bid-138-26-award.pdf

This is a Bid Summary and Award document issued by the New Hampshire Department of Administrative Services, Division of Procurement Support Services, for the procurement of one changeable message sign (PCMS) for the New Hampshire Department of Transportation. The Request for Bid (RFB) solicited proposals for a Ver-Mac Model PCMS 320 featuring a 63" x 101" solar/LED display with full matrix capability, hydraulic lift with 360-degree rotation, V-Touch NTCIP Graphic Touchscreen Controller, and 4G modem with a 10-year cell plan. The complete deliverable includes solar panels, deep-cycle batteries capable of 30 days of autonomous operation, wireless and wired communications equipment, software, delivery, integration, training, and warranty services. The bid closing date was May 14, 2026, at 2:00 PM. Five vendors submitted conforming bids, and the contract was awarded based on lowest total cost to the responsible vendor meeting all specifications. Delivery is required within 30 days of purchase order receipt to the NHDOT State Highway Garage in Concord, New Hampshire.

Bid pricing ranged from $19,830.00 to $21,897.89 for the single unit, with the award recipient bidding $19,999.00. All bids included F.O.B. destination pricing with delivery costs incorporated. Payment shall be made via ACH within 30 days of invoice receipt following delivery, inspection, and acceptance. The successful vendor is required to provide comprehensive warranty coverage including 100 percent of parts, shipping, labor, travel, lodging, and expenses, along with on-site user training and preventive maintenance training. A 2-year warranty beginning after a 2-month burn-in period with 24-hour on-site service response and 7-day repair completion is mandated. The procurement received 26 solicitations from sourced bidders, with all vendors confirmed as not debarred or suspended through SAM.gov, and no set-aside designations or restrictions on vendor types were specified in the solicitation documents.