attachment-1-bid-138-26.pdf

Bidder Initials:_______

Date:_________

RFB 138-26 Portable Changeable Message Sign Attachment 1: NHDOT Procurement Requirement Specifications

1. DESCRIPTION

1.1. This procurement shall consist of purchasing new, portable, trailer-mounted dynamic message sign (PCMS) including, wireless communications equipment, hardware, software, delivery, integration, training, technical assistance and warranty information needed to operate and maintain the portable changeable message sign unit (PCMS) for the size and quantity as specified.

2. MATERIALS

2.1. Portable Changeable Message Sign

2.1.1. The sign shall be full matrix LED, capable of displaying variable height text with varying fonts, and graphic messages.

2.1.2. The sign board size requirements are as follows: large sign boards (width 136 inches +/- 5 inches) capable of displaying 3 lines of 18-inch-high letters with 8 characters per line; medium sign boards (width 96 inches +/- 4 inches) capable of displaying 3 lines of 12-inch-high letters with 8 characters per line.

2.1.3. The sign shall be capable of both wireless and wired communications.

2.1.4. The sign shall be capable of operating from seller provided solar DC power plant, and standby AC power to be provided by NHDOT.

2.1.5. The sign shall meet the requirements of NEMA TS 4 "Hardware Specifications for Dynamic Message

Signs (DMS) With NTCIP Requirements" as it applies to LED DMS and the NTCIP 1203 v02 standard, as specified in this document.

3. CONSTRUCTION REQUIREMENTS

3.1. Previous Experience

3.1.1. The PCMS manufacturer for this procurement shall have been in the business of manufacturing large and medium outdoor PCMS systems, which are used to manage vehicular roadway traffic, for a minimum period of 5 years prior to the procurement bid date.

3.1.2. The PCMS manufacturer shall have in operation, as of the procurement bid date, a minimum of 10 different project specific LED PCMS systems. Each of the 10 systems shall use the National Transportation Communications ITS Protocol (NTCIP 1203 v02) as their primary communication protocol.

3.1.3. An "LED" PCMS contains display pixels constructed solely of high-intensity discrete light emitting diodes (LED's). Experiences with manufacturing other types of electronic sign products WILL NOT satisfy the requirements of this specification.

3.2. Customer Service

3.2.1. The PCMS seller shall provide a manufacture’s customer service department that is contactable via telephone, e-mail, and fax to provide technical support and help services. Contact information for the customer service department shall be provided in the bid response.

3.2.2. The seller shall provide a dated record of each quality control, quality insurance test for each PCMS as performed including the results. The test reports shall be provided upon delivery.

3.2.3. Test plans and management information base (MIB) object support will be verified by NHDOT/DoIT personnel by using onsite management tools to perform object queries to the device to ensure all required MIBS and objects are fully supported by the device. Random objects and tables will be chosen from within the required MIB and object groups to ensure full support of NHDOT NTCIP requirements. During the testing period, failure of the sign to display test messages or objects correctly will result in notification to the vendor within 14 calendar days of discovery. The vendor shall then have 14 calendar days to respond and rectify the failure to stay within NHDOT requirement compliance.

3.3. PCMS Construction

3.3.1. The trailer shall be made of steel and treated with primer and at least 2 coats of powder coat paint or baked enamel that is highway safety orange and scratch resistant (all coatings to be lead-free) (See attached Paint and Primer Coatings, Specification). The trailer shall have 4 adjustable leveling jacks and these jacks shall be capable of supporting the fully equipped trailer plus 2000 pounds. The trailer shall be provided with a 2-inch ball and a 3-inch pintle eye trailer hitch assembly. The hitch shall be removable for theft protection. The trailer shall be equipped with heavy-duty safety chains and the required highway lighting package with a 4-pin flat plug automotive electrical wiring plug. The axle shall provide a ground clearance of no less than 10 inches for the medium boards and no less than 8 inches for the large boards. The trailer shall be equipped with retro-reflective material applied in a pattern that clearly defines the size and shape of the trailer unit as proposed by the manufacturer and approved by NHDOT.

3.3.2. The user interface for local control shall be stored in a lockable, weather resistant enclosure.

3.3.3. The PCMS shall be designed in accordance with NEMA Standards Publication TS 4, Hardware

Standards for Dynamic Message Signs (DMS), with NTCIP Requirements. The Department of Administrative Services, Bureau of Purchase and Property will review all PCMS for conformance to the NEMA Standards prior to issuing a Purchase Order.

3.3.4. The PCMS, including the communications equipment, shall be capable of operating from a 12-volt direct current (DC) power source which shall consist of commercial off the shelf heavy-duty multi-amp hour deep cycle batteries or equivalent. Cells shall have top mounted terminals and shall be configured and interconnect in a manner approved by the original equipment manufacturer and meet this bid specification for maximum autonomous power. The batteries shall be capable of providing enough power for the sign to display a non-phased, continuous 3-line message with 8 characters for 30-das without the need for charge from the solar panels or any other charging source. The seller shall provide the amp-hour calculations showing the DC power supply can support this load and meet the specification upon delivery. The PCMS shall be equipped with an on-board voltmeter and ampere meter that continuously display battery system condition.

3.3.5. Solar panels shall be high efficiency single crystal silicon cells. The cells must be “anti-reflected” coated for improved efficiency. Solar panels shall be specified by the seller to sufficiently charge the batteries to provide for the continuous operation 365 days per year in New Hampshire. The supplier must prepare calculations considering the requirements for sizing the solar panels and battery power plant to demonstrate continuous duty operation. The supplier shall provide the calculations for the power plant analysis in Excel format.

3.3.6. The PCMS will come equipped with solar panels, solar charge controllers and batteries to power all electrical needs of the sign and supporting software. The PCMS will also be equipped with a 120 AC cord and an on-board multi-step AC battery charger that may be plugged into a standard power supply or generator. The PCMS will allow the AC power to both charge the batteries and power all parts of the sign.

3.3.7. No less than 4 strategically located riggers hooks shall exist on the PCMS trailer structure for the purpose of tethering the sign to the ground to avoid tip-over during excessive winds, and for lifting, loading, or transporting.

3.3.8. The trailer structure shall have a permanently mounted tongue jack for the trailer to free stand on its two wheels and said tongue jack.

3.4. Communications and Control

3.4.1. The sign’s controller shall be capable of being controlled on site from a hand held or built in user interface terminal. A hand held terminal shall be used as an interface to the controller and shall be provided as part of this procurement. The terminal must be environmentally sealed. The user interface for local control shall be provided for each unit.

3.4.2. The signs shall be supplied with computer software or hosted solution that allows NHDOT personnel to remotely control the on-board computer from a person computer equipped with Windows 10 shall be supplied. The supplier shall provide five (5) copies of the software (either on Compact Disc (CD) media or as a downloadable licenses) to allow the NHDOT to install software on as many computers as NHDOT deems necessary to remotely control the PCMS of this procurement. NHDOT operators shall be able to monitor and remotely control the sign messages as if they were being controlled locally. The software will be password protected and allow administrator defined privileges for at least three levels of users.

3.4.3. Any unused means of communication or control, e.g., Bluetooth, shall be disabled in the in the controller software at time of delivery.

3.4.4. Operators shall be able to access a library of pre-programmed standard or customized messages and graphics. Text messages shall be easily created, labels, stored, and programmed with Windows-based message sign software provided as part of this procurement.

3.4.5. The seller shall provide a compact disk that contains all management information base (MIBS) and an Interface Control Document that enables the Department’s Advanced Transportation Management System (ATMS) software integrator to integrate the supplied PCMS into the NHDOT Transportation Management System.

3.4.6. The Seller shall provide a copy of this specification including the NTCIP 1203 Version 2 or latest supported specification and indicate that the signs to be delivered are equipped with the software and hardware required to meet each specification and signed at the bottom of each page upon delivery. The physical PCMS must be provided with any ancillary hardware necessary to meet the functions required in the NTCIP specification. A signed bid response indicates and guarantees compliance with this Specification as written

3.4.7. The PCMS shall be Ethernet ready for installation of a DC and Ethernet ready, compatible wireless modem containing the minimum supported bands listed in Table-1 below. The modem shall be DIN rail mounted in the cabinet, by the seller, using a manufacturer supplied DIN rail mounting bracket kit.

The PCMS shall be equipped with all the necessary ancillary cellular equipment hardware such as but not limited to; a modem transceiver, wiring and multi-band antenna to enable remote communication with both the manufacturer’s computer software and NHDOT’s ATMS via the Department’s chosen mode of wireless carrier.

Table — 1: Cellular Modem Supported Bands

Type Bands

4G/LTE 1900(B2), AWS(B4), 850(B5), 700(B12), 700(B13),

700(B14)

3.4.8. The PCMS controller shall contain a minimum of one (1) 10/100Base-T Ethernet communication port.

This port shall be available for use for communicating to and from the sign’s central controller for the purpose of modifying sign messages, changing configuration settings and obtaining sign diagnostic information. The Ethernet port shall have a standard RJ45 connector, which conforms to EIA/TIA standard 568A or 568B. The sign shall have configurable IP address, subnet mask, and gateway addresses, and shall be capable of being assigned a fixed IP address or be assigned an address via

DHCP.

3.4.9. Communications on the Ethernet port shall be NTCIP-compatible using the NTCIP 2202 Internet transport profile, and the NTCIP 2104 Ethernet sub network profile. This shall permit the controller to be operated on any typical Ethernet network using the TCP/IP and UDP/IP protocols.

3.4.10. A manufacturer approved, outdoor rated, UV protected, multi-band cellular antenna that operates on the frequency bands listed in Table-1 with low-loss cable shall be provided and installed on each PCMS. The antenna with a standard “MOT” mount shall be externally mounted as close to the modem as possible in order to reduce cable loss; it shall not be installed on the extendable portions of the sign structure, inside the control cabinet, or where it has the potential to be damaged during transportation or during deployment. Hole(s) driller into the controller cabinet shall be drilled on the sides or underside of the cabinet to allow for antenna base or antenna bracket mounting and RF cable entry.

Holes shall NOT be drilled into the top of the controller cabinet.

3.5. NTCIP Conformance

3.5.1. This section describes the minimum specifications for the NTCIP communication capabilities of the

PCMS controller and PCMS control software. The contractor shall provide all the software, firmware, and services necessary operate a PCMS system that fully complies with the NTCIP functional requirement specified herein, including incidental items that may have been inadvertently omitted.

3.5.2. These specification reference standards and MIBS through their NTCIP designated names. The following list provides accepted versions of each of these standards. Each NTCIP device covered by these project specifications shall implement the version of the standard that is specified in the following table. Refer to the NTCIP library at www.ntcip.org for information on the current status of

NTCIP.

Table 2: NTCIP Document References

Document Number and

Version Document Title Document Status

NTCIP

1101:1996 and Amendment 1

Simple Transportation Management Framework (STMF)

Approved Standard with Amendment

NTCIP

1102:2004 v01.15

Octet Encoding Rules (OER) Base Protocol Recommended Standard

NTCIP 1103

v02.16 Transportation Management Protocols Jointly Approved

NTCIP 1201 v02 Global Object (GO) Definitions Jointly Approved with Amendment

NTCIP 1203 v02 Object Definitions for Dynamic Message Signs

Recommended Standard

NTCIP

2101:2001 v01.19

Point to Multi Point Protocol (PMPP) Using RS-232 Subnetwork Profile Jointly Approved

NTCIP 2103 v02 Point-to-Point Protocol Over RS-232 Subnetwork Profile Jointly Approved

NTCIP

2104v01.11 Ethernet Subnetwork Profile Jointly Approved

NTCIP 2201

v01.15 Transportation Transport Profile Jointly Approved

NTCIP 2202

v01.05

Internet (TCP/IP and UDP/IP) Transport Profile Jointly Approved

NTCIP 2301

v02.18

Simple Transportation Management Framework (STMF) Application Profile

Recommended Standard

3.5.3. An NTCIP device may support additional application profiles at the manufacturer’s option. Responses shall use the same application profile used by the request. Each NTCIP device shall support the receipt of application data packets at any time allowed by the subject standards.

3.5.4. Each NTCIP device shall support all mandatory objects of all mandatory conformance groups as defined in NTCIP 1201 V02 and NTCIP 1203 V02.

3.5.5. All mandatory and optional objects listed in these MIBS shall be supported. The Following table outlines the specific groups within the MIBS that must be supported.

http://www.ntcip.org/

Table 3: Object Support MIBS

NTCIP 1201 V02

Time Management Group Time Based Event Schedule Group

Report Group PMPP Group

Security Group Auxiliary Group

NTCIP 1203 V02

Sign Configuration and Capability Conformance Group Font Definition Conformance Group

VMS Configuration Conformance Group MULTI Configuration Conformance Group

Message Table Conformance Group Sign Control Conformance Group

3.5.6. Each NTCIP device shall support the following message formatting MULTI tags. The manufacturer may choose to support additional standard or manufacturer-specific MULTI tags.

Table 4: Required Multi Tags

Multi Tag Description f1 Field 1-time (12 hr) f2 Field 1-time (24 hr) f8 Field 8-day of month f9 Field 9-month f10 Field 10-2 digit year f11 Field 11-4 digit year fl (and /fl) Flashing text on a line-by-line basis with flash rates controllable in 0.1-second increments.

Fo Font jl2 Justification-line-left j13 Justification-line-center jl4 Justification-line-right jp2 Justification-page-top jp3 Justification-page-middle jp4 Justification-page-bottom mv Moving text nl New line np New page up to 5 instances in a message (i.e. up to 6 pages/frame in a message counting first page) pt Page times controllable in 0.1-second increments

3.5.7. NTCIP documentation shall be provided on a CD-ROM and will contain ASCII versions of the following Management Information Base (MIB) files in Abstract Syntax Notation 1 (ASN.1) format:

3.5.7.1. The relevant version of each official standard MIB modules referenced by the device functionality.

3.5.7.2. If the device does not support the full range of any given object within a standard MIB

Module, a manufacturer specific version of the official standard MIB Module with the supported range indicated in ASN.1 format in the SYNTAX and/or DESCRIPTION fields of the associated OBJECT TYPE macro. The filename of this file shall be identical to the standard MIB Module except that it will have the extension “man”.

3.5.7.3. A MIB module in ASN.1 format containing any and all manufacturer specific objects supported by the device with accurate and meaningful DESCRIPTION fields and supported ranges indicated in the SYNTAX field of the OBJECT-TYPE macros.

3.5.7.4. A MIB containing any other objects supported by the device.

3.6. Construction

3.6.1. The sign shall be a full matrix LED sign. The center-to-center pixel spacing shall be between 1.6-inches and 2.6-inches. There shall be a black border around the LED portion of the sign at least 5-inches wide for large signs and 3-inches for medium signs. The black border shall be equipped with a one (1) inch orange retro-reflective material applied around the edge to clearly define the size and shape of the display face. The signs shall meet the minimum interline spacing guidance of Section 2L.04 of the MUTCP (large signs shall provide for a minimum of 4.5-inches interline spacing when 18-inch characters are displayed; medium signs shall provide for a minimum 3-inches interline spacing when a 12-in characters are displayed).

3.6.2. The sign face shall be modular in design to allow for ease in replacement of faulty components. There shall be no less than 10, equal size, modules per sign that are quickly replaceable in the field. The sign face shall be equipped with a sighting device so the operator may optimize the sign display for oncoming traffic. The sign face shall be able to rotate 360-degrees and will be lockable at any position along these 360-degrees.

3.6.3. The sign shall be capable of displaying 3 rows of 8 characters in each row (18-inch-high characters for large signs and 12-inch-high characters for medium signs). There shall be 4 LED’s per pixel. The LED’s shall be amber and the background shall be black. The sign shall have a minimum viewing angle of 30-degrees. The sign message shall be legible from 1000 feet. The PCMS shall be capable of automatically adjusting the LED brightness between 10% and 100% of the full LED output based on ambient light conditions.

3.6.4. The solar panels shall be capable of rotating 360-degrees around the vertical axis and adjustable from 0 to 40-degrees on the horizontal axis and lockable at any position.

3.6.5. The hitch coupler/pintle eye shall be removable for ease of storage and theft protection.

3.6.6. The lift shall be electro hydraulic and shall be lockable.

3.6.7. The battery enclosure shall be made of polyethylene that is high impact with aluminum or stainless steel fasteners, anti-slip texture, rodent proof, rustproof, vented, crashworthy (similar to Pelican boxes) and highway safety orange. The enclosure shall be crushproof to insure that the battery terminals will not be touched by the enclosure. It shall allow easy access while being lockable. The enclosure shall be sized in a manner that will allow for the removal of any single battery without obstruction from the enclosure.

3.6.8. The battery enclosure shall contain a closeable sealed drain plug at the bottom of the cabinet to be used for the purpose of draining the cabinet during and after cleaning.

3.6.9. All electrical components and batteries for the sign shall be placed in either the Control Cabinet, Sign Board or Battery Cabinet, and all enclosures shall be water tight and weather proof.

3.7. Training, Warranty & Support

3.7.1. Seller or their designee shall provide, at their own expense, user/operator training as well as preventive maintenance training for the portable changeable message signs. The training shall include sign set up, maintenance, communication systems, and programming the sign from the hand held terminal. The training shall include the manufacturer supplied remote software, and how to monitor and control the sign using remote software. The training session will be held at the delivery destination and will include seller provided materials for one (1) student. Training shall be scheduled to occur once all signs are delivered at a mutually agreeable date and time.

3.7.2. Once the signs are delivered and training occurs the signs shall begin the initial 2 month “burn-in” period. During this period all signs must operate without error or loss of communications (within the limits of cellular service). The seller shall correct any failure of the communications or operation and the burn-in period will begin again.

3.7.3. The seller shall provide a two 2-year Warranty on the sings that begins upon the completion of the two 2-month burn-in period. The warranty shall include technical support as noted in Section 3.2 above.

The Seller or their designee shall be responsible for repairs during the Warranty Period. Repair is defined as all activities that shall be performed for the system to remain in, or return to, operation as observed at the time of the initial acceptance and shall include all parts, labor, and Statewide mobilization to fix the sign at no charge to NHDOT. The work consists of the repair of defective devices that fail during the normal course of operation, and does not include repairs or replacements made necessary due to damage resulting from vandalism, traffic accident, or acts of God. The Supplier shall provide on-site warranty service of the equipment within 24-hours of notification by NHDOT. If the Supplier is unable to affect a repair to the system within seven 7 days of notification, temporary equipment shall be provided and installed at no cost to the Department. The Contractor shall then either fix or replace the broken device or equipment at their discretion.

3.7.4. The seller shall provide five complete sets of maintenance and user manuals including all the wiring and assembly schematics/diagrams, along with any material safety data sheets (MSDS), prepared by the manufacturer, for any toxic substances (coatings, liquids, or other) used, compact disc (CD) media is preferred, however printed copies is acceptable for the purposes of this procurement.

4. METHOD OF MEASUREMENT

4.1. Portable changeable message signs will each be measured by the unit delivered with all quantities hardware, software, reports, documentation requested in specification and be ready for local testing and remote control acceptance testing upon delivery with the use of a single NHDOT provided test cellular modem with carrier service.

5. DELIVERY

5.1. Seller shall deliver each unit at their own expense to New Hampshire Department of Transportation, Bureau of

Mechanical Service, 33 Smokey Bear Blvd, Concord, NH.

5.1.1. Prior to delivery, the seller or their transport designee shall pre-coordinate delivery and inspection time(s) and date(s) no less than 24 hours prior, per occurrence with personnel from the Bureau of Mechanical Services: telephone number 603-271-3701

5.1.2. Expectable hours of delivery are non-state and federal holidays, Monday-Friday, between 08::-14:30 local time.

6. BASIS OF PAYMENT

6.1. Seller shall establish Net 30-terms for NHDOT Bureau of Highway Maintenance. One payment, for total quantity and type of portable changeable message signs, will be paid for at the bid unit price and by the unit furnished and delivered as specified.

7. PAY ITEMS AND UNITS

7.1. Portable Changeable Message Sign – Large (Reference Section 2.1.2 for size)

7.2. Portable Changeable Message Sign – Medium (Reference Section 2.1.2 for size)