BI-RT-896-CA 1200 RFQ Web Advertisement 03.18.2026.pdf

Connecticut Department of

Administrative Services

RFQ Web Advertisement for Consultant Services

(used for ARC, ENG, CA, & DBCA Consultant Selections)

Advertisement No.: BI-RT-896-CA Web Advertisement Date: Wednesday, March 18, 2026

CT DAS 1200 (Rev. 03.11.2026) 1200 Consultant Selection Forms

Connecticut Department of Administrative Services, Construction Services Office of Legal Affairs, Policy, & Procurement

450 Columbus Boulevard, Suite 1302, Hartford, Connecticut 06103

Request for Qualifications (RFQ) Web Advertisement For Consultant Services

Important Notes for Responding to this RFQ

IMPORTANT: Download and use the most recent Quality Based Selection (QBS) Submittal Booklet documents from the DAS/CS Library (https://portal.ct.gov/DASCSLibrary). Revision dates are shown in the footer of every document.

DAS Construction Services requires QBS Submittal Booklets to be uploaded online through the “CTsource” e-Procurement System. Please read this RFQ Web Advertisement and all referenced documents carefully for instructions.

To register on CTsource and respond to this RFQ, follow the registration instructions and supplier response guides on the CTsource webpage.

IMPORTANT: Your firm’s QBS Booklet MUST be uploaded to your firm’s legal entity CTsource account! The two entities must match. If the booklet is uploaded to the CTsource of a different legal entity or your own personal CTsource account, your booklet WILL be deemed not eligible and WILL be rejected!

IMPORTANT: DAS Construction Services will always use the following United Nations Standard Products and Services Codes (UNSPSC codes) in their RFQs for Consultant Services. It is highly recommended that businesses include these codes in their CTsource company profiles in order to receive email notifications regarding DAS/CS Solicitations and Addenda:

• Building and Facility Construction and Maintenance Services (72000000)

• Engineering and Research and Technology Based Services (81000000)

• Work Related Organizations (94100000)

1. Project Information

1.1 QBS Submittal Booklets

Due Date:

Deadline for the receipt of the QBS Submittal Booklets is:

3:00 p.m. Wednesday, April 15, 2026

1.2 Contract Number: BI-RT-896-CA

1.3 Project Title: H. C. Wilcox Technical High School – Athletic Fields Improvements

1.4 Project Location: 298 Oregon Road, Meriden, CT

1.5 Total Construction Cost: $9,250,000.00

1.6 User Agency: Connecticut Technical Education and Career System (CTECS)

1.7 Project Planning Dates: Project Planning Start Date: Wednesday, January 14, 2026

Shortlisting/Screening Meeting for DAS: Wednesday, April 29, 2026 Site Visit Meeting with Shortlisted Firms: Thursday, May 21, 2026 Selection/Interview Meeting with Shortlisted Firms:

Thursday, June 11, 2026

Scope Review Meeting with Top Three Firms:

Tuesday, July 21, 2026

Tentative Bidding Date: (estimated) October 10, 2027 Tentative Construction Start Date:

(estimated)

January 27, 2028

1.8 General Statement: In accordance with the requirements of the Connecticut General Statutes §4b-55 through §4b-59, the State of Connecticut Department of Administrative Services/Construction Services (DAS/CS) Office of Legal Affairs, Policy, & Procurement (OLAPP) advertises for Requests for Qualifications (RFQs) for the Consultant Services specified below.

1.9 Selection Type: Major Capital Project Consultant Services Selection https://portal.ct.gov/DASCSLibrary https://portal.ct.gov/DAS/CTSource/CTSource https://portal.ct.gov/das/ctsource/login?language=en_US

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1. Project Information (continued)

1.10 Project Delivery Method

and Consultant Services:

Design-Bid-Build (D-B-B) Project: Construction Administrator (CA) and Commissioning Agent (CxA) consultants are selected to assist the Architect/Engineer Team consultants with developing design and construction documents for the State to publicly bid the Major Capital Project. The general contractor that is the "lowest responsible and qualified bidder" is then awarded a contract by the State to build the Project.

1.11 Project Description:

DAS/RECS is seeking the services of a highly talented, competent and experienced team to provide the following type of services in support of the above-reference Project.

Design and construction of new athletic fields at existing location. The project shall include the removal/demolition of existing amenities (playing fields, pedestrian pathways, bleachers, press box, concession building, lavatory facilities, tennis courts, fencing, backstops, scoreboards, etc.) and replacing the existing facilities with new synthetic surface playing fields, and associated amenities. The new athletic complex would accommodate the following sports: football, soccer, baseball, softball, and tennis.

This project will enhance the existing facility by completing the exterior athletic facilities, fields, and related site improvements.

• Athletic Fields (with synthetic turf):

o Combined Football and Soccer fields, lighted, with removable goal posts, and permanent linework.

o Overlapping Baseball Fields with moveable outfield fencing and permanent linework.

o Overlapping Softball Fields with moveable outfield fencing and permanent linework.

o Tennis Courts: 4-6 regulation doubles courts, fully enclosed with fencing o Walking/Running Path:

For physical education and training use Full loop with connections to field house, and adjacent town-owned paths/gates at perimeter of site.

• Scoreboards:

o Primary and secondary scoring displays for each sport with appropriate control wiring and devices with connectivity back to the press box.

• Field House Structure with +/- 4,000 GSF:

o Public restrooms, o Team (home/visitor) locker rooms with toilets and prep area.

o Home team equipment storage room o Officials changing room/office and toilet.

o Ticket booth o Auxiliary athletic field equipment storage.

o Utility rooms

• Grandstands (may be integrated with Field House) o 1000 +/- seats (centered on the football field, including handicap accessible access/seating) o Raised press box, home and away coach’s boxes.

o Limited-Use / Limited Access Elevator o Remote bleachers for other fields/courts

• Associated Site Utilities o Drainage improvements o Water, sewer services o Dedicated Electrical Service o Data connectivity to the main school.

o Public Address system and Score boards appropriate to each field, with digital access from individual fields and field house.

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1.12 Designated Services:

The following designated tasks shall be required for this project and conducted from within the Consultant Team, including but not limited to the following types of services:

Construction Administrator (CA) Consultant – Designated Services:

The Construction Administrator (CA) shall work closely with the Owner’s Architect/Engineering (A/E) Design Team and Construction Manager (as applicable) to provide the following designated services for this Project. New construction and renovations or additions with construction values exceeding $2 million must adhere to the DAS Sustainability Policy. Projects that include Federal Financial Assistance must adhere to the “Buy America Preference” provisions of the Federal Government’s “Build America, Buy America Act” (BABA), enacted as part of the Infrastructure Investment and Jobs Act on November 15, 2021. The CA scope of services responsibilities shall include, but not be limited to, the following tasks:

(1) CA Preconstruction Phase Oversight Services:

The CA scope of services for each portion of each design phase of preconstruction shall include, but not be limited to, some or all of the following tasks:

• Analysis & Review of Master Schedules.

• Participation in all Design Phase Meetings.

• Review & Reporting of Design Documents.

• Review & Reporting of Constructability.

• Preliminary Field Operation Analysis.

• Review & Reporting of Construction Cost Estimate.

• Construction Budget Cost Reconciliation with Owner, Agency, and A/E.

• Commissioning (Cx) Coordination Services.

• Pre-Bid meeting(s) participation.

• Review of Bid Packages.

• Participation in contractor Scope Meetings.

• Bid Analysis.

• Review & Reporting of Applications for Payment.

• Review & Reporting for all Project construction records (RFIs, ASIs, RFPs, Schedules, Change Order Proposals (COP), Change Orders (CO’s), etc.

• High Performance Building Experience: The CA shall demonstrate experience with managing projects designed as

High Performance Buildings and designed and constructed in accordance with the LEED Rating System standards and/or International Green Construction Code (IGCC). The CA Team shall have an Accredited Professional for LEED if required.

The CA shall participate in all Integrated Design Meetings for High Performance Buildings.

(2) CA Construction Phase Oversight Services:

The CA scope of services responsibilities for the construction phase shall include, but not be limited to, the following tasks:

• Review and comment on and monitor construction schedules;

• Provide expert Primavera “review services” to review and comment on the General Contractor’s (or CMR’s, as applicable)

Primavera CPM Schedule;

• Run & keep record of Construction Phase Meetings;

• Review, comment on and monitor Safety Plan;

• Review, comment on and monitor schedule of values;

• Review and recommend periodic requisitions for partial payments;

• Review and Maintain Project Records and Status via Trimble Unity Construct (TUC or Trimble)

• Monitor and comment on all special inspections and reports;

• Management and coordination of all Commissioning (Cx) tests and reports, including envelope commissioning;

• Review & Reporting for Project documentation records management and associated reporting;

• Monitor and coordinate Requests For Information (RFIs), Construction Change Directives (CCDs), Change Orders (COs), Agency Change Requests (ACR’s);

• Building Commissioning (Cx);

• Monitor and comment on the construction budget;

• Participate in project closeout procedures;

• Manage all claims and disputes.

(3) CA Construction Scheduler Services:

The CA is required to employ or retain the services of a professional Construction Scheduler during the Construction Phase of the Project. The Construction Scheduler services shall include but not be limited to reviewing, analyzing, and reporting on CPM

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(used for ARC, ENG, CA, & DBCA Consultant Selections) schedules produced by the General Contractor or Construction Manager (as applicable) and submitted to the CA. The Construction Scheduler shall possess demonstrated proficiency in CPM schedule methodology and utilization of the current version of Primavera Project Planner software. The Construction Scheduler shall have at least five (5) years of verifiable experience as the person primarily responsible for preparing and maintaining detailed project schedules on projects of the same or similar size and nature as this project. The Construction Scheduler shall attend meetings pertaining to scheduling and progress of the work including all progress meetings. IMPORTANT NOTE: The resume of the Construction Scheduler shall be included in Division 4 (CT330 Part I) of your firm’s QBS Submittal Booklet for this Project.

(4) CA Commissioning Agent (CxA) Services (including Envelope Commissioning):

The CA is required to employ or retain the services of a Commissioning Agent (CxA) during the Preconstruction and Construction Phases of the Project. Commissioning (Cx) shall be performed by an independent third-party CxA who shall not be an employee of the Construction Administrator, Architectural, or Engineering firm (as applicable) that implements the Project, and shall be hired directly by the Owner through the CA. The CxA shall lead, plan, schedule, and coordinate the commissioning team to implement the Commissioning (Cx) Process. The CxA shall be certified as a commissioning agent by the Building Commissioning Association or the Association of Energy Engineers and shall be a Professional Engineer registered in the State of Connecticut.

IMPORTANT NOTE: The evaluation of the CxA qualifications is NOT APPLICABLE to the Screening or Selection of a Construction Administrator (CA). Please DO NOT submit any Commissioning Agent’s resume or qualifications as part of your firm’s QBS Submittal Booklet for this Project.

2. QBS Consultant Procedures

2.1 Download the following documents from the DAS/CS Library website (https://portal.ct.gov/DASCSLibrary):

1210 QBS Guidelines for Selection and Contract Limits (under “1000 Series” > “1200 Series”).

1212 QBS Submittal Booklet Instructions (under “1000 Series” > “1200 Series”).

1212.0, 1212.1, 1212.2, 1212.3, 1212.4, 1212.5, and 1212.6 (under “1000 Series” > “1200 Series”).

0400 Consultant’s Procedure Manual or 0600 Construction Administrator’s Procedure Manual, as applicable (under

“0000 Series”).

1150 DAS-CS Credentials and Insurance Requirements (under “1000 Series” > “1100 Series”).

1269.1 DAS-CS Contract Submittal Requirements (under “1000 Series” > “1200 Series”).

2.2 In accordance with 1210 QBS Guidelines for Selection and Contract Limits:

Determine if your firm meets or exceeds Contracts Limitations for this specific Contract.

IMPORTANT NOTE: If your firm exceeds Contracts Limitations for this specific Contract and still submits a QBS

Submittal Booklet, your firm shall not be considered any further for this specific Project.

2.3 In accordance with 1212 QBS Submittal Booklet Instructions:

Prepare a Portable Document Format (PDF) QBS Submittal Booklet using forms 1212.0, 1212.1, 1212.2, 1212.3, 1212.4, 1212.5, and 1212.6

IMPORTANT NOTES:

• 1212.2 Division 2: All Firms must select the applicable Selection Type and submit Attachment 2.1 Campaign

Contribution Certification and Attachment 2.2 Nondiscrimination Certification.

• Failure to submit the qualifications and/or resume(s) material noted in Division 4 (CT330 Part I) and Division 5

(CT330 Part II) may result in your submission being deemed deficient. If deemed deficient, your firm will not be allowed to pursue this specific Contract.

• As described in detail in the 1212 QBS Submittal Booklet Instructions, the final QBS Submittal Booklet shall be created with bookmarks and the final file size for the QBS Submittal Booklet shall not exceed 10mb.

• Upload one (1) complete PDF QBS Submittal Booklet to the correct solicitation on CTsource prior to the QBS Submittal Deadline.

• Failure to submit properly formatted QBS Submittal Booklets WITH BOOKMARKS and all of the required contents by the designated deadline may result in the firm’s submittal being deemed deficient. If deemed deficient, the firm will not be allowed to pursue this specific Contract.

2.4 In accordance with 1212.4 Division 4 - CT330 Part I:

Demonstrate that your Team has successfully completed similar projects (D-B-B, CMR, or Design-Build, as applicable) on schedule, on budget, and to a level of quality commensurate with the Owner’s requirements.

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2. QBS Consultant Procedures (continued) Define your Team’s role with similar projects (D-B-B, CMR, or Design-Build, as applicable) to this Project, and the services the Team provided to the project. Include a brief summary of each prior project showing adherence to original completion schedule, and, if off schedule, an explanation; and adherence to the original budget including summary information on the value of the Change Orders that occurred, by type. This summary material must include five (5) current or recent projects.

Provide a Team organization chart showing the Team’s organization and staffing located in the northeast (i.e., New England, New York, and New Jersey). This chart should identify the major business areas and indicate how the architectural, engineering, or CA staff (as applicable) report to senior management.

Provide resumes for the assigned Key Personnel member(s) that have the experience with the scope of work, complexity, and dollar value of similar projects to this Project. The resumes of the key personnel shall show the staff’s primary involvement in architectural, engineering, or CA services (as applicable) for the past 3 to 5 years.

If applicable to this Project, provide the resume of the CA Construction Scheduler in your firm’s QBS Submittal Booklet. DO NOT provide any CA Commissioning Agent (CxA) resumes or qualifications.

2.5 In accordance with 1212.5 Division 5 - CT330 Part II:

Demonstrate that each firm that has a key role on the Team has enough diversity of skills and a sufficient number of staff with required disciplines and skill sets to meet Contract needs.

2.6 Review the 0400 Consultant’s Procedure Manual or 0600 Construction Administrators Procedure Manual:

The Procedure Manuals are informational resources and are extensions of the standard contract requirements. The manuals apply to Consultants that conduct business with the State of Connecticut through DAS/CS.

2.7 Review the 1150 DAS-CS Credentials and Insurance Requirements and 1269.1 DAS-CS Contract Submittal Requirements

Forms 1150 and 1269.1 provide summaries of all Professional Documents, Business Credentials, and Insurance Verification documents that must be submitted to DAS/CS through OLAPP within fourteen (14) calendar days of being notified by email of a firm’s conditional selection.

All documents must be current (i.e., less than 90 days old).

Failure of a conditionally selected firm to submit all of the required Professional Documents, Business Credentials, and

Insurance Verification to OLAPP within the fourteen (14) calendar day deadline may result in the firm’s submittal being deemed deficient and DAS/CS may then initiate negotiations with next highest rated firm.

3. QBS Selection Procedures

3.1 Longlist Procedure (Pre-Screening):

After the QBS Submittal Deadline has closed, the DAS/CS Policy & Procurement Unit will (1) determine if any prospective consultant firm exceeds contract limitations as specified in 1210 QBS Guidelines for Selection and Contract Limits, and (2) review all QBS Submittal Booklets for compliance with 1212 QBS Submittal Booklet Instructions.

If a firm does not exceed the contract limitations and their QBS Submittal Booklet is acceptable, the firm shall be placed on the “Longlist” of consultant firms to be evaluated by the QBS Selection Panel.

If a firm exceeds the contract limitations, the firm shall not be considered any further for the specific Contract.

If a firm’s QBS Submittal Booklet is deficient, the firm may not be considered any further for the specific Contract.

3.2 Shortlist Procedure (Screening):

The QBS process is based on comparing and evaluating weighted criteria of qualifications and performance of all firms in relation to work of similar scope and complexity that is required for this specific contract in order to create a “Shortlist” of the most highly qualified firms. Each QBS Submittal Booklet will be evaluated by a QBS Selection Panel in accordance with the following “Screening Shortlist Rating Criteria Categories” and rating points:

Max. Rating Points: Screening Shortlist Rating Criteria Categories:

50 Proposed Key Personnel’s Specialized Experience And Technical Competence For The Type Of Services

Required For This Project 30 Proposed Team’s Capacity And Capability To Perform The Work, Including Any “Specialized Services”

Required For This Project 20 Prime Firm’s Past Performance Record With The State And Other Clients

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3. QBS Selection Procedures (continued) After each booklet has been evaluated, the DAS/CS Policy & Procurement Unit will use the ratings to compute and create a list of the “most highly qualified firms” and, along with the total volume of work awarded to each firm in the previous five years (including number of contracts and dollar amounts), will furnish a “Screening Approval Memorandum” to DAS/CS Senior Management. DAS/CS Senior Management will review the memorandum and, using the ratings and total volume of work*, will select the firms to be Shortlisted and invited to present their qualifications at an Interview. (*NOTE: In order to achieve an equitable distribution of contracts, DAS/CS Senior Management may utilize the total volume of work to select the firms to be Shortlisted, provided, however, that the principle of selection of the most highly qualified firms is not violated.)

3.3 Mandatory Site Visit and Interview Procedures (Selection):

Shortlisted firms will be invited to attend a mandatory site visit and interview. Site visits and interviews may be held virtually; see the Invitation for specific details. If interviews are held virtually, shortlisted firms will be required to host a video conference for all interview panel members and guests. The video conference will need to include a call-in number as well as computer login capabilities.

Each firm’s interview presentation will be evaluated by the QBS Selection Panel in accordance with the following “Selection Interview Rating Criteria Categories”:

Selection Interview Rating Criteria Categories Proposed Team’s Experience With Projects Of Similar Size & Scope As This Project Proposed Team’s Approach To The Work Required For This Project Proposed Team’s Organizational Structure and Availability For This Project Prime Firm’s Geographic Proximity To & Familiarity With The Area In Which The Project Is Located Proposed Team’s Relevant Knowledge Of Connecticut Building & Fire Codes RANKING OF FIRMS: No “rating points” will be assigned per category. In the place of rating points, the QBS Selection

Panel will independently “rank” each of the Consultant Teams on a scale of 1st (most qualified for this Contract) to 5th (least qualified for this Contract) at the conclusion of all Interviews. The DAS/CS Policy & Procurement Unit will record the rankings on the QBS Selection Panel Selection Ratings Calculation Sheet.

3.4 Consultant Services Fee Proposal and Scope Meeting Procedures:

Using the rankings from the QBS Selection Panel Selection Ratings Calculation Sheet, the DAS/CS Policy &

Procurement Unit will create a certified list of the three (3) most highly qualified Consultants.

Each of the three (3) most highly qualified Consultants will be notified and required to submit an initial “Consultant

Services Fee Proposal” to the DAS/CS Policy and Procurement Unit within ten (10) calendar days of the notification.

The notification will include details and a spreadsheet template for the proposal.

Each proposal must include a list of all proposed subconsultants and their respective scopes of work, and clarifications and/or exclusions to their proposal. The DAS/CS Policy & Procurement Unit will then forward each proposal to the DAS/CS Negotiation Committee for evaluation.

The Negotiation Committee will hold a Scope Meeting with each Consultant to review the scope of work and determine if the Consultant wants or needs to adjust any aspect of its proposal. Each Consultant will have the opportunity to submit a revised proposal.

Scope Meetings may be held virtually; see the notification for specific details.

The Negotiation Committee will determine which of the top three Consultants they deem most likely to provide the best value to the State considering their Selection Rankings, Fee Proposal, past volume of work with DAS, and other statutory and regulatory requirements. The Negotiation Committee will then meet with best value firm to discuss and negotiate the final fee. If the firm is unwilling to adjust their fee if requested, the Negotiation Committee may review the next highest best value firm and negotiate their fee accordingly. The same process will be applied to the remaining firm if warranted. After negotiations have concluded, the Negotiation Committee will then present to the Deputy Commissioner a Letter of Recommendation.

Based on the Letter of Recommendation from the Negotiation Committee, the Consultant and its proposed fee will be recommended for contract award as representing the best value for the State.

3.5 Conditional Selection Procedure:

The DAS/CS Policy & Procurement Unit will email the selected firm a “Conditional Selection Notification Letter” which will provide instructions regarding additional information that must be submitted for the processing of its contract. For submittal requirements, see the following forms, available for download from the DAS/CS Library:

https://portal.ct.gov/DASCSLibrary > 1000 Series:

• 1150 DAS-CS Credentials and Insurance Requirements

• 1269.1 DAS/CS Contract Submittal Requirements

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4. QBS Contact NOTE: Responses to requests for more specific Project information than is contained in this Advertisement shall be limited to information that is available to all firms and that is necessary to complete this QBS process. All requests for more specific Project information must be sent in writing (email acceptable).

4.1 For All Questions: DAS.CS.RFQ@ct.gov

cc: DAS Deputy Commissioner: D. Hobbs DAS/CS ADPM for Project: S. Tierney DAS/CS Agency Legal Director: J. Padula DAS/CS Project Manager: R. Wilfinger DAS/CS Chief Architect: D. Barkin DAS/CS Panel Member: A. Grab DAS/CS Director of Project Management: P. Simmons Agency Panel Member: D. Poulin DAS/CS Director of Support Services: C. Russell File: BI-RT-896-CA DAS/CS Policy & Procurement Unit: R. Cutler / G. Fehrs / T. Wargo DAS/CS Legal Affairs Unit: R. Tamborra / A. Buzzard / C. Phelps / T. Keating Observers and Others: J. Petronella / G. Duffy / S. Wodarski mailto:DAS.CS.RFQ@ct.gov