Bid_Documents_Obstruction_Removal.pdf

BIDDING DOCUMENTS

for

OBSTRUCTION REMOVAL PHASE 1

at

Peter Prince Field Milton, Florida

Prepared for:

Santa Rosa County Board of County Commissioners

Prepared by:

AVCON, INC.

320 Bayshore Dr, Suite A Niceville, Florida 32578 Phone: 850.678.0050

AVCON PROJECT #:

2024.0356.01

January 2025

SANTA ROSA COUNTY PETER PRINCE FIELD

TABLE OF CONTENTS OBSTRUCTION REMOVAL PHASE 1

TOC

TABLE OF CONTENTS

FRONT END DOCUMENTS

Notice to Bidders ............................................ NTB-1 to 2 Instructions to Bidders...................................... ITB-1 to 8

BID DOCUMENTS

Bid Form ............................................................ BF-1 to 5 Bid Schedule .................................................... BS-1 to 12 Bid Affidavit ............................................................. BA-1 Bid Bond ...................................................... BB-1 to 2 Bidder’s Qualification Questionnaire……………BQQ-1 to 3 Form of Non-Collusion Affidavit ............................ NCA-1 Certification of Non-Segregated Facilities…………….NSF-1 Drug-Free Workplace Certification ..................... DFWC-1 Indemnification and Hold Harmless ....................... IHH-1 Worker’s Compensation Affidavit ........................ WCA-1 Buy American Certificate ....................................... BAC-1 Sworn Statement on Public Entity Crimes………..

………………………………………………………….………SSPEC-1 to 3 Disadvantaged Business Enterprise ..................... DBEP-1 DBE Certificate of Compliance ........................... DBECF-1 Insurance Compliance ............................................... IC-1 Insurance Requirements .................................. INS-1 to 3 E-Verify Certification.............................................EVCC-1

CONTRACT DOCUMENTS

Standard Form of Agreement ............................. A-1 to 6 Performance Bond ........................................... PFB-1 to 2 Payment Bond ................................................ PYB-1 to 2 Certificate as to Corporate Principal ...................... CCP-1 Certificate of Owner’s Attorney ............................ COA-1

GENERAL CONDITIONS…………………………….…..GC-1 to 53

GENERAL PROVISIONS

Sec. 10: Definition of Terms............................... GP1 to 4 Sec. 20: Proposal Requirements &

Conditions ........................................... GP5 to 7 Sec. 30: Award & Execution of Contract ........... GP 8 to 9 Sec. 40: Scope of Work .................................. GP10 to 12 Sec. 50: Control of Work ................................ GP13 to 18 Sec. 60: Control of Materials ......................... GP19 to 22 Sec. 70: Legal Regulations & Responsibility to Public ................................... GP23 to 29 Sec. 80: Prosecution & Progress ................... GP30 to 35 Sec. 90: Measurement & Payment ................ GP36 to 41 Sec. 100: Contractor Quality Control

Program .................................... GP42 to 47 Sec. 110: Method of Estimating PWL) ........... GP48 to 53 Sec. 120: Nuclear Gages ................................ GP54 to 55

TECHNICAL SPECIFICATIONS

Mobilization…………………………………………C-105 Safety, Security and Maintenance of Traffic…………………………C-106 Tree Clearing………………………………………….TR-1

APPENDIX A –Scope of Work Exhibits

FRONT END DOCUMENTS

INSTRUCTIONS TO BIDDERS OBSTRUCTION REMOVAL PHASE 1

ITB- 1 OF 9 AVCON, INC.

INSTRUCTIONS TO BIDDERS

PROJECT IDENTIFICATION:

a) Project Title:

OBSTRUCTION REMOVAL PHASE 1

b) Owner:

SANTA ROSA COUNTY

c) Engineer:

AVCON, INC.

INDEX

Item Para. Page

Availability of Lands for Work 5 ITB-4 Award of Contract 17 ITB-7 Bid Form 11 ITB-6 Bid Security 7 ITB-4 Bids to Remain Subject to Acceptance 15 ITB-7 Contract Times 8 ITB-5 Copies of Bidding Documents 2 ITB-2 Defined Terms 1 ITB-2 Disqualification of Bidders 16 ITB-7 Examination of Contract Documents and Site 4 ITB-2 Interpretations and Addenda 6 ITB-4 Modification and Withdrawal of Bids 13 ITB-6 Opening of Bids 14 ITB-7 Prebid Conference 18 ITB-8 Qualification of Bidders 3 ITB-2 Sales and Use Taxes 19 ITB-8 Subcontractors, Suppliers, and Others 10 ITB-5 Submission of Bids 12 ITB-6 Substitute or "Or-Equal" Items 9 ITB-5

ITB- 2 OF 9 AVCON, INC.

1. Defined Terms.

Terms used in the Instructions to Bidders that are defined in the Standard General Conditions of the Project Manual have the meanings assigned to them in the General Conditions.

Certain additional terms used in the Instruction to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof.

1.1 Bidder – one who submits a Bid directly to Owner as distinct from sub-bidder, who submits a bid to a Bidder.

1.2 Issuing Office – the office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

1.3 Successful Bidder – the lowest, responsible and responsive Bidder to whom Owner (on the basis of

Owner's evaluation as hereinafter provided) makes and award.

2. Copies of Bidding Documents.

2.1 Complete sets of the Bidding Documents in the number and for the sum, if any, stated in the

Advertisement or Notice to Bidders may be obtained from the Issuing Office.

2.2 Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.3 Owner and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

3. Qualifications of Bidders.

To demonstrate qualifications to perform the Work, each Bidder must submit within two (2) business days after Bid opening upon Owner's request detailed written evidence such as financial data, previous experience, present commitments and other such data as may be called for below. Each Bid must contain evidence of Bidder's qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the contract.

4. Examination of Documents and Site.

4.1 It is the responsibility of each bidder before submitting a Bid:

4.1.1 To examine thoroughly these documents and other related data identified (including "technical data" referred to below);

4.1.2 To visit the site to become familiar with and satisfy Bidder as to the general, local and site conditions that may affect cost, progress, performance, or furnishing of the Work;

ITB- 3 OF 9 AVCON, INC.

4.1.3 To consider federal, state, and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work;

4.1.4 To study and carefully correlate Bidder's knowledge and observations with these Bid Documents and such other related data; and

4.1.5 To promptly notify Engineer of all conflicts, errors, ambiguities or discrepancies which Bidder has discovered in or between these Bid Documents and such other related documents.

4.2 Reference is made to the Supplementary Conditions for identification of:

4.2.1 Those reports of explorations and tests of subsurface conditions at or contiguous to the site which have been utilized by Engineer in preparation of these Bid Documents. Bidder may rely upon the general accuracy of the "technical data" contained in such reports but not upon other data, interpretations, opinions or information contained in such reports or otherwise relating to the subsurface conditions at the site, nor upon the completeness thereof for the purposes of bidding or construction.

4.2.2 Those drawings of physical conditions in or relating to existing surface and subsurface structures

(except Underground Facilities) which are at or contiguous to the site that have been utilized by Engineer in preparation of these Bid Documents. Bidder may rely upon the general accuracy of the "technical data" contained in such drawings but not upon other data, interpretations, opinions, or information shown or indicated in such drawings or otherwise relating to such structures, nor upon the completeness thereof for the purposes of bidding or construction.

Copies of such reports and drawings will be made available by Owner to any Bidder on request.

Those reports and drawings are not part of the Bid Documents, but the "technical data" contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.2 of the General Conditions and has been identified and established in Article 4 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion drawn from any "technical data" or any such data, interpretations, opinions, or information.

4.3 Information and data shown or indicated in these Bid Documents with respect to existing

Underground Facilities at or contiguous to the site is based upon information and data furnished to Owner and Engineer by Owners of such Underground Facilities or others, and the Owner and Engineer do not assume responsibility for the accuracy or completeness thereof unless it is expressly provided otherwise in the Supplementary Conditions.

4.4 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in these Bid Documents due to differing or unanticipated conditions appear in Paragraphs 4.2 and 4.3 of the General Conditions.

4.5 Before submitting a Bid each Bidder will be responsible to obtain such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site or otherwise, which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences or procedures of construction to be employed by Bidder and safety

ITB- 4 OF 9 AVCON, INC.

precautions and programs incident thereto or performing and furnishing the Work in accordance with the time, price, and other terms and conditions of the Contact Documents.

4.6 On request, Owner will provide each Bidder access to the site to conduct such examinations, investigations, explorations, tests, and studies as each Bidder deems necessary for submission of a Bid. Bidder must fill all holes and clean up and restore the site to its former conditions upon completion of such explorations, investigations, tests, and studies.

4.7 Reference is made to the Supplementary Conditions for the identification of the general nature of work that is to be performed at the site by Owner or others (such as utilities and other prime contractors) that relates to the work for which a Bid is to be submitted. On request, Owner will provide to each Bidder for examination access to or copies of appropriate documents (other than portions thereof related to price) for such work.

4.8 The submission of a Bid will constitute and incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception of the Bid is premised upon performing and furnishing the Work required by these Bid Documents and applying the specific means, methods, techniques, sequences, or procedures for construction (if any) that may be shown or indicated or expressly required by these Bid Documents, the Bidder has given Engineer written notice of all conflicts, errors, ambiguities and discrepancies that Bidder has discovered in these Bid Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

4.9 The provisions of 1-4.1 through 4.8, inclusive, do not apply to Asbestos, Polychlorinated biphenyls

(PCBs), Petroleum, Hazardous Waste, or Radioactive Material covered by Paragraph 4.5 of the General Conditions.

5. Availability of Lands for Work, Etc.

The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by the successful Contractor in performing the Work are identified in these Bid Documents. All additional land and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by the Successful Bidder. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in these Bid Documents.

6. Interpretations and Addenda.

6.1 All questions about the meaning or intent of these Bidding Documents are to be directed to

Engineer. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda mailed, faxed or delivered to all parties recorded by Engineer as having received the Bidding Documents. Questions received less than ten (10) days prior to the date for opening of Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

6.2 Addenda may also be issued to modify these Bidding Documents as deemed advisable by Owner or

Engineer.

ITB- 5 OF 9 AVCON, INC.

7. Bid Security.

7.1 Each bid must be accompanied by Bid security made payable to Owner in an amount of five percent

(5%) of Bidder's maximum Bid Price in the form of a certified or bank check or a Bid Bond on form attached, issued by a surety meeting the requirements of Paragraph 5.1 of the General Conditions.

7.2 The Bid security of Successful Bidder will be retained until such Bidder has executed the Agreement, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnishes the required contract security within fifteen days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited.

The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of:

the seventh (7th) day after the Effective Date of the Agreement or the thirty-sixth (36th) day after the Bid opening, whereupon Bid security furnished by such Bidders will be returned. Bid security with Bids which are not competitive will be returned within seven (7) days after the Bid opening.

8. Contract Times.

The number of days within which, or the dates by which, the Work is to be substantially completed and also completed and ready for final payment (the term "Contract Times" is defined in paragraph 1.12 of the General Conditions) are set forth in the Agreement (or incorporated therein by reference to the attached Bid Form).

9. Substitute and "Or-Equal" Items.

The Contract, if awarded, will be on the basis of materials and equipment described in the Drawings or specified and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement. The procedure for submission of any such application by Contractor and consideration by Engineer is set forth in Paragraphs 6.7.1, 6.7.2 and 6.7.3 of the General Conditions and may be supplemented in the Supplementary Conditions.

10. Subcontractors, Suppliers, and Others

10.1 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers and other persons and organizations (including those who are to furnished the principal items of material and

ITB- 6 OF 9 AVCON, INC.

equipment) to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, apparent Successful Bidder, and any other Bidder so requested, shall within 24 hours after Bid opening submit to Owner a list of all such Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor Supplier, person, or organization if requested by Owner. An Owner or Engineer who after due investigation has reasonable objection to any proposed Subcontractor, Supplier, other person, or organization, may before the Notice of Award is given request apparent Successful Bidder to submit an acceptable substitute without an increase in Bid Price.

If apparent Successful Bidder declines to make any such substitution, Owner may award the contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, and other persons and organizations. The declining to make requested substitutions will not constitute grounds for sacrificing the Bid security of any Bidder. Any subcontractor, Supplier, other person or organization listed and to whom Owner or Engineer does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph

6.8.2 of the General Conditions.

11. Bid Form.

11.1 All blanks on the Bid Form must be completed by printing in ink or by typewriter.

11.2 Bids by corporations must be executed in the corporate name by the president or a vice-president

(or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

11.3 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

11.4 All names must be typed or printed in ink below the signature.

11.5 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Bid Form).

11.6 The address and telephone number for communications regarding the Bid must be shown.

11.7 Evidence of authority to conduct business as an out-of-state corporation in the state where the

Work is to be performed shall be provided in accordance with Paragraph 3 above. State contractor license number, if any, must also be shown.

12. Submission of Bids.

12.1 Bidder shall submit the original plus seven (7) copies of their bid to the place indicated in the

Advertisement of Notice to Bidder.

ITB- 7 OF 9 AVCON, INC.

12.2 Bids shall be submitted at the time and place indicated in the Advertisement of Notice to Bidder and shall be enclosed in an opaque sealed envelope, marked with the Project title and name and address of Bidder and accompanied by the Bid security and other required documents. If the Bid is sent through the mail or other delivery system the sealed envelope shall be enclosed in a separate envelope with the notation "OBSTRUCTION REMOVAL PHASE 1, PETER PRINCE FIELD" on the face of it.

13. Modification and Withdrawal of Bids.

13.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to submitted at any time prior to the opening of Bids.

13.2 If, within twenty-four hours after Bids are opened, any Bidder files a duly signed, written notice with

Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that bidder may withdraw its Bid and bid security will be returned. Thereafter, that Bidder will be disqualified from further bidding on the Work to be provided under the Bid Documents.

14. Opening of Bids.

Bids will be opened and (unless obviously non-responsive) read aloud publicly at the place where Bids are to be submitted. An abstract of the amounts of the base Bids and major alternates (if any) will be made available to Bidders after the opening of Bids.

15. Bids to Remain Subject to Acceptance.

All Bids will remain subject to acceptance for one hundred twenty (120) days after the day of the Bid opening, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to that date.

16. Disqualification of Bidders

Any of the following reasons may be considered as sufficient for the disqualification of a bidder and the rejection of his proposal or proposals:

A. More than one proposal for the same work from an individual, firm or corporation under the same or different name.

B. Evidence that the bidder has a financial interest in the firm of another bidder for the same work.

C. Evidence of collusion among bidders. Participants in such conclusion will receive no recognition as bidders for any future work of the County until such participant shall have been reinstated as a qualified bidder.

D. Uncompleted work that in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

ITB- 8 OF 9 AVCON, INC.

E. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement for bids.

F. Default under previous contract.

17. Award of Contract.

17.1 Owner reserves the right to reject any or all Bids, including without limitation the rights to reject any or all nonconforming, non-responsive, unbalanced, or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsible or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by Owner. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

17.2 In evaluating Bids, Owner will consider the qualifications of Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

17.3 Owner may consider the qualifications and experience of Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of Subcontractors, Suppliers, and other persons and organizations must be submitted as provided in the Supplementary Conditions. Owner also may consider the operating costs, maintenance requirements, performance data and guarantees of major item of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

17.4 Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any

Bid and to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, and other persons and organizations to perform and furnish the Work in accordance with the Bid Documents to Owner's satisfaction within the prescribed time.

17.5 The Owner in its absolute discretion may reject any bid of a bidder that has failed, in the opinion of the Owner, to complete or perform an Owner-contracted project in a timely fashion, and emphasizes this condition to potential bidders.

17.6 If a contract is to be awarded, it will be awarded to lowest responsive, responsible Bidder whose evaluation by Owner indicates to Owner that the award will be in the best interests of the Project.

17.7 The Basis of Award shall be the lowest bid amount.

17.9 In the event the total construction bids exceed the funding capacity of the Owner, the Owner reserves the right to reject any and all bids.

ITB- 9 OF 9 AVCON, INC.

17.10 The Owner’s sole determination shall be binding.

18. Pre-Bid Conference.

Not used.

19. Sales and Use Taxes.

Work under this bid is subject to the provisions of Chapter 212, Florida Statutes, Tax on state, Use and Other Transactions. Other state, local, or federal taxes may be applicable. The bidder is responsible to remit to the appropriate governmental entity all applicable taxes. Any applicable tax shall be included in the total bid price by the bidder.

BID DOCUMENTS

BID FORM OBSTRUCTION REMOVAL PHASE 1

BF-1 OF 5 AVCON, INC.

BID FORM

PROJECT IDENTIFICATION:

PETER PRINCE FIELD

THIS BID IS SUBMITTED TO:

SANTA ROSA COUNTY BOARD OF COUNTY COMMISSIONERS

1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with

Owner in the form included in these documents to perform and furnish all Work as specified or indicated in these documents for the Bid Price and within the Bid Times indicated in this Bid and in accordance with the other terms and conditions of these documents.

2. Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for one hundred twenty (120) days after the day of Bid opening. Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements within fifteen (15) days after the date of Owner's Notice of Award.

3. In submitting this Bid, Bidder represents as more fully set forth in the Agreement, that:

(a) Bidder has examined and carefully studied the Bidding Documents and the following Addenda receipt of all which is hereby acknowledged: (List Addenda by Addendum Number and Date)

Addendum No.: Date:

Addendum No.: Date:

Addendum No.: Date:

Addendum No.: Date:

(b) Bidder has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, and furnishing of the Work.

(c) Bidder is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work.

(d) Bidder has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.2.1 of the General Conditions. Bidder accepts the determination set forth in Article 4 of the Supplementary Conditions of the extent of the "technical data" contained in such reports and drawings upon which Bidder is entitled to rely as provided in paragraph 4.2 of the General Conditions. Bidder acknowledges that such reports and drawings are not Contract Documents and may not be

BF-2 OF 5 AVCON, INC.

complete for Bidder's purposes. Bidder acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicted in the Bidding Documents with respect to underground facilities at or contiguous to the site. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and underground facilities) at or contiguous to the site or otherwise which may affect cost progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder and safety precautions and programs incident thereto. Bidder does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the determination of this Bid for performance and furnishing of the Work in accordance with the times, price, and other terms and conditions of these Documents.

(e) Bidder is aware of the general nature of Work to be performed by Owner and others at the site that relates to Work for which this Bid is submitted as indicated in these documents.

(f) Bidder has correlated the information known to Bidder, information and observation obtained from visits to the site, reports and drawings identified in these documents and all additional examinations, investigations, explorations, tests, studies, and data with these documents.

(g) Bidder has given Engineer written notice of all conflicts, errors, ambiguities or discrepancies that

Bidder has discovered in these documents and the written resolution thereof by Engineer is acceptable to Bidder, and these documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

(h) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner.

4. Bidder will complete the Work in accordance with these documents for the price found in the Bid

Schedule:

Unit Prices have been computed in accordance with paragraph 11.9.2 of the General Conditions.

Bidder acknowledges that quantities are not guaranteed and final payment will be based on actual quantities determined as provided in these documents.

5. Bidder agrees that The Base Bid work shall be substantially complete within 60 calendar days after the date when the Contract Times commence to run as provided in paragraph 2.3 of the General Conditions. The work shall be completed and ready for final payment in accordance with paragraph

14.13 of the General Conditions within 90 calendar days after the date when the Contract Times commence to run.

BF-3 OF 5 AVCON, INC.

6. Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified in the Agreement.

7. The following documents are attached to and made a condition of this Bid and shall be completed and submitted as part of a responsive bid proposal. Bid proposals that do not include the following documents may be considered unresponsive:

(a) This bid form (BF-1 to BF-5) fully completed.

(b) Bid schedule completed, with bid unit prices indicated numerically and in words (BS-1 to BS-7).

(c) Bid Affidavit (BA-1)

(d) Bid Security as required by the Instructions to Bidders in the form of a certified or bank check made payable to Taylor County or a Bid Bond on form attached (BB-1 to BB-2), issued by a surety meeting the requirements of Paragraph 5.1 of the General Conditions.

(e) Required Bidder's Qualification Questionnaire with supporting data. (BQQ-1 to BQQ-3)

(f) Form of Noncollusion Affidavit (NCA-1)

(g) Certification of Non-Segregated Facilities (NSF-1)

(h) Drug-Free Workplace Certification (DFWC-1)

(i) Indemnification and Hold Harmless (IHH-1)

(j) Worker’s Compensation Affidavit (WCA-1)

(j) Buy American Certificate (BAC-1)

(k) Sworn Statement under Section 287.133 (3)(a), Florida Statutes, on Public Entity Crimes (SSPEC-1 to SPPEC-3)

(l) Disadvantaged Business Enterprise Program (DBEP-1 to DBEP-4)

(m) DBE Certificate of Compliance Form (DBECF-1)

(n) Insurance Compliance (IC-1)

(o) E-verify Certification (EVCC-1)

8. Communications concerning this Bid shall be addressed to the address of Bidder indicated below.

BF-4 OF 5 AVCON, INC.

9. Terms used in this Bid which are defined in the General Conditions or Instructions to Bidders will have the meanings indicated in the General Conditions or Instructions.

SUBMITTED on ,2020

State Contractor License No.

If Bidder is:

An Individual

By (SEAL) (Individual's Name) doing business as

Business address:

Phone No.:

A Partnership

(Firm Name)

(General Partner)

A Corporation

(Corporation Name)

(State of Incorporation)

(Name of person authorized to sign)

BF-5 OF 5 AVCON, INC.

(Title)

(Corporate Seal)

Attest (Secretary)

Date of Qualification to do business is

A Joint Venture

(Name)

(Address)

(Name)

(Address)

Phone Number and Address for receipt of official communications

(Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above).

BID SCHEDULE OBSTRUCTION REMOVAL PHASE 1

BS-1 OF 2 AVCON, INC.

BID SCHEDULE - UNIT PRICES

(This is a Unit Price Contract)

BIDDER:____________________________________ DATE:__________________________

AIRPORT NAME: Peter Prince Field PROJECT DESCRIPTION: Obstruction Removal Phase 1

BID SCHEDULE

On-Airport Tree Removal

Bid Item No.

Item No.

Item Description & Unit Price

Bid In Words

Unit

Estimated Quantity

Unit Price

Total

Amount/ Item

1 C-105

Mobilization dollars and cents

LS 1

2 C-106

Maintenance of Traffic dollars and

3 TR-1

Tree Removal dollars and

TOTAL BID AMOUNT (in words):

Dollars and cents

(amount in numbers)

Note: Total Bid Amount shall equal the total amount for Bid Item No. 1 through 3.

BID SCHEDULE OBSTRUCTION REMOVAL PHASE 1

BS-2 OF 2 AVCON, INC.

The Bidder represents that it has examined the site of the Work and informed itself fully in regard to all conditions pertaining to the place where the work is to be done; that it has examined the plans and specifications for the work and other Contract Documents relative thereto and has read all of the Addenda furnished prior to the opening of the Bids, as acknowledged below; and that it has otherwise fully informed itself regarding the nature, extent, scope and details of the Work to be performed.

If provided with a Notice of Intent to Award the Contract by the Owner, the Bidder shall execute and deliver to the Owner all of the documents required by the Contract Documents, including but not limited to, the Addendum to the Agreement and the Performance and Payment Bonds in the form contained in the Contract Documents, furnish the required evidence of the specified insurance coverages, furnish all necessary permits, license, materials, equipment, machinery, maintenance, tools, apparatus, means of transportation and labor necessary to complete the Work.

Dated and signed at , , this day of , 2025.

Name of Bidder

Authorized Signature

Title

Mailing Address

City, State, Zip

(Federal ID No. or SS No.)

BID AFFIDAVIT OBSTRUCTION REMOVAL PHASE 1

BA-1 OF 1 AVCON, INC.

BID AFFIDAVIT

The following affidavit must be executed in order that your quotation may be considered.

STATE OF

COUNTY OF

of lawful age, being first duly sworn, upon his oath deposes and says: That he executed the accompanying Bid on behalf of the Contractor therein named, and that he had lawful authority so to do, and said Contractor has not directly or indirectly, entered into any agreement, expressed or implied, with any Contractor or Contractors, having to its object the controlling of the price or amount of such bid or any bids, the limiting of the bid or Contractors, the parceling or farming out to any Contractor or Contractors, to other persons of any part of the contract or any of the subject matter of the bids, or of the profits thereof, and that he has not and will not divulge the sealed bid to any person whomsoever, except those having a partnership or other financial interest with him in said bid or bids, until after the sealed bid or bids are opened.

[signature]

[date]

STATE OF COUNTY OF

PERSONALLY APPEARED BEFORE ME, the undersigned authority, [name of individual signing] who, after first being sworn by me, affixed his/her signature in the space provided above on this day of

, 2025 .

Subscribed and sworn to before me this day of , 2024

My Commission Expires:

Notary Public

BID BOND OBSTRUCTION REMOVAL PHASE 1

BB-1 OF 3 AVCON, INC.

BID BOND

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

SANTA ROSA COUNTY BOARD OF COMMISSIONERS

6495 Caroline St, Milton, FL 32570

BID:

BID DUE DATE:

PROJECT (Brief Description Including Location):

BOND:

BOND NUMBER:

DATE: (Not later than Bid Due Date):

PENAL SUM:

IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid bond to be duly executed on its behalf by its authorized officer, agent, or representative.

BIDDER

SURETY

(Seal) Bidder's Name and Corporate Seal

(Seal) Surety's Name and Corporate Seal

By:

Signature and Title

By:

(Attach Power of Attorney)

Attest:

Attest:

BB-2 OF 3 AVCON, INC.

Note: (1) Above addresses are to be used for giving required notice.

(2) Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

EJCDC NO. 1910-28-C (1990 Edition)

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, suc-cessors and assigns to pay to OWNER upon default of Bidder the penal sum set forth on the face of this Bond.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents and Contract Documents.

3. This obligation shall be null and void if:

3.1. OWNER accepts Bidder's bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by OWNER) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents and Contract Documents, or

3.2 All bids are rejected by OWNER, or

3.3 OWNER fails to issue a notice of award to Bidder within the time specified in the Bidding

Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from OWNER, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of and any and all defenses based on or arising out of any time extension to issue notice of award agreed to in writing by OWNER and Bidder, provided that the time for issuing notice of award including extensions shall not in the aggregate exceed 120 days from Bid Due Date without Surety's written consent.

6. No suit or action shall commenced under this Bond prior to 30 calendar days after the notice of default required in paragraph 4 above is received by Bidder and Surety, and in no case later than one year after Bid Due Date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notice required hereunder shall be in writing and sent to Bidder and Surety at their respective ad-dresses shown on the face of this Bond. Such notices may be sent by personal deliver, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

BB-3 OF 3 AVCON, INC.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable require-ment of any applicable statute that has been omitted form this Bond shall be deemed to be included herein as if set forth at length. If any provision of any Bond conflicts with any applicable provision of any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term "bid" as used herein includes a bid, offer, or proposal as applicable.

BIDDER’S QUALIFICATION QUESTIONNAIRE OBSTRUCTION REMOVAL PHASE 1

BQQ-1 OF 3 AVCON, INC.

BIDDER’S QUALIFICATION

QUESTIONNAIRE

The undersigned guarantees the accuracy of all statements and answers herein contained. (Please print in ink).

1. How many years has your firm been in business as a Contractor?

2. List up to three (3) projects of this nature that you have completed in the last three (3) years, and give the name, address and telephone number of a reference from each. Also give the completion date, the original contract bid price and the completed cost of each project listed.

3. List projects presently under construction by your firm the dollar volume of the contract and the percentage completion of the contract.

4. Have you ever failed to complete work awarded to you; if so, state where and why.

BQQ-2 OF 3 AVCON, INC.

5. Do you plan to sublet any part of this work? If so, give details.

6. What equipment do you own that is available for this work?

7. What equipment do you plan to rent or purchase for this work?

8. Have you ever performed work under the direction of a Professional Engineer or Registered

Architect? If so, list up to three (3) such firms giving the name of the firm, its address, telephone number and the name of the project. (List most recent projects).

9. Give the name, address and telephone number of an individual who represents each of the following and whom the Owner may contact to investigate your financial responsibility: a surety, a bank, and a major material supplier.

BQQ-3 OF 3 AVCON, INC.

10. Provide a financial statement for your company. This should include a balance and income statement for your most recent fiscal year. A certified audit is preferred but not required. Use an insert sheet, if needed. Only three (3) lowest bidders shall submit this information (if requested by Owner) to the Owner within twenty-four (24) hours of the opening of the Bids.

11. State the true, exact, correct and complete name of the partnership, corporation or trade name under which you do business, and the address of the place of business. (If a corporation, state the name of all partners. If a trade name, state the names of the individuals who do business under the trade name.) It is absolutely necessary that information be furnished.

Correct Name of Bidder

(a) The business is a

(b) The address of principal place of business is:

(c) The names of the corporate officers, or partners, or individuals doing business under a trade name, are as follows:

FORM OF NONCOLLUSION AFFIDAVIT OBSTRUCTION REMOVAL PHASE 1

NCA-1 OF 1 AVCON, INC.

FORM OF NONCOLLUSION AFFIDAVIT

(This Affidavit is Part of Bid)

STATE OF

COUNTY OF

_______ being first duly sworn, deposes and says that he/she is _________

(sole owner, a partner, president, secretary, etc.) of the party making the foregoing Proposal or Bid that such Bid is genuine and not collusive or sham; that said

Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the

Bid Price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said Bid Price, or of that of any other Bidder, or to secure any advantage against Owner any person interested in the proposed

Contract; and that all statements in said Proposal or Bid are true; and further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or date relative thereto to any association or to any member or agent thereof.

(Bidder)

Sworn to an subscribed before me this day of , 2025.

Notary Public in and for

County, , 20___.

CERTIFICATION OF NON-SEGREGATED FACILITIES OBSTRUCTION REMOVAL PHASE 1

NSF-1 OF 1 AVCON, INC.

CERTIFICATION OF NON-SEGREGATED FACILITIES

(Must be completed and submitted with the Bid)

The Bidder certifies that it does not maintain or provide for its employee any segregated facilities at any segregated facilities at any of its establishments, and that it does not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Bidder certifies further that it will not maintain or provide for its employees segregated facilities at any of its establishments, and that it will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Bidder agrees that a breach of this certification is a violation of the equal opportunity clause in this contract. As used in this certification, the term “segregated facilities” means any waiting room, work areas, restrooms and washrooms, restaurants and other eating areas, parking lots, drinking fountains, recreation or entertainment areas, transportation and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on basis of race, color, religion, or national origin, because of habit, local custom, or any other reason. The Bidder agrees that (except where it has obtained identical certification from proposed subcontractors for the specific time period) it will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the equal opportunity clause, and that it will retain such certification in its files.

(Name of Bidder)

By: ______________________________________

Title: _____________________________________

Dated: ____________________________________

DRUG-FREE WORKPLACE CERTIFICATION OBSTRUCTION REMOVAL PHASE 1

DFWC-1 OF 1 AVCON, INC.

DRUG-FREE WORKPLACE CERTIFICATION

THE BELOW SIGNED BIDDER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection 1.

4. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, to any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

DATE: _______________________

COMPANY: _______________________ SIGNATURE:_______________________

ADDRESS: _______________________ NAME: _____________________________

(Typed or Printed)

_______________________ TITLE: _____________________________

PHONE #: ________________________

IDEMNIFICATION AND HOLD HARMLESS OBSTRUCTION REMOVAL PHASE 1

IHH-1 OF 1 AVCON, INC.

IDEMNIFICATION AND HOLD HARMLESS

To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless Santa Rosa County (OWNER), its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement.

Bidder’s Company Name Authorized Signature - Manual

Physical Address Authorized Name - Typed

Mailing Address Title

Phone Number FAX Number

Cellular Number After-Hours Number(s)

Date

WORKER’S COMPENSATION AFFIDAVIT OBSTRUCTION REMOVAL PHASE 1

WCA-1 OF 1 AVCON, INC.

WORKER'S COMPENSATION AFFIDAVIT

State of

County of

SS:

of being duly sworn, deposes and says that he now carries or that he has applied for a Worker's Compensation Policy to cover the operations, as set forth in the preceding contract, and to comply with the provisions thereof.

Signed: _________________________________

Subscribed and sworn to before me this day of , 2025

SANTA ROSA COUNTY

BUY AMERICAN CERTIFICATE

PETER PRINCE FIELD

OBSTR…