BID_FORM-_ITB-26-2026_-_Scanning_Services_FINAL_AFT_2.4.26.pdf

This is a bid form for scanning services issued by the Murfreesboro Purchasing Department for the City of Murfreesboro, Tennessee under Invitation to Bid (ITB-26-2026). The procurement seeks scanning services for approximately 700,000 images contained in approximately 240 banker boxes. Sealed bids are due no later than Tuesday, February 24, 2026, at 2:00 pm CST. The bid pricing shall be effective for one year from the date of bid award.

Bidders must submit unit pricing for the following line items: scanning, quality assurance, and indexing preparation charges on a per-image basis; pickup from and redelivery to the City on a per-hour basis; a one-time licensing fee for document management software; optical character recognition (OCR) services if not included in the base bid; and transfer of images via data transfer application programming interface or shared internet/cloud storage solution. All prices submitted must be all-inclusive and cover all costs necessary to provide the services in accordance with the specifications outlined in ITB-26-2026, Section 2. The City of Murfreesboro is exempt from sales tax, and bidders should account for this in their pricing.