INCORPORATED

VILLAGE OF GARDEN CITY

351 STEWART AVENUE

GARDEN CITY, NY 11530

purchasing@gardencityny.net

From: Purchasing Division

Re: Garden City Recreation Chairs, Tables, & Bleachers

Please indicate below whether or not you intend to submit a bid on the above.

Will Bid _____________________________________________________________

Won’t Bid _____________________________________________________________

Reason for Not Bidding ___________________________________________________

Date ____________________

Bidder____________________

By ____________________

INCORPORATED VILLAGE OF GARDEN CITY

351 Stewart Avenue

Garden City, New York 11530-4528

FORMAL SEALED BID

and

SPECIFICATIONS

for

GARDEN CITY RECREATION CHAIRS, TABLES, & BLEACHERS

11:00 AM EDT

Thursday, October 8, 2026

LEGAL NOTICE

FOR ADVERTISEMENT: GARDEN CITY NEWS

INCORPORATED VILLAGE OF GARDEN CITY, NEW YORK

NOTICE TO BIDDERS

Sealed bids MUST be RECEIVED BY AND DELIVERED TO:

THE PURCHASING DIVISION

Incorporated Village of Garden City

351 Stewart Avenue Garden City, New York 11530 between the hours of 8:30 AM and 4:30 PM, UNTIL 11:00 AM EDT THURSDAY, OCTOBER 8, 2026 at which time they will be publicly opened and read aloud, for furnishing the following:

GARDEN CITY RECREATION CHAIRS, TABLES, & BLEACHERS

Specifications, Form of Bid, and other information may be obtained from the office of the Purchasing Division at the above address or you may download the bid specifications from the New York State Contract Reporter website at the following web address:

https://www.nyscr.ny.gov/contracts.cfm

This bid specification will be listed under the Agency Name of:

Garden City, Inc. Village of

Dated: September 25, 2026

PURCHASING DIVISION

351 STEWART AVENUE

GARDEN CITY, NY 11530-4528

IMPORTANT – Information requested below must be furnished or bid will not be considered.

________________________________________________ hereby agree to furnish above material & to deliver same F.O.B. GARDEN CITY, NY within _________________________ at prices entered opposite each item. Shipment will be made from ________________________ via ________________________.

Name of Company ____________________________________

Dated________________ Address_____________________________________________

Signature__________________________ Title _____________

Email Address________________________________________

September 25, 2026 You are invited to quote your best terms for the material specified below, which is for municipal purposes and is NOT subject to tax. If unable to bid, please return this form and so state.

Bids must be made on this form and returned to this office on or before:

11:00 AM EDT Thursday, October 8, 2026

Catherine Reynolds Purchasing Agent

THIS IS NOT AN ORDER Page 1 of 3

Approx.

Qty

Description Unit Price Total Price

Garden City Recreation Chairs, Tables, & Bleachers

Fisher Athletic CH100DP Edge Custom Printed Chair or Village Approved Equal

6 Fisher Athletic CH100 Chair Rack or Village Approved Equal

Fisher Athletic CHCCOVER Chair Cart Cover or Village Approved Equal

200 Folding Chairs – Fabric Padded

4 Two Tier Folding Chair Dolly – 84 Chair Capacity

12 Folding Tables – 60” x 30”, Fixed Height

4 Folding Table Dollies – 74” x 32” x 43”

12 Folding Round Tables – 60” Diameter

AS PER ATTACHED SPECIFICATIONS

SEALED BID REQUIRED

WE RESERVE THE RIGHT TO REJECT ANY AND ALL BIDS, DISCOUNT FOR CASH

AND TO WAIVE ANY INFORMALITIES. ALL MATERIALS

SUBJECT TO THIS DEPARTMENT’S INSPECTION & __________% __________ days

APPROVAL AT DESTINATION.

same F.O.B. GARDEN CITY, NY within _________________________ at prices entered opposite each item. Shipment will be made from ________________________ via ________________________.

Name of Company ____________________________________

Dated________________ Address_____________________________________________

You are invited to quote your best terms for the material specified below, which is for municipal purposes and is NOT subject to tax. If unable to bid, please return this form and so state.

Bids must be made on this form and returned to this office on or before:

11:00 AM EDT Thursday, October 8, 2026

Catherine Reynolds Purchasing Agent

THIS IS NOT AN ORDER Page 2 of 3

Approx.

4 Folding Table Dollies – 49” x 32” x 41”

24 Folding Card Tables – 34” x 34”, 28” Fixed Height

8 Folding “Fold-In-Half” Tables – 60” x 60” 29” Fixed Height

4 Static Scorer’s Tables – 5’ Length

8 Aluminum Tip-N-Roll Bleachers – 2 Row - 7’ 6” Length

8 Aluminum Tip-N-Roll Bleachers – 2 Row – 9’ Length

8 Aluminum Tip-N-Roll Bleachers – 3 Row - 7’ 6” Length

8 Aluminum Tip-N-Roll Bleachers – 3 Row – 9’ Length

WE RESERVE THE RIGHT TO REJECT ANY AND ALL BIDS, DISCOUNT FOR CASH

AND TO WAIVE ANY INFORMALITIES. ALL MATERIALS

same F.O.B. GARDEN CITY, NY within _________________________ at prices entered opposite each item. Shipment will be made from ________________________ via ________________________.

Name of Company ____________________________________

Dated________________ Address_____________________________________________

You are invited to quote your best terms for the material specified below, which is for municipal purposes and is NOT subject to tax. If unable to bid, please return this form and so state.

Bids must be made on this form and returned to this office on or before:

11:00 AM EDT Thursday, October 8, 2026

Catherine Reynolds Purchasing Agent

THIS IS NOT AN ORDER Page 3 of 3

Approx.

Aluminum Tip-N-Roll Bleachers – Team Colored – 15’ Length

Total All Items

WE RESERVE THE RIGHT TO REJECT ANY AND ALL BIDS, DISCOUNT FOR CASH

AND TO WAIVE ANY INFORMALITIES. ALL MATERIALS

IRANIAN ENERGY SECTOR DIVESTMENT CERTIFICATION

(Required by Section 103-G of the General Municipal Law)

By submission of this bid, the undersigned bidder, and each person signing on behalf of said bidder, certifies under penalty of perjury, that to the best of their knowledge and belief, the bidder is not named on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State Finance Law.

Dated 20 _

Legal Name of Bidder

By Signature

Title of Officer

Sworn to me this day of

,20 .

Notary Public

4B

NON-COLLUSIVE BIDDING CERTIFICATION

(Required by Section 103-d of the General Municipal Law)

(To be dated and executed by the bidder and submitted with the bid)

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting competition.

Dated: , 20

(Legal name of person, firm or corporation)

By_________________________________

Title________________________________

Bidder

Field House Team “Bench” Area Chairs & Accessories

Specifications:

Fisher Athletic CH100DP Edge Custom Printed Chair or Village Approved Equal o Include printing with unlimited colors on any location of the padded seat

i. Maroon & Grey Color Scheme

ii. Full Color Logo (will be supplied by the Village) o 1" thick padded seat back o 2 1/2" thick padded seat o Powder coated steel frame o Rubber caps to protect floors o 19" tall to seat o 32" tall to back rest

Fisher Athletic CHC100 Chair Rack or Village Approved Equal o Heavy duty steel frame o 4" caster wheels o Powder coated o Lifetime warranty on the frame o Chair Capacity: 36 o Dimensions: 82.5" high x 34" wide x 64" long o Lifetime Warranty

Fisher Athletic CHCCOVER Chair Cart Cover or Village Approved Equal o Cover color may be Maroon or Grey o Full Color Logo (will be supplied by the Village) o Made of 18oz vinyl o Must be able to cover Fisher Athletic Chair Cart – fully stacked with chairs

Recreation Chairs, Tables, Bleachers

Folding Chairs & Accessories

Specifications:

Folding Chairs – Fabric Padded o Black Color o 16 x 16” Seat Dimensions o Double Riveted, double hinged U-braced legs o 1 ¼” foam padded seat with ¾” backrest o Non-marring leg caps o Fabric – 100% Acrylic o Seat Pan – 20 Gauge Steel o Back Pan – 23 Gauge Steel o Tube – 7/8” x 18 Gauge Steel o Meets or exceeds ANSI/BIFMA Standards

Two Tier Folding Chair Dolly – 84 Chair Capacity o Powder Colored Steel o 4” Casters, 4 Swivels o Compatible with Chairs listed above in bid specifications o Non-Marking TPR Casters o Top Bar: 68 ½” o Lower Bar: 34 ¼” o Length: 15 ¼” o Diameter: 7/8”

Folding Tables & Acccessories

Specifications:

Folding Tables – 60” x 30”, Fixed Height o Light Grey top o Legs/frame color - Black o Polyethylene top, stain resistant o Legs – 18 Gauge steel o Fold to 2 ½” thickness o Meets or exceeds ANSI/BIFMA standards

Folding Table Dollies – 74 x 32 x 43” o 14 Gauge Powder Colored Steel Black Frame o 4” polyurethane casters o Carpeted Deck o Compatible with Tables listed above in bid specifications (Rectangle) o Non-Marking TPR Casters o Removable Handle o Capacity 1200lbs

Folding Table – 60” Diameter o Light Grey top o Legs/frame color - Black o Polyethylene top, stain resistant o Legs – 18 Gauge steel o Fold to 2 ½” thickness

Folding Table Dollies – 49 x 32 x 41” o 14 Gauge Powder Colored Steel Black Frame o 4” polyurethane casters o Carpeted Deck o Compatible with Tables listed above in bid specifications (Round) o Non-Marking TPR Casters o Removable Handle o Capacity 1200lbs

Tables

Specifications:

Folding Card Tables – 34” x 34”, 28” Fixed Height o Vinyl non-slip padded top

i. Top Panel – MDF

ii. Padding Sponge Foam o Legs/frame color - Black o Polyethylene top, stain resistant o Legs – 19 Gauge steel o Fold to 1 ¼” thickness

Folding “Fold-in-half” Tables – 60” x 60”, 29” Fixed Height o Black Top o Polyethylene top, stain resistant o Carry Handle o Legs/frame color - Black o Legs – 21 Gauge steel o Fold to 4” thickness

Static Scorers Tables o 5-foot length o Custom Artwork for front included in price (Village will supply artwork) o Shatterproof polycarbonate front face o Locking caster wheels o 110V AC power strip installed o Minimum 5-year warranty

Bleachers

Specifications:

Aluminum Tip-N-Roll Bleachers – 2 Rows o Single Footboard o 23”Height x 3’ Depth

i. 7’6” Length – 120lbs, 10 capacity

ii. 9’ Length – 110lbs, 12 capacity o Rubber footpads – floor protection o Anodized finish on the seats o 5” diameter swivel casters included

Aluminum Tip-N-Roll Bleachers – 3 Rows o Double Footboard o 30”Height x 5’ Depth

i. 7’6” Length – 170lbs, 15 capacity

ii. 9’ Length – 160lbs, 18 capacity o Rubber footpads – floor protection

Aluminum Tip-N-Roll Bleachers – Team Colored o Double Footboard o Powdered Coated Finish – 2 colors (seat/floor planks and understructure) o 15’ Length

i. 15’L x 28” H x 60”D, 250 lbs, 30 Capacity o Rubber footpads – floor protection

General Specifications

The Incorporated Village of Garden City reserves the right to reject any and all bids and to waive any informalities and to accept the bid deemed to be in the best interest of the Village.

Multiple Vendor Award: This bid may be awarded to multiple vendors. The Village reserves the right to award individual items, categories, or groups of items to the lowest responsive and responsible bidder for such items, categories, or groups. The Village is not obligated to award the entire bid to a single vendor. Bidders shall not assume that the entire bid will be awarded to one vendor.

Contract Term: The contract resulting from this bid shall remain in effect for one (1) year from the date of contract execution, unless otherwise terminated in accordance with the terms of the contract.

Prompt Payment Discount: The Village reserves the right to consider discounts offered for prompt payment in the evaluation and award of bids. Any prompt payment discount shall be clearly stated in the bid proposal.

Delivery Locations and Freight: The Village may designate multiple delivery locations for goods purchased under this bid. Delivery locations may include, but are not limited to, the Garden City

Recreation Department, 108 Rockaway Avenue, Garden City, NY 11530, and other Village facilities or locations within the Village of Garden City. The specific delivery location for each order will be identified on the applicable Purchase Order. All bid prices shall include all freight, shipping, delivery, handling, transportation, and liftgate charges necessary to deliver the goods to the specified delivery location. No separate or additional freight, shipping, delivery, handling, transportation, or liftgate charges will be accepted or paid by the Village. All such costs shall be incorporated into the bidder's unit and/or total bid prices. The bidder shall not charge additional delivery or freight fees based on the location designated by the Village.

Warranty: Bids must include a complete description of all applicable manufacturer and/or vendor warranties, including the duration and terms of coverage.

Purchase Order: Issuance of a Purchase Order by the Village shall constitute acceptance of the successful bidder's proposal and shall authorize delivery of the goods or performance of the services specified therein. No goods or services shall be provided without an authorized Purchase Order from the

Village.

Cooperative Purchasing: Pursuant to New York General Municipal Law §103(16), the contract awarded hereby shall be made available to other New York State governmental entities. Any New York State officer, board, or agency of a political subdivision or of any district therein authorized to make purchases of apparatus, materials, equipment, or supplies, or to contract for services related to the installation, maintenance, or repair of apparatus, materials, equipment, or supplies, may make such purchases or contract for such services through the use of this contract. Any entity utilizing this contract shall be solely responsible for determining that the contract meets its requirements, for issuing its own purchase order or contract, and for payment of any and all debts and claims arising from such purchases or services.

No Minimum Quantity: The Village does not guarantee any minimum quantity of goods or services to be purchased under this bid or any resulting contract. Purchases shall be made only as needed and as authorized by the Village through properly issued Purchase Orders.

Price Firmness: Unless otherwise expressly provided in the bid specifications, all bid prices shall remain firm for the duration of the contract term.

Delivery: The bidder shall be responsible for delivering all goods in accordance with the delivery requirements specified in the bid documents. Delivery dates and lead times quoted by the bidder shall be considered firm. The bidder shall promptly notify the Village of any anticipated delay or inability to fulfill an order.

Substitutions: No substitutions of products, brands, models, or specifications shall be permitted without the prior written approval of the Village. Any bidder proposing an alternate or substitute product shall provide complete specifications, product literature, manufacturer information, model number, and any other documentation necessary for the Village to evaluate the proposed substitute with its bid. Any proposed substitution must be of equal or greater quality, performance, functionality, and durability and shall meet or exceed all specifications and requirements set forth in the bid documents. The Village reserves the right to reject any proposed substitution that does not meet the bid requirements. No approved substitution shall result in any additional cost to the Village.