BID SUBMISSION INSTRUCTIONS.pdf
PDF 66 KB Posted
- Attached to
- DOTD Extruded Panels and Hardware State and local contract opportunity
- Solicitation number
- 3000025420
- Issued by
- Louisiana
About this file
This document contains Bid Submission Instructions for the Louisiana Department of Transportation and Development (DOTD) Procurement Section, detailing precise procedures for submitting bids to the agency's headquarters in Baton Rouge. The instructions provide two distinct delivery methods: hand/courier service delivery to a physical address on Capitol Access Road (4th Floor East Wing S-447) and U.S. Postal Service delivery to a P.O. Box, with both methods requiring bidders to clearly mark envelopes with the RFx number and bid opening date. Central Standard Time (CST) is the official time zone for bid receipt, and bidders are explicitly warned that failure to meet the specified opening date and time will result in bid rejection.
The document emphasizes bidder responsibility for timely delivery, noting that neither hand/courier nor postal delivery methods will be held accountable for potential delays. For courier service deliveries, bidders must include a floor and room number to ensure proper internal routing, while postal service bids undergo an additional routing process through the Baton Rouge Main Post Office and Division of Administration before reaching the DOTD Procurement Section. This multi-step postal delivery process necessitates extra time consideration to ensure timely bid submission. The instructions are designed to provide clear, structured guidance to potential bidders to minimize submission errors and ensure fair, timely bid processing.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| MS_154_001.pdf | ||
| PREFERENCE U.S..pdf | ||
| DOTD 154_002.pdf | ||
| 3000025420.pdf | ||
| DOTD_154_003.pdf | ||
| PREFERENCE LOUISIANA.pdf |
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Text version
BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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