BID_PACKAGE.pdf

INVITATION FOR BIDS

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STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

TECHNICAL SERVICES SECTION

3540SRAEUCO0182, PARKFIELD FIRE STATION FACILITY REPLACEMENT

DOCUMENT 00 11 00

INVITATION FOR BIDS

SEALED BIDS: CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)

will receive bids electronically at: TSBids@fire.ca.gov, before 2:00 P.M., August 11, 2026. Bids received after this date/time will not be considered received on time.

A public bid opening will be held virtually via TEAMS on August 11, 2026, at 3:00 P.M., bidders may attend virtually. At the public bid opening, all bids received before 2:00 P.M., August 11, 2026, will be opened and recorded onto a Preliminary Bid Tabulation. Bidders do not need to attend the bid opening as the Preliminary Bid Tabulation will be made available immediately after the bid opening is completed and it will be emailed to bidders.

The bid opening may be attended virtually via the following link:

Teams meeting link: https://teams.microsoft.com/meet/258554733894669?p=77rS6mAKiTgMDCvv80 Teams meeting ID: 258 554 733 894 669 Teams Passcode: SQ9Vv2Ps

The bids shall include all Work pursuant to the Drawings and Project Manual, and Addenda as may be issued prior to bid opening date.

Scope of Work: Major components of Project Work consist of: constructing a new four-bedroom, two bay fire station, storage building, pump building, and vehicle wash building, along with associated site improvements including a ground-mounted photovoltaic system, water storage tanks, and a fuel vault with dispensing system.

License: Contractors' State License Classification required to bid Project is B.

Refer to Document 00 22 00, Supplementary Instructions to Bidders, Subparagraph 2.1.3, regarding performance of work of a Fire Protection specialty contractor license classification C-16.

Certificate of Reported Compliance (CRC) – Fleet Vehicles: As a condition of Contract award, prior to Contract execution, Contractor shall submit copies of the valid CRCs for any fleet retained by the Contractor or any listed Subcontractor, for which any vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleet Regulations, Section 2449(i), Title 12, California Code of Regulations, are used in the completion of the work included in the Contract.

More information on the In-Use Off-Road Diesel-Fueled Fleets Regulation can be found at the following link: https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

Generative Artificial Intelligence (GenAI): The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

mailto:TSBids@fire.ca.gov https://teams.microsoft.com/meet/258554733894669?p=77rS6mAKiTgMDCvv80 https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

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Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code § 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Availability of Funds: Award of this contract is subject to the availability of funds through the State’s normal budget process and the appropriation and allocation from the State’s Public Building Construction Fund, as authorized by the Budget Act and actions of the State Public Works Board.

Pre-bid Site Inspection: Bids will only be accepted from those Contractors having attended the MANDATORY pre-bid site inspection tour on June 16, 2026, at 11:00 A.M., at which time representatives of the State and prospective bidders shall meet at Parkfield Fire Station, located at 70578 Coalinga- Parkfield Road, San Miguel, CA 93451. The State’s requirements for Disabled Veteran Business Enterprise (DVBE) participation and other Contract requirements will be presented. Prime Contractors are encouraged to have their Key Administrator and DVBE office coordinator attend to receive this information and to have their questions answered. Attendance for the entire inspection is required in order for bidders to be eligible to submit a bid.

Executive Order N-6-22: The Bidder must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Drawings and Project Manual: Bid forms, plans, specifications, and addenda will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter the project number and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Bid: Submit on Lump Sum basis.

DVBE: Participation in Disabled Veterans Business Enterprises (DVBE) program may be required for this project. Refer to Project Manual Document 00 21 00, Project Manual Document 00 22 10 and Bid Forms for requirements. Bidders are advised to commence the required DVBE procedures immediately upon receipt of drawings and project manual.

DVBE Bid Incentive: The DVBE Incentive program is being applied on this project. Refer to Project Manual Document 00 21 00, Article 18.5.

Small Business Preference: Refer to Project Manual Document 00 21 00, Article 5.5 http://www.caleprocure.ca.gov/ https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx

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Non-Small Business Subcontractor Preference: Refer to Project Manual Document 00 21 00, Article 5.6

Bonds: Successful bidder shall furnish payment and performance bonds, each in the amount of 100 percent of the Contract price.

Non-Discrimination Program (Government Code § 12990): Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Code: Pursuant to Labor Code § 1774, the Contractor to whom the contract is awarded, and any subcontractor under him, shall pay not less than the specified general prevailing rates of per diem to all workers employed in the execution of the contract. Pursuant to Labor Code § 1770 et seq., the Department of Industrial Relations (DIR) has ascertained general prevailing rate of per diem wages in the locality in which the work is to be performed. Copies of the general prevailing rate of per diem wages are available from the Department of Industrial Relations, Labor Statistics & Research Division, P.O. Box 420603, San Francisco, CA 94142, (415) 703-4780; or general prevailing rate of per diem may be accessed on the internet at Department of Industrial Relations website (https://www.dir.ca.gov) for the February 2026 published general prevailing rate of per diem wages for this contract. Copies of the general prevailing rate of per diem wages are on file at DGS’ principal office, which shall be made available to any interested party on request. Note that when the general prevailing rate of per diem determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid. The Contractor is responsible to comply with the Labor Code Sections and general prevailing rate of per diem determinations, including all the guidelines and the fine print in the general prevailing rate of per diem determinations. Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Compliance Monitoring and Enforcement: This project is subject to monitoring and enforcement by the DIR Compliance Monitoring Unit. All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel. Refer to Labor Code § 1771.4 et seq. and the General Conditions of the Contract for Construction, Document 00 72 00, Article 3.3.3 for more information.

END OF DOCUMENT

https://www.dir.ca.gov/

INSTRUCTIONS TO BIDDERS

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STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

TECHNICAL SERVICES SECTION

DOCUMENT 00 21 00

Index

Article Page

1. General

2. Competence of Bidders

3. Examination of Bid Documents and Site

4. Discrepancies, Conflicts, Omissions, Or Errors

5. Bidding Documents

6. Submission of Bids

7. Withdrawal of Bid Forms

8. Public Opening of Bids

9. Rejection of Irregular Bids

10. Competitive Bidding

11. Award of Contract

12. Substitution of Alternative Materials, Articles, or Equipment

13. Return of Bidder’s Security

14. Contract Bonds

15. Insurance

16. Execution of Contract

17. Failure to Execute Contract

18. Participation in Disabled Veterans Business Enterprises (DVBE) Programs

19. Certificate of Reported Compliance – Fleet Vehicles………………………………….……………8

October 2025 Edition

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DOCUMENT 00 21 00

1. GENERAL

1.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml.

2. COMPETENCE OF BIDDERS

2.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

2.2 Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to the questionnaire included in the Bid Form is “yes” the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3 Employment of Undocumented Aliens: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

2.4 Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.5 Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

http://leginfo.legislature.ca.gov/faces/codes.xhtml

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2.6 Asbestos Abatement Certification: If Contractor performs the asbestos abatement work;

Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

2.7 Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractors’ State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1 Bidder’s Responsibility:

.1 Bidder shall carefully examine the Work site, Drawings, and Specifications (contract documents). This includes reference only documents that will not be part of the agreement, but are provided in addition to documents that will be part of the agreement. The reference documents will be attached to the Event in Cal eProcure at caleprocure.ca.gov/pages/Events- BS3/event-search.aspx.

.2 By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar as this information is reasonably ascertainable from inspection of the Work site, Drawings, and Specifications.

.3 Bidder’s examination shall include all exploratory work done by the State, as well as information presented in the Drawings, Specifications, and other documents as available.

3.2 Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

3.3 Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

3.4 In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of

Document 00 72 00, General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1 If discrepancies, conflicts, omissions or errors are found in the Drawings and the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Representative identified in the Project Manual. Bidder shall submit request on Request for Bidding Interpretation Form, Appendix 00 21 00.1.

4.2 Clarifications will be given only in the form of Addenda to all Bidders.

4.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions or errors in figuring the Work, Bidders shall consider that discrepancies, conflicts, or omission between Drawings and Specifications shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions of the Contract for Construction.

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

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4.4 Omission of an item in either the Specifications or Drawings does not create a discrepancy or conflict.

5. BIDDING DOCUMENTS

5.1 Bid Form: All bids must be on the forms provided by CAL FIRE. Bid not on the forms provided will be considered nonresponsive.

5.2 Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

.2 Price(s) shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

1) If Bidder is an individual, name must be shown.

2) If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

3) If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

4) Bidder business and mailing address should be shown.

5.3 Required Listing of Proposed Subcontractors:

.1 Failure to list kind of Work, Name, or Location shall cause the bid to be rejected as non-responsive.

.2 Bidders’ attention is directed to other provisions of the Subletting and Subcontracting Fair

Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction, Paragraph 1.1, for definition of subcontractor, and Article 4 for further reference to subcontractors.

.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

5.4 Bidders Security:

.1 All bids shall be accompanied by the following forms of bidder’s security: Bidder’s Bond, cashier’s check, certified check or cash. Bidder’s Bond shall be executed by an admitted surety insurer, authorized to issue surety bonds in the State of California. Bond and checks shall be made payable to the director of the California Department of Forestry and Fire Protection (CAL FIRE). The security shall be in an amount equal to at least 10 percent of the amount bid. A bid shall not be considered responsive unless one of the forms of bidder’s security is enclosed with it.

.2 If Bidder’s security is a Bidder’s Bond, it must be executed on the form attached to the Bid

Form.

5.5 Small Business:

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.1 A five percent (5%) small business preference will be granted to Bidders certified as “Small Business” in accordance with Section 1896 et. Seq., Title 2, California Code of Regulations.

.2 If the Bidder is not already a Certified Small Business, applications for certification as “Small

Business” must be submitted to the Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, First Floor, Suite 1-400, West Sacramento, CA 95605;

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion- List/OSDS/OSDS?search=office%20of%20Small%20Business%20and%20DVBE%20certifica tion.

Firms can apply for small business certification online at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business- Enterprise?search=apply%20for%20Small%20Business%20and%20DVBE%20certification.

.3 Submit a copy of your OSDS certification letter with the Bid Form.

.4 Pursuant to Section 1896.14, in order to receive the small business preference, bidders must have a completed application (including proof of annual receipts) on file with the OSDS. The bidder must have requested a preference from OSDS and meet all applicable requirements under the subchapter and the State Small Business Procurement and Contract Act, (including but not limited to evidence to rebut presumptions) not later than five o’clock (5:00 p.m.) on the date on which the subject bid is opened.

5.6 Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is now extended to a bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses.

When applicable this preference will be granted when the non-small business:

• Has been determined to be a responsible bidder and submitted a timely responsive bid.

• Completes Document 00 43 16-2 list of California Certified Small Businesses that he/she commits to subcontract with for a commercially useful function in the performance of the project and submits this document no later than forty-eight (48) hours after the time of receipt of bids. Ascertain that the Bidder’s Name and project Work Order number are noted. If bidder fails to submit a properly completed Document 00 43 16-2 within 48 hours after the time of receipt of bids, the claim for non-small business preference will be denied.

Submit completed Document 00 43 16-2 to CAL FIRE Technical Services Division, Contract Management Section, 1131 S Street, Sacramento, CA 95811.

6. SUBMISSION OF BID FORMS

6.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to Bidder unopened.

6.2 Bid Forms shall be submitted under sealed cover, plainly identified as a bid for the work of the

Project being bid upon and addressed as directed in the Invitation to Bid and the Bid Form.

Failure to do so may result in a premature opening of, or failure to open such bid. Bid Forms improperly marked may be disregarded.

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=office%20of%20Small%20Business%20and%20DVBE%20certification https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=office%20of%20Small%20Business%20and%20DVBE%20certification https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=office%20of%20Small%20Business%20and%20DVBE%20certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=apply%20for%20Small%20Business%20and%20DVBE%20certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=apply%20for%20Small%20Business%20and%20DVBE%20certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=apply%20for%20Small%20Business%20and%20DVBE%20certification

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7. WITHDRAWAL OF BID FORMS

7.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that a request via email, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the CAL FIRE, Technical Services Division, Contract Management Section. Oral, facsimile, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

7.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

8. PUBLIC OPENING OF BIDS

Bids will be publicly opened and read at time and place indicated in Invitation to Bid. Bidders or their authorized agents are invited to be present.

9. REJECTION OF IRREGULAR BIDS

9.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

9.2 When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the CAL FIRE Technical Services Contract Management Section prior to opening bids or shall be submitted with the Bid Form; otherwise the bid will be rejected as irregular and unauthorized.

10. COMPETITIVE BIDDING

10.1 If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected. A party who has quoted prices on materials or work to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a bid directly for materials or work.

10.2 Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

11. AWARD OF CONTRACT

11.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2 Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed.

.1 Such award, if made, will be made within 45 days after opening of bids.

.2 If lowest responsible Bidder refuses or fails to execute the Contract, the Deputy Director, Management Services may award the Contract to the second lowest responsible Bidder.

Such award, if made, will be made within 60 days after opening of bids.

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.3 If second lowest responsible Bidder refuses or fails to execute the Contract, the Deputy Director, Management Services may award the Contract to the third lowest responsible Bidder. Such award if made, will be made within 75 days after opening of bids.

11.3 The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the Deputy Director, Management Services and the Bidder concerned.

11.4 When Project is segregated into more than one prime Contract, and a Bidder upon one of the prime Contracts fail or refuses to execute the Contract, then the time for award of such Contract will be extended as provided by this Article, and the time for award of each of the other segregated prime Contracts will be extended by an equivalent length of time, if required.

12. SUBSTITUTION OF ALTERNATIVE MATERIALS, ARTICLES, OR EQUIPMENT

12.1 Pursuant to Public Contract Code Section 3400, alternative material(s), article(s), or equipment that are of equal quality and of required characteristics for the purpose intended may be proposed during the bidding period; for use in the Work, provided the Bidder complies with the following requirements:

.1 Proposals for alternative material(s), article(s), or equipment, requested during the bidding period, shall be submitted in writing, not later than the deadline date and time identified on the Request for Bidding Interpretation (RFBI), Appendix 00 21 00.1.

.2 The proposal will not be considered unless the submittal is accompanied by complete information and descriptive data necessary to determine equality of offered material(s), article(s) or equipment. Samples shall be provided when requested by the State. Burden of proof as to comparative quality, suitability, and performance of offered material(s), article(s), or equipment shall be upon the Bidder submitting the proposal. The State will be the sole judge as to such matters. In the event the State rejects the use of such alternative(s) submitted, then one of the particular products originally specified in the Contract Documents shall be furnished. If the proposal is accepted, all Bidders will be notified by Addendum.

.3 Refer to the General Conditions of the Contract for Construction, Clauses 2.2.7 and 3.12.10, for substitution requests after Contract Award.

13. RETURN OF BIDDER’S SECURITY

13.1 Within 10 days after the award of the Contract, CAL FIRE will return all Bidder’s security, other than Bidder’s Bonds, accompanying the Bid Forms that are not to be fully considered in making the award.

13.2 Retained Bidder’s security will be held until the Contract has been fully executed, after which all Bidder’s security, except Bidder’s Bonds, will be returned.

14. CONTRACT BONDS

Contractor will be required to furnish in duplicate the Performance Bond and Payment Bond required by the State Contract Act, each in the amount of 100 percent of the Contract amount; as set forth in Paragraph 11.3 of Document 00 72 00, General Conditions of the Contract for Construction.

15. INSURANCE

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Contractor will be required to furnish to the State, concurrently with execution of the Contract, a certificate of insurance coverage as required by Paragraph 11.1 of Document 00 72 00, General Conditions of the Contract for Construction.

16. EXECUTION OF CONTRACT

16.1 Contract shall be signed by successful Bidder and returned within 7 days of receipt. The Contract shall not be binding upon the State until it is executed by the Contractor and the State. Contract Documents required for execution of the Contract consist of the following:

.1 Agreement, Document 00 52 00.

.2 Contract Bonds.

.3 Certificate of Insurance.

.4 Signed set of Drawings and Project Manual for filing with the Contract.

16.2 Should Contractor begin work in advance of receiving notice that the Contract has been approved, any work performed in advance of the date of approval shall be considered as having been done at risk as a volunteer. In no event shall Contractor commence work until Contractor has received notification from the State that the certificate of insurance has been approved.

17. FAILURE TO EXECUTE CONTRACT

Failure to execute Contract within 7 days after successful Bidder has received Contract for execution may be cause for forfeiture of Bidder’s security. Failure to provide required bonds and insurance constitutes failure to execute Contract.

18. PARTICIPATION IN DISABLED VETERANS BUSINESS ENTERPRISES (DVBE) PROGRAM

18.1 Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the Military and Veterans Code, the Department of General Services has established an overall goal of not less than 3% participation by Disabled Veteran Business Enterprises (DVBE). However, these DVBE Participation Requirements may be modified for this project; reference Document 00 22 10 of the Project Manual for the percentage requirements.

18.2 Bids will only be accepted from those Bidders that certify that they have achieved the required participation, as outlined in Document 00 22 10 of the Project Manual, and as set forth in the Bid Form.

18.3 Applicants for DVBE certification may apply online at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-

Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business- Enterprise?search=DVBE%20Certification.

DVBE applicants must submit specific support documentation to the OSDS.

18.4 Bidder’s attention is directed to the requirement that certifications and documentation must be submitted with the bid; otherwise, bids will be considered non-responsive.

BIDDERS ARE ADVISED TO COMMENCE THE REQUIRED DVBE PROCEDURES

IMMEDIATELY UPON RECEIPT OF DRAWINGS AND SPECIFICATIONS, OR NOT LESS

THAN THREE (3) WEEKS PRIOR TO THE BID OPENING, WHICHEVER OCCURS FIRST.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=DVBE%20Certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=DVBE%20Certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=DVBE%20Certification

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18.5 DVBE INCENTIVE

.1 A DVBE Incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the Military and Veterans Code and California Code of Regulations 1896.98 et seq.

.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible bidders proposing the percentage(s) of DVBE Participation for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

.3 The incentive will be applied when a Bidder’s DVBE Participation exceeds 3% the DVBE

Mandatory participation Requirement, in an attempt to displace the apparent low bidder.

The DVBE Incentive is as follows:

Confirmed DVBE Participation Incentive 7% and above 5% 6% to 6.99% 4% 5% to 5.99% 3% 4% to 4.99% 2%

3.01% to 3.99% 1% 0% -3% No incentive – minimum 3% participation required

.4 The percentage of DVBE Incentive will not exceed 5% and will not exceed $500,000.00.

.5 For every bidder qualifying for the DVBE incentive, the amount (dollar value) of the incentive is computed using the qualifying bidder’s percentage of DVBE incentive and the lowest responsive and responsible bid price. Calculations to determine adjusted bid price are for consideration only. Bids will be awarded for the actual bid amount as verified by the State.

.6 A certified Small Business may only be displaced by another certified Small Business with a higher percentage of DVBE participation and a lower adjusted bid price.

1) A certified Small Business shall not be displaced by a non-small business.

2) When applying the DVBE Incentive program, bidders claiming the “Non-Certified Small

Business preference” are considered a non-small business.

19. CERTIFICATE OF REPORTED COMPLIANCE – FLEET VEHICLES

19.1 For any project using vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleets Regulation, Section 2449(i), Title 12, California Code of Regulations, prior to the execution of a contract, Contractor shall be required to submit copies of the valid Certificates of Reported Compliance (CRC), issued by the California Air Resources Board. CRCs shall be provided for any fleet used by the Contractor or any listed Subcontractors.

19.2 CRCs are required for any contract involving the operation of self-propelled off-road diesel vehicles 25 horsepower or greater and most two-engine vehicles owned and operated in California, including vehicles that are rented or leased.

19.3 Certificates of Reported Compliance must be retained by the Contractor for three years after the completion of the project.

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19.4 If no vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleets Regulation shall be used on a project by the Contractor or any Subcontractor, Contractor shall provide a certification that no vehicles subject to these regulations will be used on the project.

TMPLMSTR: REV. 6.3.2021 Appendix 00 21 00.01 Project Number: 3540SRAEUCO0182

REQUEST FOR BIDDING INTERPRETATION (RFBI)

(Email no later than June 30, 2026, 5:00 p.m.)

TSS RFBI No.: _______________ Requestor RFBI No.: ___________ Request Date:

To: Juvoni Sterling, Project Director From (Bidder):

Department of Forestry and Fire Protection Technical Services Section (TSS)

Phone: 916-709-0777 Contact: __________________________ Phone: ___________________________ Fax: _____________________________

Email: Juvoni.Sterling@fire.ca.gov Email: ___________________________

All RFBIs received prior to deadline identified above, and responses from the State will be published on http://www.caleprocure.ca.gov. Click on “Start Search.” In the event name field, enter the project number and click search. While viewing the Event Details, click on “View Event Package” to view RFBI responses.

Project No.: 3540SRAEUCO0182 Project Name: Parkfield Fire Station Facility Replacement Location: 70331 Vineyard Canyon Road, Parkfield, California

Drawing Reference: ____________________ Project Manual Reference: ___________________________

Question:

Bidder’s Authorized Signature: ______________________________________________________ [ ] Check here if additional pages attached Page 1 of ____ mailto:name@dgs.ca.gov

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

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DOCUMENT 00 22 00

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

The following requirements supplement Document 00 21 00, Instructions to Bidders:

1. PAYEE DATA RECORD

Add the following to Subarticle 6.2:

Bidders are requested to complete and return the State's Payee Data Record form, Std.204 (and Std.

205 if applicable), included with the Bid Forms. The Payee Data Record form is required in lieu of IRS W-9 when doing business with the State of California and will be used by the State to prepare tax information returns as stated on the form.

.1 Completion and submission of the form with the Bid Forms will expedite processing of the Award of Contract.

.2 Failure to submit the completed form with the Bid will not be cause for rejection of a Bid.

.3 Forms of all Bidders will be kept on file by the State for use in future awarded Contracts.

.4 Bidders who have a completed and have a current and approved Payee Data Record form on file with the Financial Information System of California (Fi$Cal) may so state on the form and will not be required to submit a duplicate form.

.5 The form is subject to Section 7(b) of the Privacy Act of 1974 (Public Law 93-5791). Refer to the

Privacy Statement on the back of the form.

2. COMPETENCE OF BIDDERS

Add the following Subparagraph 2.1.3 to Paragraph 2.1 of Document 00 21 00, Instructions to Bidders:

.3 Bidders’ attention is directed to Business and Professions Code Sections 7026.12 and 7057(c) which require the installation of a fire protection system to be performed only by a Contractor holding a Fire Protection specialty contractor license classification C-16. The Contractor for this Project must hold the C-16 license classification or contract directly with a first tier subcontractor with the C-16 license classification.

3. AWARD OF CONTRACT

Pursuant to Article 11 of Document 00 21 00, Instructions to Bidders, award of Contract, if awarded, will be made within 60 days, in lieu of 45 days as specified. Award period for second and third lowest responsible bidders will similarly be extended 15 days each.

DVBE PARTICIPATION PROGRAM REQUIREMENTS

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DOCUMENT 00 22 10

DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION

PROGRAM REQUIREMENTS

Public Contract Code Section 10115 establishes a contract participation goal of at least three percent (3%) for Disabled Veteran Business Enterprise (DVBE) for State agencies.

DVBE participation is required for this contract. Mandatory participation has been set at 3%.

Participation above and beyond the requirement is strongly encouraged. This bid package provides information for the DVBE Participation Program. Bidders must meet DVBE Participation Program requirements to be viewed as a responsive bidder and considered for contract award.

PLEASE READ THESE INSTRUCTIONS CAREFULLY

Bidders must fully comply with DVBE Participation Program requirements. Bidders that do not submit a complete response may find their bid determined to be non-responsive and the bid rejected.

For assistance with meeting the DVBE participation program requirements, please contact:

Department of General Services Administrative Division

Office of Business and Acquisition Services Contract Services Section – SB-DVBE Advocate

707 Third Street, MS 508 West Sacramento, CA 95605

Email: OBASAdvocate@dgs.ca.gov

The Office of Small Business and DVBE Services (OSDS) offers program information and may be reached at:

Department of General Services Office of Small Business and DVBE Services (OSDS)

707 3RD Street, 1st Floor, Room 400 West Sacramento, CA 95605-2811

Homepage: Apply For or Re-apply as Small Business, Disabled Veteran Business Enterprise Receptionist: (916) 375-4940

FAX: (916) 375-4950

Email: OSDSHelp@dgs.ca.gov

Mailing Address:

Office of Small Business and DVBE Services (OSDS) Room 1-400, MS 210

P.O. Box 989052 West Sacramento, CA 95798-9052 https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=apply%20for%20Small%20Business%20and%20DVBE%20certification mailto:OSDSHelp@dgs.ca.gov

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INSTRUCTIONS FOR

DVBE PARTICIPATION PROGRAM COMPLIANCE OPTIONS

If for any reason you fail to meet the DVBE Participation Requirement for this bid, your bid will be considered non-responsive.

Meet or exceed the DVBE participation requirements for the proposed contract by one of the following two (2) ways:

1. DVBE Bidder - If you are a DVBE bidder, agree to perform the required percentage of the contract bid amount or value with your firm or in combination with other DVBE firms. You must write that commitment on Article 9.2 of the Bid Form, Document 00 41 00. Instructions on how to complete this document are on that page.

2. Non-DVBE Bidder - If you are a non-DVBE bidder, agree to use other firms for at least the required percentage of the contract bid amount or value. You must write that commitment on Article 9.2 of the Bid Form, Document 00 41 00. Instructions on how to complete this document are on that page.

DVBE Certification: OSDS-DVBE certification is the only acceptable certification. To verify if a contractor is certified refer to the Cal eProcure web-site at The State of California Certifications . Bidders must provide certification verification for each participating DVBE bidder, subcontractor, and/or supplier.

Applicants for DVBE certification may apply online at Apply For or Re-apply as Small Business, Disabled Veteran Business Enterprise DVBE applicants must submit specific support documentation to the OSDS.

DVBE Bid Incentive: A DVBE Incentive will be granted to Bidders who have achieved DVBE participation exceeding 3% or greater of the value of the bid in accordance with Section 999.5(a) and (d) of the Military and Veterans Code and California Code of Regulations 1896.98 et seq. Refer to Project Manual Document 00 21 00, Article 18.5.

Pursuant to Military and Veterans Code §999.7, the awarding department shall withhold, on a contract entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until a prime contractor complies with the certification requirements of subdivision (d) of Section Military and Veterans Code §999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

ANSWERS TO FREQUENTLY ASKED QUESTIONS:

The following questions are among the most frequently asked regarding DVBE requirements:

Q: If I am awarded the contract, am I required to use the subcontractor/supplier proposed in my bid?

A: Yes, unless you have requested and received approval from the State for substitution. Written requests should include the person’s or firm’s name to be substituted, the substitution reason, the reason a non-DVBE subcontractor is proposed, if applicable and describe the business to be substituted including its business status as a sole proprietorship, partnership, corporation or other entity and the certification status of the firm, if any. See Title 2, California Code of Regulations, Section 1896.64 (c) & (d) for substitution criteria.

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=apply%20for%20Small%20Business%20and%20DVBE%20certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=apply%20for%20Small%20Business%20and%20DVBE%20certification

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The request and the State’s approval or disapproval is not construed as an excuse for non-compliance with any other provision of the law, including but not limited to the Subletting and Subcontracting Fair Practices Act, or any other contract requirements relating to substitution of subcontractors. Failure to adhere to at least the DVBE participation proposed by the successful Contractor may be cause for contract termination and recovery of damages under the rights and remedies due the State for default section of the contract(s) and any other penalties provided for by statute.

Q: Who notifies the subcontractor when an award is made?

A: Upon award to a prime Contractor, the Awarding Department notifies listed subcontractors of their contract participation. Primes are encouraged to notify their listed subcontractors immediately after an award is made to formalize their business agreements.

Q: What happens to bids considered non-responsive to the DVBE Participation Program requirements?

A: Non-responsive bids are subject to rejection. Many are rejected because of:

• Incomplete documentation

• Documentation not received by bid due date

• Mathematical error related to the percentages

Q: If I am a disabled veteran business enterprise, can I meet the percentage requirements as a single company?

A: Yes.

Q: If my submitted bid meets the contract goal and the State decides to make multiple awards to the bid/contract, could my bid be considered non-responsive?

A: No. The State’s decision to make multiple awards will not jeopardize bid compliance.

BID FORM

TMPLMSTR: SP: 03/01/2025 00 41 00 - 1 3540SRAEUCO0182

BID FORM

THE STATE OF CALIFORNIA FROM: ______________________________

DEPARTMENT OF FORESTRY AND FIRE PROTECTION (Name of Bidding Firm)

TECHNICAL SERVICES SECTION

DELIVER TO: TSBids@fire.ca.gov BEFORE 2:00 P.M., August 11, 2026

FOR: PARKFIELD FIRE STATION FACILITY REPLACEMENT

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

SAN BENITO-MONTEREY UNIT

PARKFIELD, MONTEREY COUNTY, CALIFORNIA

3540SRAEUCO0182

Plainly mark outside of envelope with "Bid For”; followed by the above title and Project Number.

The undersigned hereby proposes and agrees to furnish all labor, materials, and equipment, and to perform all work required for the above-named Project in the manner and time prescribed in the Drawings and Project Manual, dated February 2026 and such addenda thereto as may be issued prior to bid opening date and in accordance with prevailing wage rates ascertained by the Department of Industrial Relations and set forth on the DIR web site (Prevailing Wage Requirements) for General Prevailing Wage Rates as determined by the February 2026 DIR prevailing wage published rates. The Bid Price, set forth below in clear legible figures, includes the cost of Bonds, insurance, sales tax, and every other item of expense, direct or indirect, incidental to the Bid Price.

SCHEDULE OF WORK AND PRICES

WORK

ITEM

DESCRIPTION ITEM TOTAL IN FIGURES

1. Performing all work of this Project, not included Allowances below, for the lump sum of:

2. Allowance(s) as specified in Section 01 21 00, not included in Work Item 1 above for the sum of:

$330,000.00______________

COMPLETE WORK: Total of Work Items 1and 2 for the lump sum of:

DETERMINATION OF BID: Determination of amount of bid will be on the basis of total sum of Work Items as verified by the State.

mailto:TSBids@fire.ca.gov https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html

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IMPORTANT - READ BEFORE SIGNING: Bid Form must be executed in same name-style in which the bidder is licensed. Bidder bidding jointly or as a combination of several business organizations is specially cautioned that such bidder must be jointly licensed in the same form and style in which the bid is executed. If making a bid as a joint venture, each person submitting the bid shall provide the information required below with respect to his or her licensure. The undersigned Bidder certifies and agrees to provide the information and comply with the requirements contained in Articles 1 through 10 on the following pages of the Bid Form.