2026-2027 DISTRICT ELECTRICAL SERVICES BID #07-26-27-015

ONE (1) YEAR CONTRACT with FOUR (4) YEAR RENEWAL OPTION

CONTRACT PERIOD: JULY 1, 2026 – JUNE 30, 2027

BID OPENING: Tuesday, August 18th, 2026 @ 2:00PM

The Hyde Park Central School District, herein HPCSD or District, is accepting bid proposals for Electrical Services on an as-needed basis for the 2026-27 school year, which runs from July 1, 2026 through June 30, 2027. This contract is renewable for four (4) consecutive years (2027-28, 2028-29, 2029-30, 2030-31);

contingent on budget appropriations, if deemed in the best interest of the HPCSD and approved by the HPCSD Board of Education.

STANDARD PROVISIONS INVOLVING LABOR:

Prevailing Wage:

It is the responsibility of the Contractor to pay the New York State Department of Labor Prevailing Wage in accordance with the Prevailing Wage Schedule. (The current applicable PRC # will be provided to the bid awardee; certified payrolls must be submitted with all invoices.) Contractors are required to post the schedule on the jobsite and provide copies of the schedule to all their contractors. The requirement that contractors obtain affidavits from the subcontractors that such schedules have been provided is also in effect. Updates to this schedule are also available on the NYS DOL website.

General Labor Provisions:

Contractor is to have all work done in the best workmanlike manner. Contractor shall clean up and remove all debris and rubbish resulting from his work time to time, as required or directed. Upon completion of the work, the premises shall be left in a neat, unobstructed condition, the work area(s) broom-clean, and everything in satisfactory repair and order.

Equipment, supplies and materials shall be stored at the site only upon the approval of the District and at the contractor’s risk. In general, such on site storage should be avoided to prevent possible damage or loss of material.

Contractor shall perform all work so as to cause the least inconvenience to the District and with proper consideration for the right of others. The contractor shall keep in touch with the entire operation and install his equipment promptly.

CONTRACT PERIOD: JULY 1, 2026 – JUNE 30, 2027

Contractors shall acquaint themselves with conditions to be found at the site and shall assume all responsibility for placing and installing the equipment in the locations required.

All materials used in installation shall be of the highest quality and shall be free from all defects which would mar the appearance of the equipment or render it structurally unsound. The District reserves the right to specify or supply all materials. To be determined prior to work commencing.

Contractor shall furnish adequate protection from damage for all work and shall repair damages of any kind for which he or his workmen are responsible.

Contractor must comply with attached “Bid Project Manual”, where applicable.

GUARANTEES BY CONTRACTOR:

Give all notices and comply with all laws, ordinances, rules and regulations of the State Education Department/NFPA.

CONTRACTOR RESPONSIBILITIES:

The contractor shall provide the District with a Certificate of Insurance per the details provided in the NYSIR attachment of this bid specification.

CONTRACT FOR SERVICE INCLUDES THE FOLLOWING CLAUSES WHERE

APPLICABLE:

1. This contract can be renewed annually for up to four (4) additional years at an annual cost increase equal to, or less than, the previous 12 months Consumer Price Index (CPI-U), by mutual written agreement of the owner and Contractor.

2. The district reserves the right to terminate the agreement at any time for any reason with a 30-day written notice to the Contractor.

CONTRACT PERIOD: JULY 1, 2026 – JUNE 30, 2027

3. To provide skilled, experienced, prompt service to a wide variety of electrical work at various facilities on an “on call” basis as required.

4. Work shall include troubleshooting, repairing, replacing, new work and general maintenance.

5. The successful bidder must be equipped to provide emergency repair work within four (4) hours.

6. Contractors must have a minimum of ten years’ experience performing

Electrical service and repairs on facilities of comparable size and complexity. Verification of experience must be provided upon request within three days of bid opening.

7. Bidders shall be able to demonstrate three (3) full-time fully qualified mechanics and service vehicles. Under this contract, subcontracting shall not be permitted without prior approval.

8. This contractor shall be currently involved in the installation, maintenance and servicing of the systems and equipment specified herein. The contractor must demonstrate that this is a responsible service and

a. maintenance organization possessing adequate financial resources to accomplish the various services described herein and that it has a satisfactory record of performance and integrity.

b. Contractor’s servicemen shall have tools and equipment necessary to perform required work.

9. When repairing or replacing, the contractor must use the most up-to-date materials being manufactured unless provided by the District. No obsolete materials shall be allowed.

10. Parts that have been replaced shall be the property of the District and shall be left at the site unless directed by the authorized representative.

CONTRACT PERIOD: JULY 1, 2026 – JUNE 30, 2027

11. Contractor shall maintain an adequate inventory of new, original manufacturers’ parts and materials so as to insure prompt repairs on short notice.

12. No travel time will be paid. Payments will be made only for time on the job.

All invoices must be accompanied by daily service tickets specifying time of arrival, work done, materials used (original supplier/wholesale invoices must be attached to the contractor's billing invoice), time of departure for each employee, and must be signed by authorized representative, A copy of this ticket is to be left with the signer, and this shall be the basis for payment. Payments will be processed when all noted documentation is received by the District.

13. Contractor shall be, or provide only, licensed electricians and be licensed by the specific county and local municipalities where required.

14. All work must be done in accordance with the National Electrical Code, (NEC) current edition, and all local codes.

15. All labor shall be guaranteed for a period of one (1) year from date of acceptance. All parts and materials shall be guaranteed for a minimum of ninety (90) days or in accordance with manufacturer’s warranty if greater than ninety (90) days if provided by the contractor.

16. When new installations are required, contractor shall provide, for approval, a detailed drawing showing construction and method of installation.

17. Except for emergency work, contractor will be required to submit a budget cost estimate before any work is started. On emergency work, contractor must submit his budget cost estimate within forty-eight (48) hours after starting the job. Contractor may be required to furnish a “not to exceed” price for a specific project to enable the District to encumber funds for that work.

CONTRACT PERIOD: JULY 1, 2026 – JUNE 30, 2027

18. Contractor must own or have access to a bucket truck for electrical repairs on building lights and pole lights. If there is an additional charge for this, please note the charge on the bid sheet.

19. Piggybacking: Any school district, municipality or political subdivision of the State of New York may participate in this contract, upon written request to Hyde Park CSD, and authorization from the School District. Any such entity that wishes to “piggyback” on this bid shall be solely responsible for submitting tax exemption information to the vendor/contractor and for paying for any goods and materials purchased. Any liability created as a result of purchases by other enumerated entities shall be the sole responsibility of such entity placing the order.

CONTRACT PERIOD: JULY 1, 2026 – JUNE 30, 2027

SCHEDULE OF RATES:

FOREMAN

HOURLY RATE $_______________

MECHANIC

HELPER/APPRENTICE

BUCKET TRUCK HOURLY RATE- In addition To labor rates (above) $_______________

MATERIALS:

Percentage over cost for parts/materials: _______________%

Invoice must reflect vendor’s cost plus percentage for final cost.

Name_________________________________ Date____________

Email Address___________________________________________

Company name __________________________________________

Address ________________________________________________

City & State _____________________________________________

Telephone _____________________Fax ______________________

Federal Tax ID ____________________ (Include a copy of Form W-9)

Authorized Signature ______________________________________

Title ____________________________________