Bicentinnial_Mall_WWII_Globe_Vault_Replacement_SOW_Final.pdf

WWII Globe Vault Replacement

Bicentennial Mall State Park

600 James Robertson Pkwy

Nashville, Tennessee 37243

This request for bids is for a Contract to furnish all material, equipment, supplies, and labor necessary to repair the WWII Globe vault and Kugel.

General Conditions

1) On-Site work shall be performed between receipt of signed Contract or Purchase Order and

October 15, 2026, unless a written exception is granted by the Facilities Management

Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC, BC-

B, BC-B(sm) or BC-C Tennessee Building Contractor license prior to submitting a bid. Failure of the Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee

Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a

Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active TN Building Contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements is not allowed to perform work on any portion of this project.

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

Bicentennial Mall SP WWII Globe Vault Replacement

5) We are requesting a non-mandatory pre-bid meeting to be held.

6) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management.

All questions, directives, and acceptance shall come only from either the Facilities

Management Regional Manager and/or Project Manager.

7) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

8) All color selections shall be provided to the Contractor by the Facilities Management Project

Manager.

9) All material substitutions must be pre-approved prior to bid acceptance.

10) All materials shall be installed per manufacturers’ recommendation, industry best practice, and applicable code.

11) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

12) All work performance under this Contract shall be under the full-time direction of the

Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the Park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) The contractor shall secure the work site five (5) yards in a perimeter around work zone.

Barricades, construction fence and caution tape shall be used to secure the area.

2) The Contractor shall remove the granite globe (for reuse), from the fountain base stone using a crane and an appropriate ball sling to support the 20,000 lb. globe. The granite globe shall be placed on a wooden crib support. Crib shall be custom built to allow 1/3 of the globe to rest in the cradle. Cradle shall be lined with one (1) inch foam iso board for cushioning.

3) The Contractor shall clean the granite socket thoroughly and remove all microparticles leaving no residue and a clean system.

4) The Contractor shall inspect internal socket fittings and replace as necessary to ensure proper operation.

5) The Contractor shall flush existing piped lines to ensure they are clear of debris and scale.

6) The Contractor shall perform leak test on the existing piping system by caping line sets at each end and installing a Schrader valve taped and threaded into pipe cap. The Contractor shall use dry nitrogen to inflate line sets to eighty (80) psi and allow forty-eight (48) hours rest time to insure no leaks. If the piping fails pressure test by more than five (5) pounds in forty-eight (48) hours the Contractor shall identify and repair the leak and repeat the pressure test. If a leak cannot be repaired, then piping shall be replaced.

a. If the piping is leak-free, portions of the existing pipe may be reused to minimize disruption to the park. If leaks are found, the contractor shall install new piping between the granite fountain and the new equipment location.

7) The Contractor shall excavate around the existing vault using caution not to damage electrical and plumbing. The Contractor shall disconnect plumbing, capping to ensure line sets are debris free. The Contractor shall disconnect the electrical circuit and secure it for reuse protecting the integrity of electrical components.

New Work

Globe Installation

1) The Contractor shall provide and install a concrete slab as the foundation for the mechanical vault. The concrete slab shall measure seven (7) foot by ten (10) foot by six (6) inches thick and shall be reenforced with ¼ inch welded wire. The Contractor shall secure the vault with 5/8 wedge anchor bolts to the slab.

2) The Contractor shall supply and install a new mechanical vault and components. The

Contractor shall use the excavated area to install the new vault to house mechanical and electrical. This area shall be excavated to accommodate a larger vault if necessary. Excavation shall exceed the size of the vault by three (3) feet on at least two (2) sides to allow plumbing and electrical connections to the new vault. Caution shall be taken to connect any subterranean drainage around the base of the vault. New vault shall have at least one (1) foot topsoil cover, if necessary, a vault hatch extension may be necessary to extend hatch opening to one foot above grade. Hatch door shall have a keyed lock handle for entry. Hatch door shall also have assist cylinder to assist in opening, it shall also be equipped with a manual lock open device that must be manually operated to close hatch door. There shall be a door switch to activate light and fan upon door being opened.

3) The Contractor shall ensure penetrations are watertight where electrical and plumbing enters the vault. Plumbing connections shall be made in the excavated area to extend plumbing into the new vault and connecting to appliances in the vault. The vault shall be positioned so existing electrical can be reconfigured into the vault as extending conduits underground shall not be allowed.

4) The Contractor shall provide and install trench shoring where required to ensure safety and compliance with local codes.

5) The Contractor shall fill excavated areas with six (6) inches of fill soil at a time. Each six (6) shall be compacted with a vibratory compactor until the final six inches. The final six (6) inches shall be filled and compacted using topsoil. On completion of backfill the Contractor shall lay fescue sod on disturbed areas.

6) The Contractor shall install in the vault a disconnect means for a pump control. The

Contractor shall install new pump control box including motor starters equipped with electronic motor overload protection. The contractor shall also install a four hundred fifty (450) gallon collector tank, filter pump, fine particulate backwash filter, chlorinator, including piping components to connect all, the collector tank shall also be equipped with an automatic fill valve.

The Contractor shall also install a sump pump in the vault to expel water from the vault.

7) The Contractor shall install an exhaust fan operated from the door switch. Exhaust fan shall be a minimum of 180 CFM. Exhaust fan shall discharge into six (6) inch schedule 40 PVC pipe and shall terminate eighteen (18) inches above grade on the opposite end from hatch opening. Vent fan piping shall have a rain cap and a flexible bollard to identify it as a trip hazard. (A prefabricated pre-assembled mechanical pool vault including collection tank, pumps and controls shall be considered a direct replacement and is pre-approved upon receiving specification sheets.)

8) The Contractor shall test run new pumps and equipment before reinstalling the globe.

(Water must be flowing before globe installation.)

9) The Contractor shall repair or replace spacers in the return grate around globe water return.

If matching granite cannot be located, it shall be acceptable to use black granite to create spacers to evenly space return grates.

Testing and Commissioning

10) The Contractor shall perform an operational run test on equipment while demonstrating and explaining controls to the park maintenance supervisor.

11) Clean the site thoroughly and dispose of all construction debris and spoils as needed.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or

Pre-Approved Equal

Specific Requirements

Vault Assembly Prefabricated, A.S.A manufacturing inc. or concrete

60-inch W x 90-inch L x 72-inch Deep, Fiberglass

Vault Shell

Lid/Hatch Junction Fabricated Custom aluminum extension to fasten to fiberglass vault and extend up to attached lid.

Access Hatch Fabricated 72-inch x 48-inch aluminum access cover;

channel frame, 1.5-inch drain coupling, T-316 stainless-steel hardware, 300 psf load rating.

Sump Pump Little Giant, or equal 1/3 HP, No Switch Included, 29 gpm Flow Rate @

10 foot. of Head, 25-foot cord

Vault Light Lithonia Lighting, or equal

LED Vapor Tight: 120 to 277 VAC, 15 W Max.

Fixture Watt, LED, Ceiling Mounting, 4000K

Vent Fan Dayton, or equal 5 to 8 - inch Wheel Dia, Direct Drive, 180 cfm, 1/3 hp, 115V AC, 1 Ph, Open, 115V AC, Round

Vent Caps Prefab Cast iron construction; 3-inch connection; green paint color

Ladder OSCO Safety, or equal

48-inch, Fiberglass-reinforced polymer (FRP) fixed ladder, 10-inch increment sections

Interior Collector

Tank

Prefab built in, Hydro

Dramatics

44-inch x 44-inch x 72-inch Fiberglass Collector

Tank Shell (550 gal)

Filter Pump Pentair, or equal WhisperFlo 011643, 2HP; 208-230/460V, 7.5-

7.2/3.6 Amp

Cartridge Filter Pentair, or equal 150 cartridge filter; 150 square foot, 150 gpm, NSF/ANSI 50 certified

Chemical Feeder Pentair, or equal Rainbow 320C, Automatic Chlorinator

Ozone & UV

System

Custom Molded

Products, or qual

AOP 50 Ozone & UV-C Advanced Sanitizer

System 50 GPM 240 VAC/60 HZ

Mixer Degas Vessel CMP Pool Products, or equal

CMP MDV-10-04 DEL Ozone Mixing Degas Vessel for DEL Ozone 25/50/100 Variable Speed

Fine Manual

Backwash Filter

Professional products, or equal

BWT DN65-DN80, brass housing, stainless steel filter

Fountain Control

Panel

Automation Logix, or equal

UL Listed, 120/208 VAC

Debris Basket For debris collection inside tank collector tank

Overflow Drain 3-inch diameter, cast iron, green finish.

Vent Caps Cast iron 3-inch connection, green finish.

Float Switch Madison tilt switch, 220V AC, 6.5 ft cord, 8A, 45° activation angle.

Float Valve BOB brand 61 gpm flow at 65 psi, pipe mount, MNPT.

Float Rod Brass 12-inch long, 1/4-inch-20 thread, 1/4-inch diameter.

Float Ball 6" plastic ball with internal connection, 1/4-inch -

20 thread.

Refill Manifold

Assembly

1-inch refill bypass valve, Air relief valve, Pressure gauge, 1-inch pressure reducing valve, Water hammer arrestor, Isolation valves

(inlet/return), 3/4-inch hose bibb, 1/2-inch winterizing drain valve

Vault Access Hatch 72-inch x 48-inch aluminum cover with:

Cartridge Filter Pentair Clean & Clear CC150, 150 sq ft, 150 GPM, NSF/ANSI 50 certified.

Ozone + UV System AOP 50 Sanitizer 50 GPM, 240 VAC, 60 Hz.

Mixer Degas Vessel CMP MDV-10-04 for DEL Ozone 25/50/100.

Fine Manual

Backwash Filter

BWT MX 2-inch 200-micron stainless steel; protects sphere from damage by preventing particle contamination during maintenance.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this Contract.

2) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area.

If damage occurs, it shall be repaired within a twenty-four (24) -hour period from the time damage occurs.

3) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the Park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park

Manager or Park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities

Management, Contractor and Park Manager or Park representative before final invoice shall be paid.

6) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship shall be warrantied for not less than one (1) year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to

Facilities Management.

9) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The

Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) At all times, the Contractor shall have a copy of project specifications, permits, and

Certificate of Insurance on-site.

11) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

12) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of

Tennessee sales and use tax. The State shall not approve a Contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a Contract pursuant to this solicitation.

13) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than ten (10) days after project completion and acceptance. A copy of the invoice shall be submitted to: Becky Johns, 2000 Jackson Hill Rd., Burns, TN 37029, 615-981-6285, Becky.Johns@tn.gov .

14) Facilities Management Regional Contacts for this project are:

Regional Manager: Mark Harris, 615-218-7697, Mark.Harris@tn.gov

Project Manager: Mark Harris, (931) 218-7697, Mark.Harris@tn.gov mailto:Becky.Johns@tn.gov mailto:Mark.Harris@tn.gov

Declaration of Intended Use of Subcontractor(s)

(To be Completed by Prime Contractor and submitted with bid)

Project Name: Bicentennial Mall SP WWII Globe Vault Replacement

License Requirement of Project: BC, BC-B (sm), BC-B, or BC-C

Prime Contractor Name:

Prime Contractor License Type: Number:

Please Initial the appropriate box

I do not intend to use a subcontractor(s) on this project.

I intend to use the following subcontractor(s) on this project. All subcontractors working in a licensed trade are required to possess a valid contractor license for work planned/ performed, as long as their portion of work is $25,000 or more.

Subcontractor Name Trade License Type License #

By signing, I understand that any additions or changes regarding the use or substitution of subcontractor(s) requires written pre-approval of Facilities Management Office prior to subcontractor performing work under this project. Their contractor license information is required and shall be verified prior to approval. The use of day laborers/ temporary help is not authorized on this project.

Contractor Signature: Date:

Certificate of Insurance Requirements

Below is the list of requirements mandated by the State in order to conduct business on state property.

1. A Certificate of Insurance (COI) must list each insurer’s National Association of Insurance

Commissioners (NAIC) number and be signed by an authorized representative of the insurer.

a. The following information must also be included:

i. Policy Number

ii. Policy effective date

iii. Policy expiration date

2. When (COI) forms are received by our office, and they contain General Liability (GL) coverage-

The State of Tennessee must be listed as Additionally Insured and contain an endorsement for a waiver of subrogation in favor of the State in one of two ways: a. The

Additional Insured (ADDL INSR) column & Subrogation Waived (SUBR WVD) column for

Commercial General Liability needs to be marked with “X” / “Y”

OR

b. On the form under the label: Description of Operations/Location, it must read:

i. The State of Tennessee is Additional Insured with respect to General Liability per Contract. A waiver of subrogation is granted to the Additional Insured under the General Liability policy where required by written Contract.

3. Automobile Liability Insurance must be a component of all Contracts/Purchase Orders which involves a Contractor’s physical presence on State property.

a. The Contractor shall maintain Automobile Liability Insurance which shall cover liability arising out of any automobile (including owned, leased, hired, and non-owned automobiles).

i. The following information must also be included:

1. Policy Number

2. Policy effective date

3. Policy expiration date

4. Workers Compensation & Employers Liability Insurance section is for Contractors statutorily required to carry workers’ compensation and employer liability insurance; the

Contractor shall maintain:

Certificate of Insurance Requirements

a. Workers’ compensation in an amount not less than one million dollars ($1,000,000) including employer liability of one million dollars ($1,000,000) per accident for bodily injury by accident,

b. one million dollars ($1,000,000) policy limit by disease,

c. and one million dollars ($1,000,000) per employee for bodily injury by disease.

d. The following information must also be included:

i. Policy Number

ii. Policy effective date

iii. Policy expiration date

e. If the Contractor certifies that it is exempt from the requirements of Tenn. Code Ann. §§ 50-6-

101 – 103, then the Contractor shall furnish written proof on company letterhead of such exemption for one or more of the following reasons:

i. The Contractor employs fewer than five (5) employees

ii. The Contractor is a sole proprietor/ Individual

iii. The Contractor is in the construction business or trades with no employees

iv. The Contractor is in the coal mining industry with no employees

v. The Contractor is a state or local government; or

vi. The Contractor self-insures its workers’ compensation and is in compliance with the

TDCI rules and Tenn. Code Ann. § 50-6-405.

5. The box labeled Certificate Holder must contain this information:

State of Tennessee, CPO Risk Manager

312 Rosa L. Parks Ave., 3rd Floor

Central Procurement Office

Nashville, TN 37243

If the form is not completed correctly, your insurance coverage is insufficient, you are in violation of the Contract/Purchase Order, and you will be unable to continue working for the State of TN.

This information must be applied to the form by the insurance carrier.

You may NOT enter this information on the form yourself.

We appreciate your adherence to the Contract/Purchase Order insurance policies. We are happy to assist you in anyway if you have questions or need clarification. We appreciate doing business with your company.

Please see below for all insurance minimum coverage requirements and policy limits.

Insurance Certificate Requirements/Limits Required

Commercial General Liability

Commercial General Liability Insurance, including but not limited to, bodily injury, property damage, contractual liability, products liability, with combined single limits of not less than one million dollars ($1,000,000) per occurrence with a minimum aggregate of two million dollars

($2,000,000).

Workers Compensation & Employers Liability Insurance

The Contractor is required to provide Workers Compensation Insurance coverage to its employees in compliance with State law and Employer’s Liability with the following limits:

Workers’ Compensation in an amount not less than one million dollars ($1,000,000), including employer liability of one million dollars ($1,000,000), one million dollars ($1,000,000) per accident for bodily injury by accident, one million dollars ($1,000,000) policy limit by disease, and one million dollars ($1,000,000) per employee for bodily injury by disease.

Auto Liability Insurance

a. The Contractor shall maintain Automobile Liability Insurance which shall cover liability arising out of any automobile (including owned, leased, hired, and non-owned automobiles).

b. The Contractor shall maintain bodily injury/property damage with a limit not less than one million dollars ($1,000,000) per occurrence or combined single limit.

Nothing Follows