biddoc.pdf

INVITATION FOR BIDS

IFB 2026-022

FOR

PERIMETER SECURITY GATES

Solicitation Date: August 3, 2026

Bids Due: September 1, 2026, at 2:00 PM (MT)

TABLE OF CONTENTS

I. INVITATION FOR BIDS

II. BID QUESTIONS

III. NORTHERN WATER BACKGROUND

III.1 Northern Colorado Water Conservancy District

III.2 Municipal Subdistrict

IV. INSTRUCTIONS TO BIDDERS

IV.1 Defined Terms

IV.2 Official Solicitation Documents and Addenda

IV.3 Examination of Documents, Sites, and Conditions

IV.4 Site Access and Pre-Bid Coordination

IV.5 Questions, Interpretations, and Communications

IV.6 Preparation and Submission of Bids

IV.7 Bidder Qualifications and Responsibility Review

IV.8 Bid Security

IV.9 Modification or Withdrawal of Bids

IV.10 Bid Evaluation and Award

IV.11 Costs of Bid Preparation

IV.12 Contract Execution, Bonds, and Insurance

IV.13 Compliance with Laws, Permits, Safety, and Taxes

V. BONDS AND INSURANCE

VI. COLORADO OPEN RECORDS ACT (CORA)

VII. CONTRACT REVIEW AND EXCEPTIONS

VIII. RIGHTS OF NORTHERN WATER

IX. ATTACHMENTS

X. Attachment A – Timetable

XI. Attachment B – Specifications

XI.1 Project Locations and Equipment Summary

XI.2 Bidder Responsibilities

XI.3 Crash-Rated Vehicle Barrier Requirements

XI.4 Automated Slide Gate Requirements

XI.5 Safety and Compliance

XI.6 Submittals Required with Bid or Prior to Work

XI.7 Bidder Qualifications

XI.8 Testing and Commissioning

XI.9 Training and Closeout Documentation

XI.10 Warranty Requirements

XI.11 Deliverables

XI.12 Bid Responsiveness and Approved Equals

XII. Attachment C – Bid Form

XIII. Attachment D – Bid Contact Information and Acknowledgement

XIV. Attachment E – Bid Bond Form

XVI. Attachment F – Northern Water Draft Contract

XVII. Attachment G – Acknowledgement of Contract

XVIII. Attachment H – Sample Certificate of Insurance

XIX. Exhibit 1 – Site Locations

I. INVITATION FOR BIDS

The Northern Colorado Water Conservancy District (Northern Water) is requesting Bids from qualified Bidders to supply and install perimeter security gate systems at one of its facilities. The project consists of furnishing, delivering, installing, testing, and commissioning three (3) crash-rated drop arm barriers and one (1) non-rated automated slide gate.

This Invitation for Bids (IFB) process will be conducted solely via Rocky Mountain E-Purchasing (RMEPS) website. Bidders interested in submitting a Bid may obtain the IFB documents from the RMEPS website (www.rockymountainbidsystem.com, then click on Vendor Login or Vendor Registration, as applicable). Any information about this IFB received from any other source cannot be validated as accurate or complete. Bidders are encouraged to register with RMEPS to be able to download all pertinent documents and submit the Bid. All related documents and any subsequent addenda will be posted to RMEPS.

Electronic Bids for the Northern Water Perimeter Security Gate and Barrier System will be received from interested Bidders through RMEPS at or before 2:00 PM (MT) on August 11, 2026. Submit one single electronic PDF file of the Bid through RMEPS. If you have any problems uploading your file to the RMEPS site, contact the RMEPS Support Team at 800-835-4603, option #2, or eprocurementsupport@bidnet.com. Please note that this is an electronic lock box, so late Bids will not be accepted. Please allow plenty of time for your upload before the deadline.

II. BID QUESTIONS

Bidder may not contact any Northern Water officials or staff other than Procurement prior to the Bid opening. All questions must be received by 12:00 PM, August 13, 2026, and must be submitted in writing through the Rocky Mountain E-Purchasing website at www.bidnetdirect.com/colorado.

Any necessary Addendum will be posted on the Rocky Mountain E-Purchasing System website. Bidders are responsible for checking RMEPS to make sure they are aware of all responses to questions and any Addenda that may be issued. All questions and associated answers, and any other document changes, will be issued through RMEPS in the form of an Addendum. Northern Water will not provide or be responsible for oral clarification.

The deadline for Bid Questions is August 13, 2026, at 12:00 PM (MT)

If needed, responses to questions will be issued by Addendum through RMEPS by August 17, 2026.

http://www.rockymountainbidsystem.com/ mailto:eprocurementsupport@bidnet.com https://www.bidnetdirect.com/colorado

III. NORTHERN WATER BACKGROUND

Northern Water is headquartered in Berthoud, Colorado (approximately 40 miles north of Denver) and has more than 195 full-time staff members engaged in the operations, engineering, environmental, financial, and administrative functions of the Northern Colorado Water Conservancy District and the Municipal Subdistrict. Most staff work out of Northern Water’s headquarters in Berthoud with some out of Northern Water’s Willow Creek Campus in Granby, Colorado.

III.1 NORTHERN COLORADO WATER CONSERVANCY DISTRICT

The Northern Colorado Water Conservancy District (Northern Water) is a political subdivision and a quasi-municipal corporation of the state of Colorado created by decree of the District Court of Weld County, Colorado, on September 20, 1937, pursuant to the Water Conservancy Act. The Water Conservancy Act empowers Northern Water, or any duly created subdistrict to acquire water; to obtain rights-of-way for certain water works; to contract with the United States or otherwise; to provide for construction of water facilities; to assume contractual or bonded indebtedness; to administer, operate, and maintain physical works; to conserve, control, allocate, and distribute water supplies for supplemental use; and to derive the revenues needed to accomplish its purposes.

As authorized under the Water Conservancy Act, Northern Water has created four water activity enterprises:

• Southern Water Supply Project (SWSP) Water Activity Enterprise

• Pleasant Valley Pipeline (PVP) Water Activity Enterprise

• Northern Integrated Supply Project (NISP) Water Activity Enterprise

• Hydropower Water Activity Enterprise

Northern Water was created to contract with the U.S. Bureau of Reclamation (Reclamation) to build the Colorado-Big Thompson Project (C-BT Project). The C-BT Project provides supplemental water to irrigate more than 550,000 acres of farm and ranch land and more than 1.1 million people in eight Northeastern Colorado counties. Northern Water also engages in water management and planning activities for the purpose of meeting present and future water supply needs of water users within its boundaries.

The majority of C-BT Project water comes from mountain snowmelt in the upper Colorado River basin west of the Continental Divide. Northern Water delivers on average 200,000 acre-feet of untreated water each year to the South Platte River Basin. The C-BT Project was constructed and is mostly owned by the United States through Reclamation. Northern Water owns the portions of the C-BT Project downstream of Horsetooth Reservoir and Carter Lake. Northern Water and Reclamation jointly operate and maintain the C-BT Project.

https://www.northernwater.org/water/projects/colorado-big-thompson-project/southern-water-supply-project https://www.northernwater.org/water/projects/colorado-big-thompson-project/southern-water-supply-project https://www.northernwater.org/water/projects/colorado-big-thompson-project/pleasant-valley-pipeline https://www.northernwater.org/water/projects/colorado-big-thompson-project/pleasant-valley-pipeline https://www.northernwater.org/water/projects/northern-integrated-supply-project https://www.northernwater.org/water/projects/northern-integrated-supply-project https://www.northernwater.org/water/projects/colorado-big-thompson-project/hydropower https://www.northernwater.org/water/projects/colorado-big-thompson-project/hydropower

III.2 MUNICIPAL SUBDISTRICT

The Municipal Subdistrict, Northern Colorado Water Conservancy District (Subdistrict) is a separate political subdivision and quasi municipal corporation of the State and was created by decree of the District Court of Weld County, Colorado on July 6, 1970. It was organized in 1970 for the principal purpose of developing a water supply for use by six (6) Front Range communities. Today the Subdistrict provides a water supply to 18 public entities.

As authorized under the Water Conservancy Act, the Subdistrict has created two water activity enterprises:

• Windy Gap Project Water Activity Enterprise

• Windy Gap Firming Project Water Activity Enterprise

Today the organization continues on its early mission of collecting water west of the Continental Divide and delivering it to Northeastern Colorado for agricultural, municipal, domestic, industrial, and environmental uses. In addition to the current and future projects driving day-to-day operations, Northern Water also provides regional leadership through water efficiency programs, data collection and delivery, source water protection, and interagency cooperation.

For additional information about Northern Water and the Municipal Subdistrict, visit www.northernwater.org/.

IV. INSTRUCTIONS TO BIDDERS

Bidders shall carefully review the complete Invitation for Bids (IFB), all attachments, exhibits, addenda, site information, contract documents, and requirements posted through the Rocky Mountain E- Purchasing System (RMEPS). Submission of a bid constitutes the Bidder’s representation that it has examined and understands the solicitation documents and is prepared to perform the work in accordance with the IFB.

IV.1 DEFINED TERMS

1. Bid means the complete response submitted by a Bidder in response to this IFB.

2. Bidder means a person or entity submitting a Bid in response to this IFB.

3. Successful Bidder means the Bidder, if any, selected by Northern Water for award of the contract.

4. IFB means this Invitation for Bids, including all attachments, exhibits, addenda, and documents incorporated by reference.

5. Addendum or Addenda means written additions, clarifications, revisions, or modifications to the IFB issued by Northern Water through RMEPS.

https://www.northernwater.org/water/projects/windy-gap-project https://www.northernwater.org/water/projects/windy-gap-project https://www.northernwater.org/water/projects/windy-gap-project/chimney-hollow-reservoir-project https://www.northernwater.org/water/projects/windy-gap-project/chimney-hollow-reservoir-project http://www.northernwater.org/

6. Contract Documents means the IFB, attachments, exhibits, addenda, the executed agreement, bonds, insurance requirements, specifications, and any other documents incorporated into the final contract.

7. Bid Security means the Bid Bond or other security required by this IFB, if applicable.

IV.2 OFFICIAL SOLICITATION DOCUMENTS AND ADDENDA

Official IFB documents, attachments, exhibits, responses to questions, and addenda will be issued through RMEPS as described in Sections I and II. Bidders are responsible for obtaining documents and monitoring updates through RMEPS. Information obtained from any other source is not binding on Northern Water.

IV.3 EXAMINATION OF DOCUMENTS, SITES, AND CONDITIONS

Before submitting a Bid, each Bidder shall examine the IFB, Contract Documents, technical specifications, drawings or site information, addenda, and applicable site conditions. The Bidder shall satisfy itself regarding access constraints, existing utilities, excavation requirements, potholing, field measurements, work sequencing, safety requirements, and all other conditions that may affect cost, schedule, performance, or completion of the work.

Submission of a Bid constitutes the Bidder’s representation that it has reviewed the solicitation documents and has included in its pricing all labor, materials, equipment, supervision, coordination, permits, incidentals, and other requirements necessary to complete the work, except for items expressly identified as Northern Water’s responsibility.

IV.4 SITE ACCESS AND PRE-BID COORDINATION

Access to Northern Water facilities may be subject to operational, safety, and security requirements.

Bidders shall coordinate any permitted site access, including access to Soldier Canyon Dam, through Northern Water’s designated procurement or project contact and shall comply with all site access instructions. Unauthorized site visits or contact with Northern Water personnel outside the process identified in this IFB may result in disqualification.

A recommended Pre-Bid Meeting is scheduled for August 10, 2026, at 11:00 AM (MT) and will be held virtually.

https://northernwater.zoom.us/meetings/85615508504/invitations?signature=yty68l1VS6- 7SOnN_EwiEJWDzSkAmRtGFzqMHMrXdG0 https://northernwater.zoom.us/meetings/85615508504/invitations?signature=yty68l1VS6-7SOnN_EwiEJWDzSkAmRtGFzqMHMrXdG0 https://northernwater.zoom.us/meetings/85615508504/invitations?signature=yty68l1VS6-7SOnN_EwiEJWDzSkAmRtGFzqMHMrXdG0

IV.5 QUESTIONS, INTERPRETATIONS, AND COMMUNICATIONS

Questions, interpretation requests, and IFB communications shall be submitted only as stated in Section II, Bid Questions. Only written responses or addenda issued through RMEPS are binding.

IV.6 PREPARATION AND SUBMISSION OF BIDS

Bids shall be submitted electronically through RMEPS in the manner and by the deadline stated in Section I and Attachment A – Timetable. Bids shall be complete, legible, signed by an authorized representative, and include all required information.

The Bid submittal shall include the required forms, pricing, acknowledgements, confirmations, Bid Security, exceptions, approved-equal information, and other documentation required by the IFB. Failure to submit required information may result in the Bid being deemed non-responsive.

IV.7 BIDDER QUALIFICATIONS AND RESPONSIBILITY REVIEW

Northern Water may evaluate whether a Bidder is responsive and responsible, including the Bidder’s experience, qualifications, manufacturer authorization or training, licensing, registrations, bonding capacity, insurance, financial capacity, references, proposed subcontractors, safety record, ability to meet the schedule, and ability to perform the work without delay or disruption to Northern Water operations.

Northern Water may request additional information from any Bidder to clarify or verify qualifications, responsiveness, responsibility, pricing, proposed equipment, subcontractors, or compliance with the IFB.

Failure to provide requested information within the time specified by Northern Water may result in rejection of the Bid.

IV.8 BID SECURITY

Bid Security, if required, shall be submitted in the amount and form stated in Section V, Attachment E, or any applicable addendum.

IV.9 MODIFICATION OR WITHDRAWAL OF BIDS

A Bidder may modify or withdraw its Bid only through RMEPS before the Bid deadline, subject to the procedures and functionality available through RMEPS. After the Bid deadline, Bids shall remain firm for the period stated in the IFB unless Northern Water authorizes withdrawal or modification in writing.

IV.10 BID EVALUATION AND AWARD

Northern Water may evaluate Bids based on price, responsiveness, responsibility, qualifications, compliance with specifications, proposed equipment, schedule, exceptions, warranty, experience, references, subcontractors, and other factors relevant to Northern Water’s best interests.

Northern Water reserves the rights stated in Section VIII, Rights of Northern Water, including rights related to rejection, waiver, clarification, and award decisions. It is the intent of Northern Water to award this Contract to the responsive Bidder whose base price Bid represents the lowest total cost to Northern Water.

IV.11 COSTS OF BID PREPARATION

Each Bidder is solely responsible for all costs incurred in preparing, submitting, modifying, or withdrawing a Bid, attending any site visit or pre-bid meeting, responding to requests for clarification, negotiating contract terms, or otherwise participating in this IFB process. Northern Water shall not be liable for any such costs.

IV.12 CONTRACT EXECUTION, BONDS, AND INSURANCE

The Successful Bidder shall execute the contract and provide required bonds, insurance, acknowledgements, and other documents within the time stated in Section V, the Notice of Award, or the Contract Documents.

IV.13 COMPLIANCE WITH LAWS, PERMITS, SAFETY, AND TAXES

The Successful Bidder shall comply with all applicable federal, state, and local laws, codes, regulations, permits, utility-locate requirements, safety requirements, environmental requirements, and taxes applicable to the work. Unless expressly stated otherwise in the Contract Documents, the Bidder shall include in its Bid all costs associated with compliance with such requirements.

V. BONDS AND INSURANCE

A Bid Bond amount shall be five percent (5%) of the Bid amount unless modified by Addendum or the final Bid Form. The successful Contractor shall furnish performance and payment bonds, each in the amount of one hundred percent (100%) of the Contract Sum, and any other bonds required by the Contract Documents. The Bid Bond shall be in the format provided as Attachment E – Bid Bond Form.

The successful Bidder shall provide insurance in the types and limits required by the Agreement, General Conditions, Special Conditions, and applicable exhibits, including any requirements for additional insured status, waivers, endorsements, builder’s risk coverage, pollution coverage, professional liability coverage, or other project-specific insurance obligations stated in the Contract Documents.

The successful Bidder shall deliver executed Contract Documents, required bonds, certificates of insurance, and any other documents identified in the Notice of Award within ten (10) business days after the date of the Notice of Award, unless a different period is stated in the Notice of Award or Contract Documents. Failure to timely provide the required documents may be grounds for cancellation of the award and forfeiture of the Bid Bond.

A Bid Bond submitted by a Bidder may be retained until the Contract is executed, required bonds and insurance are furnished, or the Bids expire, whichever occurs first. If the successful Bidder fails to execute the Contract, furnish required bonds, provide required insurance, or satisfy conditions precedent to execution, Northern Water may cancel the award and retain the Bid Bond as liquidated damages and not as a penalty.

VI. COLORADO OPEN RECORDS ACT (CORA)

All materials submitted in response to the IFB will be subject to the Colorado Open Records Act, Colorado Revised Statutes § 24-72-201 et. seq. (“CORA”). Northern Water will disclose all such materials in response to a CORA request unless the Bidder submits, at the time of the initial Bid, a redacted version of the materials for disclosure and a page-by-page justification for each redaction pursuant to CORA. In the event of threatened or actual litigation regarding the redactions, the Bidder shall be responsible for the defense of the redactions and any costs or other financial impact to Northern Water relating to the threatened or actual litigation. Northern Water reserves the right to require the Bidder to make a deposit with Northern Water to cover its anticipated costs relating to any dispute regarding the disclosure of the materials, and to disclose the materials if the deposit is not provided.

If a Bidder believes that any portion of its Bid contains information that it believes is not subject to disclosure under CORA, the Bidder shall:

• Clearly mark all confidential information as such in its response and identify each page and section which has been marked on a summary page following the Executive Summary; and

• Include a statement justifying Bidder’s determination that the identified information is protected and why such information, upon request, should not be disclosed pursuant to CORA.

In the event of a request to Northern Water for the disclosure of documents prepared or provided by the Bidder, Northern Water will promptly advise Bidder of such request in order to give Bidder the opportunity to object to the disclosure of any material it may consider exempt from disclosure. However, Northern Water retains full discretion to disclose any materials it deems necessary in response to a CORA request, including materials marked as confidential by Bidder. Bidder waives any claim against Northern Water based on such disclosure. In the event of the filing of a lawsuit to compel disclosure, Northern Water will tender all such material to the court for judicial determination of the issue, and Bidder agrees it will either:

• Intervene in such lawsuit and oppose disclosure of the materials; or

• Waive any claim of privilege or confidentiality.

If Bidder chooses to intervene in such lawsuit and opposes disclosure of any materials, Bidder agrees to defend, indemnify, save, and hold harmless Northern Water, its officers, agents, and employees, from any claims, damages, expenses, loss, or costs arising out of Bidder’s intervention and/or opposition to disclosure.

VII. CONTRACT REVIEW AND EXCEPTIONS

Included with this IFB, if applicable, are a sample draft agreement and a sample Certificate of Insurance that identify the required types of insurance and minimum coverage limits (Attachment G and Attachment I) that Northern Water intends to utilize in contracting with the prospective Bidder. Bidders are required to review the draft agreement in its entirety and indicate whether the contractual terms, including insurance requirements, are acceptable without exception.

If the Bidder requests revisions to any contractual provisions, the Bidder must clearly identify each requested change and provide redlined or alternative language, along with a detailed justification for each exception, as part of its Bid submission.

Failure to identify exceptions at the time of Bid submission will be deemed acceptance of all contractual terms as written, and such terms will not be subject to negotiation during contract finalization. Northern Water reserves the right, at its sole discretion, to accept or reject any proposed exceptions.

All exceptions and proposed revisions will be evaluated as part of the overall Bid evaluation and may impact the Bidder’s standing in the selection process. Northern Water also reserves the right to reject any Bid containing exceptions that are determined to be material or unacceptable to Northern Water.

VIII. RIGHTS OF NORTHERN WATER

Northern Water reserves, holds, and may exercise, at its sole discretion, the following rights, and options regarding this IFB and selection process in accordance with the provisions of applicable law:

1. To determine that any Bid received complies, or fails to comply, with the terms of this IFB.

2. To waive any technical non-conformance with the terms of this IFB.

3. To conduct investigations of any or all the Bidders, as Northern Water deems necessary or convenient, to clarify the information provided as part of the IFB, and to request additional information to support the information included in any Bid.

4. To suspend or terminate any portion of or all the selection process described in this IFB at any time (in its sole discretion). If terminated, Northern Water may commence a new selection process or exercise any other rights provided under applicable law without an obligation to the Bidders.

5. To eliminate from further consideration any Bidder who communicates with the Northern Water Board of Directors, or personnel, regarding this IFB other than the sole designated contact person listed herein.

IX. ATTACHMENTS

The following attachments and exhibit are incorporated into and made a part of this Invitation for Bids (IFB). Bidders shall review and comply with all requirements contained in these attachments and exhibit.

Failure to submit required forms or comply with the requirements of the attachments and exhibit may result in the Bid being deemed non-responsive.

1. Attachment A – Timetable

2. Attachment B – Specifications

3. Attachment C – Bid Form

4. Attachment D – Bid Contact Information and Acknowledgement

5. Attachment E – Bid Bond Form, if applicable

6. Attachment F – Northern Water Draft Contract

7. Attachment G – Acknowledgement of Contract

8. Attachment H – Sample Certificate of Insurance

9. Exhibit 1 – Site Locations

[Remainder of Page is Intentionally Left Blank]

X. ATTACHMENT A – TIMETABLE

SCHEDULE DEADLINE

Issue Invitation for Bids (IFB) August 3, 2026

Pre-Bid Meeting August 10, 2026, at 11:00 AM (MT), virtual

Questions Due August 13, 2026, at 12:00 PM (MT)

Response to Questions August 17, 2026

Bids Due September 1, 2026, at 2:00 PM (MT)

XI. ATTACHMENT B – SPECIFICATIONS

XI.1 PROJECT LOCATIONS AND EQUIPMENT SUMMARY

The work includes installation at four points identified by Northern Water. Final locations, dimensions, existing site conditions, and installation constraints shall be field verified by the Bidder before ordering equipment or beginning installation.

Project site locations include the following: Horsetooth Valve House, 1723 N County Road 23, Fort Collins, CO 80521, located at the north end of Horsetooth Reservoir, for three (3) gates; and Soldier Canyon Access, 4321 Laporte Ave, Fort Collins, CO 80521, for one (1) gate. Access to Soldier Canyon Dam shall be coordinated with the Northern Water project lead.

LOCATION REQUIRED

EQUIPMENT

MINIMUM

CLEAR

OPENING

MINIMUM PERFORMANCE

REQUIREMENT

Gate 1 - Horsetooth Valve House (off N Co Rd 23)

Strongarm crash-rated drop arm barrier 24 ft ASTM F2656 M30/P1 or better

Gate 2 - Horsetooth Valve House (near spillway)

Strongarm crash-rated drop arm barrier

16 ft ASTM F2656 M30/P1 or better

Gate 3 - Horsetooth Valve House Automated slide gate Approx. 16 ft

Commercial/industrial continuous-duty automated operation

Gate 4 – Soldier Canyon Dam (near Laporte Ave)

Strongarm crash-rated drop arm barrier

16 ft ASTM F2656 M50/P2 or better

All clear openings are approximate and shall be confirmed by field measurement. The Bidder shall notify Northern Water in writing of any conflict between field conditions and the requirements of this scope before fabrication or installation.

XI.2 BIDDER RESPONSIBILITIES

a. Provide all labor, supervision, materials, equipment, tools, transportation, shipping, mobilization, permits required for the Bidder’s work, automation, testing, commissioning, training, warranty service, documentation, and incidentals necessary to provide functional crash-rated drop arm barriers and complete the project in accordance with this Attachment B.

b. Prepare site-specific layout drawings and shop drawings showing equipment locations, foundation dimensions, safety device locations, and clear opening dimensions.

c. Coordinate all work with Northern Water to minimize disruption to facility access, operations, and safety.

d. Protect existing improvements, utilities, fencing, and property throughout the project.

e. Maintain a clean, safe, and secure work area and restore disturbed areas impacted by the

Bidder’s installation activities.

f. Spread excess spoils onsite in a location approved by Northern Water.

g. Provide equipment that is new, factory-manufactured, free from defects in materials and workmanship, and suitable for outdoor operation in Northern Colorado conditions.

h. Perform all excavations required to install the gates, including potholing and work near existing utilities. The Bidder shall coordinate utility locating, protect existing utilities, and repair any damage caused by the Bidder’s work.

i. Provide and complete all terminations required for the gate systems. Northern Water will supply communications and power to the project locations for contractor connection and coordination.

XI.3 CRASH-RATED VEHICLE BARRIER REQUIREMENTS

The Bidder shall furnish and install three (3) active crash-rated drop arm vehicle barriers meeting the minimum ratings identified in Section 1 of this Attachment B. Crash certification shall be based on ASTM F2656 or a current equivalent standard and shall be documented by an accredited independent testing agency or qualified third-party certification acceptable to Northern Water.

a. Barrier systems should be designed for high-security and critical infrastructure applications.

b. Barrier arms shall provide full 90-degree opening or equivalent clear travel that prevents interference with authorized vehicles.

c. Opening time shall not exceed eight seconds for a 24-foot opening and seven seconds for a 16-foot opening, unless the Bidder clearly identifies an approved equivalent operating approach that meets Northern Water’s security and operational needs.

d. Barrier systems shall include emergency fast close or equivalent emergency secure operation capability.

e. Barrier systems shall be capable of at least 100 cycles per hour under normal operating conditions.

f. Barrier systems should provide secure locking or equivalent holding capability when in the closed position.

g. Barrier systems shall operate in an ambient temperature range of at least -40°F to 158°F, or the Bidder shall provide manufacturer documentation demonstrating equivalent year-round performance suitable for the project location.

h. Cold-weather operating provisions, such as heaters or equivalent manufacturer-recommended packages, should be included where required for reliable operation.

i. Barrier heaters shall be included for each crash-rated drop arm barrier.

j. Each crash-rated drop arm barrier shall include Knox box provisions and Optex sensors, or approved equivalents, as required for functional operation.

k. Barrier systems shall be painted yellow and shall include corrosion-resistant exterior finishes, reflective markings, visible warning indicators, and appropriate safety indication devices.

l. Hydraulic, mechanical, electrical, and control components shall be accessible for inspection, service, and maintenance.

XI.4 AUTOMATED SLIDE GATE REQUIREMENTS

The Bidder shall furnish and install one (1) automated slide gate at Gate 3. The gate shall provide an approximate 16-foot clear opening and an approximate 8-foot gate height unless field conditions require minor adjustments approved by Northern Water.

a. Gate construction shall be security-grade metal frame construction with expanded metal, mesh, or equivalent security infill.

b. The gate operator shall be commercial or industrial duty and rated for continuous operation.

c. The operator shall provide programmable controls, diagnostics, event logging or comparable service history capability, and adjustable operating parameters.

XI.5 SAFETY AND COMPLIANCE

a. Install safety devices required by the manufacturer and applicable standards for automated gates and vehicle barriers, including entrapment protection devices, audible warning devices, visual warning indicators, emergency stop functionality, and manual emergency operation provisions.

b. The completed installation shall comply with applicable UL 325 requirements and all applicable federal, state, and local codes, standards, and regulations.

c. Vehicle barriers shall not be used for pedestrian control. A separate pedestrian route shall be maintained where pedestrian access is required.

XI.6 SUBMITTALS REQUIRED WITH BID OR PRIOR TO WORK

Bidders shall include sufficient information for Northern Water to determine whether the Bid is responsive, including documentation for the items identified in Sections 1 through 5 of this Attachment B. The apparent successful bidder shall provide complete shop drawings and detailed technical submittals before fabrication or installation.

Required Submittal Purpose

Equipment data sheets Confirm proposed equipment meets minimum technical requirements.

Crash certification documents Verify ASTM F2656 M30/P1 and M50/P2 or better crash ratings for the locations identified in Section 1.

Shop drawings and site layouts Show locations, dimensions, foundations, and equipment placement.

Foundation requirements Confirm concrete, reinforcing, anchor, and installation requirements.

Equipment control requirements Confirm automation, operating controls, safety devices, Knox box provisions, Optex sensors, and equipment interfaces.

Installer qualifications Confirm experience and manufacturer authorization or training.

Commissioning plan Describe functional, safety, and emergency operation testing.

Training plan Identify training topics and materials for Northern Water personnel.

Warranty and maintenance documentation Confirm warranty periods, exclusions, service procedures, and maintenance requirements.

XI.7 BIDDER QUALIFICATIONS

a. Installation personnel shall be trained, certified, authorized, or otherwise endorsed by the manufacturer of the proposed equipment to install, commission, maintain, and support the equipment provided.

b. The Bidder shall hold all licenses, registrations, insurance, and bonding required to perform the work in Colorado and at the project location.

XI.8 TESTING AND COMMISSIONING

a. Perform manufacturer-recommended startup procedures for each barrier, gate, operator, heater, Knox box provision, Optex sensor, safety device, and control component.

b. Test each barrier and gate through at least ten full open and close cycles and adjust for smooth operation without binding, scraping, excessive vibration, or uneven motion.

c. Test safety devices, emergency stops, manual operation, and emergency secure operation where applicable.

d. Correct deficiencies identified during testing before requesting final acceptance.

e. Conduct a final commissioning demonstration for Northern Water representatives.

f. Provide a written commissioning report documenting test results, deficiencies, corrective actions, and final operating status.

XI.9 TRAINING AND CLOSEOUT DOCUMENTATION

a. Provide onsite training for designated Northern Water personnel covering normal operation, startup and shutdown, emergency operation, manual release, safety devices, inspections, preventive maintenance, and basic troubleshooting.

b. Provide operation manuals, maintenance manuals, as-built drawings, warranty documents, recommended spare parts lists, technical support contacts, and manufacturer service information.

c. Identify replacement parts required for future procurement and ongoing maintenance.

d. Complete all manufacturer warranty registrations required to preserve warranty coverage and provide proof of registration to Northern Water.

XI.10 WARRANTY REQUIREMENTS

The following warranty requirements are minimum requirements and do not limit any additional warranty rights available under the IFB terms and conditions, manufacturer warranties, or applicable law.

a. Crash-rated vehicle barriers shall include a minimum five-year manufacturer warranty covering defects in materials and workmanship, or the manufacturer’s standard warranty if longer.

b. Automated slide gate operators shall include a minimum five-year manufacturer warranty covering defects in materials and workmanship, or the manufacturer’s standard warranty if longer.

c. The Bidder shall provide a minimum one-year workmanship warranty covering installation defects, programming and configuration errors, alignment and adjustment issues, and foundation deficiencies attributable to installation.

d. Warranty periods shall begin upon final acceptance by Northern Water unless a longer manufacturer requirement applies.

e. The Bidder shall provide written warranty service procedures, emergency contact information, manufacturer support information, and local service support information.

f. The Bidder shall coordinate warranty claims with manufacturers and shall not require Northern Water to separately administer claims for defects caused by Bidder-supplied equipment or installation.

XI.11 DELIVERABLES

a. Three (3) fully installed, tested, commissioned, and operational Strongarm crash-rated drop arm barriers: Gate 1 off N Co Rd 23, M30/P1, 24-foot wide; Gate 2 near spillway, M30/P1, 16-foot wide; and Gate 4 near Laporte Ave, M50/P2, 16-foot wide.

b. One (1) fully installed, tested, commissioned, and operational automated slide gate.

c. All required foundations, pads, anchors, safety devices, indicators, and related installation components within the Bidder’s scope.

d. Automation, barrier heaters, Knox boxes, Optex sensors, yellow painted finish, excavation, including potholing and work near existing utilities, terminations, and onsite spreading of excess spoils. Northern Water will supply communications and power to the project locations for contractor connection and coordination.

e. Commissioning report and final acceptance documentation.

f. Training for Northern Water personnel.

g. Operation and maintenance manuals, as-built drawings, warranty documentation, and recommended spare parts lists.

h. Optional annual preventive maintenance pricing as a separate line item.

XI.12 BID RESPONSIVENESS AND APPROVED EQUALS

a. Bidders shall clearly identify the manufacturer, model, ratings, clear openings, operating characteristics, warranty terms, and safety features of the proposed equipment.

b. Bidders proposing equivalent products shall provide documentation demonstrating that the proposed products meet or exceed the requirements of this Attachment B.

c. Northern Water reserves the right to determine whether proposed substitutions or equivalents satisfy the IFB requirements.

d. Failure to provide sufficient documentation to verify compliance may result in the Bid being deemed non-responsive.

e. No proprietary brand, manufacturer, model number, or trade name is required. Any product meeting or exceeding the performance, safety, warranty, and maintenance requirements of this IFB will be considered.

XII. ATTACHMENT C – BID FORM

ITEM DESCRIPTION QTY UNIT PRICE EXTENDED

TOTAL

Gate 1 – Horsetooth Valve House, 1723 N County Road 23, one M30/P1 24-foot-wide Strongarm crash-rated drop arm barrier, complete and operational

Gate 2 – Horsetooth Valve House, 1723 N County Road 23, near spillway, one M30/P1 16-foot-wide Strongarm crash-rated drop arm barrier, complete and operational

Gate 3 – Horsetooth Valve House, 1723 N County Road 23, automated slide gate, approximate 16-foot clear opening and 8-foot gate height, complete and operational

Gate 4 – Soldier Canyon Access, 4321 Laporte Ave, one M50/P2 16-foot-wide Strongarm crash-rated drop arm barrier, complete and operational

Automation, barrier heaters, Knox boxes, Optex sensors, yellow painted finish, excavation, including potholing and work near existing utilities, terminations, spreading of excess spoils onsite, testing, commissioning, training, warranty, closeout documentation, and all other required work not separately priced above. Communications and power will be supplied by Northern Water.

LS

TOTAL BASE BID

REQUIRED BID CONFIRMATIONS BIDDER RESPONSE

Bid includes all required foundations, pads, anchors, automation, barrier heaters, Knox box provisions, Optex sensors, safety devices, indicators, yellow painted finish, excavation, including potholing and work near existing utilities, terminations, onsite spreading of excess spoils, and related installation components within the Bidder’s scope.

Communications and power will be supplied by Northern Water.

Yes ____ No ____

Bid includes startup, testing, commissioning, and final demonstration for Northern Water.

Yes ____ No ____

Bid includes onsite training and all required closeout documentation.

Yes ____ No ____

Bid includes minimum required manufacturer warranties and one-year workmanship warranty. Yes ____ No ____

Bidder Certification: By signing below, Bidder certifies that the prices stated above include all work, materials, equipment, services, and requirements necessary to complete the project in accordance with the IFB and Attachment B – Specifications. Bidder further certifies that it has reviewed the IFB, understands the scope of work, and agrees that the Bid shall remain firm for the period required by the

IFB.

By submitting a Bid, Bidder certifies that the Bid is made without collusion, fraud, or other improper agreement with any other person or entity submitting a Bid for this IFB, and that the Bidder has not taken any action intended to restrict competition or improperly influence the award of the Contract.

Authorized Signature: ______________________________________ Date: ____________________

Printed Name and Title: ______________________________________________________________

XIII. ATTACHMENT D – BID CONTACT INFORMATION AND

ACKNOWLEDGEMENT

Bidder hereby acknowledges receipt of the Northern Water Invitation for Bids and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions, and other provisions set forth in the IFB. Additionally, Bidder hereby makes the following representations to Northern Water:

1. All of the statements and representations made in this bid are true to the best of the Bidder’s knowledge and belief.

2. Bidder commits that it is able to meet the terms provided in this Bid.

3. This Bid is a firm and binding offer, for a period of 90 days from the date hereof.

4. Bidder further agrees that the method of award is acceptable.

5. Bidder also agrees to complete a contract with Northern Water within 30 days of notice of award. If the contract is not completed and signed within 30 days, Northern Water reserves the right to cancel the award and award the contract to the next highest rated Vendor.

6. Bidder acknowledges receipt of ________ Addenda.

Firm Name: _______________________________________________________________________

Physical Address: ___________________________________________________________________

Name of Authorized Agent of Firm: ____________________________________________________

Signature of Authorized Agent: ________________________________________________________

Primary Contact for Project: __________________________________________________________

Title: _____________________________________________________________________________

Email Address: ____________________________________________________________________

Office Phone: ___________________________ Cell Phone: _________________________________

NOTE: THIS DOCUMENT IS TO BE SIGNED AND RETURNED WITH YOUR BID.

If Bidder does not fill out and return this document with the Bid, this may cause the Bid to be determined as non-responsive.

XIV. ATTACHMENT E – BID BOND FORM

Bidder shall submit a Bid Bond in the amount required by this IFB using Northern Water’s standard bid bond form or another form acceptable to Northern Water. The Bid Bond shall be executed by the Bidder as principal and by a surety authorized to conduct business in Colorado. The Bid Bond shall remain in effect for the Bid acceptance period stated in this IFB and may be retained or enforced as provided in the Contract Documents.

XVI. ATTACHMENT F – NORTHERN WATER DRAFT CONTRACT

XVII. ATTACHMENT G – ACKNOWLEDGEMENT OF CONTRACT

ACKNOWLEDGEMENT OF NORTHERN WATER CONTRACT

Bidders must complete this page and include it with their response.

This contract document is Northern Water’s standard Agreement and Insurance Requirements (collectively, the “Northern Water Agreement”) template. Once the solicitation has been awarded and a Certificate of Insurance in compliance with the Insurance Requirements has been submitted, a final Agreement similar to this will be sent for your signature.

You should conduct any legal review of contract terms (including review by an insurance agent or risk manager consultation) prior to submission of your response. Your proposal must identify all your objections to the terms or conditions in the Agreement, if any, including the reason for your objections to each term and your requested changes.

By submitting a response to the Solicitation, you acknowledge that you accept all Terms and Conditions of the Northern Water Agreement that you do not object to in your proposal.

Please check one and return with your response:

☐ I accept the Northern Water Agreement and have no changes.

☐ I have attached a red-lined version with questions, comments, or suggested changes to the Northern Water Agreement.

IMPORTANT NOTE: If you submit suggested modifications, the proposal will be treated as a counteroffer. The decision to reject, accept, or further negotiate the changes requested will be at Northern Water’s discretion and may cause a delay in executing the agreement.

XVIII. ATTACHMENT H – SAMPLE CERTIFICATE OF INSURANCE

XIX. EXHIBIT 1 – SITE LOCATIONS