bid-2939-25-award.pdf
PDF 127 KB Posted
- Attached to
- CONTRACT: OFFICE SUPPLIES- CONSUMABLE
- Solicitation number
- Bid 2939-25
- Issued by
- New Hampshire
About this file
This is a Bid Summary and Award document from the New Hampshire Division of Procurement Support Services, Bureau of Purchase Property, for a statewide Consumable Office Supplies contract (RFB# 2939-25). The solicitation encompasses a comprehensive range of office products across multiple categories including core office supplies, bags and boxes, computer accessories, desk accessories, envelopes, files and folders, binders, general office supplies, labels, notebooks, paper, and writing supplies. The bid closing occurred on September 4, 2024, at 9:00 AM Eastern Time, with the contract anticipated to commence on November 1, 2024. The procurement includes a primary five-year term with an option to extend for an additional four years. The bid summary reflects tabulations across 546 total line items for the primary bidder, with 134 items receiving the lowest bids, and pricing evaluation conducted on a lowest-cost-per-line-item basis.
The award was made to two vendors: Staples Contract & Commercial LLC received the primary award with a recommended price limitation of $500,000.00 annually and total cost savings of $78,461.02 against the expiring contract, while W.B. Mason Co., Inc. was awarded secondary status with a price limitation of $1,122,336.95 and cost savings of $224,467.39. Combined, the two vendors produce total cost savings of $302,928.41, representing a 39% reduction compared to the expiring contract. The estimated annual spend under the new contract is $1,234,570.65 versus the expiring contract's spend of $2,500,000.00. Payment methods include P-card and ACH, with FOB Delivered terms. Four non-responsive bids were received; notably, E-Clips USA's bid was deemed non-compliant for failure to submit a signed bid response, and TIC Express withdrew its bid prior to award. The solicitation received 48 total solicitations with 29 sourced bidders and 23 NIGP vendors sourced.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| addendum-2-bid-2939-25.pdf | ||
| bid-2939-25.pdf | ||
| addendum-1-bid-2939-25.pdf | ||
| attachment-1-bid-2939-25.xlsx | XLSX spreadsheet | |
| Addendum_1_bid_2939_25.pdf | ||
| Addendum_2_bid_2939_25.pdf | ||
| attachment_1_bid_2939_25.xlsx | XLSX spreadsheet | |
| bid_2939_25.pdf | ||
| attachment_1_bid_2939_25.xlsx | XLSX spreadsheet | |
| bid_2939_25.pdf |
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Text version
Division of Procurement Support Services Bureau of Purchase Property
RFB Bid Summary
Gary S. Lunetta Director
(603) 271-2201
Agency Requisition# Bid Closing
Indicates Award:
Number of Items Bid Category Total Cost Number of Items
Lowest Bid Lowest Bid
Total Number of Items Bid
Category Total Cost
Number of Items Lowest Bid
Lowest Bid Total
193 185 $253,296.34 80 $72,644.66 193 $272,874.16 113 $164,475.77 12 11 $1,372.92 0 $0.00 12 $1,163.35 12 $1,163.35 17 17 $3,090.57 1 $140.12 17 $1,853.15 16 $1,711.25 12 12 $2,935.66 2 $304.30 12 $2,090.62 10 $1,705.18 51 51 $17,689.67 4 $754.52 51 $12,252.67 47 $11,329.44 75 74 $26,592.65 5 $801.37 75 $18,270.01 70 $17,006.98 26 23 $3,206.54 14 $1,664.95 26 $3,252.44 12 $1,329.86 41 41 $12,954.23 15 $386.01 41 $8,657.31 26 $4,284.16 37 37 $4,772.38 5 $493.91 37 $4,601.78 32 $4,057.74 24 24 $11,819.41 1 $105.05 24 $7,203.57 23 $6,996.33 29 26 $4,803.72 5 $922.78 27 $3,708.02 23 $2,777.84 46 45 $12,364.94 2 $243.35 46 $8,037.00 44 $7,629.49
546 $354,899.03 134 $78,461.02 561 $343,964.08 428 $224,467.39
Staples Contract & Commercial
LLC
W.B. Mason Co., Inc.
$78,461.02 $224,467.39 $500,000.00 $392,305.10 $1,122,336.95 $2,500,000.00 $39,230.51 $112,233.70 -$985,357.95 $431,535.61 $1,234,570.65 -39%
-$985,357.95
Recommended price limitation Delta: new vs. expiring
Estimated annual spend Expiring contract annual Estimated term spend Expiring contract term
Add allowance for balance of product line Cost Savings
Method of Payment (P-card/ACH) FOB Delivered Expiring Contract Price Limitation
Core Office Supplies Non-Core Bag & Box Non-Core Computer Accessories Non-Core Desk Accessories Non-Core Envelopes Non-Core Files & Folders Non-Core Binders & Files Non-Core General Office Supplies Non-Core Labels Non-Core Notebooks Non-Core Paper
Sub Total
StatewideBid Description
RFB#
Agent Name
Consumable Office Supplies 2939-25
Jonah Rosa
Recommendation Summary
D&B Report Attached
Combined Price Limitation
9/4/2024 at 9:00 am N/A
Number of Solicitations Received Number of Sourced bidders Number of NIGP Vendors Sourced Number of non-responsive bidders P-37 Checklist Complete
Statewide Contract or Amendment
Total Number of
Items in Category
Category Description Staples Contract & Commercial LLC W.B. Mason Co., Inc.
Non-Core Writing Supplies
Special Notes: Bid from E-Clips USA is not compliant due to not submitting a signed bid response. Bid from TIC Express has been withdrawn.
Five years with option to extend for four years Statewide Contract
$1,666,106.26
$2,500,000.00 Yes P-card and ACH Yes Yes
-39%
Term of Contract
Total Cost Savings/Increase ($/%)
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RFB Bid Tabulation
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