 minutes in advance.

Schedule of Key Dates A schedule of key dates for the Project has been established as follows (subject to change):

Activity Date and Time (Mountain Time)

RFP published on BidNet July 29, 2026

Pre-Proposal (Optional) August 5, 2026 at 2:30 PM

Written Questions Due August 6, 2026 at 3:00 PM

Proposals Due August 13, 2026 at 3:00 PM

Shortlist Notification August 28, 2026

Supplemental Proposal Due (Shortlisted Only) September 8, 2026

Interviews with Shortlisted September 9 and 10, 2026

Top-ranked Notification September 14, 2026

Negotiations with Top-ranked Firm September 18, 2026

Contract Award September 28, 2026

Written Questions Questions regarding this RFP shall be emailed to Kristin Chewiwi, Procurement Supervisor, at kchewiwi@auroragov.org. It is preferred that all written questions be sent with the subject title: CMGC for Paul Tauer Council Chambers (R-6155A).

Questions received after the date and time indicated in the Schedule of Key Dates may not receive a written response.

All questions will be answered via addendum and posted to BidNet.

Addendum to this RFP The City of Aurora reserves the right to amend, by addendum or addenda to this RFP, at any time and/or a multiple number of times prior to the date set for receipt of the submission of proposals. Addenda or amendments will only be posted and updated on BidNet located at www.bidnetdirect.com/colorado. It shall be the responsibility of consultants to obtain all addenda from BidNet. Parties obtaining information from other sources do so understanding that their information may be incomplete, inaccurate, or out of date and therefore wholly unreliable from a commercial perspective. Consultants registered for the paid notification service shall be notified either by fax or email depending on the service that they have subscribed to. It shall be the responsibility of prospective consultants registered for the no charge, no notification service to monitor the BidNet for any addenda. Failure to do so may lead to reliance on incomplete, inaccurate, or out-of-date information when submitting a proposal, subjecting such proposal to automatic disqualification from consideration. If revisions are of such a magnitude to warrant, in the City of Aurora’s opinion, the postponement of the date for receipt of proposals, an addendum will be issued announcing the new date.

Solicitation Process It is the intent of the City to award a Contract through a multi-phased process to the successful Proposer who is selected as the highest ranked CMGC Contractor from this RFP solicitation. In accordance with the requirements of this RFP, the CMGC Proposer shall submit a Proposal in accordance with Part 3 – Proposal Submittal Requirements, Phase 1, of this RFP.

Under the First Phase, the initial proposal responses will be evaluated, scored and ranked based on the evaluation criteria identified in the Part 3 – Proposal Submittal Requirements, Phase 1, of this RFP.

Under the Second Phase, shortlisted CMGC firms based upon the first phase evaluation results, shall provide a supplemental proposal in accordance with Part 3 – Proposal Submittal Requirements, Phase 2 – Supplemental Proposal Submittal Requirements and Interview of this RFP. Interviews will be conducted with each shortlisted CMGC Proposer. Supplemental proposals and interviews will be evaluated, scored, and ranked based on the evaluation criteria identified in Part 3 – Proposal Submittal Requirements, Phase 2, of this RFP.

During the Final Phase, the evaluation committee, comprised of City staff, shall establish the final ranking of the shortlisted CMGC firms based on the final scores from the Phase 2 evaluation. The firm receiving the highest overall ranking from the evaluation committee shall be selected for contract award, subject to the successful negotiation of a final agreement and approval of the award by the City of Aurora Council.

Should the City be unable to reach an agreement with the top-ranked CMGC Contractor, negotiations will commence with the second-ranked firm. This process will continue until a satisfactory contract is negotiated, or the City exercises its right to reject all proposals. The City shall solely decide when negotiations with any Proposer shall be concluded.

CONTACTS DURING THE SOLICITATION PROCESS

ANY QUESTIONS, COMMENTS, OR OTHER COMMUNICATIONS SHALL BE DIRECTED TO THE CONTACTS NOTED ABOVE. NO OTHER CONTACT SHALL BE MADE REGARDING THIS RFP WITH ANY OTHER CITY

STAFF, SELECTION COMMITTEE MEMBERS, COUNCIL MEMBERS, AGENTS, CONSULTANTS, ETC.

DURING THE RFP PROCESS. FAILURE TO COMPLY WITH THIS REQUIREMENT SHALL RESULT IN THE

OFFENDING CONSULTANT BEING REMOVED FROM CONSIDERATION.

mailto:kchewiwi@auroragov.org http://www.bidnetdirect.com/colorado

CM/GC Acceptance of this RFP By submitting a proposal in response to this RFP, the CM/GC accepts all of the conditions described in this RFP, including the CM/GC Contract and agrees to abide by all final decisions made by the City.

CITY OF AURORA, COLORADO

Kristin Chewiwi, Procurement Supervisor, Purchasing Services

Attachments: Exhibit A – Schematic Plans Exhibit B – Facility Assessment Report Cost Proposal (Excel Workbook)

PART 1 – INSTRUCTIONS TO PROPOSERS & GENERAL REQUIREMENTS

TABLE OF CONTENTS

Section No. & Title

1.0 Introduction

1.1 RFP Documents

1.2 City Points of Contact

1.3 Addendums

2.0 General RFP Requirements

2.1 Preparation & Submission of Proposals

2.2 Proposer’s Pre-Submittal Responsibilities and Representations

2.3 Proposal Submission Due Date & Location

2.4 General Proposal Submittal Requirements

3.0 Contract Award Process

3.1 Award of Contract

3.2 Contract Agreement

3.3 Performance Bond, Payment Bond & Insurance Certificates

4.0 Miscellaneous Conditions

4.1 Out of State Corporations

4.2 Colorado Labor Requirements

4.3 State of Colorado Immigration Law

4.4 Subcontractors

4.5 Compliance with Registration and License Requirements

4.6 Confidentiality of Proposals

4.7 Proposal Preparation Costs

4.8 City Of Aurora’s Small Business Enterprise (SBE) Program

PART 1 – INSTRUCTIONS TO OFFERS & GENERAL REQUIREMENTS

1.0 Introduction

1.0.1 The City of Aurora (“COA”) has issued this Request for Proposals (“RFP”) to solicit proposals (“Proposals”) from the prequalified firms/contractors (“Proposers”) interested in contracting to serve as the Construction

Manager/General Contractors (CM/GC) for the Paul Tauer Council Chambers (“Project”). The purpose of this RFP is to determine which Proposer (the “Successful Proposer”) will be awarded the CM/GC contract (“Contract”) for the Project.

1.1 RFP Documents

1.1.1 The documents included in this RFP (collectively the “RFP Documents”) consist of the following sections, as well as any attachments and exhibits contained or identified in such sections:

PART 1 – INSTRUCTIONS TO OFFERS & GENERAL REQUIREMENTS

PART 2 – PROJECT SCOPE OF WORK

PART 3 – PROPOSAL SUBMITTAL REQUIREMENTS

PART 4 – CM/GC CONTRACT AGREEMENT(S)

PART 5 – CM/GC GENERAL CONDITIONS

1.1.2 Each Proposer shall review the proposed RFP Documents and provide comments regarding any aspect of such documents to which it has any concern, including but not limited to terms that it considers to be ambiguous or to which it takes exception. Such comments will be submitted to COA’s Purchasing Point of Contact within the time set forth on the cover page of this RFP for the deadline to submit questions. COA will review all comments received and, if it deems appropriate, in its sole discretion, may modify such documents through an Addendum.

Proposers shall base their Proposals on the terms and conditions of this RFP only and as amended by any Addendum issued to modify this RFP’s terms and conditions.

1.1.3 The COA in making copies of the RFP documents available to interested firms does so only for the purpose of obtaining Proposals on the Project. As such, the COA does not confer any licenses and or grant for any other use the RFP documents beyond what is stated in this RFP.

1.1.4 The definitions for the terms used in “Part 5 – CM/GC General Conditions” of this RFP have the same assigned meanings for the other parts of this RFP unless otherwise stated. The term “Successful Proposer” means the highest ranked best qualified responsive CM/GC firm to whom the COA pursuant to the requirements of this

RFP makes the award to.

1.2 City Points of Contact

1.2.1 COA’s sole Points of Contact (“POC”) for this RFP shall be the person designated below. The POC is the only individual authorized to discuss this RFP with any interested parties, including Proposers. All communications about the Project or this RFP shall be in writing to the following POC:

POC for RFP Solicitation Process: Kristin Chewiwi

Procurement Supervisor, Purchasing Services

E-mail: kchewiwi@auroragov.org

1.2.2 COA disclaims the accuracy of information derived from any source other than COA POC, and the use of any such information is at the sole risk of Proposer. No oral interpretation of this RFP shall be considered binding on the COA.

mailto:bfilling@auroragov.org

1.2.3 All communications to the POC from Proposers shall specifically reference the correspondence as being associated with RFP’s Project Name, Project Number and RFP Number. All questions and other requests for clarification regarding this RFP shall be submitted to COA’s POC in writing in electronic format (submission by email is acceptable). No requests for additional information, clarification or any other communication should be directed to any other individual. No oral requests for information regarding this RFP will be accepted for response to by the COA.

1.2.4 All questions or requests for clarification must be submitted by the due date and time identified on the cover page of this RFP under the “Schedule of Key Dates”. Questions or clarifications received after such time will not be answered, unless the COA elects, in its sole discretion, to do so.

1.2.5 COA’s responses to questions or requests for clarification shall be in writing through issuance of an

Addendum. COA will issue an Addendum to this RFP for responding to questions or requests for clarifications as deemed appropriate. COA will not be bound by any oral communications, or written interpretations or clarifications that are not issued in writing or set forth in an Addendum.

1.2.6 Any Addendum(s) shall be issued pursuant to the General Requirements Section 1.3.1 of this RFP.

1.3 Addendums

1.3.1 Addenda to the RFP Documents, if any, will be posted on the Rocky Mountain E-Purchasing System

(BidNet) website as soon as available and shall be the responsibility of the CM/GC to obtain all Addenda.

COA reserves the right to amend this RFP by issuance of a written Addendum at any time prior to the date set for submission of proposals. CM/GC’s registered for the paid notification service on BidNet shall be notified of addenda either by fax or email depending on the service they have subscribed to. It shall be the responsibility of the CM/GCs register for the no charge, no notification service on BidNet and monitor for any addenda. If revisions are of such magnitude to warrant, in the City of Aurora’s opinion, the postponement of the date for receipt of proposals, an addendum will be issued announcing the new date.

2.0 General RFP Submittal Requirements

2.1 Preparation & Submission of Proposals

2.1.1 Proposals shall be considered only from Proposers that are firmly established in the appropriate business of providing CM/GC services, who are financially responsible, and who have the resources and ability to perform the required services in a professional and industry acceptable manner. The City may request additional information as deemed necessary to substantiate the acceptability of any Proposer. Failure to provide such information may result in a Proposer’s proposal being rejected and considered non-responsive.

2.2 Proposer’s Pre-Submittal Responsibilities and Representations

2.2.1 Each Proposer shall be solely responsible for examining the RFP Documents, including any Addenda issued to such documents, and any and all conditions which may in any way affect its Proposal or the performance of the work on the Project, including but not limited to:

1. Examining and carefully studying the RFP Documents, including any Addenda and other information or data identified in the RFP Documents;

2. Visiting the Project site and becoming familiar with and satisfying itself as to the general, local, and site conditions that may affect the cost, progress, or performance of its work on the Project;

3. Becoming familiar with and satisfying itself as to all federal, state, and local laws and regulations that may affect the cost, progress, or performance of its work on the

Project; and

4. Determining that the RFP Documents are sufficient to indicate and convey understanding of all terms and conditions for the performance of Proposer’s work on

2.2.2 The submission of a Proposal shall constitute an incontrovertible representation by the Proposer that they have complied with every requirement of this RFP and that the RFP Documents are sufficient in scope and detail to indicate and convey an understanding of all that is required to successfully complete the Project.

2.2.3 Each Proposer is responsible for giving prior to the proposal submission due date and time COA written notice of: (a) all conflicts errors, ambiguities, or discrepancies that Proposer discovers in the RFP Documents; and

(b) aspects of the RFP Documents that Proposer does not understand. Any failure to do so shall be at Proposer’s sole risk, and no relief for error or omission will be provided by COA.

2.2.4 Proposer shall provide COA the RFP Acknowledgement, Revisions, and/or Addenda with submission of the

Proposal which will serve to acknowledge that Proposer has received this RFP and accepts without exception all of the requirements, terms and conditions of the RFP including all the associated CM/GC Contract documents. The

Acknowledgement shall include the identity of the Proposer’s representative, who shall be Proposer’s single point of contact for the receipt of any documents and notices associated with this RFP.

2.3 Proposal Submission Due Date & Location

2.3.1 Unless otherwise changed by Addendum, Proposers are required to submit their proposal responses no later than the due date and time specified on the cover page of this RFP.

2.3.2 No late proposals shall be considered for award. The COA shall not be responsible for late deliveries.

Proposals received by the COA after the specified due date and time in this RFP for submission of proposals shall be rejected and will be returned to the Proposer unopened.

2.3.3 Proposals may only be modified and or withdrawn prior to the due date and time for the submission of proposals identified on the cover page of this RFP. A Proposer may not modify, withdraw and or cancel their

Proposal after the Proposal Submittal Deadline unless as otherwise expressly identified in this RFP. As a condition of this RFP each Proposer submitting a Proposal acknowledges, accepts and agrees with this provision.

2.4 General Proposal Submittal Requirements

2.4.1 Proposers shall format and submit proposals in accordance with the general submittal requirements listed here under section 2.4 and in accordance with specific submittal requirements identified in Part - 3 of this RFP.

Failure to complete and submit any required forms identified in Part - 3 of this RFP may result in the rejection of an Proposer’s proposal as non-responsive.

2.4.2 Proposers must indicate on their sealed proposal envelope/package the following:

A. The RFP Project Name & Number

B. The RFP Solicitation Number

C. The Name of the Proposer/Firm

D. The Address of the Proposer/Firm

2.4.3 All copies of the Proposal documents identified in Part – 3 of this RFP must be submitted electronically through the Rocky Mountain E-Purchasing System (BidNet). Proposals submitted via mail, fax, email, and or other delivery means shall be rejected as being non-responsive. No oral and or telephone proposals shall be considered for this RFP.

2.4.4 Proposers shall submit proposals using complete sets of RFP documents. The COA assumes no responsibility for errors or misinterpretations resulting from using incomplete sets of RFP documents. Proposals must be submitted on the forms/documents provided by the COA in Part - 3 of this RFP. The City may reject any Proposal that is incomplete and that is not legible.

2.4.5 Each copy of the Proposal shall include the legal name of the Proposer and be signed by the person or persons legally authorized to bind the Proposer to a Contract. Proposals submitted by a corporation shall indicate the State of incorporation.

2.4.6 Proposers shall only be allowed to submit one (1) Proposal prior to the due date and time stated in this RFP unless as otherwise specifically authorized in the RFP to submit multiple Proposals.

2.4.7 The COA reserves the right to reject any and all Proposals, to waive any and all informalities and the right to disregard all nonconforming, nonresponsive or conditional Proposals. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

3.0 Contract Award Process

3.1 Award of Contract

3.1.1 It is the intent of the COA to award the CM/GC services under a phased approach to the successful highest ranked Proposer. Under the first phase of the award process, the COA will negotiate the pre-construction services with the highest ranked Proposer. Once an agreement has been reached on all the details associated with the scope, price and schedule for providing the pre-construction services, they will be incorporated into the initial award of the CM/GC Contract found under Part – 4 of this RFP.

3.1.2 During the second phase of the award process the CM/GC Contract awarded under phase one shall serve as the master agreement that governs the contractual terms and conditions for how all the work for the overall project shall be completed. The CM/GC will be responsible for providing schedules and cost estimates throughout the pre-construction phase. The CM/GC will provide an Initial Cost Estimate (ICE) for each work package and will trend the estimate and schedule for each work package throughout the pre-construction services phase. Separate

Guaranteed Maximum Price (GMP) work packages will be issued as separate Notice to Proceeds under the master

CM/GC Contract. Each GMP work package shall include its own separate performance and payment bonds, insurance requirements, scope, price, schedule, substantial and final completion dates, and anything else required by COA.

3.1.3 After the preconstruction services have been awarded under phase one of the contract award process, the

COA shall determine the schedule and order for when each work package shall be completed. When the requirements for a given work package have been finalized, the COA shall request a separate GMP proposal for completing that work package from the CM/GC. Each GMP work package proposal request from the COA shall include the details of what the CM/GC is required to submit in response to the proposal request for completing the work package. The COA shall then review the submitted GMP work package proposal and negotiate any changes to it as deemed to be appropriate in the best interest of the COA. Once a final agreement has been reached between the COA and the CM/GC for completing the work package and COA Council approval has been obtained, a Notice of Award shall be issued to the CM/GC. The Notice of Award shall include the required Contract documents

(performance and payment bond, insurance requirements and a GMP work package authorization signature form) that need to be completed before the Notice to Proceed can be issued. The CM/GC shall sign and deliver the required number Contract documents to the COA within ten (10) calendar days of the receiving the Notice of Award.

Once the COA receives the completed Notice of Award Contract documents the Notice to Proceed will then be issued and work may begin on the awarded work package.

3.1.4 In the event the COA and the CM/GC are unable to reach an acceptable agreement for award of a GMP work package as described above under section 3.1.3 of this RFP, the COA shall pursue the award of the work package through any other process/means the COA solely deems appropriate. The COA shall be the sole judge in determining when to conclude negotiations on any given GMP work package proposal.

3.2 Contract Agreement

3.2.1 Included in this RFP is a sample of the standard “Construction Manager/General Contractor (CM/GC)

Contract Agreement” that shall be used by the COA for award of the Project. Refer to Part - 4 of this RFP to see the complete sample copy of the Contract Agreement. Response to the RFP indicates the review and acceptance of the Contract as provided under in Part - 4.

3.3 Performance Bond, Payment Bond and Insurance Certificates

3.3.1 The successful Proposer shall be required to execute and furnish to COA a separate Performance and Payment

Bond within ten (10) calendar days from the date of the Notice of Award for any awarded work package made under the CM/GC Contract. Samples of the Performance and Payment Bonds are attached for review to the sample

CM/GC Contract included with this RFP.

3.3.2 The Performance and Payment Bonds shall be written on forms provided by the COA. The Attorney-in-Fact, who executes both the Performance and Payment Bonds on behalf of the Surety, shall affix to both Bonds a certified and current copy of Power of Attorney.

3.3.3 The successful Proposer shall also be required to provide the required insurance policies/coverages as required by the COA pursuant to the COA insurance requirements which can be found at the end of the sample CM/GC

Contract included with this RFP. The stated insurance requirements are considered the general minimum requirements for the initial award of a contract under this RFP. The COA reserves the right to adjust the stated minimum insurance requirements as deemed appropriate for any given work package.

3.3.4 If the successful Proposer fails to comply with the any of terms and conditions of this RFP’s Section 3.3 for any given work package, the COA has the right to award the work package to another Contractor.

4.0 Miscellaneous RFP Conditions

4.1 Out of State Corporations

4.1.1 Before or at the time the Contract is awarded to an Proposer who is a Corporation organized outside the State of Colorado, such Corporation must carry out the proper procedure to conduct business in the State of Colorado, designate a place of business within the State of Colorado, and appoint an Agent for service of process, in accordance with Title 7, Article 9 of the Colorado Revised Statues.

4.1.2 Such Proposer/Corporation must furnish the COA with a Certificate from the Colorado Secretary of State indicating the Corporation has authority to conduct business within the State of Colorado.

4.2 Colorado Labor Requirements

4.2.1 Pursuant to Colorado Revised Statute 8-17-101, 102, & 103, a minimum of eighty percent (80%) Colorado labor is mandated for all public works construction. "Colorado labor" is defined as any person who is a resident of the state of Colorado at the time of employment without discrimination as to race, color, creed, sex, age, or religion except when sex or age is a bona fide occupational qualification.

Proposer understands and agrees that failure to comply with the eighty percent (80%) Colorado labor requirement shall constitute a material breach of the contract.

Colorado labor shall be employed to perform the work to the extent of not less than eighty percent (80%) of each type or class of labor in the several classifications of skilled and common labor employed on such public works projects.

Additionally, violators of the mandatory Colorado labor requirement may be found guilty of a misdemeanor and upon conviction, shall be subject to penalties of not more than five hundred dollars ($500) and/or imprisonment in the county jail for a maximum term of one year.

4.3 State of Colorado Immigration Law

4.3.1 Provisions for compliance with the State of Colorado Immigration Law are set forth in the CM/GC

Construction Agreement. The successful Proposer will be required to provide certification that its employment practices are in compliance with State and Local requirements.

4.4 Subcontractors

4.4.1 The Proposer may allow self-perform work secured in competition, as provided for in the Contract

Documents, and/or use Subcontractors for each awarded work package.

4.4.2 Subcontractors and suppliers, proposed by a Proposer and accepted by the COA, must be used on the work for which they were designated. As required in Part 3 of this RFP the Successful Proposer shall furnish to the COA in writing the names of the persons, or entities (including those who are to furnish materials or equipment) proposed for each of the principle portions of the Project Work.

4.4.3 The Proposer shall be required to satisfy the COA regarding the reliability and responsibility of any proposed

Subcontractors. This would include the Subcontractor’s capability to perform the Work on the Project for which the Proposer has designated them to complete.

4.4.4 The COA shall notify the Successful Proposer in writing if there is an objection to a proposed subcontractor.

If the COA objects to a proposed subcontractor, the Proposer may be required to propose an acceptable replacement.

4.4.5 The COA will promptly reply to the Successful Proposer in writing stating whether or not the COA, after due investigation, has reasonable objection to any such proposed subcontractor, person or entity. Failure of the COA to reply shall constitute notice of no reasonable objection. The Successful Proposer shall make no substitution for any approved subcontractor, person or entity without the COA’s written approval.

4.4.6 The awarded CM/GC Contract Agreement shall not be sublet or assigned without the prior written approval of the COA.

4.5 Compliance with Registration and License Requirements

4.5.1 All Proposers and Proposals must comply with the law with regard to their organizational structure, any required registration with governmental agencies and/or entities, and any required governmental licensure, whether business, individual, or professional in nature, and nothing herein is intended to contradict, nor to supersede, state and federal laws and regulations regarding the same. At the time of submitting Proposals, all Proposers shall be eligible under applicable law and relevant regulations, to offer and to provide any services proposed or related to

4.5.2 The Successful Proposer and any subcontractors, if applicable, will be required to obtain and Aurora Business

License and Contractors License. The Successful Proposer shall provide the license numbers to the COA’s POC for the RFP Solicitation Process prior to Contract award.

4.6 Confidentiality of Proposals

4.6.1 Proposals submitted to the COA for consideration shall be subject to the Colorado Open Records Law, Section

24-72-201, et seq., C.R.S. after award is made. Any confidential information in a proposal shall be identified as such by the submitting Proposer. Proposer’s submitted Proposals shall remain the property of the COA.

4.6.2 If any information is considered to be confidential, the Proposer shall agree to indemnify the COA for any and all attorney fees that the COA may incur in defending the withholding of such information by signing and returning the “Request Under the Colorado Open Records Act” letter found in Part - 3 of the Proposal Submittal

Requirements of this RFP. Should the COA receive a request for the release of any information in the Proposer’s proposal in accordance with the open records law, the City will review the Proposer’s proposal, giving consideration to the portions that the Proposer indicated contained trade secrets, privileged information, or confidential commercial, financial, geological, or geophysical data, and may release only that information which has not been identified as confidential so long as Section VII has been signed and returned by the Proposer along with the proposal. Should the Proposer choose not to sign and return Request Under the Colorado Open Records Act letter, all information in the Proposer’s Proposal shall be considered releasable by the COA. Proposers will not be notified of any open records requests prior to the release of such information. If, in the opinion of COA’s legal counsel, the

COA is nonetheless compelled to disclose any portion of such information to anyone or else stand liable for contempt or suffer censure or penalty, the COA may disclose such information without liability.

4.7 Proposal Preparation Costs

4.7.1 Any costs incurred by the Proposer in the preparation of a proposal response to this RFP are solely those of the Proposer. The COA assumes no responsibility for the reimbursement of any such costs incurred directly or indirectly by an Proposer associated with preparing and submitting a proposal in response to this RFP.

4.8 City of Aurora’s Small Business Enterprise (SBE) Program

4.8.1 Objectives of the SBE Program are as follows:

The COA’s SBE Program demonstrates the COA’s commitment to the SBE community by promoting economic growth within the local business community and providing a development program to assist SBE’s regardless of gender, age, race or ethnicity.

For purposes of the COA’s Program, SBE’s are defined as a small business if they meet 50% of the Small Business

Administration’s size standard that applies to the appropriate North American Industry Classification (NAICS) code for the scope being procured. SBE’s shall self-certify as to their business size status.

As part of the SBE Program, Contracts over $250,000 awarded to large businesses by the COA’s Office of

Purchasing Service shall require that the large business use a Good Faith Effort to award no less than 10% of their subcontracting dollars to SBE’s, if they plan to subcontract any portion of the work. This Program does not apply to businesses that will perform 100% of the Contract with their own workforce and or to the Successful Proposer who is already a small business enterprises as it relates to the NAICS identified for this RFP.

Proposers are encouraged to identify as many aspects of the work as possible to enhance the utilization of SBE’s.

Proposers are expected to use qualified SBE’s. To be qualified, SBEs must have the necessary financial capabilities, skill, experience, and access to the necessary staff, facilities and equipment to perform the work or to provide the supplies or services that are required.

4.8.2 If the Good Faith Effort requirements of the SBE Program are not met in awarding no less than 10% of the subcontracting dollars to qualified SBE’s, it shall be the responsibility of the large business/Successful Proposer to demonstrate its good faith efforts in attempting to meet the objective. The Successful Proposer, if it has not met the specified objective, must provide a completed Good Faith Effort Questionnaire in support of its good faith effort to meet the objective for evaluation and approval by the COA.

4.8.3 In order to demonstrate compliance with the COA’s SBE Program, the Successful Proposer must complete, sign and submit the documents/forms entitled Statement of Intent to Use Small Business Enterprises (Exhibit A) and Individual Letter of Intent for Each Small Business Enterprise (Exhibit B). In addition, if the SBE objective has not been met, the Successful Proposer will be required to submit the Good Faith Effort Questionnaire (Exhibit

C) as provided for herein under "Good Faith Effort." All forms shall be submitted by the Successful Proposer as directed by the COA prior to the award of each work package. If these forms are not completed in detail, signed and submitted as noted above, the Successful Proposer’s Proposal may be rejected.

4.8.4 The adequacy of the Successful Proposer’s good faith effort will be evaluated based upon the following criteria:

1. The Proposer's outreach efforts, including:

Advertising in trade association publications and other publications;

Mailings to SBE’s;

Contacts with SBE contractor organizations;

Phone contacts with SBE’s; and

Other activities identified by the Proposer.

2. List items of work identified by the Proposer for subcontract or supply to meet the Program objectives;

3. Efforts to negotiate with SBE’s to obtain them as subcontractors or suppliers;

4. Efforts to provide SBE’s a full and fair opportunity to submit proposals, including the opportunity to review drawings and to have the time to prepare proposals and negotiate; and

5. The reasons why the Proposer was unsuccessful in its efforts to obtain SBE’s as subcontractors, suppliers or joint venture partners.

If the COA determines that the Successful Proposer failed to make a good faith effort, their Proposal may be deemed non-responsive and may be rejected as such.

EXHIBIT A - STATEMENT OF INTENT TO USE SMALL BUSINESS ENTERPRISES (SBE)

The large business/selected CM/GC shall complete this form for the involvement of SBEs on this project and shall submit this form when Work Package negotiations begin.

IF THIS FORM IS NOT COMPLETED IN DETAIL, SIGNED AND SUBMITTED AS NOTED

ABOVE, THE TOP RANKED FIRM’S EVENTUAL WORK PACKAGE PRICE PROPOSAL

WILL BE REJECTED.

The following SBEs will be utilized (attach additional sheets as required):

1. Name: _________________________________________________________________________

Type of Work: ___________________________________________________________________

Amount of Contract:

2. Name: _________________________________________________________________________

3. Name: _________________________________________________________________________

By executing this document, the large business hereby certifies that it fully intends to employ the SBEs listed on this STATEMENT OF INTENT TO USE SMALL BUSINESS ENTERPRISES. Should one or more listed SBEs be deleted after this form has been submitted and or if it becomes necessary to replace an SBE, the CM/GC

MUST OBTAIN PRIOR WRITTEN APPROVAL FROM THE CITY.

Total Anticipated Subcontracting Dollars:

Total Anticipated SBE Subcontracting Dollars:

Total SBE Program Participation Achieved: %

Firm:

(Company Name)

By:

(Signature of Firm’s Authorized Representative)

Name:

(Type or Print)

Title:

Date:

EXHIBIT B - INDIVIDUAL LETTER OF INTENT FOR EACH SMALL BUSINESS ENTERPRISE

The large business/selected firm shall complete this form for the involvement of SBEs on this project and shall submit this form when negotiations begin.

FIRM INFORMATION:

Name:

Address:

Telephone:

SBE INFORMATION:

Name:

Address:

Telephone:

Type of Firm: Subcontractor Supplier

The North American Industry Classification System (NAICS) code for this award is 236220.

The small business size standard designated for this award in accordance with the City of Aurora’s SBE Program is

18.25 Million U.S. dollars Employees

Description of work to be performed:

Estimated start date: Total value of estimated work:

BIDDER INTENDS TO UTILIZE THE ABOVE-NAMED SBE FIRM FOR THE WORK DESCRIBED

ABOVE. IF THE ABOVE-NAMED LARGE BUSINESS IS NOT DETERMINED TO BE THE

SUCCESSFUL CM/GC AWARDED THE CONTRACT, THIS LETTER OF INTENT SHALL BE NULL

AND VOID.

Firm: SBE Firm:

(Company Name) (Company Name)

By: By:

(Firms’s Authorized Representative) (SBE’s Authorized Representative)

Name: Name:

(Type or Print) (Type or Print)

Title: Title:

Date: Date:

EXHIBIT C - GOOD FAITH EFFORT QUESTIONNAIRE

The large business/selected CM/GC who has failed to meet the SBE objective is required to complete and submit this form, along with supporting documentation when negotiations begin. Please use an additional sheet when space is inadequate.

Project SBE Objective: 10% CM/GC SBE PARTICIPATION: %

1. Did your firm advertise for SBE participation? Yes No

If yes, were the advertisements specific or general ?

In what publication(s) did your ad appear?

Please provide a copy of your advertisements.

2. What other sources did your firm use to solicit proposals from SBE subcontractors?

Please provide a copy of your advertisements.

3. What items of work were identified for SBE contracting opportunities? List the items of work identified and the percent of contract:

Item Percent of Total Subcontract Dollars

4. How many SBE firms did you contact by mail?

Please provide a copy of all materials mailed and a list showing to which SBE firms the various mailings were sent.

5. How many SBE firms did you contact by phone?

Please provide a list showing which SBE firms were contacted by phone.

GOOD FAITH EFFORT QUESTIONNAIRE (CONTINUED)

6. For subcontracts where an SBE submitted a proposal, but was not used, provide the following information:

A. Scope of work SBE proposed vs. scope of work non-SBE proposed:

B. Amount of SBE proposal vs. amount of non-SBE proposal. (Note: Include the date the proposals were received.)

7. If you negotiated with SBEs, but no negotiated subcontracts resulted, please give the reasons that your negotiated efforts failed relative to each such failure.

8. If you did not negotiate with any SBE firm(s) please explain why.

9. Please indicate how many negotiated subcontracts you entered into:

10. How many SBE firms reviewed the Scope of Work requirements at your office?

11. Have you previously responded to RFPs on work with public entities in which the solicitation documents set forth objectives for SBEs? Yes No

If the answer to this question is yes, please provide the following information:

A. Were you ever the top ranked firm? Yes No

B. Have you ever failed to meet a specified objective? Yes No

If yes, relative to each incident in which you have failed to reach the objective, please set forth the reasons for any such failure.

C. Has a proposal submitted by your firm ever been rejected for its failure to respond to an SBE program? Yes No

D. Have you ever competed successfully for a public project and met the objectives specified therein?

Yes No

If yes, please identify those projects.

Relative to each of the questions set forth above, please respond in detail on a separate piece of paper, if necessary. This information will be used by the City as an indication of your commitment to the City’s

SBE Program.

PART 2 – PROJECT SCOPE OF WORK

Table of Contents

1 Project Summary

2 CMGC Project Specific Information

3 Referenced Items Needed by the Contractor

4 Project General Information

Project Management and Coordination:

City of Aurora Project Management

Elly Watson

City of Aurora Public Works

15151 E Alameda Parkway

Aurora, CO 80012

PH: 303-739-7309

E-mail: elwatson@auroragov.org mailto:elwatson@auroragov.org

1. PROJECT SUMMARY AND KEY ELEMENTS

The City of Aurora is requesting proposals from firms to provide Construction Manager/General Contractor (CMGC) preconstruction and construction services, herein referred to as the Contractor, who will partner with the design team on this project. As part of the team, during the predesign phase of the project the selected contractor will provide input on schedule, work phasing, constructability, cost estimates, value engineering, and other support as may be described herein.

A Guaranteed Maximum Price (GMP) and an updated project schedule will be established by the Architect/Engineer and the Contractor in conjunction with the City of Aurora. The Contractor will evaluate, among other things, availability of materials and labor, project schedule, project costs as they relate to the established budget, constructability, and will work closely with the Architect/Engineer and the City of Aurora throughout the planning, design and construction phases of the project.

1.1 Project Information Summary

The Paul Tauer Aurora City Council Chamber Accessibility Improvements Project will renovate the City Council Chamber, an auditorium of approximately 6,000 square feet, on the first floor of the Aurora Municipal Center at 15151 E Alameda Parkway Aurora, Colorado 80012. The Aurora Municipal Center was built in 2003 and is roughly 286,000 square feet. The five-story building houses approximately 1100 employees representing most city departments: Mayor and City Council; City Attorney; City Clerk; Civil Service Commission; Communications and Marketing; Development Services; Finance; Fire Rescue; Housing and Community Services; Human Resources;

Information Technology; Intergovernmental Relations; Parks, Recreation and Open Space; Planning and Business Development; Police; and Public Works.

A 2026 ADA Facility Assessment identified several items of non-compliance in the Paul Tauer Aurora City Council Chamber that require significant renovations, including that the current lift to the chamber floor does not conform to ADA standards.

A schematic design for the Paul Tauer Aurora City Council Chamber Accessibility Improvements Project has been completed and recommends two new ramps be constructed from the chamber’s main entrance, one allowing access to the Council floor and one allowing access to the Council dais. This includes raising the chamber floor approximately 6 inches to allow a gentler slope on the ramps as well as floor-level wheelchair seating. The design also proposes an add-alternate to the scope that will rebuild the dais by bringing it forward into the chamber well to increase the circulation on the dais from the new ramp and to provide accessible seating. Smaller improvements are also included in the scope to address the facility assessment including replacement of all seating, door operators, relocation of fire alarms and outlets, etc. Exhibit A includes schematic plans. Exhibit B contains the assessment report.

The project cost estimate is $1.03 million-$1.56 million and will be appropriated during the 2027 budget process this Fall.

Construction is anticipated to begin January 2027. The building will remain occupied for the duration of construction;

however, the chamber will not be required to remain open. Work that is particularly disruptive in terms of noise, odors, and/or utility shutdown may need to be performed outside of normal business hours. Close coordination will be required with building users, particularly those close to and adject to the work area. Due to the need to close the chamber during construction, an optimized and expedited schedule, that works within the budget, is important to the City.

Contractor hereby represents and warrants that contractor will perform a background check on all employees that will perform services at the city site. In the event that the background check raises any concerns, contractor shall contact the City immediately before permitting any employees or subcontractor to access the city site.

To work in the City as a contractor, contractors must have appropriate license to build, construct, alter, repair, add to, demolish or move any building or structure. Electricians require a current state of Colorado master's and contractor's license be on file with the Building Division. The City does not issue a separate plumbing or electrical contractor license.

2. PROJECT SPECIFIC INFORMATION

2.1 CMGC Introduction

The intent of the CMGC process is to form a partnership with the Owner (CITY OF AURORA), Designer (GSG Architecture, Inc), and the Contractor. The goals of this partnership are to mitigate risk, improve the construction schedule, streamline the project, and produce a project that adheres to the established budget and schedule. The Owner anticipates the involvement of the Contractor in an effort to improve constructability and meet budget and schedule related goals. One of the key benefits to the CM/GC delivery method is the ability to get ongoing and updated pricing throughout the design process. An important role of the Contractor is to provide constructability and value engineering feedback to reduce risk during the construction phase.

The Contractor will be relied upon for the following expertise during the Design/Preconstruction phase:

• The skills and knowledge to refine the quantities of materials, labor and equipment needed for construction.

• The skills and knowledge to determine the tasks needed to complete the Project and estimate the costs, duration, and sequence of tasks.

• An understanding of the availability, cost and capacities of materials, labor, and equipment.

• The skills and knowledge to identify potential risks (including financial risks) and methods to mitigate them prior to the start of construction.

• Identification and engagement with qualified subcontractors who will competitively bid the performance of work tasks.

• Ability to provide additional information on constructability, costing, and phasing.

After contract award, during the preconstruction phase the Contractor will work with the Designer and Owner to successfully accomplish the tasks summarized in the following paragraph.

The Contractor will be obligated to construct the Project within the GMP, and propose solutions that will help achieve the goal of staying within the Owner’s approved budget. If the Project cannot be delivered within the allocated budget, the Owner retains the right to cancel the project, reduce the scope, or deliver the Project by other means.

Construction will not begin until the construction documents for each work package are substantially complete.

2.2 Project Scope

This project provides for accessibility improvements to the Paul Tauer Council Chamber using a two-phase process as described herein.

2.3 Design/Preconstruction Phase Services (Phase 1)

Fundamentally, the purpose of the initial Design/Preconstruction project phase is development of a logical, efficient, and cost-effective plan for Contractor’s construction implementation of the renovation project. This will be accomplished by creating a Project Team, comprised of members drawn from Contractor’s, Owner’s, and Designer’s staffs, who will jointly address the various preconstruction tasks listed below.

2.4 Phase 1 Work Tasks

The Contractor shall provide services related to the following Phase 1 tasks:

• Constructability and value engineering analyses of the individual work tasks.

• Identify all tasks which are expected to require City building department review and permitting.

• Categorize each work task as to which entities will be performing the construction work (i.e.

Contractor self-perform (in competition), performance by subcontractor(s), performance by equipment or material provider(s), or a combination of these entities).

• Prepare a plan for including SBE’s in the competitive bidding process.

• As applicable and with the other Project Team members, identify and finalize a minimum of (3) three mutually acceptable subcontractors to competitively bid all significant tasks.

• Create, review and evaluate schedule and approaches for optimizing competitive procurement of major items of equipment and materials.

• Scheduling and construction phasing evaluations by work task. The Owner anticipates that the Contractor will work jointly with the Designer to assure that the design documentation is completed in a manner that allows the Contractor’s Work to progress logically and continuously in the field.

• The Contractor’s construction schedule must identify all tasks required for a well-coordinated and timely completion of the Project, including Owner items, final inspections, punch-list, corrective work, final acceptance, etc. The schedule must identify critical activities for the Project and each activity will be clearly identified in the schedule with the responsible lead individual for each task. Particular attention will be given to long lead items that may be procured with early release packages to minimize the disruption to the overall construction schedule; such items may include mechanical and electrical equipment and the pre-engineered metal building system

• Once the Contractor is selected from the RFP process, the selected contractor will be required to complete an Initial Cost Estimate (ICE) based on a specific design, as determined by the Owner.

Prior to further evolution of the design by the Designer, the selected Contractor shall work closely with the Designer and the Owner to ensure that the current design scope/intent and the…