Bid No 27-02 - Specs -Burnham St - Sherwood Dr Rs Improvement.pdf.crdownload

REQUEST FOR BID PROPOSALS

FOR

BURNHAM STREET/SHERWOOD DRIVE ROAD

RECONSTRUCTION

BID NO. 27-02

TOWN OF EAST HARTFORD

DEPARTMENT OF PUBLIC WORKS, ENGINEERING DIVISION

740 MAIN STREET

EAST HARTFORD, CT 06108

TABLE OF CONTENTS

TABLE OF CONTENTS

BIDDING REQUIREMENTS

INVITATION TO BID

STANDARD INSTRUCTIONS FOR BIDDERS

INSTRUCTIONS FOR CONSTRUCTION AND/OR LABOR SERVICE BIDS

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR CONSTRUCTION,

PROFESSIONAL, OR LABOR SERVICE BIDS

BID FORMS

FORM OF GENERAL BID

BID PROPOSAL SHEETS

RESOLUTIONS

CORPORATIONS/PROFESSIONAL CORPORATIONS

LIMITED LIABILITY COMPANIES

LIMITED LIABILITY COMPANIES BY MANAGING PARTNER

PARTNERSHIPS

QUALIFICATIONS OF BIDDER

CONTRACT AWARD FORMS

ANTICIPATED SOURCE OF MATERIALS

CERTIFICATE OF COMPLIANCE WITH CGS 31-57b

AGREEMENT FORMS

AGREEMENT

RESOLUTIONS

CORPORATIONS/PROFESSIONAL CORPORATIONS

LIMITED LIABILITY COMPANIES

LIMITED LIABILITY COMPANIES BY MANAGING PARTNER

PARTNERSHIPS

PERFORMANCE BOND

LABOR AND MATERIALS BOND

GENERAL CONDITIONS

SUPPLEMENTAL CONDITIONS

Bid No. 27-02

Burnham Street/Sherwood Drive Reonstruction

TABLE OF CONTENTS (cont’d)

CONTRACT ADMINISTRATION FORMS

NOTICE TO PROCEED

CONTRACTOR’S APPLICATION FOR PAYMENT

CERTIFICATE OF SUBSTANTIAL COMPLETION

NOTICE OF ACCEPTABILITY OF WORK

WORK CHANGE DIRECTIVE

CHANGE ORDER

FIELD ORDER

TECHNICAL SPECIFICATIONS

NOTICES TO CONTRACTOR

SCOPE OF WORK

WORK SCHEDULE

REFERENCED SPECIFICATIONS

UTILITY RELOCATION

OFF-SITE CONSTRUCTION STAGING AREAS

RESOLUTION REQUIREMENTS

INFORMATION AVAILABLE TO BIDDERS

COORDINATION OF WORK

CONSTRUCTION STAGING AREA

FINAL ROADWAY GRADES

DISPOSAL OF SURPLUS MATERIALS

METROPOLITAN DISTRICT COMMISSION (MDC) POLICIES CONCERNING

THE USE OF MDC MATERIALS

SHOP DRAWINGS

REQUEST FOR INFORMATION (RFI) PROCESS

REQUEST FOR CHANGE (RFC) PROCESS

DRAINAGE

DRAINAGE STRUCTURES

SAWCUTS

AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

QUALITY OF WORK

TREE REMOVAL

SELECTIVE CLEARING AND THINNING

TEMPORARY NO PARKING AREAS

POLICE SERVICES

MATERIAL TRANSFER VEHICLE

TEMPORARY PAVEMENT MARKINGS

REMOVAL OF EXISTING SIGNING

PLATES

WARM MIX ASPHALT

DUST CONTROL AND CLEAN UP

TECHNICAL SPECIFICATIONS (cont’d)

SPECIAL PROVISIONS

SECTION 1.05 - CONTROL OF THE WORK

SECTION 1.07 - LEGAL RELATIONS AND RESPONSIBILITIES

SECTION 1.08 - PROSECUTION AND PROGRESS

SECTION 2.01 - CLEARING AND GRUBBING

ITEM #0201501A – RESET MAILBOX

ITEM #0202001A – 13” ROADWAY EXCAVATION

ITEM #0202002A – 9” ROADWAY EXCAVATION

ITEM #0202529A – CUT BITUMINOUS CONCRETE PAVEMENT

ITEM #0209001A – FORMATION OF SUBGRADE

ITEM #0219001A – SEDIMENTATION CONTROL SYSTEM

ITEM #0219011A – SEDIMENT CONTROL SYSTEM AT CATCH BASIN

SECTION 2.86 - DRAINAGE TRENCH EXCAVATION, ROCK IN DRAINAGE

TRENCH EXCAVATION

ITEM #03040021A – 9” PROCESSED AGGREGATE BASE

ITEM #03040022A – 6” PROCESSED AGGREGATE BASE

ITEM #0304500A – ROADWAY AS-BUILT SURVEY

ITEM #0330420A – GRANITE BELGIAN BLOCK

ITEM #0406171A – HMA S0.5

ITEM #0406172A- HMA S0.375

ITEM #0406238A-NON-TRACKING ASPHALT TACK COAT

SECTION 5.86 - CATCH BASINS, MANHOLES AND DROP INLETS

ITEM #0653100A – CLEAN EXISTING CULVERT 12”-42” DIAMETER

ITEM #0653630A – CLEAN EXISTING DRAINAGE STRUCTURE

SECTION 6.86 - DRAINAGE PIPES, DRAINAGE PIPE ENDS

ITEM #0751710A – 4” UNDERDRAIN

ITEM #0813012A – 5”X18” GRANITE STONE CURBING

ITEM #0813013A – 5”X18” GRANITE CURVED STONE CURBING

ITEM #0815002A – BITUMINOUS CONCRETE LIP CURBING – 6”

ITEM #0922501A – BITUMINOUS CONCRETE DRIVEWAY

ITEM #0944001A – FURNISHING AND PLACING TOPSOIL

ITEM #0950019A – TURF ESTABLISHMENT – LAWN

ITEM #0970006A - TRAFFICPERSON (MUNICIPAL POLICE OFFICER)

ITEM #0970007A - TRAFFICPERSON (UNIFORMED FLAGGER)

ITEM #0971001A – MAINTENANCE AND PROTECTION OF TRAFFIC

ITEM #0975004A – MOBILIZATION

TECHNICAL SPECIFICATIONS (cont’d)

SPECIAL PROVISIONS (cont’d)

ITEM #1206023A – REMOVAL AND RELOCATION OF EXISTING SIGNS

ITEM #1208931A – SIGN FACE – SHEET ALUMINUM (TYPE IX

RETROREFLECTIVE SHEETING)

ITEM #1210102A – 4” YELLOW EPOXY RESIN PAVEMENT MARKINGS

ITEM #1210106A – 12” WHITE EPOXY RESIN PAVEMENT MARKINGS

ITEM #1210108A – 6” YELLOW EPOXY RESIN PAVEMENT MARKINGS

ITEM #1403501A – RESET MANHOLE (SANITARY SEWER)

APPENDICES

A LOCAL PERMITS

B CT DEPARTMENT OF LABOR WAGE RATES

BIDDING REQUIREMENTS

TOWN OF EAST HARTFORD, CONNECTICUT

INVITATION TO BID

BURNHAM STREET/SHERWOOD DRIVE ROAD RECONSTRUCTION

Work under this contract includes reconstruction of Sherwood Drive and the portion of Burnham Street east of Long Hill Street (to the Town line) in the Town of East Hartford. The Work also includes other appurtenant work such as drainage system improvements (with underdrains), the installation of flush

Belgian block islands at the intersection of the roadways, signs and markings, and maintenance and protection of traffic.

Sealed Bids will be received at the office of the Purchasing Department, Town Hall, 740 Main Street, East Hartford, CT 06108 until 11 AM, TUESDAY, AUGUST 11, 2026 at which time and place said bids will be opened publicly and read.

The Town will conduct a NON-MANDATORY PRE-BID MEETING on WEDNESDAY, JULY 15, 2026

AT 10 AM at Conference Room B, 2nd Floor, Town Hall, 740 Main Street, East Hartford, CT 06108.

IN ORDER TO BE CONSIDERED AN OFFICIAL PLAN HOLDER AND ELIGIBLE BIDDER FOR THE

PROJECT, THE PURCHASING AGENT MUST RECEIVE AN EMAIL indicating interest in bidding, company information, and main contact information on, or before, THURSDAY, AUGUST 6, 2026.

All companies that send a representative to the non-mandatory pre-bid meeting or register on the

Town’s website to download the documents will also be considered an official plan holder eligible to bid the project.

Requests for information (RFIs) will be accepted via email to the Purchasing Agent on or before

THURSDAY, AUGUST 6, 2026.

Drawings and Specifications will be available for review at the office of the Purchasing Agent, East

Hartford Town Hall, 740 Main Street, East Hartford, CT. (Between the hours of 8:30 am to 4:30 pm, Monday through Friday) and on the Town of East Hartford's Purchasing Website:

http://www.easthartfordct.gov/bids

Bid security in the form of a 5% bid bond, payable to the Town of East Hartford, is required of all bidders and a 100% Performance Bond will be required of the awarded bidder.

The Town reserves the right to reject any or all bids, or any part of all bids, to waive any informality, and reserves all other rights as detailed in the Contract Documents when such action is in the best interest of the Town. The Town is an equal opportunity employer. Contractor must comply with all

Federal, State and Local requirements under this contract.

All bidders are requested to note that the award of this Contract is subject to the following conditions and contingencies:

1. The approval of such governmental agencies as may be required by law.

2. The appropriation of adequate funds by the proper agencies.

Michelle Enman

Purchasing Agent menman@easthartfordct.gov

(860) 291-7270 Page 7 of 276 Bid No. 27-02

Burnham Street/Sherwood Drive Reonstruction http://www.easthartfordct.gov/bids mailto:menman@easthartfordct.gov

STANDARD INSTRUCTIONS FOR BIDDERS

1. Sealed bid proposals will be received by the purchasing agent until the date and time indicated on the Invitation to Bid. Bids received later than the date and time specified will not be considered and will be returned unopened.

2. Bids are to be returned with the bid number prominently indicated on any other mailing envelope.

The name and address of the bidder should appear in the upper left hand corner of the envelope.

Bids will not be accepted via fax or e-mail.

3. All proposals will be opened and read publicly and are subject to public inspection. Bidders may be present or represented at all openings. Bid results are mailed to all responding bidders.

4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must be exclusive of taxes and will be so construed.

5. The Town of East Hartford reserves the right to reject any or all bids or any part of all bids and to waive any informality when such action is in the best interest of the Town. The Town also reserves the right to extend by mutual consent an awarded bid when such action is in its best interest.

6. Bidders should familiarize themselves with all of the terms and conditions set forth in the bid specifications. Failure by the bidder to familiarize himself with these terms and conditions does not excuse the bidder from fulfillment of the bid specifications.

7. All entities doing business with the Town certify, upon acceptance of a bid and by virtue of their signature on that bid, that they have read, understood and will comply with the section of the

Town’s updated plan of affirmative action and equal opportunity relating to contractual and purchasing procedures – Section VIII Dated 01/88. The bidder agrees to cooperate fully should the

Town choose to audit this compliance.

8. In case of an error in the extension or addition of prices, the unit price will govern. The Town will not be subject to any price increases after a bid award, unless it was part of the original bid terms.

9. The Town reserves the right to increase or decrease quantities listed in order to stay within the allocated funding at time of bid opening.

10. The Purchasing Department has the obligation to accept the lowest responsible bid which is in the

Town’s best interest. Factor s include, but are not limited to: price, compliance to specifications, quality offered, freight costs, delivery time, past performance, standardization of current equipment, financial resources, technical qualifications, equipment and experience.

11. Bidders may not include any conditions/exceptions in their bid price. Comments to the effect “see literature” will not be acceptable.

12. Alternate proposals will not be considered unless specifically called for in the bid.

STANDARD INSTRUCTIONS FOR BIDDERS (cont'd)

13. Any manufacturers’ names, trade names, brand names or catalog numbers used in the specifications are there for the purpose of establishing and describing general performance and quality levels.

Such references are not intended to be restrictive and bids are invited on these and approved equal brands or products of any manufacturer.

14. The Town’s competitive bidding process is not a means for competitors to obtain private/proprietary information that is not otherwise normally available. Such information relates to a bidder’s financial records and responsibility, test data, manufacturing drawings, formulas and processes. To promote competition and protect valid interests this type of information/data will remain confidential.

15. All bidder questions shall be directed to the Purchasing Agent. Procedural and clarification questions will be answered appropriately. Questions that require an answer that will in effect change/alter the intent of the specifications will only be answered in writing to all bidders by a bid addendum.

16. Awarded bidders are responsible for obtaining all necessary permits as required by OSHA, Federal, State and/or Town regulations. Town permits will be issued at no cost.

17. Prices shall include packing, transportation and delivery charges F.O.B. to East Hartford/delivered unless specifically noted otherwise.

18. Bidder declares that the proposal is not made in connection with any other bidder submitting a proposal for the same bid and is in all respects fair and without collusion or fraud.

19. Cash discounts may be offered by bidder for prompt payment of bills, but such cash discount will not be taken into consideration in determining the awarded low bidder except in the case of tie bids and then only provided such discount is based on payment of invoice not less than fourteen (14) days after satisfactory delivery and/or receipt of invoice, whichever is later.

20. The Town will not award a bid to any bidder who owes a delinquent tax to the Town. Bidders certify by virtue of their signature on the bid sheet that neither the bidder nor any business or corporation which the Bidder owns an interest is delinquent in tax obligations to the Town. The

Purchasing Department will verify that no delinquent taxes are owed before any bid is awarded.

21. All bidders shall include a corporate resolution with your submittal. Sample formats for

Corporations and Professional Corporations, Limited Liability Company and Partnerships

(including Limited Partnership and Limited Liability Partnership) are attached in this packet

22. The bidding entity is required to provide evidence from the Connecticut Secretary of State that they are in good standing and qualified to conduct business in the State of Connecticut.

INSTRUCTIONS FOR

CONSTRUCTION AND/OR LABOR SERVICE BIDS

1. A Certificate of Insurance naming the Town as an additional insured will be required of the awarded bidder. The insurance indemnification clause is contained with the bid specifications (see Insurance

Requirements).

2. This is a prevailing wage bid and the wage rates are attached within the Bid Specifications. In accordance with state law, each contract for the construction, remodeling or repair of any public building or public works or improvements shall contain the following provision when the cost of construction, remodeling or repair exceeds the limits as provided in Connecticut General Statutes 31-

53; “the wages paid on an hourly basis to any mechanic, laborer or workman employed upon the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such employee to any employee welfare fund, as defined in Subsection (h) of Section 31-53 for the Connecticut General Statutes, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the Town of East Hartford. Any contractor who is not obligated by agreement to make payment or contribution on behalf of such employees to any such employee welfare fund shall pay to each employee as parts of his wages the amount of payment or contribution for his classification on each pay day”.

3. This project does not need to comply with CHRO contract compliance requirements.

4. In accordance with Connecticut General Statutes § 12-430 (7), and for contracts valued at $250,000 or more, the Town can only award to a nonresident contractor when they are either (1) verified by the

Connecticut Department of Revenue Services (DRS) or (2) the nonresident unverified prime or general contractors has filed a single surety bond for five percent (5%) of the entire project price with the

DRS.

5. A Bid Bond must be submitted with the bid and may be in the form of certified check or cashier’s check payable to “The Town of East Hartford” or a bond of a surety company authorized to transact business in the State of Connecticut. No checks will be returned until the bid is awarded.

If you are the awarded bidder, your check will be held until it is replaced with another Guarantee of

Performance. Bid Bond shall be 5% (five percent) of total bid price.

6. A Guarantee of Performance will be required of the awarded bidder and may be in the form of a certified check or cashier’s check payable to “The Town of East Hartford” or a bond of a surety company authorized to transact business in the State of Connecticut. Checks will be retained by the

Town for period of time after final acceptance and payment as determined by the complexity of the project. Performance Bond shall be 100% (one hundred percent) of awarded bid price.

7. A Guarantee of Payment will be required of the awarded bidder and may be in the form of a certified check or cashier’s check payable to “The Town of East Hartford” or a bond of a surety company authorized to transact business in the State of Connecticut. Checks will be retained by the Town for period of time after final acceptance and payment as determined by the complexity of the project.

Labor and Material Bond shall be 100% (one hundred percent) of awarded bid price.

INSTRUCTIONS FOR CONSTRUCTION AND/OR LABOR SERVICE BIDS (cont'd)

8. Before starting any work awarded bidders are responsible for obtaining permits as required by Federal, State, MDC, Utilities and/or Town regulations. Any applicable fees shall be included in the total bid price. Town of East Hartford permits will be issued at no charge.

9. The bidder shall abide by all OSHA, Federal, State and local laws, ordinances and regulation, which any manner affect those engaged or employed on the Work, or the materials or equipment used in the

Work, or in any way affect the conduct of the Work, and no pleas of misunderstanding will be considered on account of ignorance. If bidder shall discover any provisions in the drawings, specifications or contract, which are in conflict with any such law, by-law or ordinance or regulation, he shall report it to the Town in writing with the bid proposal.

10. Throughout the work period, the contractor shall maintain the work site in a generally accepted standard of cleanliness, free from accumulation of waste materials or rubbish caused by his operations and shall take prompt action to correct any hazardous conditions reported.

11. It is the responsibility of each bidder before submitting a bid, to familiarize themselves with the specifications and conditions that may affect cost, progress, performance or completion of the project.

12. All materials and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with generally accepted industry standards.

13. Unless otherwise specified, the contractor shall furnish and assume full responsibility for all materials, equipment, labor, transportation, construction equipment and machinery, tools, fuel, appliances, power, light, heat, telephone, water, sanitary facilities, temporary facilities and all other facilities and incidentals necessary for the furnishing, performance, testing, start-up and completion of the Work.

14. The Contractor may utilize the services of specialty subcontractors on those parts of the Work which, under normal contracting practices, are performed by specialty subcontractors. The Contractor shall not award any work to any subcontractor without prior written approval of the Town, which approval will not be given until the Contractor submits to the Town a written statement concerning the proposed award to the subcontractor, which statement will contain such information as the Town may require.

The Contractor shall be as fully responsible to the Town for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of person directly employed by him. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the Contractor by the terms of the General Conditions and other contract documents insofar as applicable to the work of subcontractors and to give the Contractor the same power as regards to terminating any subcontract that the Town may exercise over the Contractor under any provision of the Contract documents.

Nothing contained in this bid shall create any contractual relation between any subcontractor and the

Town.

15. The Contractor shall not assign the whole or any part of this contract or any moneys due or to become without written consent of the Town, which in its sole discretion may be denied. In case the Contractor assigns all or any part of any moneys due or to become due under this contract, the instrument of assignment shall contain a clause substantially to the effect that it is agreed that the right of the assignee in and or any moneys due or to become due to the contractor shall be subject to prior claims of all

INSTRUCTIONS FOR CONSTRUCTION AND/OR LABOR SERVICE BIDS (cont'd) person, firms and corporations for services rendered or materials supplied for the performance of the

Work called for in this contract.

16. The submission of a bid offer will constitute an incontrovertible representation by the bidder that he/she has complied with every requirement of the specifications and that the bid documents are sufficient in scope and detail and convey understanding of all terms and conditions for performance of the Work.

Updated 04 November 2024

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICE BIDS

NOTE: CERTIFICATE OF INSURANCE WILL ONLY BE REQUIRED OF THE AWARDED BIDDER

A. INDEMNIFICATION

THE AWARDED BIDDER WILL BE REQUIRED TO AGREE TO THE FOLLOWING

INDEMNIFICATION LANGUAGE

To the fullest extent permitted by law, THE AWARDED BIDDER agrees on behalf of itself and its successors and assigns, covenants and agrees at its sole cost and expense, to protect, defend, indemnify, release and hold the Town of East Hartford, its agents, servants, officials, employees, volunteers and members of its boards and commissions

(Collectively the “Town of East Hartford”), harmless from and against any and all Losses (defined below) imposed upon or incurred by or asserted against the Town of East Hartford by reason of bodily injury, personal injury, death, or property damage of whatsoever kind or nature, to any individuals or parties (including, but not limited to the

Town of East Hartford, the Awarded Bidder, or any other third party) arising out of or resulting from, or alleged to arise out of or arise from Awarded Bidder’s performance of its work under the contract, but only to the extent such

Losses are attributable to the negligent or intentional act, error or omission of the Awarded Bidder or any person or organization employed or engaged by Awarded Bidder to perform all or any part of the contract. The term “Losses” includes any losses, damages, costs, fees, expenses, claims, suits, judgments, awards, liabilities (including, but not limited to, strict liabilities), obligations, debts, fines, penalties, charges, amounts paid in settlement, foreseeable and unforeseeable consequential damages, litigation costs, attorneys’ fees, expert’s fees, and investigation costs, of whatever kind or nature, and whether or not incurred in connection with any judicial or administrative proceedings, actions, claims, suits, judgments or awards.

Upon written request by the Town of East Hartford, the Awarded Bidder shall defend and provide legal representation to the Town of East Hartford with respect to any of the matters referenced above. Notwithstanding the foregoing, the Town of East Hartford may, in its sole and absolute discretion, engage its own attorneys and other professionals to defend or assist it with respect to such matters and, at the option of the Town of East Hartford, its attorneys shall control the resolution of such matters. Upon demand, the Awarded Bidder shall pay or, in the sole and absolute discretion of the Town of East Hartford, reimburse, the Town of East Hartford for the payment of reasonable fees and disbursements of attorneys and other professionals in connection with this contract.

THE TOWN OF EAST HARTFORD WILL NOT AGREE TO INDEMNIFY THE AWARDED BIDDER;

SUBCONTRACTOR(S); OR INDEPENDENT CONTRACTOR

B. INSURANCE

1. GENERAL REQUIREMENTS

The AWARDED BIDDER shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure all the AWARDED BIDDERS’ obligations under this contract with an insurance company(ies) with an AM Best Rating of A-VII or better licensed to write such insurance in the State of Connecticut and acceptable to the Town of East Hartford.

(cont'd)

Additional Insured: The Town of East Hartford, its officials, employees, volunteers, boards and commissions must be included as an Additional Insured on the AWARDED BIDDER’S Insurance Policies (except Workers’

Compensation and Professional Errors & Omissions) on a primary and non-contributory basis. Evidence of this must be provided upon inception of this contract and upon renewal of insurance by the AWARDED BIDDER to the

Town of East Hartford in the form of language on a Certificate of Insurance as well as a policy endorsement.

Subrogation: The AWARDED BIDDER, and their insurers, shall waive all rights of subrogation against the Town of East Hartford, and its officers, agents, servants and employees, for losses arising from work performed by the

AWARDED BIDDER on this contract. Such subrogation shall be indicated in the form of language on a Certificate of Insurance as well as a policy endorsement.

The AWARDED BIDDER shall provide the Town of East Hartford with a Certificate(s) of Insurance signed by an authorized representative of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer shall give the Town of East Hartford written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the AWARDED BIDDER’S responsibility under this contract.

Failure to provide or maintain any of the insurance coverage required herein shall constitute a breach of the Contract.

2. SPECIFIC REQUIREMENTS:

a) Commercial General Liability Insurance

The AWARDED BIDDER shall carry Commercial General Liability Insurance (broad form coverage) insuring against claims for bodily injury, property damage, personal injury and advertising injury that shall be no less comprehensive and no more restrictive than the coverage provided by Insurance Services Office (ISO) form for

Commercial General (CG 0001 04/2013). By its terms or appropriate endorsements such insurance shall include the following coverage, to wit: Bodily Injury, Property Damage, Damage to Rented Premises (not less than the replacement value of the portion of the premises occupied), Personal & Advertising Injury, Blanket Contractual, Independent Contractor’s, Premises Operations, Products and Completed Operations (for a minimum of two (2) years following Final Completion of the Project). Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 per occurrence

$2,000,000 aggregate

Policy Period: Annual Policy

b) Workers’ Compensation and Employer’s Liability Insurance

The AWARDED BIDDER shall provide Statutory Workers’ Compensation Insurance as required by the

State of Connecticut, including Employer’s Liability.

Amount of Coverage: Coverage A: Statutory

Coverage B (Employer Liability):

$500,000 Each Accident

$500,000 Disease, Policy Limit

$500,000 Disease, Each Employee

c) Commercial Automobile Liability Insurance

The AWARDED BIDDER shall carry Commercial Automobile Liability Insurance insuring against claims for bodily injury and property damage and covering the ownership, maintenance or use of any auto or all owned/leased and non-owned and hired vehicles used in the performance of the Work, both on and off the Project Site, including loading and unloading. The coverage should be provided by Insurance Services Office form for Commercial Auto

Coverage (CA CA0001 10/2013) or equivalent. “Auto” (symbol 1 or equivalent) is required. Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 combined single limit

Policy Period: Annual Policy

d) Umbrella Liability Insurance

The AWARDED BIDDER shall carry an umbrella liability insurance policy of $5,000,000.

e) Pollution Liability Insurance

The AWARDED BIDDER shall carry a contractor’s pollution legal liability with limits no less than $1,000,000 per claim and $2,000,000 policy aggregate.

3. PROFESSIONAL SERVICE CONTRACTOR REQUIREMENTS

(e.g., Architects, Engineers, et al.)

The AWARDED BIDDER shall carry Errors & Omissions coverage in the minimum amount $1,000,000 per claim/$1,000,000 annual aggregate for all professional services contracts. If the insurance coverage is written on a

Claims-Made basis, an extended reporting period of at least 3 years after substantial completion of the project is required. Increased coverage limits may be required based on the scope, price and duration of the work to be performed. The Town of East Hartford will inform the AWARDED BIDDER as to the required limits for this insurance as soon as practicable, and has sole discretion of the limits to be required.

4. SUBCONTRACTOR REQUIREMENTS:

The AWARDED BIDDER shall require all subcontractors and independent contractors to carry the coverages set forth in Section B –INSURANCE.

The AWARDED BIDDER shall require that The Town of East Hartford, its officials, employees, volunteers, boards and commissions be included as an Additional Insured on all subcontractors and independent contractors’ insurance

(except Workers’ Compensation and Professional Errors & Omissions) before permitted to begin work.

All subcontractors and independent contractors and their insurers shall waive all rights of subrogation against the

Town of East Hartford, and its officers, agents, servants and employees for losses arising from work performed by each on this contract.

The AWARDED BIDDER will provide the Town with appropriate Certificates of Insurance before the subcontractors and independent contractors are permitted to begin work.

THE TOWN RESERVES THE RIGHT TO AMEND THE AMOUNTS OF

COVERAGE REQUIRED AND TYPE OF COVERAGE PROVIDED BASED ON

THE FINAL AGREED UPON SCOPE OF SERVICES

Updated 31 July 2025

BID FORMS

All of the following documents contained within this section must be completed by the prospective bidder and returned with the bid:

o Bid Bond (To be supplied by the Bidder) o Form of General Bid o Bid Proposal Sheets o Resolution for Corporations/Professional Corporations o Resolution for Limited Liability Companies o Resolution for Partnerships o Qualifications of Bidder Form o Evidence from the CTSOS of Good Standing &

Ability to Conduct Business in Connecticut

Note that the correct resolution must be prepared based on the type of business submitting the bid

(corporation, professional corporation, limited liability company, partnership, limited liability partnership, or general partnership). Resolutions must be on company letterhead and the date of the resolution must match the bid opening date.

Company Name:

FORM OF GENERAL BID

Town of East Hartford

Purchasing Agent

740 Main Street

East Hartford, CT 06108

Attn. Michelle Enman - Purchasing Agent

Having carefully examined the Invitation to Bid, Instructions for Construction and/or Labor Service bids, Insurance Requirements, Form of General Bid, General Conditions, Supplemental Conditions, Technical

Specifications, Appendices, Contract Drawings and Exhibits for the furnishing of all materials, equipment, tools, labor and incidentals necessary to complete the Work “BURNHAM

STREET/SHERWOOD DRIVE ROAD RECONSTRUCTION”, as well as having carefully examined the site and having satisfied himself as to conditions affecting the proposed Work and all Addenda issued by the Town, transmitted to the undersigned by electronic mail prior to the date of opening of Bids, the undersigned proposes to complete all Work on the Contract Drawings and as described in the Bid

Speciation, for the lump sum and unit prices for the Work (in place) for the items and estimated quantities shown on the Bid Proposal Sheet(s).

Bidder acknowledges receipt of the following addenda:

No._______________, dated______________________, 2026

Contractor:

BID PROPOSAL SHEETS

Item # Description Estimated Quantity Unit Price

{in numbers}

Extended Amount

{in numbers}

0201501A

RESET MAILBOX 21

EA

0202001A

13" ROADWAY EXCAVATION 1850

SY

0202002A

9" ROADWAY EXCAVATION 7100

0202529A

CUT BITUMINOUS CONCRETE

PAVEMENT

LF

0209001A

FORMATION OF SUBGRADE 8950

0219001A

SEDIMENTATION CONTROL

SYSTEM

0219011A

SEDIMENT CONTROL SYSTEM

AT CATCH BASIN

03040021A

9" PROCESSED AGGREGATE

BASE

03040022A

6" PROCESSED AGGREGATE

BASE

0304500A

ROADWAY AS-BUILT SURVEY 1

LS

0330420A

GRANITE BELGIAN BLOCK 650

SF

0406171A

HMA S0.5 440

TON

0406172A

HMA S0.375 1200

TON

0406238A

NON-TRACKING ASPHALT

TACK COAT

GAL

SUBTOTAL OF ITEMS THIS PAGE →

{in numbers}

Extended Amount

{in numbers}

0586750A

TYPE "C" CATCH BASIN TOP 6

0586001.10A

TYPE 'C' CATCH BASIN - 0'-10'

DEEP

0586005.10A

TYPE 'C' CATCH BASIN DOUBLE

GRATE TYPE 2 - 0' - 10' DEEP

0586100.10A

TYPE 'C-M' CATCH BASIN - 0' -

10' DEEP

0586752A

TYPE 'C' CATCH BASIN TOP

DOUBLE GRATE TYPE 2

0586770A

TYPE 'C-M' CATCH BASIN TOP 1

0653100A

CLEAN EXISTING CULVERT 12"-

42" DIAMETER

0653630A

CLEAN EXISTING DRAINAGE

STRUCTURE

0686000.15A

15'' R.C. PIPE - 0' - 10' DEEP 360

0751710A

4'' UNDERDRAIN 650

0813012A

5''X18" GRANITE STONE

CURBING

0813013A

5''X18" GRANITE CURVED

STONE CURBING

0815002A

BITUMINOUS CONCRETE LIP

CURBING - 6"

{in numbers}

Extended Amount

{in numbers}

0922501A

BITUMINOUS CONCRETE

DRIVEWAY

0970006A

TRAFFICPERSON (MUNICIPAL

POLICE OFFICER)

EST.

0970007A

TRAFFICPERSON (UNIFORMED

FLAGGER)

EST.

0971001A

M&P OF TRAFFIC 1

0975004A

MOBILIZATION 1

1206023A

REMOVAL AND RELOCATION

OF EXISTING SIGNS

1208931A

SIGN FACE - SHEET ALUMINUM

(TYPE IX RETROREFLECTIVE

SHEETING)

SF

1210102A

4" YELLOW EPOXY RESIN

PAVEMENT MARKINGS

1210106A

12" WHITE EPOXY RESIN

PAVEMENT MARKINGS

1210108A

6" YELLOW EPOXY RESIN

PAVEMENT MARKINGS

1403501A

RESET MANHOLE (SANITARY

SEWER)

SUBTOTAL OF ITEMS PAGE 19 →

SUBTOTAL OF ITEMS PAGE 20 →

SUBTOTAL OF ITEMS PAGE 21 →

GRAND TOTAL OF ALL ITEMS →

A. The undersigned understands that there may be changes, omissions, or modification in the

Work, and that appropriate adjustments will be made to the Contract price in accordance with the Contract Documents. The undersigned understands that the Owner reserves the right to accept or reject any or all bids, and to waive all formalities, any irregularities, and accept the Bid deemed to be in the Owner's best interest.

B. Bid prices shall not include any sales, excise or other taxes for which the Owner is not liable.

Town of East Hartford is the awarding authority.

C. The Bidder agrees to hold the above pricing for sixty (60) days.

D. The Bidder hereby agrees to commence Work under this Contract within ten (10) days of written Notice to Proceed from the Town, and to complete the Work of all base bid items within NINETY (90) CALENDAR DAYS thereafter. The Bidder further agrees to pay as liquidated damages, the sum of ONE THOUSAND DOLLARS ($1,000.00) for each consecutive calendar day beyond the date of completion. Liquidated damages are not intended as a penalty but rather shall be construed as a best estimate of damages which the

Town will suffer due to Bidder’s refusal, failure or neglect to perform pursuant to his Bid and Contract Documents.

E. The Bid security in the sum of: 5% OF TOTAL BID is to become the property of the Town in the event the above forms are not executed within the time set forth above, as liquidated damages, and not as a penalty for the delay and additional expense to the Town caused thereby.

Respectfully Submitted By:

(Signature)

Name (Please Print):

Title:

Company:

Business Address:

Business Phone: ( )

Email Address:

NEW RESOLUTION FOR CORPORATIONS/PROFESSIONAL CORPORATIONS

(TO BE TYPED ON CORPORATION LETTERHEAD)

I (name of Corporation’s Secretary), Secretary of (legal name of Corporation) a Corporation duly organized and operating under the laws of (State) and qualified and authorized to do business in the

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Board of Directors of such Corporation, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the Board of Directors was present and voted in favor of such Resolution.

RESOLVED: That the following Officers of this Corporation, or any one of them individually:

(Name and title of Officer or Officers) are empowered to execute and deliver, in the name of and on behalf of this Corporation, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to affix the Corporate Seal to such documents and to bind the Corporation to such contracts, bids and other documents.

I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature and the Corporate Seal of the Corporation, this (date) day of (month) 20__

(Corporate Seal)

(Typed name of Corporation’s Secretary)

SIGNATURE OF SECRETARY

PRIOR RESOLUTION FOR CORPORATIONS/PROFESSIONAL CORPORATIONS

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Board of Directors of such Corporation, duly convened are empowered to (recite resolution authorizing submission of bid or execution of contract).

RESOLUTION FOR LIMITED LIABILITY COMPANIES

(TO BE TYPED ON COMPANY LETTERHEAD)

The undersigned, comprising all Members of (legal name of LLC), a Limited Liability Company duly

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Members, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting Members was present and voted in favor of such Resolution. We further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following Members of this Limited Liability Company, or any one of them:

(Name and title of Members) are empowered to execute and deliver, in the name of and on behalf of this Limited Liability Company, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the Limited Liability Company to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned have executed this resolution, this (date) day of (month)

20__

(Typed Member Name)

RESOLUTION FOR LIMITED LIABILITY COMPANIES BY MANAGING PARTNER

I (name of Managing Member), Managing Member of (legal name of LLC), a Limited Liability

Company duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Members, duly convened and held on

(Date of Meeting), at which meeting a duly constituted quorum of the voting Members was present and voted in favor of such Resolution. I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

are empowered to execute and deliver, in the name of and on behalf of this Limited Liability Company, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature, this (date) day of (month)

(Typed name of Managing Partner)

SIGNATURE OF MANAGING PARTNER

RESOLUTION FOR PARTNERSHIPS

The undersigned, comprising all (partners/general partners) of (legal name of partnership), a

(partnership/Limited Partnership/Limited Liability Partnership) duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY

CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the voting (partners/general partners), duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting partners was present and voted in favor of such

Resolution. We further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following (partners/general partners) of this Limited Liability Company, or any one of them:

(Name and title of partners/general partners) are empowered to execute and deliver, in the name of and on behalf of this (partnership/Limited

Partnership/Limited Liability Partnership), contracts, bids and other documents to the Town of East

Hartford, State of Connecticut, and are further authorized to bind the (partnership/Limited

Partnership/Limited Liability Partnership) to such contracts, bids and other documents.

(Typed partner/general partner Name)

QUALIFICATIONS OF BIDDER

The undersigned offers the following information as evidence of his qualifications to perform the Work as bid upon according to all the requirements of the Contract Documents, including Plans and

Specifications. PLEASE PRINT OR TYPE THE FOLLOWING INFORMATION:

Project Name BURNHAM STREET/SHERWOOD DRIVE ROAD RECONSTRUCTION

Bidder’s Name

Bidder’s Address

When Organized

1. How many years has Bidder been engaged in the contracting business under present firm name?

1a. Former firm names (if applicable). List previous names.

2. The names and addresses of all persons interested in the bid (if made by a partnership or corporation) as Principals, are as follows (attach supplementary list if necessary):

3. The Bidder is requested to state in Table 1 (see following page) a minimum of three (3) projects of similar nature to the project described herein, that the Bidder has completed, with name, address, and telephone number of a reference for each project.

TABLE 1

PROJECT

1. Title

2. Description (i.e. square feet of sidewalk)

SPECIALTY

WORK

DURATION

FROM To

COST

(BID)

PROJECT

COST

(FINAL)

NAME, ADDRESS & TELEPHONE NO.

1. Owner

2. Project Engineer/Architect

3. Project Reference

4. List projects presently under contract by the Bidder, dollar value of the contract, percent and estimated time of completion:

5. Has the Bidder ever failed to complete work awarded; and if so, state where and why:

6. If the Bidder has worked under the direction of a Consulting Engineer, list recent projects with name, address and telephone number of the Consultant:

7. Does the Bidder plan to sublet any part of this work; and if so, give details: including name, address, phone number, contact person and list of references for each subcontractor.

8. List equipment the Bidder owns that is available for this project:

9. List equipment the Bidder plans to rent or purchase for this project:

10. List name, address, and telephone number for the following:

Surety: __________________________________________________________________________

Bank: __________________________________________________________________________

Major Material Supplier:____________________________________________________________

11. List Key Personnel to be employed for this project:____________________________________

12. Remarks:_____________________________________________________________________

Respectfully Submitted:

By:_____________________________

The above statement must be subscribed and sworn to before a Notary Public.

By _______________________________________ Date ___________________________

State of _________________)

) ss _________________________________________(City/Town)

County of _______________)

Personally appeared before me __________________________________________ who subscribed to and made oath to the truth of the foregoing statement.

Notary Public

CONTRACT AWARD FORMS

The Town will make an initial determination of the Lowest Responsible Bidder based on the Town’s best interest. That bidder must then complete and return the following documents within ten (10) calendar days in order to be considered for a formal bid award:

o Certificate of Insurance (To be provided by Contractor) o Anticipated Source of Materials Form o List of Proposed Subcontractors (To be provided by Contractor) o Certificate of Compliance with CGS Section 31-57b

If the total contract price is $250,000 or more, non-resident contractors must either be verified by the

Connecticut Department of Revenue Services (DRS) or the contractor must file a single surety bond for

5% of the entire project price.

TOWN OF EAST HARTFORD PUBLIC WORKS DEPARTMENT

ANTICIPATED SOURCE OF MATERIALS

PROJECT: BURNHAM STREET/SHERWOOD DRIVE ROAD RECONSTRUCTION

CONTRACTOR:

Submittals are required for the following materials or items:

MATERIAL OR ITEM ANTICIPATED SOURCE

BITUMINOUS CONCRETE

CRUSHED STONE

FERTILIZER

FILTER FABRIC

GRANULAR FILL

SEED

TOPSOIL

UNDERDRAIN

DRAINAGE STRUCTURES

DRAINAGE PIPE

SIGNS

BELGIAN BLOCK

GRANITE CURB

AGREEMENT FORMS

Upon receipt of notice of contract award, and receipt of the compiled project Agreement, all of the following documents contained within this section must be completed by the awarded bidder and returned within ten (10) calendar days. Note that a new resolution, with date matching the effective date of the Agreement and Bonds, must be submitted.

o Fully Endorsed Agreement (3 originals) o Resolution for Corporations/Professional Corporations o Resolution for Limited Liability Companies o Resolution for Partnerships o Performance Bond o Labor and Materials Bond o Contractor’s Wage Certification Form

Note that the correct resolution must be prepared based on the type of business contracting with the

Town (corporation, professional corporation, limited liability company, partnership, limited liability partnership, or general partnership). Resolutions must be on company letterhead and the date of the resolution must match the Effective Date of the Agreement.

The Contractor’s Wage Certification Form, which can be found in the wage rate attachments in an appendix, must be submitted directly to the Connecticut Department of Labor. A copy of the form, as submitted to the CTDOL, must be provided to the Town with the Agreement Forms.

In addition to the documents listed above, a permit application must be filed with the Department of

Public Works, Engineering Division, using the Town’s online permitting system:

https://easthartfordct.viewpointcloud.com/categories/1089

Note that a license number is not required for Engineering permits issued to Town contractors. The type of permit and obstruction should be “Town Contractor”. No fee is required for this permit.

Bid No. 27-02 https://easthartfordct.viewpointcloud.com/categories/1089

AGREEMENT

This Agreement is by and between the Town of East Hartford, Connecticut, a municipal corporation with principal office and place of business at 740 Main Street, East Hartford, Connecticut 06108, acting herein through the Town’s Mayor (“Owner”) and [name of contracting entity] with an office and place of business at [business address] a [corporation/partnership/LLC/LLP/sole proprietorship] (“Contractor”).

Terms used in this Agreement have the meanings stated in the General Conditions and the Supplementary Conditions.

Owner and Contractor hereby agree as follows:

ARTICLE 1—WORK

1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: reconstruction of Sherwood Drive and the portion of Burnham Street east of Long Hill Street (to the Town line) in the Town of East Hartford. The Work also includes other appurtenant work such as drainage system improvements (with underdrains), the installation of flush Belgian block islands at the intersection of the roadways, signs and markings, and maintenance and protection of traffic.

2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: BURNHAM STREET/SHERWOOD DRIVE ROAD RECONSTRUCTION (BID NO. 27-02).

ARTICLE 2—ENGINEER

3.01 Douglas R. Wilson, P.E,. Town Engineer, Department of Public Works, Engineering Division (“Engineer”) will act as Owner’s representative, assume all duties and responsibilities of Engineer, and have the rights and authority assigned to Engineer in the Contract.

3.02 The part of the Project that pertains to the Work has been designed by BETA Group, Inc. of Hartford, Connecticut.

ARTICLE 3—CONTRACT TIMES

4.01 Time is of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Contract Times: Days

A. The Work will be substantially complete within ninety days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 15.06 of the General

Conditions within one-hundred twenty days after the date when the Contract Times commence to run.

4.03 Liquidated Damages

A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the Contract Times, as duly modified. The parties also recognize the delays, expense, and difficulties involved in proving, in a legal or arbitration proceeding, the actual loss suffered by Owner if the Work is not completed on time.

Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty):

1. Substantial Completion: Contractor shall pay Owner one-thousand dollars ($1,000.00) for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for Substantial Completion, until the Work is substantially complete.

2. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times (as duly adjusted pursuant to the Contract) for completion and readiness for final payment, Contractor shall pay Owner one-thousand dollars ($1,000.00) for each day that expires after such time until the Work is completed and ready for final payment.

3. Liquidated damages for failing to timely attain Substantial Completion and final completion are not additive, and will not be imposed concurrently.

B. If Owner recovers liquidated damages for a delay in completion by Contractor, then such liquidated damages are Owner’s sole and exclusive remedy for such delay, and Owner is precluded from recovering any other damages, whether actual, direct, excess, or consequential, for such delay, except for special damages (if any) specified in this…