Bid 27-04 Library Cooling System ITB Fin.pdf

This is an Invitation to Bid (ITB) document issued by the Town of East Haven, Connecticut, for the purchase, delivery, and installation of a replacement HVAC cooling system at the Hagaman Memorial Library located at 227 Main Street, East Haven, CT 06512. Qualified HVAC contractors are invited to submit bids for the cooling system replacement project. A mandatory walkthrough of the site is scheduled for Thursday, September 17, 2026, at 10:00 a.m., and attendance by prospective bidders is required to qualify for bid submission. The bid opening date is October 8, 2026, with the award expected to be made by the end of October to allow for equipment ordering immediately thereafter. The project timeline anticipates system installation between March and April 2027.

The project is funded in part through a Connecticut State Library Construction Grant utilizing State Bond Funds, supplemented by Town capital funds. Contractors should note the specific funding sources and any associated requirements or restrictions that may apply to State Bond Fund-financed projects. The early award timeline and spring installation window indicate the project's importance to the Library's operational readiness during the warmer months.